§ 101.32 - Elements of a rated order.

§ 101.32 Elements of a rated order.

(a) Each rated order must include:

(

a

1) The appropriate priority rating (e.g.

DO–HR or DX–HR)

, DO–[M1–M9 or DX—[–[M1–M9];

(

b

2) A required delivery date or dates. The words “immediately” or “as soon as possible” do not constitute a delivery date. A “requirements

contract”

contract,” “basic ordering

agreement”

agreement,” “prime vendor

contract”

contract,” or similar procurement document bearing a priority rating may contain no specific delivery date or dates and may provide for the furnishing of items or service from time-to-time or within a stated period against specific purchase orders, such as

“calls”

“calls,

“requisitions”

” “requisitions,” and “delivery

orders”

orders.” These purchase orders must specify a required delivery date or dates and are to be considered as rated as of the date of their receipt by the supplier and not as of the date of the original procurement document;

(

c

3) The written signature on a manually placed order, or the digital signature or name on an electronically placed order, of an individual authorized to sign rated orders for the person placing the order. The signature or use of the name certifies that the rated order is authorized under this part and that the requirements of this part are being followed; and

(

d

4)

(1)

A statement that reads in substance:

(b) This is a rated order certified for national defense use, and you are required to follow all the provisions of the Health Resources Priorities and Allocations System regulation at 45 CFR part 101.

(

2)

c) Additional element required for certain emergency preparedness rated orders. If the rated order is placed in support of emergency preparedness requirements and expedited action is necessary and appropriate to meet these requirements, the following

sentences should be added following the statement set forth in paragraph (d)(1) of this section: (i) This

statement must be included in the order: “This rated order is placed for the purpose of emergency preparedness. It must be accepted or rejected within

two (2) days after receipt of the order if:

(A) The order is issued in response to a hazard that has occurred; or

(B) If the order is issued to prepare for an imminent hazard, as specified in HRPAS

[Insert a time limit no less than the minimum applicable time limit specified in § 101. 33(e)

.

(ii) [Reserved]

].”