[Federal Register Volume 64, Number 89 (Monday, May 10, 1999)]
[Notices]
[Pages 25070-25071]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-11661]
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DEPARTMENT OF JUSTICE
[AAG/A Order No. 162-99]
Privacy Act of 1974; Notice of Modified System of Records
The Department of Justice proposes to modify the Pubic Safety
Officers Benefits System, JUSTICE/OJP-012. The primary purpose for
establishing the system of records was to determine whether the
surviving beneficiaries of public safety officers killed in the line of
duty were eligible for benefits as authorized by the Public Safety
Benefits Act.
The Department now proposes to modify the system to reflect the
expanded scope of the PSOB program, specifically through the addition
to categories of individuals and records. The system is expanded to
reflect the addition of data on public safety officers permanently and
totally disabled in the line of duty, and the dependents of public
safety officers eligible for educational benefits. The expansion of the
categories of individuals and records, as identified in the attached
Federal Register notice, permits the agency to maintain records as
public safety officers permanently and totally disabled in the line of
duty and survivor's eligibility to educational benefits in order to
ascertain eligibility under the program.
In addition, the Department is revising the ``System Location'' and
``System Manager and Address' sections to reflect a move of the system,
and updating the `Storage'' and ``Retention'' sections to reflect an
automation of the system.
Title 5 U.S.C. 552a(e)(4) and (11) provide that the public be given
30 days in which to comment on the proposed new routine uses. Any
comments must be submitted in writing to Mary Cahill, Management
Analyst, Management and
[[Page 25071]]
Planning Staff, Justice Management Division, Department of Justice,
Washington, DC 20530 by June 9, 1999.
As required by 5 U.S.C. 552a(r) and Office of Management and Budget
(OMB) implementing regulations, the Department of Justice has provided
a report on the proposed changes to OMB and the Congress.
A modified system description is set forth below.
Dated: April 30, 1999.
Stephen R. Colgate,
Assistant Attorney General for Administration.
JUSTICE/OJP-012
SYSTEM NAME:
Public Safety Officers Benefits System.
SYSTEM LOCATION:
Bureau of Justice Assistance, Office of Justice Programs, (OJP),
810 Seventh Street, NW, Washington, DC 20531.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Public Safety Officers who are permanently and totally disabled by
a traumatic injury in the line of duty and the surviving beneficiaries
of public safety officers who died while in the line of duty.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains an index by claimant survivor and deceased or
permanently and disabled Public Safety Officers; case files of
eligibility documentation; and benefit payment records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Authority for maintaining this system exists under 42 U.S.C. 3796
and 44 U.S.C. 3103.
PURPOSES:
Information contained in this system is used or may be used to
determine and record eligibility of Public Safety Officers under the
Public Safety Officers Benefits Act and the Federal Law Enforcement
Dependents Assistance Act.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Records, or any information derived therefrom, may be disclosed as
follows: To State and local agencies to verify and certify eligibility
for benefits; to researchers for the purpose of researching the cause
and prevention of public safety officer line of duty deaths; to
appropriate Federal agencies to coordinate benefits paid under similar
programs; in a proceeding before a court or adjudicative body before
which the OJP is authorized the appear, when i. The OJP, or any
subdivision thereof, or ii. Any employee of the OJP in his or her
official capacity, or iii. Any employee of the OJP in his or her
individual capacity, where the Department of Justice has agreed to
represent the employee, or iv. The United States, where the OJP
determines that the litigation is likely to affect it or any of its
subdivisions, is a party to litigation or has an interest in litigation
and such records are determined by the OJP to be arguably relevant to
the litigation; to the news media and the public pursuant to 28 CFR
50.2 may be made available from systems of records maintained by the
Department of Justice unless it is determined that release of the
specific information in the context of a particular case would
constitute an unwarranted invasion of personal privacy; to the National
Archives and Records Administration (NARA) and to the General Services
Administration in records management inspections conducted under the
authority of 44 U.S.C. 2904 and 2906; to a Member of Congress or staff
acting upon the Member's behalf when the Member or staff requests the
information on behalf of and at the request of the individual who is
the subject of the record.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Information in this system is maintained on a master index, in
folders and in an automated information system.
RETRIEVABILITY:
Information is retrieved by name of claimant, name of deceased or
disabled Public Safety Officer, and case file number.
SAFEGUARDS:
Computerized information is safeguarded and protected by computer
password key and limited access. Noncomputerized data is safeguarded in
locked cabinets. All files are maintained in a guarded building.
RETENTION AND DISPOSAL:
Files are retained in the Public Safety Officer Benefits (PSOB)
Office on hard copy and on a computer network. Files will be disposed
of pursuant to OJP Handbook 1330.2A.
SYSTEM MANAGER(S) AND ADDRESS:
PSOB Program Officer, Bureau of Justice Assistance, Office of
Justice Programs, 810 Seventh Street, NW, Washington, DC 20531.
NOTIFICATION PROCEDURE:
Same as above.
RECORD ACCESS PROCEDURES:
Request for access to a record from this system should be made in
writing with the envelope and the letter clearly marked ``Privacy
Access Request.'' Access requests will be directed to the System
Manager listed above.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information maintained in
the system should direct their request to the System Manager listed
above and state clearly and concisely what information is being
contested, the reason for contesting it and the proposed amendment to
the information sought.
RECORD SOURCE CATEGORIES:
Public agencies including employing agency, beneficiaries,
educational institutions, physicians, hospitals, official state and
Federal Documents.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
[FR Doc. 99-11661 Filed 5-7-99; 8:45 am]
BILLING CODE 4410-CJ-M
