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Code of Federal Regulations (Last Updated: July 5, 2024) |
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Title 41 - Public Contracts and Property Management |
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Subtitle C - Federal Property Management Regulations System |
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Chapter 101 - Federal Property Management Regulations |
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SubChapter G - Aviation, Transportation, and Motor Vehicles |
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Part 101-41 - Transportation Documentation and Audit |
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Subpart 101-41.2 - Passenger Transportation Services Furnished for the Account of the United States |
§ 101-41.214-5 - Preparation of carrier billing form.
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(a) Instructions for the preparation of Standard Form 1113, Public Voucher for Transportation Charges, are furnished in the GSA guide “How to Prepare and Process U.S. Government Transportation Requests” (national stock number 7610-01-038-1389). Agencies may obtain this guide by submitting a requisition in FEDSTRIP/MILSTRIP format to the GSA regional office providing support to the requesting activity. Copies are also available from the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402.
(b) The billing carrier shall list the serial numbers of all accompanying GTR's on the face of the SF 1113, show the charge applicable to each GTR in the amount column, and complete the column with the total charge. As many GTR's as may be itemized in a single column shall be included on the SF 1113 when the charges are being billed to the same office; however, billings for air excess baggage charges shall be restricited to no more than three GTR's per SF 1113.
(c) The carrier shall complete the “Payee's Certificate” section of the voucher. Carriers may use a machine-typed name of the carrier's certifying official, provided the machine-typed official's name is initialed by a duly authorized person; or carriers may use a facsimile signature of the carrier's certifying official, as authorized by that official. The carrier shall complete the tear-off portion of the SF 1113 and shall not substitute a memorandum copy (SF 1113-A) for the tear-off portion.
(d) An agency shall not require a carrier to furnish more than one memorandum copy (SF 1113-A).
(e) Each carrier shall insert in the appropriate block on SF 1113 (and SF 1113-A), the Standard Carrier Alpha Code (SCAC) assigned to that carrier in the National Motor Freight Traffic Association, Inc., Agent, Directory of Standard Multi-Modal Carrier and Tariff Agents Codes (SCAC and STAC), ICC
NMF 101-C, applicable supplements thereto, or subsequent reissues thereof. (31 U.S.C. 244 and sec. 205(c), 63 Stat. 390; 40 U.S.C. 486(c))