§ 301-16.2 - Definitions.

(a) Conference. The term “conference” means a meeting, retreat, seminar, symposium, or similar event that involves attendee travel. The term “conference” also means a training activity that involves attendee travel when the training activity is considered a conference under Chapter 410 of the Federal Personnel Manual (Copies may be obtained from the Superintendent of Documents, Government Printing Office, Washington, DC 20402.) and its accompanying instructional letters.

(b) Conference administrative costs. The term “conference administrative costs” includes the cost of conference facilities, registration fees, speaker fees, and conference-related administrative fees paid by the Government for a conference, whether paid directly by agencies or reimbursed by agencies to travelers or others associated with the conference.

(c) Conference attendees’ travel costs. The term “conference attendees’ travel costs” includes attendees’ subsistence expenses (including lodging and meals and incidental expenses (M&IE)) and transportation costs authorized at Government expense.

(d) Conference attendees’ time costs. The term “conference attendees’ time costs” means the cost of employees’ time spent at the conference (including time spent while performing en route travel during normal duty hours).

(e) Conference site. For purposes of this part, the term “conference site” means the locality or geographic area where the conference is held.

(f) Conference facilities. For purposes of this part, the term “conference facilities” means the meeting rooms and lodging accommodations where the conference is conducted.