Appendix B to Part 293 - Sample Letter Notifying Requester of Extension of Time

Dear _____:

This is in response to your letter of ______ in which you requested ______ under the Freedom of Information Act, 5 U.S.C. 552, as amended.

In order to process your request for ______ under FOIA, an extension of time will be necessary because of (use one of the following explanations):

a. The need to search for, collect, and properly examine a voluminous amount of separate and distinct records covered by your request;

b. The need to search for and collect the requested records from geographically separated elements within the Defense Mapping Agency;

c. The need for consultation, which will be conducted with all practicable speed, with another agency or geographically separated element of the Defense Mapping Agency having a substantial interest in the determination of your request;

d. Other.

A determination regarding your request will be made by

(date) ______.

Sincerely,

(Signed) (Signature block of authorized official) Note:

Specify a date that will not result in an extension of time more than the authorized 10 working days.