§ 1301.3 - Requirements for making requests.

§ 1301.3 Requirements for making requests.

(a) How made and addressed. You may General information.

(1) TVA has a centralized system for responding to FOIA requests. To make a request for records

of TVA by writing

, a requester should write directly to the Tennessee Valley Authority, FOIA Officer, 400 W. Summit Hill Drive (WT 7D), Knoxville,

Tennessee

TN 37902-1401.

You may find

TVA's

“Guide

Guide to Information

About TVA” - which is available electronically at http

, which may be accessed on the TVA Web site at https://www.tva.

gov, and is available in paper form as well -

com/Information/Freedom-of-Information/A-Guide-to-Information-About-The-Tennessee-Valley-Authority may be helpful in making your request.

For additional information about the FOIA, you may refer directly to the statute.

(2) If you are making a request

for records

about yourself, see

Subpart

subpart B Privacy Act for additional requirements.

If you are making

(3) Where a request for records

about

pertains to another individual, a requester may receive greater access by submitting either a

written

notarized authorization signed by that individual

permitting disclosure of those records to you or proof that that

or a declaration made in compliance with the requirements set forth in 28 U.S.C. 1746 by that individual authorizing disclosure of the records to the requester, or by submitting proof that the individual is deceased (

for example

e.g., a copy of a death certificate or an obituary)

will help the processing of your request. Your request will be considered received as of the date it is received by the FOIA Officer. For the quickest possible handling, you should mark both your request letter and the envelope “Freedom of Information Act Request.”

(b) Descriptions of records sought. You must describe the records that you seek in enough

. As an exercise of administrative discretion, TVA may require a requester to supply additional information if necessary in order to verify that a particular individual has consented to disclosure.

(b) Description of records sought. Requesters must describe the records sought in sufficient detail to enable TVA personnel to locate them with a reasonable amount of effort. Whenever To the extent possible, your request requesters should include specific information about each record soughtthat may help TVA identify the requested records, such as the date, title or name, author, recipient, and subject matter of the record. If known, you should include any file designations or descriptions for the records that you want. As a general rule, the more specific you are about the records or type of records that you want, the more likely TVA will be able to locate those records in response to your request. If TVA determines that your , case number, file designation, or reference number. Before submitting their requests, requesters may contact the TVA's FOIA Officer or FOIA Public Liaison to discuss the records they seek and to receive assistance in describing the records. If after receiving a request the agency determines that the request does not reasonably describe the records , you will be informed sought, the agency shall inform the requester of what additional information is needed or why your the request is otherwise insufficient. TVA shall also give you an opportunity to discuss your request so that you may modify it to meet the requirements of this section. If your Requesters who are attempting to reformulate or modify such a request may discuss their request with the agency's FOIA Officer or FOIA Public Liaison. If a request does not reasonably describe the records you seeksought, the agency's response to your the request may be delayed.

(c) Agreement to pay fees. If you make a FOIA request, it shall be considered an agreement by you to pay all applicable fees charged under § 1301.11, up to $25.00, unless you seek a waiver of fees. TVA's FOIA Officer will confirm this agreement in an acknowledgement letter. When making a request, you may specify a willingness to pay a greater or lesser amount.

[64 FR 4044, Jan. 27, 1999, as amended at 65 FR 16513, Mar. 29, 2000; 75 FR 11735, Mar. 12, 2010]

Format of records sought. Requests may specify the preferred form or format (including electronic formats) for the records you seek. TVA will accommodate your request if the record is readily reproducible in that form or format.

(d) Requester contact information. Requesters must provide contact information, such as their phone number, email address, and/or mailing address, to assist the agency in communicating with them and providing released records.