§ 301-15.48 - Additional agency guidance and information.

(a) Purchasing passenger transportation. (1) Passenger transportation services procured with contractor-issued charge cards under this payment system are not subject to the cash limitation established by the Administrator of General Services at 41 CFR 41.203-2. Any credit card other than the contractor-issued charge card and all travelers checks used to purchase passenger transportation services shall be considered the equivalent of cash and subject to the cash limitation provisions of 41 CFR 101-41.203-2.

(2) A portion of the charge card application form is to be used to record the standard Federal organization code(s) contained in the Department of Commerce/National Institute of Standards and Technology publication, Codes for the Identification of Federal and Federally Assisted Organizations (FIPS PUB 95). Specific details concerning this requirement will be communicated by the charge card contractor directly to each participating agency.

(b) Submitting passenger ticketing information to GSA for audit. (1) Travel vouchers containing reimbursable transportation charges purchased with contractor-issued charge cards shall not be considered transportation vouchers under 41 CFR 101-41.807.

(2) Passenger ticketing information is furnished directly by the charge card contractor to GSA's Office of Transportation Audits. It is used to identify and collect carrier overcharges.

(c) Examination of payments and collection. The Transportation Act of 1940, as amended (31 U.S.C. 3726), authorizes the GSA Transportation Audit Division (see 41 CFR 101-41.102) to issue a notice of overcharge when GSA finds that a carrier has been overpaid for the services rendered.

(1) Under the provisions of 41 CFR subpart 101-41.5, carriers are requested to promptly refund amounts due the United States. Refund checks are to be made payable to the General Services Administration and promptly mailed to the General Services Administration, P.O. Box 93746, Chicago, IL 60673. Payment or credit to the contractor is not considered proper payment of overcharge claims due the U.S. Government.

(2) Protests to notices of overcharge are handled and processed in accordance with 41 CFR 101-41.503.

(3) Collection of unrefunded overcharges owed to the U.S. Government are processed in accordance with 41 CFR 101-41.504.

(4) Debts collected by GSA based on audits of transportation accounts are deposited to miscellaneous receipts, U.S. Treasury.

(5) Claims against the United States related to the actions taken above are processed under 41 CFR subpart 101-41.6.

(6) Reconsideration and review of GSA transportation claim settlements follow the provisions of 41 CFR subpart 101-41.7.

(d) Employee training. Participating agencies shall ensure that each of their eligible employees is adequately trained in the use of the contractor-issued charge card, centrally billed account, or ATM services before allowing them to use these services.