[Federal Register Volume 61, Number 13 (Friday, January 19, 1996)]
[Notices]
[Pages 1320-1322]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-539]
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CENTRAL INTELLIGENCE AGENCY
Privacy Act of 1974: Amendment of CIA Systems of Records (CIA-57)
AGENCY: Central Intelligence Agency.
ACTION: Notice of amended system of records subject to the Privacy Act.
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SUMMARY: The Central Intelligence Agency is providing notice on the
amendment of a system of records in its current inventory of records
systems subject to the Privacy Act of 1974, as amended (5 U.S.C. 552a).
EFFECTIVE DATE: This action is effective 40 days after publication in
the Federal Register (February 28, 1996), unless comments are received
which would result in a contrary determination.
FOR FURTHER INFORMATION CONTACT:
Lee S. Strickland, Information and Privacy Coordinator, Central
Intelligence Agency, Washington, DC 20505, telephone: (703) 351-2083.
SUPPLEMENTARY INFORMATION: The record system, identified as CIA-57, is
to be entitled: ``Personnel Security Records'' to reflect a change of
organizational designation. CIA-57 has
[[Page 1321]]
been updated to include records maintained concerning required
financial disclosure statements submitted by CIA employees and the
authority (Executive Order 12968) for maintenance of such statements.
CIA-57, as published in the Federal Register, Privacy Act Issuances--
1993 Compilation, is being published herewith, as amended, in its
entirety.
Dated: December 29, 1995.
Richard D. Calder,
Deputy Director for Administration.
CIA-57
System name:
Personnel Security Records.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Applicants; current and former Agency staff and contract employees;
consultants; contractors; military and other Federal detailees;
individuals of security interest, including individuals identified as
being involved in the possible compromise of classified or otherwise
protected information; persons of or contemplated for substantive
affiliation with or service to the Agency; persons on whom the Agency
has conducted an investigation; and Federal, civilian, and military
personnel with whom the Agency conducts liaison.
Categories of records in the system:
Biographic data (including: Name, sex, date and place of birth,
social security number, personal history statements, and past and
present employers and addresses).
Financial and travel data.
Correspondence relating to an individual under consideration for
access to classified information, projects, or facilities.
Public-source and bibliographic data on individuals and events of
security interest.
Authorizations for the release of financial and travel information,
high school and college transcripts, and other information.
Investigative reports, including investigative and data pertaining
to actual or purported compromises of classified or otherwise protected
information.
Personnel, medical, counterintelligence, and other information
relating to the assessment or examination of an individual for access
to classified information, facilities, projects, or for other security
or suitability purposes.
Appraisal summaries reflecting the rationale for granting,
refusing, suspending, terminating, or revoking a security clearance or
access approval or authorization.
Documentation of and relating to any interim or final action taken
by the Office of Personnel Security or other appropriate Agency
official concerning any matter involving security, suitability,
performance, or other issue.
Secrecy agreements.
Personnel actions.
Project files.
Documentation concerning the granting, refusing, revocation,
suspension, or termination of clearances, access approvals, and access
authorizations; levels of clearances held and types of access approvals
and authorizations; approvals for personnel reassignments; notations
that polygraph or other special interviews were performed; memoranda
concerning security incidents and investigations; notices of
termination of affiliation with the Agency.
Authority for maintenance of the system:
National Security Act of 1947, as amended--Pub. L. 80-253.
Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-
110.
Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
Executive Order 10450.
Executive Order 12333.
Executive Order 12829.
Executive Order 12958.
Executive Order 12968.
Title VIII, Pub. L. 103-359.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The system is used to ascertain whether there is any existing
information concerning a person who is of immediate interest to the
CIA. The system is also routinely used when:
A person applies for CIA employment or assignment;
A person is a candidate or associated with a candidate for some
project, assignment, or award;
A person is slated for initial or re-evaluation of eligibility for
access to classified information, facilities, or projects;
A person is subject to adverse actions, personnel assignments
separations, termination, monitoring for suitability factors or
security risks, or other similar administrative action;
A question arises as to whether a certain individual has been
security approved, or considered for security approval by the CIA;
Necessary to provide information to U.S. government officials
regarding a compromise of classified or otherwise protected information
to protect classified information or intelligence sources and methods,
or for statistical and substantive analysis of the data;
Necessary to otherwise make decisions on the utilization of
individuals;
There is a need to obtain the security file of an individual who is
known (or assumed) to be the subject of a file; and
CIA receives and responds to a request for security related
information from another Federal agency.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper, microfilm, computer disks, electronic storage, and magnetic
tapes.
Retrievability:
By name, social security number, other identification number.
Safeguards:
Records are safeguarded by combination lock security containers, or
are stored within a vaulted area. Access is restricted to individuals
who are certified on an ``Access List.'' The Access List is validated
at least annually and circulated to responsible Agency officials so
that they can ensure that records are accessed only for official
purposes.
Retention and disposal:
Files which contain Agency-developed investigative reports on an
individual are retained a maximum of 50 years, then destroyed by
burning or pulping. Liaison contact files are kept for three years,
then destroyed by burning or pulping, except where there is a
documented request to continue the liaison. Secrecy Agreements are
retained a maximum of 70 years, then destroyed by burning or pulping.
Other records are destroyed when no longer needed by burning or
pulping.
System manager(s) and address:
Director, Office of Personnel Security, Central Intelligence
Agency, Washington, DC 20505.
Notification procedures:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505.
Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13).
[[Page 1322]]
Individuals must comply with these rules.
Record access procedures:
The Central Intelligence Agency's regulations for access to
individual records, for disputing the contents thereof, and for
appealing an initial determination by CIA concerning access to or
correction of records, are promulgated in the CIA rules section of the
Federal Register.
Record source categories:
Current and former Agency employees; consultants; contractors;
contract employees; military and other Federal detailees; applicants
for employment; persons of or contemplated for substantive affiliation
with or service to the Agency, Federal, state and local agencies,
educational institutions, financial institutions and holding companies,
consumer reporting agencies, commercial entities, employers,
professional service providers, personal and business references
provided by the individual under investigation, and acquaintances of
the individual, as well as public source data (e.g., periodicals,
newspapers, and broadcast transcripts), classified and unclassified
reporting, and correspondence.
[FR Doc. 96-539 Filed 1-18-96; 8:45 am]
BILLING CODE 6310-02-M
