§ 280.1120 - Application for registration.

(a)(1) As specified in § 280.1110(g)(1) of this part, the Registrar shall maintain up-to-date a detailed description of the assessment and registration procedure, the documents containing the requirements for registration and documents describing the rights and duties of fastener manufacturers whose Facilities are registered, and shall provide them to applicants and those fastener manufacturers. The Registrar shall require that a fastener manufacturer whose Facility is registered:

(i) Always complies with the relevant provisions of this part;

(ii) Makes all necessary arrangements for the conduct of the assessment, including provision for examining documentation and the access to all areas, records (including internal audit reports) and personnel for the purposes of assessment, surveillance, reassessment, and resolution of complaints;

(iii) Only claims that its Facility is registered with respect to those activities for which it has been granted registration;

(iv) Does not use the registration in such a manner as to bring the Registrar into disrepute, and does not make any statement regarding its registration which the Registrar may consider misleading or unauthorized;

(v) Upon suspension or withdrawal of the registration (however determined), discontinues use of all advertising matter that contains any reference thereto and returns any registration documents as required by the Registrar;

(vi) Uses registration only to indicate that the quality assurance system as employed in its Facility is in conformity with specified standards or other normative documents, and does not use the registration to imply that a product or service is approved by the Registrar, as required by § 280.804;

(vii) Ensures that no registration document, mark or report, or any part thereof, is used in a misleading manner; and

(viii) In making reference to the registration in communication media such as documents, brochures, or advertising, complies with the requirements of the Registrar.

(2) When the desired scope of registration is related to a specific program, any necessary explanation shall be provided to the fastener manufacturer. If requested, additional application information shall be provided to the fastener manufacturer.

(b) The Registrar shall require an official application form, duly completed and signed by a duly authorized representative of the applicant fastener manufacturer in which or attached to which:

(1) The scope of the desired registration is defined; and

(2) The applicant agrees to comply with the requirements for registration and to supply any information needed for its evaluation.

(c)(1) At least the following information shall be provided by the applicant prior to the on-site assessment:

(i) The general features of the applicant, such as corporate entity, name, addresses, legal status and, where relevant, human and technical resources;

(ii) General information concerning the quality system and the activities it covers;

(iii) A description of the systems to be registered and the standards or other normative documents applicable to each; and

(iv) A copy of its quality manual and, where required, the associated documentation.

(2) The information gathered from the application documentation and the quality manual review may be used for the preparation of the on-site assessment and shall be treated with appropriate confidentiality.