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Code of Federal Regulations (Last Updated: May 6, 2024) |
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Title 41 - Public Contracts and Property Management |
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Subtitle C - Federal Property Management Regulations System |
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Chapter 101 - Federal Property Management Regulations |
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SubChapter G - Aviation, Transportation, and Motor Vehicles |
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Part 101-41 - Transportation Documentation and Audit |
| Appendix to Subchapter G - Temporary Regulations |
| Appendix to Subchapter G - Temporary Regulations [Reserved] |
| § 101-41.000 - Cross-reference to the Federal Management Regulation (FMR) (41 CFR chapter 102, parts 102-1 through 102-220). |
| § 101-41.001 - Applicability of part. |
| Subpart 101-41.1 - General |
| § 101-41.100 - Scope of subpart. |
| § 101-41.101 - Examination of payments, settlement of claims, and review of requirements. |
| § 101-41.102 - GSA responsibilities and functions. |
| § 101-41.103 - Procedures, conditions, and limitations relevant to the delegation of authority to perform prepayment audits of selected transportation bills. |
| § 101-41.104 - Procedures and standards for utilizing EDI. |
| § 101-41.002 - Definitions. |
| Subpart 101-41.2 - Passenger Transportation Services Furnished for the Account of the United States |
| § 101-41.210-1 - Exchanged or returned tickets. |
| § 101-41.210-2 - Unused or unreturned tickets. |
| § 101-41.210-3 - Agency processing of SF 1170 claims. |
| § 101-41.210-4 - Agency processing of SF 1170 refunds. |
| § 101-41.210-5 - Agency processing of SF 1170 claims for which the carrier failed to refund or otherwise satisfy the claim. |
| § 101-41.210-6 - Refund procedures covering unused transportation services billed by foreign-flag carriers. |
| § 101-41.211-1 - Reporting of GTR's lost or stolen before presentation to carrier. |
| § 101-41.211-2 - Disposition of recovered GTR's previously reported lost or stolen. |
| § 101-41.211-3 - Billing charges for GTR's lost by carrier. |
| § 101-41.211-4 - Disposition of GTR's previously certified lost by carrier. |
| § 101-41.211-5 - Billing charges for air excess baggage coupons lost by carrier. |
| § 101-41.200 - Scope and applicability of subpart. |
| § 101-41.201 - [Reserved] |
| § 101-41.202 - Standard forms relating to passenger transportation. |
| § 101-41.203 - Procurement of passenger transportation services. |
| § 101-41.204 - Contracts, tenders, and charters. |
| § 101-41.205 - Special procedures for preparing agency-stocked tickets for passenger transportation services. |
| § 101-41.206 - Special procedures for automatic payment of carrier charges for passenger transportation services. |
| § 101-41.207 - Use, preparation, and disposition of GTR's (SF 1169). |
| § 101-41.208 - Validation and honoring of GTR's. |
| § 101-41.209 - Unused transportation services or accommodations. |
| § 101-41.210 - Ticket refund procedures. |
| § 101-41.211 - Lost or stolen GTR's; lost Government excess baggage authorization/tickets (GEBAT). |
| § 101-41.212 - Accountability for tickets or coupons. |
| § 101-41.213 - Carrier entries on GTR's. |
| § 101-41.214 - Billing and payment of passenger transportation charges. |
| § 101-41.210-1a - Agency monitoring and processing of exchanged ticket refunds. |
| § 101-41.202-1 - SF 1169, U.S. Government Transportation Request. |
| § 101-41.202-2 - SF 1170, Redemption of Unused Tickets. |
| § 101-41.202-3 - SF 1113, Public Voucher for Transportation Charges. |
| § 101-41.202-4 - [Reserved] |
| § 101-41.202-5 - Procurement of standard forms by agencies and carriers. |
| § 101-41.203-1 - Procurement from carriers. |
| § 101-41.203-2 - Use of cash. |
| § 101-41.203-3 - Quantity (bulk) ticket purchases. |
| § 101-41.203-4 - Reduced rate services. |
| § 101-41.203-5 - Joint procurement of rail transportation and accommodations. |
| § 101-41.203-6 - Air excess baggage service. |
| § 101-41.210-3a - Carrier processing of SF 1170 claims. |
| § 101-41.204-1 - Contracts. |
| § 101-41.214-1 - Carrier billing form. |
| § 101-41.204-2 - Tenders. |
| § 101-41.214-2 - Factual support of charges billed. |
| § 101-41.204-3 - Procurement and billing of contract or tender service. |
| § 101-41.214-3 - Carrier machine punching on GTR's. |
| § 101-41.204-4 - Procurement and billing of charter service. |
| § 101-41.214-4 - Carrier notations on GTR's. |
| § 101-41.214-5 - Preparation of carrier billing form. |
| § 101-41.214-6 - Submission of carrier bill with supporting data. |
| § 101-41.214-7 - Cross-reference on billings for additional or supplemental services. |
| § 101-41.205-1 - Use of teletype ticketing equipment. |
| § 101-41.205-2 - Use of preprinted rail ticket stock. |
| § 101-41.210-5a - Carrier refund for unused tickets when SF 1170 has not been received. |
| § 101-41.210-5b - Payment to carrier for subsequent use of ticket for transportation or second refund through the use of an SF 1170 after an initial refund to GSA for unused expired ticket. |
| § 101-41.210-5c - Alternative unused ticket refund procedures. |
| § 101-41.210-5d - Agency recovery of carrier refunds sent directly to GSA. |
| § 101-41.207-1 - Use of GTR's. |
| § 101-41.207-2 - Preparation of GTR's. |
| § 101-41.207-3 - Disposition of spoiled or canceled GTR's. |
| § 101-41.207-4 - Accountability for GTR's. |
| § 101-41.208-1 - Validation of GTR's and identification of travelers. |
| § 101-41.208-2 - GTR identification on tickets and coupons. |
| § 101-41.208-3 - Honoring GTR's. |
| § 101-41.208-4 - Issuance and use of sleeping or parlor car tickets when accommodations are not assigned. |
| § 101-41.208-5 - En route honoring of GTR's for rail and sleeping or parlor car services. |
| § 101-41.208-6 - En route honoring of GTR's for sleeping or parlor car services only. |
| § 101-41.208-7 - Honoring of GTR's by bus drivers. |
| § 101-41.209-1 - Reporting unfurnished or unused transportation services or accommodations. |
| § 101-41.209-2 - Adjustments for unfurnished or unused transportation services or accommodations. |
| § 101-41.209-3 - Cancellation of reservations. |
| § 101-41.209-4 - Denied boarding compensation. |
| § 101-41.003 - Exceptions to regulations. |
| Subpart 101-41.3 - Freight Transportation Services Furnished for the Account of the United States |
| § 101-41.310-1 - Carrier billing forms. |
| § 101-41.310-2 - Preparation of carrier billing forms. |
| § 101-41.310-3 - Separate billing for household goods shipments. |
| § 101-41.310-4 - Presentation and payment of carrier's bills. |
| § 101-41.300 - Scope and applicability of subpart. |
| § 101-41.301 - [Reserved] |
| § 101-41.302 - Standard forms relating to shipment, transportation, and delivery of property. |
| § 101-41.303 - Conversion of commercial bills of lading to GBL's. |
| § 101-41.304 - Exception to the use of GBL's. |
| § 101-41.305 - Procedures governing shipments accorded transit privileges. |
| § 101-41.306 - Disposition of GBL forms upon delivery of property to carrier for shipment. |
| § 101-41.307 - Lost GBL's. |
| § 101-41.308 - Accountability for GBL's. |
| § 101-41.309 - Factual support of charges. |
| § 101-41.310 - Billing and payment of freight and express transportation charges. |
| § 101-41.311 - Reporting of carrier voluntary refunds. |
| § 101-41.312 - Exception to usual billing and payment procedures. |
| § 101-41.313 - Availability of forms. |
| § 101-41.314 - Contracts and tenders. |
| § 101-41.302-1 - Listing of forms. |
| § 101-41.302-2 - Description and distribution of Government bills of lading. |
| § 101-41.302-3 - Terms and conditions governing acceptance and use of GBL's. |
| § 101-41.302-4 - General instructions for the preparation of GBL's and common problem areas. |
| § 101-41.302-5 - Pickup and delivery services. |
| § 101-41.302-6 - Special services. |
| § 101-41.302-7 - GBL correction notice. |
| § 101-41.303-1 - Necessity for conversion. |
| § 101-41.313-1 - GBL forms. |
| § 101-41.303-2 - Conversion of commercial bills of lading. |
| § 101-41.313-2 - Carrier billing form. |
| § 101-41.303-3 - Lost commercial bills of lading. |
| § 101-41.313-3 - GBL correction notice. |
| § 101-41.303-4 - Lost original commercial bills of lading subsequently recovered. |
| § 101-41.304-1 - Local storage, drayage, and haulage. |
| § 101-41.314-1 - Contracts. |
| § 101-41.304-2 - Limited authority to use commercial forms and procedures. |
| § 101-41.314-2 - Quotations and tenders. |
| § 101-41.314-3 - Procurement and billing of services under contract or tender. |
| § 101-41.305-1 - General instructions for preparing GBL's involving transit. |
| § 101-41.305-2 - Transit records; processing and distribution. |
| § 101-41.305-3 - GBL's covering free or surrendered transit. |
| § 101-41.305-4 - Billing for transit shipment. |
| § 101-41.305-5 - Paying office action on transit billings. |
| § 101-41.307-1 - Substitute document. |
| § 101-41.307-2 - Certification of substitute document. |
| § 101-41.307-3 - Payment of substitute documents. |
| § 101-41.307-4 - Lost original GBL's recovered before settlement. |
| § 101-41.307-5 - Lost original GBL's recovered after settlement. |
| § 101-41.307-6 - Lost GBL's and freight waybills (original). |
| § 101-41.308-1 - Agency control. |
| § 101-41.308-2 - Disposition of unused GBL's. |
| § 101-41.309-1 - International shipments. |
| § 101-41.309-2 - Motor carrier or freight forwarder destination storage in transit of household goods or mobile dwellings. |
| § 101-41.004 - Agency implementation. |
| Subpart 101-41.4 - Standards for the Payment of Charges for Transportation Services Furnished for the Account of the United States |
| § 101-41.400 - Scope and applicability of subpart. |
| § 101-41.401 - Payment of transportation bills. |
| § 101-41.402 - Payment prior to Government confirmation of satisfactory service. |
| § 101-41.402-1 - Joint standards for advance payment of charges for transportation services. |
| § 101-41.402-2 - Limitations on advance payment of charges for transportation services. |
| § 101-41.005 - Forms. |
| Subpart 101-41.5 - Claims by the United States Relating to Transportation Services |
| § 101-41.500 - Scope and applicability of subpart. |
| § 101-41.501 - Definitions. |
| § 101-41.502 - Examination of payments and initiation of collection action and assertion of claims. |
| § 101-41.503 - Refunds and/or protests to claims. |
| § 101-41.504 - Collection action by other means. |
| § 101-41.505 - Deposition of collections. |
| § 101-41.506 - Transportation debts administratively determined to be due the United States. |
| § 101-41.507 - Disclosure to consumer reporting agencies and referrals to collection agencies. |
| § 101-41.006 - Electronic data interchange (EDI) records. |
| Subpart 101-41.6 - Claims Against the United States Relating to Transportation Services |
| § 101-41.600 - Scope and applicability of subpart. |
| § 101-41.601 - Definition. |
| § 101-41.602 - Statutory limitations on filing of claims. |
| § 101-41.603 - Presentation of claims. |
| § 101-41.604 - Payment of transportation claims. |
| § 101-41.605 - GSA processing of direct settlement claims. |
| § 101-41.606 - Effect of GSA claim settlements. |
| § 101-41.603-1 - Filing requirements for claimants. |
| § 101-41.603-2 - Form of claims. |
| § 101-41.603-3 - Documentation required for claim settlements. |
| § 101-41.603-4 - Where to file transportation claims. |
| § 101-41.604-1 - Transportation claims payable by agencies. |
| § 101-41.604-2 - Transportation claims not payable by agencies. |
| § 101-41.605-1 - Acknowledgments. |
| § 101-41.605-2 - Processing claims certified for payment. |
| § 101-41.605-3 - Disallowed claims. |
| § 101-41.606-1 - Finality of action. |
| § 101-41.007 - EDI policy. |
| Subpart 101-41.7 - Reconsideration and Review of General Services Administration Transportation Claim Settlements |
| § 101-41.700 - Protest to settlement action. |
| § 101-41.701 - Review by the Comptroller General of the United States. |
| Subpart 101-41.8 - Transportation Disbursement Procedures |
| § 101-41.800 - Scope and applicability of subpart. |
| § 101-41.801 - [Reserved] |
| § 101-41.802 - Standard forms for scheduling transportation vouchers for payment. |
| § 101-41.803 - Scheduling procedures. |
| § 101-41.804 - Preparation of SF 1166 OCR, voucher and schedule of payments. |
| § 101-41.805 - Scheduling specific types of transportation vouchers. |
| § 101-41.806 - Processing of SF 1166 OCR. |
| § 101-41.807 - Identification and submission of transportation vouchers and supporting documents to GSA. |
| § 101-41.808 - Agency stations. |
| § 101-41.803-1 - Classification of basic transportation vouchers for purposes of separate scheduling. |
| § 101-41.804-1 - Assignment of schedule numbers. |
| § 101-41.804-2 - Listing of items on SF 1166 OCR. |
| § 101-41.804-3 - Combining payments due a single payee. |
| § 101-41.804-4 - Name and address space. |
| § 101-41.804-5 - Amount column. |
| § 101-41.804-6 - Appropriation summary block. |
| § 101-41.805-1 - No-check vouchers. |
| § 101-41.805-2 - Deductions from disbursement vouchers. |
| § 101-41.805-3 - Vouchers payable in foreign currency. |
| § 101-41.805-4 - Certificate of settlement issued by the General Services Administration. |
| § 101-41.806-1 - Makeup and initial distribution of forms. |
| § 101-41.806-2 - Information to be furnished by the disbursing office. |
| § 101-41.806-3 - Disposition of forms after payment. |
| § 101-41.807-1 - Identification of basic transportation payment documents. |
| § 101-41.807-2 - Submission of transportation vouchers. |
| § 101-41.807-3 - Transportation vouchers withheld or delayed. |
| § 101-41.808-1 - New or discontinued agency stations. |
| Subpart 101-41.49 - Illustrations of Forms |
| § 101-41.4901-1170-1 - Standard Form 1170-EDP (Electronic Data Processing), Redemption of Unused Tickets (computer-generated). |
| § 101-41.4902-7931-1 - GSA Form 7931, Certificate of Settlement (Claimant's Notice). |
| § 101-41.4902-7931-2 - GSA Form 7931, Certificate of Settlement (Claimant's Notice in Advance of Payment). |
| § 101-41.4901-1103 - Standard Form 1103, U.S. Government Bill of Lading (Original). |
| § 101-41.4901-1104 - Standard Form 1104, U.S. Government Bill of Lading (Shipping Order). |
| § 101-41.4901-1105 - Standard Form 1105, U.S. Government Freight Waybill (Original). |
| § 101-41.4901-1106 - Standard Form 1106, U.S. Government Freight Waybill (Carrier's Copy). |
| § 101-41.4901-1109 - Standard Form 1109, U.S. Government Bill of Lading Continuation Sheet (Original). |
| § 101-41.4901-1110 - Standard Form 1110, U.S. Government Bill of Lading Continuation Sheet (Shipping Order). |
| § 101-41.4901-1111 - Standard Form 1111, U.S. Government Freight Waybill Continuation Sheet (Original). |
| § 101-41.4901-1112 - Standard Form 1112, U.S. Government Freight Waybill Continuation Sheet (Carrier's Copy). |
| § 101-41.4901-1113 - Standard Form 1113, Public Voucher for Transportation Charges (Original). |
| § 101-41.4901-1169 - Standard Form 1169, U.S. Government Transportation Request (Original). |
| § 101-41.4901-1170 - Standard Form 1170, Redemption of Unused Tickets. |
| § 101-41.4901-1186 - Standard Form 1186, Transmittal for Transportation Schedules and Related Basic Documents. |
| § 101-41.4901-1200 - Standard Form 1200, Government Bill of Lading Correction Notice. |
| § 101-41.4901-1203 - Standard Form 1203, U.S. Government Bill of Lading—Privately Owned Personal Property (Original). |
| § 101-41.4901-1204 - Standard Form 1204, U.S. Government Bill of Lading—Privately Owned Personal Property (Shipping Order). |
| § 101-41.4901-1205 - Standard Form 1205, U.S. Government Freight Waybill—Privately Owned Personal Property (Original). |
| § 101-41.4900 - Scope of subpart. |
| § 101-41.4901 - Standard forms. |
| § 101-41.4902 - GSA forms. |
| § 101-41.4902-7931 - GSA Form 7931, Certificate of Settlement (Original). |
| § 101-41.4902-7932 - GSA Form 7932, Settlement Certificate. |
| § 101-41.4902-7933 - GSA Form 7933, Certificate of Settlement Transmittal. |
| § 101-41.4901-1103-A - Standard Form 1103-A, U.S. Government Bill of Lading (Memorandum Copy). |
| § 101-41.4901-1113-A - Standard Form 1113-A, Public Voucher for Transportation Charges (Memorandum Copy). |
| § 101-41.4901-1203-A - Standard Form 1203-A, U.S. Government Bill of Lading—Privately Owned Personal Property (Memorandum Copy). |
| § 101-41.4901-1103-B - Standard Form 1103-B, U.S. Government Bill of Lading (Memorandum Copy—Consignee). |
| § 101-41.4901-1203-B - Standard Form 1203-B, U.S. Government Bill of Lading—Privately Owned Personal Property (Memorandum Copy—Consignee). |
| § 101-41.4901-1109-A - Standard Form 1109-A, U.S. Government Bill of Lading Continuation Sheet (Memorandum Copy). |
| § 101-41.4901-1169-A - Standard Form 1169-A, U.S. Government Transportation Request (Memorandum Copy). |
| § 101-41.4901-1109-B - Standard Form 1109-B, U.S. Government Bill of Lading Continuation Sheet (Memorandum Copy—Consignee). |