Code of Federal Regulations (Last Updated: July 5, 2024) |
Title 36 - Parks, Forests, and Public Property |
Chapter XII - National Archives and Records Administration |
SubChapter B - Records Management |
Part 1238 - Microforms Records Management |
Subpart C - Storage, Use, and Disposition of Microform Records |
§ 1238.32 - Do agencies need to request NARA approval for the disposition of all microform and source records?
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§ 1238.32 Do agencies need to request NARA approval for the disposition of all microform and source records?
(a) Permanent or unscheduled records. Agencies must schedule both source documents (originals) and microforms. NARA must approve the schedule, SF 115, Request for Records Disposition Authority, in accordance with part 1225 of this subchapter before any records, including source documents, may be destroyed.
(1) Agencies that comply with the standards in § 1238.14 must include on the SF 115 the following certification: “This certifies that the records described on this form were (or will be) microfilmed in accordance with the standards set forth in 36 CFR part 1238.”
(2) Agencies using microfilming methods, materials, and procedures that do not meet the standards in § 1238.14(a) must include on the SF 115 a description of the system and standards used.
(b) Temporary records. Agencies do not need to obtain additional NARA approval when destroying scheduled temporary records that have been microfilmed. The same approved retention period for temporary records is applied to microform copies of these records. The original records can be destroyed once microfilm is verified, unless legal or other requirements prevent their early destruction.