§ 310.64 - Amendment and deletion of systems notices.

(a) Criteria for an amended system notice. (1) Certain minor changes to published systems notices are considered amendments and not alterations (see § 310.63(b) of this subpart).

(2) Amendments do not require a report of an altered system (see § 310.63(c) of this subpart), but must be published in the Federal Register.

(b) System notices for amended systems. When submitting an amendment for a system notice for publication in the Federal Register include:

(1) The system identification and name (see paragraph (b) and (c) of § 310.62 of this subpart).

(2) A description of the nature and specific changes proposed.

(3) The full text of the system notice is not required if the master registry contains a current system notice for the system (see § 310.62(q) of this subpart).

(c) Deletion of system notices. (1) Whenever a system is discontinued, combined into another system, or determined no longer to be subject to this part, a deletion notice is required.

(2) The notice of deletion shall include:

(i) The system identification and name.

(ii) The reason for the deletion.

(3) When the system is eliminated through combination or merger, identify the successor system or systems in the deletion notice.

(d) Submission of amendments and deletions for publication. (1) Submit amendments and deletions to the Defense Privacy Office, ODASD(A) for transmittal to the Federal Register for publication.

(2) Include in the submission at least one original (not a reproduced copy) in proper Federal Register format (see appendix G).

(3) Multiple deletions and amendments may be combined into a single submission.