§ 478.122 - Records maintained by importers.

§ 478.122 Records maintained by importers.

Cross Reference

Link to an amendment published at 87 FR 24743, Apr. 26, 2022.

(a) Each licensed importer shall, within 15 days of the date of importation or other acquisition, record the (a) Except for adjustment or repair of a firearm that is returned to the person from whom it was received on the same day, each licensed importer shall record the name of the importer and manufacturer, type, model, caliber or gauge, manufacturer, country or countries of manufacture (if imported), and the serial number (including any associated license number either as a prefix, or if remanufactured or imported, separated by a semicolon) of each firearm imported or otherwise acquired , and (including a frame or receiver to be disposed of separately), the date of such importation or other acquisition, and if otherwise acquired, the name and address, or the name and license number of the person from whom it was received. Privately made firearms shall be recorded in accordance with § 478.125(i). The information required by this paragraph shall be recorded not later than 15 days following the date of importation or other acquisition in a format containing the applicable columns set forth in paragraph (b) of this section.

(b) A record of firearms each firearm disposed of by a licensed an importer to another licensee and a separate record of armor piercing ammunition dispositions to governmental entities, for exportation, or for testing or experimentation authorized under the provisions of § 478.149 shall be maintained by the licensed importer on the licensed premises. For firearms, the The record shall show the quantity, type, manufacturer, country of manufacture, caliber or gauge, model, serial number of the firearms so transferred, the date of such sale or other disposition, and the name and license number of the licensee to whom the firearms were firearm was transferred, or if disposed of to a nonlicensee, the name and the date of the transaction. For armor piercing ammunition, the record shall show the date of the transaction, manufacturer, caliber or gauge, quantity of projectiles, and the name and address of the purchaseraddress of the person, or the transaction number of the Firearms Transaction Record, Form 4473, if the licensee transferring the firearm sequentially numbers the Forms 4473 and files them numerically. In the event the licensee records a duplicate entry with the same firearm and acquisition information, whether to close out an old record book or for any other reason, the licensee shall record a reference to the date and location of the subsequent entry (e.g., date of new entry, book name/number, page number, and line number) as the disposition. The information required by this paragraph (b) shall be entered in the proper record book not later than the seventh day following the date of the transaction, and such . Such information shall be recorded under the following formats:

Importer's Firearms Disposition Record

Quantity Type Manufacturer Country of manufacture Caliber or gauge Model Serial No. Name and license No. of licensee to whom transferred Date of the transaction

Importer's Armor Piercing Ammunition Disposition Record

Date

in formats containing the applicable columns below, except that for armor piercing ammunition, the information and format shall also include the quantity of projectiles:

Table 1 to Paragraph (b) - Firearms Importer or Manufacturer Acquisition and Disposition Record

Description of firearm						Import/manufacture/acquisition		Disposition
Importer, manufacturer, and/or “privately made firearm” (PMF) (if privately made in the U.S.)	Type	Model	Caliber or gauge	Country or countries of manufacture (if imported)	Serial No.	Date of import, manufacture, or acquisition	Name and address of nonlicensee; or if licensee, name and license No. (if acquired)	Date of disposition	Name	Address of nonlicensee; license No. of licensee; or Form 4473 transaction No. if such forms filed numerically

Table 2 to Paragraph (b) - Armor Piercing Ammunition Importer or Manufacturer Disposition Record

Date of disposition	Manufacturer	Caliber or gauge	Quantity of projectiles	Purchaser Transferee - Name name and address

(c) Notwithstanding the provisions of paragraph (b) of this section, the Director of Industry Operations The Director may authorize alternate records to be maintained by a licensed importer to record the disposal acquisition and disposition of firearms and armor piercing ammunition when it is shown by the licensed importer that such alternate records will accurately and readily disclose the information required by paragraph (b) of this section. A licensed importer who proposes to use alternate records shall submit a letter application , in duplicate, to the Director of Industry Operations and shall describe the proposed alternate records and the need therefor. Such alternate records shall not be employed by the licensed importer until approval in such regard is received from the Director of Industry Operations.

(d) Each licensed importer shall maintain separate records of the sales or other dispositions made of firearms to nonlicensees. Such records shall be maintained in the form and manner as prescribed by §§ 478.124 and 478.125 in regard to firearms transaction records and records of acquisition and disposition of firearms.

(Approved by the Office of Management and Budget under control number 1140-0032)

[T.D. ATF-270, 53 FR 10501, Mar. 31, 1988, as amended by ATF-11F, 73 FR 57241, Oct. 2, 2008ATF-2021R-05F, 87 FR 24743, Apr. 26, 2022]