§ 1808.002-72 - Acqusition of propellants.

(a) General. NASA (and its contractors when authorized in accordance with 1851.1) may acquire the items listed in paragraph (j) of this section (except for liquid hydrogen; see 1808.002-71) on a reimbursable basis from the San Antonio Air Logistics Center (SA-ALC), Kelly Air Force Base, Texas, under the Air Force Missile Procurement Fund (MPF). The Air Force MPF shall be used as a supply source for propellants whenever there are economic or other advantages to the Government. Field installations and offices obtaining supplies from the MPF shall comply with the reporting requirements of paragraph (f) of this section.

(b) Requests for acquisition. To obtain the materials listed in paragraph (j) of this section from the Air Force MPF, NASA contracting offices will execute a NASA-Defense Purchase Request (NASA Form 523) (see 1853.303-523) and forward it to Headquarters, SA-ALC, Kelly Air Force Base, TX 78241, Attention: SFS. The following additional information should be provided on the form:

(1) Contract number (when material is required for use by a NASA contractor).

(2) Delivery address.

(3) Mode of transportation (rail, trailer, barge, etc.). When the procurement request covers requirements for materials not previously forecasted or covers significant changes to previously reported requirements, SA-ALC should be notified immediately of such requirements.

(c) Delivery requests.

(1) A delivery request is a call on the Air Force, made against a NASA-Defense Purchase Request (NASA Form 523), specifying the time and place of delivery. On the basis of the estimated requirements, the Air Force will notify NASA field installations and contractors of the name and address of the Air Force office or producing contractor's plant to which requests for delivery of materials shall be made. Delivery requests may be placed by any means of communication that time justifies; however, all verbal requests for delivery must be confirmed in writing within 24 hours. The delivery request, whether oral or written, must cite the NASA-Defense Purchase Request number under which the material is being ordered and contain the following information:

(i) Nomenclature and National Stock Number.

(ii) Quantity.

(iii) Program, project, and task.

(iv) Contract number (when material is required for use by a NASA contractor).

(v) Delivery address.

(vi) Dates of delivery.

(vii) Mode of transportation.

(viii) Location of weighting stations and scales (if weighing of the products before delivery is required).

(2) Each delivery request shall be numbered as follows to simplify identification and control: the last two digits of the calendar year; a dash; and a consecutive number beginning with 1 to run through the year (e.g., 89-5, for the fifth request made in 1989). Changes to a request are identified by adding an alphabetical designator beginning with (A) to the number.

(d) Receiving procedures.

(1) Receiving documents. Receipt of materials shall be evidenced on the receiving document received with the shipment by the signature of an individual authorized by NASA to receive materials from the Air Force. Every effort should be made to ensure that the NASA-Defense Purchase Request number is recorded on the receiving document before signing.

(2) Weighing facilities. Local weighing facilities (NASA-owned, contractor-owned, commercial, or State-operated) may be used to determine quantities of product received. If a discrepancy exists between the quantities shown on receiving documents and the quantities actually received—

(i) A certified weighing ticket evidencing actual weight at destination shall be obtained; and

(ii) A copy of the receiving document (AF Form 857 or DD Form 250) and the original weighting ticket shall be forwarded to Headquarters, SA-ALC, Kelly Air Force Base, TX 78241, Attention: ACFOM, identifying the discrepancy.

(3) Distribution of receipts. Copies of all receiving documents except the AF Form 857 shall be transmitted to the Headquarters, SA-ALC, Kelly Air Force Base, TX 78241, Attention: SACAOM. Receiving documents may be accumulated and submitted on the 10th, 20th, and last day of each month.

(e) Billing. The costs of materials obtained through the MPF are reimbursable. After delivery, a Standard Form 1080 (Voucher for Transfers Between Appropriations and/or Funds (Disbursement)), supported by documentary evidence of delivery, will be submitted by Headquarters, SA-ALC to the NASA installation designated in the NASA Form 523.

(f) Reporting requirements.

(1) Field installations shall submit periodic estimates of requirements for materials listed in paragraph (j) of this section for all programs under their cognizance, including in-house contractor requirements. Reports shall be submitted in duplicate on AF Form 858, Forecast of Propellant Requirements.

(2) The reports shall be forwarded no later than June 1 and December 1 to reach Headquarters, SA-ALC, Kelly AFB, TX 78241, Attn: SFS. Supplemental reports advising of additions to or significant changes in previous reports may be submitted at any time. The reports, covering all materials listed in paragraph (j) of this section, due in June and December, shall begin with requirements as of the following July 1 and January 1, respectively, and shall cover a 3-year period. Requirements shall be shown by month for the first 6 months, and by quarters for the remaining 21/2-year period.

(3) Estimated requirements and other pertinent data required from contractors shall be obtained on Air Force Form 858.

(g) Report content. Reports shall be made using a separate report form for each material and shall provide, for each item of material, the—

(1) Contract number;

(2) Program and/or project;

(3) Specific task within the project;

(4) End use when not associated with the named program or project;

(5) Contractor's name;

(6) Specific location of use (shipping destination); and

(7) Planned source of supply.

(h) Basis for developing materials requirements. In computing requirements, consideration shall be given to such elements as lead time, waste factors, transfer, and storage losses so that phased requirements reflect the total gross quantities required to be delivered to the use or storage site. Since the requirements estimates are being used by other Government agencies acting as supply sources to contract for materials, estimates must be as accurate as possible.

(i) NASA coordination. The Kennedy Space Center shall coordinate the review of all data and establish NASA policy and procedures. The data shall be used as the basis for NASA requirements reports to various Government agencies for planning and supply support.

(j) Table of reportable materials.

Ammonia, Technical (Anhydrous) (Low Oil Content) 99.97 percent purity, Spec 0-A-445 Argon Gas, 6000 PSI, AFPID 6830-5 Propellant, Ammonia, Liquid, Anhydrous 99.5 percent purity, Spec MIL-P-27406 Propellant, Chlorine Trifluoride, Spec MIL-P-81399 Propellant, Deuterium, Gaseous, AFPID 9135-20 Propellant, Fluorine, Gaseous, Spec MIL-P-27405 Propellant, Fluorine, Liquid, Spec MIL-P-27405 Helium, Technical Grade A, Spec BB-H-1168 Propellant, Isopropyl Alcohol, AFPID 9135-18 Propellant, Hydrazine, Standard Grade, Spec MIL-P-26536 Propellant, Hydrazine, Monopropellant Grade, Spec MIL-P-26536 Propellant, Hydrazine/Unsymmetrical Dimethylhydrazine, Spec MIL-P-27402 Propellant, Hydrogen, Gaseous, Type I, Spec MIL-P-27201 Propellant, Hydrogen, Liquid, Type II, Spec MIL-P-27201 Propellant, Hydrogen Peroxide, Spec MIL-P-16005 Propellant, Hydrogen Peroxide, Electrolytic Process, Spec MIL-P-16005 Propellant, Jet Fuel, Grade RJ-1, Spec MIL-F-25558 Propellant, JPX, 50 percent UDMH-50 percent JP-4, Spec MIL-P-26694 Propellant, JPX, 17 percent UDMH-83 percent JP-4, Spec MIL-P-26694 Propellant, Kerosene, Grade RP-1, Spec MIL-P-25576 Propellant, Monomethyl Hydrazine, Spec MIL-P-27404 Propellant, Neon, Liquid, AFPID 9135-16 Propellant, Nitric Acid, Type IIIB, Spec MIL-P-7254 Propellant, Nitric Acid, Type III LS, Spec MIL-P-7254 Propellant, Nitric Acid, Type IV (High Density Acid), Spec MIL-P-7254 Propellant, Nitrogen Tetroxide (NTO) (MON-1) (MON-3), Spec MIL-P-26539 Propellant, Nitrogen Tetroxide (NTO), MIL-P-26539 Propellant, Nitrogen Tetroxide (MON-1), Spec MIL-P-26539 Propellant, Nitrogen Tetroxide (MON-3), Spec MIL-P-26539 Propellant, Oxygen, Grade B, Spec MIL-P-25508 Propellant, Oxygen, Grade A, Spec MIL-P-25508 Propellant, Oxygen, Grade F, Spec MIL-P-25508 Propellant Pressurizing Agent, Helium, Spec MIL-P-27407, 99.995 pct min assay Propellant Pressurizing Agent, Nitrogen, Type II, Liquid Grade C, Spec MIL-P-27401 Propellant Pressurizing Agent, Nitrogen, Type I, Gaseous Grade A, Spec MIL-P-27401 Propellant Pressurizing Agent, Nitrogen, Type I, Grade B, Spec MIL-P-27401 Propellant Pressurizing Agent, Nitrogen, Type II, Grade A, Spec MIL-P-27401 Propellant Pressurizing Agent, Nitrogen, Type II, Grade B, Spec MIL-P-27401 Propellant, Unsymmetrical Dimethyl-hydrazine, Spec MIL-P-25604 Propellant, Nitrogen Trifluoride Spec MIL-P-87896 Propellant, Pressurizing Agent, Argon, Liquid, AFPID 9135-19