§ 1816.603-3 - Limitations.

(a) Letter contracts having an estimated definitive contract amount below the dollar thresholds specified in 1807.7102. Authority to approve the issuance of such letter contracts is delegated to the procurement officer. Each request for approval shall include the following:

(1) Proposed contractor's name and address.

(2) Location where contract is to be performed.

(3) Contract number, including modification number, if applicable.

(4) Brief description of the work or services to be performed.

(5) Performance period or delivery schedule.

(6) Amount of letter contract.

(7) Performance period of letter contract.

(8) Estimated total amount of definitive contract.

(9) Type of definitive contract to be executed.

(10) A statement that the definitive contract will contain all required clauses or that deviations have been approved.

(11) A statement as to the necessity and advantage to the Government of the proposed letter contract.

(b) Letter contracts having an estimated definitive contract amount equal to or exceeding the dollar thresholds specified in 1807.7102.

(1) Requests for authority to issue such letter contracts shall be signed by the procurement officer and submitted to the Associate Administrator for Procurement (Code HS) for approval. They shall include the information cited in paragraph (a)(1) of this section.

(2) Any modification of an undefinitized letter contract approved under paragraph (b)(1) of this section must be approved by the Associate Administrator for Procurement.

(3) Any modification of an undefinitized letter contract approved by a procurement officer in accordance with paragraph (a)(1) of this section that increases the estimated definitized contract amount to or above the dollar thresholds specified in 1807.7102 must have the prior approval of the Associate Administrator for Procurement.