§ 1201.735-401 - Submission of statements.

(a) (1) Regulations of the Civil Service Commission (5 CFR part 735) require ACTION to adopt regulations providing for the submission of statements of employment and financial interests from certain regular ACTION employees and all special ACTION employees.

(2) All special employees and those regular employees designated in paragraph (b) of this section shall complete statements of employment and financial interests and submit them to the Office of General Counsel not later than 5 days after their entrance on duty. The Director of Personnel Management shall be responsible for supplying all new employees with the necessary forms either prior to or on the first day of their employment.

(3) The statement of employment and financial interests shall include information on organizations with which the employee was associated during the 2 years prior to his or her employment by ACTION, as well as information about current associations. Special employees shall also indicate to the best of their knowledge which organizations listed currently on their form have contracts with or grants from ACTION, or are applying for ACTION contracts or grants. If any information required to be included on the statement, including holdings placed in trust, is not known to an employee but is known to another person, he or she is required to request that other person to submit information on his or her behalf.

(4) Changes in or additions to the information contained in a regular or special employee's statement must be reported in a supplementary statement as of June 30 each year. The Director of Personnel Management shall be responsible for insuring that such supplementary statements are submitted by June 30. If there are no changes or additions, a negative report is required. Notwithstanding the filing of the annual report required by this paragraph, each employee shall at all times avoid acquiring a financial interest that could result, or taking an action that would result, in a conflict of interest and a violation of the conflict-of-interest provisions of section 208 of title 18, United States Code, or the conflict-of-interest provisions of this part.

(5) In the case of temporary summer employees hired at FSR-7 or equivalent and below to perform duties other than those of an expert or consultant, the reporting requirement will be waived. It may also be waived by the Director of Personnel Management with respect to other appointments, except as experts or consultants, upon a finding that the duties of the position held by the special Government employee are of a nature and at such a level of responsibility that the reporting of employment and financial interests is not necessary to protect the integrity of the Government.

(6) Regular or special employees are not required to submit in a statement of employment and financial interests or supplementary statements any information about their connection with or interest in a professional society or a charitable, religious, social, fraternal, recreational, public service, civic, or political organization not conducted as a business enterprise. For this purpose, any organizations, doing work involving or potentially involving grants of money from or contracts with the Government are considered business enterprises and are required to be included in a regular or special employee's statement of employment and financial interests.

(7) The statements of employment and financial interests and supplementary statements required are in addition, and not in substitution for or in designation of, any similar requirement imposed by law, order, or regulation. The submission of a statement of supplementary statement by an employee does not permit him or her or any other person to participate in a matter in which his or her or other persons’ participation is prohibited by law, order, or regulations.

(8) A regular employee who believes that his or her position has been improperly included under ACTION regulations as one requiring the submission of a statement of employment and financial interests shall be given an opportunity for review through ACTION's grievance procedures to determine whether the position has been improperly included.

(b) Statements shall be submitted by the following employees:

(1) Office of the Director:

(i) Director.

(ii) Deputy Director.

(iii) Executive Officer.

(iv) Special Assistants to Director and Deputy.

(v) Executive Assistants to Director and Deputy.

(2) Office of Domestic and Anti-Poverty Operations:

(i) Associate Director.

(ii) Deputy Associate Directors.

(iii) Special Assistants to Associate Director and to Deputy Associate Directors.

(iv) Supervisory program specialists.

(v) Program specialists and analysts.

(vi) Regional Directors.

(vii) Deputy Regional Directors.

(viii) Regional training chiefs.

(ix) Regional staff members with contracting and disbursing authority.

(x) Regional program operations officers.

(xi) State program directors.

(xii) State program officers.

(xiii) Deputy Directors, VISTA, and OAVP.

(3) Office of Administration and Finance:

(i) Assistant Director.

(ii) Deputy Assistant Director.

(iii) Director, Management and Organization.

(iv) Director, Administrative Services.

(v) Chief, Paperwork and Management.

(vi) Chief, Transportation.

(vii) Chief, Communications and Property.

(viii) Director, Accounting Division.

(ix) Chief, Fiscal Services.

(x) Chief, Accounting Operations.

(xi) Cashier.

(xii) Director, Personnel Management.

(xiii) Deputy Director, Personnel Management.

(xiv) Director, Health Services.

(xv) Director, Contracts and Grants Management.

(xvi) Chief, Procurement Division.

(xvii) Contract specialists, negotiators, and administrators.

(xviii) Purchasing agents.

(xix) Chief, Grants Division.

(xx) Senior Grants Administrator.

(xxi) Grants Administrator.

(xxii) Director, Computer Services.

(xxiii) Director, Staff Training and Development.

(4) Office of Recruitment and Communications:

(i) Assistant Director.

(ii) Deputy Assistant Director.

(iii) Special Assistant to Assistant Director.

(iv) Director, Planning and Evaluation.

(v) Director, Recruitment Resources.

(vi) Director, Office of Communications.

(vii) Director, Public Affairs.

(viii) Director, Creative Services.

(5) Office of Voluntary Citizen Participation:

(i) Assistant Director.

(ii) Director program operations.

(iii) Director, International and Special Assistance.

(iv) Program specialists.

(v) Director, School Partnership program.

(6) Office of the General Counsel:

(i) General Counsel.

(ii) Deputy General Counsel.

(iii) Associate General Counsels.

(iv) Assistant General Counsels.

(7) Office of Policy and Planning:

(i) Assistant Director.

(ii) Deputy Assistant Director.

(iii) Special Projects Officer.

(iv) Director, Budget Division.

(v) Director, Policy Development.

(vi) Director, Evaluation.

(vii) Director, Planning.

(viii) Special Assistants to Assistant Director.

(ix) Program analysts.

(x) Policy development analysts.

(xi) Supervisory program specialists.

(xii) Evaluation specialists.

(8) Office of Legislative and Governmental Affairs:

(i) Assistant Director.

(9) Office of Compliance:

(i) Assistant Director.

(ii) Inspector General.

(iii) Auditors, inspectors, program operations analysts.

(iv) Director, Division of Equal Opportunity.

(10) Office of International Operations:

(i) Associate Director.

(ii) Deputy Associate Directors.

(iii) Director, Programing and Training.

(iv) Director, Multilateral and Special programs.

(v) Director, Special Services.

(vi) Director, Office of Management.

(vii) Director, Office of Peace Corps Volunteer Placement.

(viii) Regional Directors.

(ix) Country Directors and those overseas staff members to whom contracting or procurement authority has been duly delegated by the Country Director.