Code of Federal Regulations (Last Updated: July 5, 2024) |
Title 36 - Parks, Forests, and Public Property |
Chapter XII - National Archives and Records Administration |
SubChapter B - Records Management |
Part 1226 - Implementing Disposition |
§ 1226.20 - How do agencies temporarily extend retention periods?
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§ 1226.20 How do agencies temporarily extend retention periods?
(a) Agencies must secure NARA written approval to retain records series or systems that are eligible for destruction under NARA-approved schedules except when:
(1) The agency has requested a change in the records schedule in accordance with § 1225.26 of this subchapter, in which case the agency is authorized to retain records eligible for destruction until the new SF 115 is approved;
(2) The records will be needed for less than one year; or
(3) A court order requires retention of the records.
(b) To request an extension, agencies must send a letter to the NARA, by mail at National Archives and Records Administration, Modern Records Programs (NWM), ; Office of the Chief Records Officer (AC); 8601 Adelphi Road, ; College Park, MD 20740-6001, phone number (301) 837-1738. or by email at RM.Communications@nara.gov. Along with a justification, the request must include:
(1) A concise description of the records series for which the extension is requested.
(2) A citation to the agency records schedule or the GRS currently governing disposition of the records;
(3) A statement of the estimated period of time that the records will be required; and
(4) For records in the agency's custody, a statement of the current and proposed physical location of the records.
(c) Agencies must ensure that records in records storage facilities are retained for the duration of the extension.
[74 FR 51014, Oct. 2, 2009, as amended at 83 FR 13653, Mar. 30, 2018]