§ 42.709-5 - Computing interest.  


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  • 42.709-5 Waiver of the penalty.

    The cognizant contracting officer shall waive the penalties at

    Computing interest.

    For 42.709-12(a) when -

    (a) The contractor withdraws the proposal before the Government formally initiates an audit of the proposal and the contractor submits a revised proposal (an audit will be deemed to be formally initiated when the Government provides the contractor with written notice, or holds an entrance conference, indicating that audit work on a specific final indirect cost proposal has begun);

    (b) The amount of the unallowable costs under the proposal which are subject to the penalty is $10,000 or less (i.e., if the amount of expressly or previously determined unallowable costs which would be allocated to the contracts specified in 42.709(b) is $10,000 or less); or

    (c) The contractor demonstrates, to the cognizant contracting officer's satisfaction, that -

    (1) It has established policies and personnel training and an internal control and review system that provide assurance that unallowable costs subject to penalties are precluded from being included in the contractor's final indirect cost rate proposals (e.g., the types of controls required for satisfactory participation in the Department of Defense sponsored self-governance programs, specific accounting controls over indirect costs, compliance tests which demonstrate that the controls are effective, and Government audits which have not disclosed recurring instances of expressly unallowable costs); and

    (2) The unallowable costs subject to the penalty were inadvertently incorporated into the proposal; i.e., their inclusion resulted from an unintentional error, notwithstanding the exercise of due care

    (1)(ii), compute interest on any paid portion of the disallowed cost as follows:

    (a) Consider the overpayment to have occurred, and interest to have begun accumulating, from the midpoint of the contractor's fiscal year. Use an alternate equitable method if the cost was not paid evenly over the fiscal year.

    (b) Use the interest rate specified by the Secretary of the Treasury pursuant to Pub. L. 92-41 (85 Stat. 97).

    (c) Compute interest from the date of overpayment to the date of the demand letter for payment of the penalty.

    (d) Determine the paid portion of the disallowed costs in consultation with the contract auditor.

    [60 FR 42659, Aug. 16, 1995. Redesignated and amended at 86 FR 44255, Aug. 11, 2021]