§ 101-43.4801 - Excess personal property reporting requirements.

(a) The table shown in paragraph (d) of this section shows the excess personal property groups and classes reportable to the General Services Administration. Property which meets the following criteria is to be reported:

(1) The condition code as defined in paragraph (e) of this section is the same as or better than the minimum reportable disposal condition code shown in the last column. For example, code 9 indicates that property in that group or class coded 1 through 9 is reportable.

(2) The acquisition cost (or standard price) of the line item is $1,000 or more, except that a line item in FSC group 71 will be reported to GSA if it has an acquisition cost (or standard price) of $500 or more.

(b) With respect to aircraft and aircraft components and accessories:

(1) The table in paragraph (d) of this section states that line items as specified herein shall be reported when in FSC classes 1510, 1520, 2810, 2840, or any class in FSC group 16. In agencies other than DoD, all line items in these classes shall be reported when dollar and condition criteria are met. In DoD, aircraft in FSC class 1510 which are in the Cargo/Transport, Observation, Anti-sub, Trainer, or Utility series, all aircraft in FSC class 1520, and line items in the other classes which are components of these aircraft shall be reported when dollar and condition criteria are met.

(2) Items in FSC classes 1510 and 1520 held by DoD or other agencies shall be reported to the General Services Administration (9FB), San Francisco, California 94105.

(c) The appropriate disposal condition code from the table below shall be assigned to each item record, report, or listing of excess personal property:

Disposal condition codeBrief definitionExpanded definition1Unused—goodUnused property that is usable without repairs and identical or interchangeable with new items from normal supply sources.2Unused—fairUnused property that is usable without repairs, but is deteriorated or damaged to the extent that utility is somewhat impaired.3Unused—poorUnused property that is usable without repairs, but is considerably deteriorated or damaged. Enough utility remains to classify the property better than salvage.4Used—goodUsed property that is usable without repairs and most of its useful life remains.5Used—fairUsed property that is usable without repairs, but is somewhat worn or deteriorated and may soon require repairs.6Used—poorUsed property that may be used without repairs, but is considerably worn or deteriorated to the degree that remaining utility is limited or major repairs will soon be required.7Repairs required goodRequired repairs are minor and should not exceed 15 percent of original acquisition cost.8Repairs required—fairRequired repairs are considerable and are estimated to range from 16 percent to 40 percent of original acquisition cost.9Repairs required—poorRequired repairs are major because property is badly damaged, worn, or deteriorated, and are estimated to range from 41 percent to 65 percent of original acquisition cost.70AllInformation technology equipment.XSalvageProperty has some value in excess of its basic material content, but repair or rehabilitation to use for the originally intended purpose is clearly impractical. Repair for any use would exceed 65 percent of the original acquisition cost.SScrapMaterial that has no value except for its basic material content.

(d) In addition to the appropriate disposal condition code from the table in paragraph (e) of this section, each item record, report, or listing of Department of Defense excess personal property shall also contain the appropriate supply condition code assigned before or at the time the item was declared excess, except item records, reports, or listings of contractor inventory when a determination is made that inclusion of the supply condition code is impractical. When available, civil agencies shall include the appropriate supply condition code in each item record, report, or listing of excess personal property. These codes, which provide additional material condition information for screening purposes, follow:

Supply condition codeBrief definitionExpanded definitionAServiceable (issuable without qualification)New, used, repaired or reconditioned material that is serviceable and issuable to all customers without limitation or restriction. Includes material with more than 6 months shelf-life remaining.BServiceable (issuable with qualification)New, used, repaired, or reconditioned material that is serviceable and issuable for its intended purpose but is restricted from issue to specific units, activities, or geographical areas by reason of its limited usefulness or short service-life expectancy. Includes material with 3 through 6 months shelf-life remaining.CServiceable (priority issue)Items that are serviceable and issuable to selected customers, but must be issued before Conditions A and B material to avoid loss as a usable asset. Includes material with less than 3 months shelf-life remaining.DServiceable (test/modification)Serviceable material that requires test, alteration, modification, conversion, or disassembly. (This does not include items that must be inspected or tested immediately before issue.)EUnserviceable (limited restoration)Material that involves only limited expense or effort to restore to serviceable condition and that is accomplished in the storage activity where the stock is located.FUnserviceable (reparable)Economically reparable material that requires repair, overhaul, or reconditioning, including reparable items which are radioactively contaminated.GUnserviceable (incomplete)Material requiring additional parts or components to complete the end item before issue.HUnserviceable (condemned)Material that has been determined to be unserviceable and does not meet repair criteria, including condemned items that are radioactively contaminated.SUnserviceable (scrap)Material that has no value except for its basic material content. No stock will be recorded as onhand in Condition Code S. This code is used only on transactions involving shipments to DPDO's. Material will not be transferred to Condition Code S before being turned in to PDO's if material is recorded in Condition Code A through H at the time material is determined excess. Material identified by NSN will not be identified by this Condition Code.