§ 301-15.23 - Responsibility of awardees.

(a) Awardees are not required to furnish services if, at the time of the request for service, the scheduled carrier's conveyance is fully loaded; nor are awardees required to furnish any additional aircraft or railcars to satisfy the transportation requirement. Awardees will provide the official Government traveler with services that are the same as those provided to their commercial passengers in scheduled jet or rail coach service, subject to the rules and procedures published in tariffs filed with the Airline Tariff Publishing Company or contained in the awardees’ contracts of carriage.

(b) In describing unrestricted contract fares, awardees will use the designator “YCA.” Awardees will describe restricted contract fares by using a three-letter designator in which the last two characters will always consist of the letters “CA”; e.g., “QCA”.

(c) Awardees will issue prepaid tickets at no charge to Federal agencies when such tickets are requested by the Government in accordance with the provisions of § 301-15.24. This service, commonly known as prepaid ticket advice (PTA), includes notification between awardees’ offices by electronic means or mail that a requestor in one location has purchased and requested issuance of prepaid transportation tickets to a person in another location. Generally, this service is used for Federal travelers who are located in remote areas or at long distances from airports or rail terminals and do not have immediate access to a ticket issuing facility. PTA service should not be used except where exceptional circumstances require use of such service.