§ 317.74 - Amendment and deletion of system notices.

(a) Criteria for an amended record system. Minor changes to published system notices are considered amendments rather than alterations. Amendments must also be published in the Federal Register, but a new or altered system report does not have to be accomplished.

(b) Amending a system notice. In submitting an amendment to a system notice for publication in the Federal Register, the agency must include:

(1) The system identification and name.

(2) A description of the specific changes proposed; and

(3) The full text of the system notice as amended.

(c) Deleting a system notice. (1) When a system of records is discontinued, incorporated into another system, or determined to be no longer subject to this rule, a deletion notice must be published in the Federal Register.

(2) The deletion notice shall include:

(i) The system identification number and name.

(ii) The Federal Register citation of the latest publication of the system.

(iii) The reason for the deletion.

(3) If a system is deleted through combination or merger with another system, identify the successor system in the deletion notice.

(d) Submitting amendments and deletions for publication. (1) Amendments and deletions should be submitted through the agency Privacy Advisor to the Defense Privacy Office, DA&M, which will transmit them to the Federal Register for publication.

(2) At least one original in proper format should be included in the submission.

(3) Multiple amendments and deletions, and combinations of amendments and deletions, may be submitted together.