Code of Federal Regulations (Last Updated: July 5, 2024) |
Title 2 - Grants and Agreements |
Subtitle B - Federal Agency Regulations for Grants and Agreements |
Chapter XI - Department of Defense |
SubChapter D - Administrative Requirements Terms and Conditions for Cost-Type Grants and Cooperative Agreements to Nonprofit and Governmental Entities |
Part 1136 - Other Administrative Requirements: General Award Terms and Conditions |
Subpart B - Records Retention and Access (OAR Article II) |
§ 1136.220 - Records for joint or long-term use.
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§ 1136.220 Records for joint or long-term use.
(a) OMB guidance. OMB guidance in:
(1) 2 CFR 200.334 states that a Federal awarding agency must request that a recipient transfer records to its custody if the agency determines that the records have value that warrants long-term retention. It also provides that the agency may instead arrange for the recipient to retain records that are continuously needed for joint use.
(2) 2 CFR 200.333(d) exempts records transferred to a Federal agency from the standard records retention requirement.
(b) DoD implementation. A DoD Component's general terms and conditions must inform recipients that they may be asked to transfer records, maintain them for joint use, or retain them for a longer period.
(c) Award terms and conditions. A DoD Component's general terms and conditions must use the wording appendix B to this part provides for Section D of OAR Article II.