§ 101-41.603-4 - Where to file transportation claims.

(a) Claims involving collection actions resulting from the transportation audit performed by the General Services Administration must be filed directly with GSA (BWCA). Any claims so submitted to GSA will be considered “disputed claims” under section 4(b) of the Prompt Payment Act. All other transportation claims generally shall be filed with the agency out of whose activities they arose; if that is not feasible (e.g. where the responsible agency cannot be determined or is no longer in existence) they may be sent to GSA (BWCA) for forwarding to the responsible agency or for direct settlement by GSA's transportation audit office. Claims for GSA processing shall be addressed to the General Services Administration (BWCA), Washington, DC 20405.

(b) A claimant who disagrees with the action taken on his claim by the agency's payment office may request reconsideration or review of that action, provided he meets applicable time limitations. (See § 101-41.602 of this subpart and subpart 101-41.7 of this part.) The levels for progression of claims not disposed of to the satisfaction of the claimant are as shown in the following table:

Progressive Steps Available to Claimants Requesting Reconsideration or Review of Disputed ClaimsDisputed claims involving—Applicable to disputed claims filed with—Agency action for reconsideration by—Agency dispositive action for reconsideration or review by—Deductions for loss or damage to propertyAgencies out of whose activities the claims aroseClaims Group, Accounting and Financial Management Division, U.S. General Accounting Office 1Comptroller General of the United States.2Other than loss or damage to propertyAgencies delegated authority to perform audit as GSA's designee. (See note.)Head of agency delegated authorityDo.Agencies not delegated authority to perform audit as GSA's designeeGeneral Services Administration (BWA) 3Administrator of General Services 4 or Comptroller General of the United States.2Note: Authority to audit transportation bills was delegated effective Oct. 12, 1975, to the Department of State for bills paid at overseas offices and to the Department of Defense for bills paid at certain overseas offices and for bills paid by the Military Airlift Command for contract airlift services. Mailing addresses for those specifically named above as responsible for the reconsideration or review of transportation claims upon request of claimants are:1 Claims Group, Accounting and Financial Management Division, U.S. General Accounting Office, Washington, DC 20548.2 Comptroller General of the United States, U.S. General Accounting Office, Washington, DC 20548.3 General Services Administration (BWCA), Washington, DC 20405.4 Administrator of General Services, General Services Administration (BW), Washington, DC 20405.