§ 5.25 - Administrative appeals for access requests.

§ 5.25 AppealsAdministrative appeals for access requests.

(a) Appeals. If you are dissatisfied with a component's response to your request for access to records, you Requirements for filing an appeal. An individual may appeal an adverse determination denying your request the individual's request for access in any respect to the DHS Office of the General Counsel or its designee, Department of Homeland Security, Washington, DC 20528. You must make your appeal in writing and it must be received by the DHS Office of the General Counsel or its designee within 60 days of the date of the letter denying your request. Your appeal letter may include as much or as little related information as you wish, as long as it clearly identifies appropriate Appeals Officer. For the address of the appropriate component Appeals Officer, an individual may contact the applicable component FOIA Liaison using the information in appendix A to this part, visit www.dhs.gov/foia, or call 1-866-431-0486. An appeal must be in writing, and to be considered timely it must be postmarked or, in the case of electronic submissions, transmitted to the Appeals Officer within 90 working days, consistent with the procedures in subpart A to this part, after the date of the component's response. An electronically filed appeal will be considered timely if transmitted to the Appeals Officer by 11:59:59 p.m. EST or EDT on the 90th working day. The appeal should clearly identify the component determination (including the assigned request number , if known) that you are appealingthe requester knows it) that is being appealed and should contain the reasons the requester believes the determination was erroneous. For the quickest possible handling, you an individual should mark both your the appeal letter and the envelope “Privacy Act Appeal” or “Judicial Redress Act Appeal.”

(b) Responses to appeals. The decision on your Adjudication of appeals. The DHS Office of the General Counsel, or its designee, (e.g., Component Appeals Officer) is the authorized appeals authority for DHS. On receipt of any appeal involving classified information, the Appeals Officer will consult with the Chief Security Officer and take appropriate action to ensure compliance with 6 CFR part 7. If the appeal becomes the subject of a lawsuit, the Appeals Officer is not required to act further on the appeal.

(c) Appeal decisions. Consistent with the procedures in subpart A to this part, the decision on an appeal will be made in writing generally twenty (20) working days after receipt. However, consistent with the procedures in subpart A to this part, the time limit for responding to an appeal may be extended provided the circumstances set forth in 5 U.S.C. 552(a)(6)(B)(i) are met. A decision affirming an adverse determination in whole or in part will include a brief statement of the reason(s) for the affirmance, including any Privacy Act exemption applied, and will inform

you

the requester of the Privacy Act provisions for court review of the decision. If the adverse determination is reversed or modified on appeal in whole or in part,

you

the requester will be notified in a written decision and

your

the request will be reprocessed in accordance with that appeal decision. An adverse determination by the DHS Office of the General Counsel or its designee or Component Appeals Officer will be the final action of the Department.

(

c) When appeal is required. If you wish

d) Appeal necessary before seeking court review. If an individual wishes to seek review by a court of any adverse determination or denial of a request

, you

by DHS within the allotted 20 working days to respond unless there are unusual or exceptional circumstances, that individual must first appeal it under this

section

subpart. An appeal will not be acted on if the request becomes a matter of litigation.

[68 FR 4056, Jan. 27, 2003, as amended at 85 FR 11830, Feb. 28, 2020]