[Federal Register Volume 63, Number 13 (Wednesday, January 21, 1998)]
[Notices]
[Pages 3157-3173]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-1330]
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DEPARTMENT OF LABOR
Office of the Assistant Secretary for Veterans' Employment and Training
Homeless Veterans' Reintegration Project Competitive Grants
AGENCY: Office of the Assistant Secretary for Veterans' Employment and
Training, Labor.
ACTION: Notice of availability of funds and solicitation for grant
applications for Homeless Veterans Reintegration Projects (SGA 98-01).
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SUMMARY: This notice contains all of the necessary information and
forms needed to apply for grant funding. All applicants for grant funds
should read this notice in its entirety. The U.S. Department of Labor,
Veterans' Employment and Training Service (VETS) announces a grant
competition for Homeless Veterans Reintegration Projects (HVRP)
authorized under the Stewart B. McKinney Homeless Assistance Act. Such
projects will assist eligible veterans who are homeless by providing
employment, training, supportive and transitional housing assistance.
Under this solicitation, VETS expects to award up to twenty grants in
FY 1998.
This notice describes the background, the application process,
description of program activities, evaluation criteria, and reporting
requirements for Solicitation of Grant Applications (SGA) 98-01. VETS
anticipates that up to $2.25 million will be available for grant awards
under this SGA.
The information and forms contained in the Supplementary
Information Section of this announcement constitute the official
application package for this Solicitation. In order to receive any
amendments to this Solicitation which may be subsequently issued, all
applicants must register their name and address with the Procurement
Services Center. Please send this information as soon as possible,
Attention: Grant Officer, to the following address: U.S. Department of
Labor, Procurement Services Center, Room N-5416, 200 Constitution
Avenue, N.W., Washington, D.C. 20210. Please reference SGA 98-01.
DATES: One (1) ink-signed original, complete grant application (plus
three (3) copies of the Technical Proposal and three (3) copies of the
Cost Proposal shall be submitted to the U.S. Department of Labor,
Procurement Services Center, Room N-5416, 200 Constitution Avenue,
N.W., Washington, D.C. 20210, not later than 4:45 p.m., Eastern
Standard Time, February 23, 1998, or be postmarked by the U.S. Postal
Service on or before that date. Hand delivered applications must be
received by the Procurement Services Center by that time.
ADDRESSES: Applications shall be mailed to the U.S. Department of
Labor, Procurement Services Center, Attention: Lisa Harvey, Reference
SGA 98-01, Room N-5416, 200 Constitution Avenue, N.W., Washington, D.C.
20210.
FOR FURTHER INFORMATION CONTACT:
Lisa Harvey, U.S. Department of Labor, Procurement Services Center,
telephone (202) 219-6445 [not a toll free number].
SUPPLEMENTARY INFORMATION
Homeless Veterans Reintegration Project Solicitation
I. Purpose
The U.S. Department of Labor (DOL), Veterans' Employment and
Training Service (VETS) is requesting grant applications for the
provision of employment and training services in accordance with Title
VII, Subtitle C, Section 738 of the Stewart B. McKinney Homeless
Assistance Act (MHAA), 42 U.S.C. 11448. These instructions contain
general program information, requirements and forms for application for
funds to operate a Homeless Veterans Reintegration Project (HVRP).
II. Background
The Stewart B. McKinney Homeless Assistance Act of 1987, enacted on
July 22, 1987, under Title VII, Subtitle C, Section 738 provides that
``The Secretary shall conduct, directly or
[[Page 3158]]
through grant or contract, such programs as the Secretary determines
appropriate to expedite the reintegration of homeless veterans into the
labor force.'' This program was reauthorized under Section 621 of the
McKinney Homeless Assistance Amendments Act of 1990 (Public Law 101-
645) for an additional three years, i.e., through FY 1993. Under the
Homeless Veterans Comprehensive Service Programs Act of 1992 (Public
Law 102-590--enacted on November 10, 1992) the Homeless Veterans
Reintegration Project was reauthorized through Fiscal Year 1995.
However, the program was rescinded in FY 1995. Public Law 104-275,
dated October 9, 1996, was amended to reauthorize the program through
FY 1998. Public Laws 105-41 and 105-114, enacted in 1997, extend the
program through FY 1999.
The Homeless Veterans Reintegration Project was the first
nationwide Federal program that focused on placing homeless veterans
into jobs. In accordance with the MHAA, the Assistant Secretary for
Veterans' Employment and Training (ASVET) is making approximately $2.25
million of the funds available to award grants for HVRPs in selected
cities in FY 1998 under this competition. A separate competition for a
small number of demonstration grants to operate in rural areas will be
announced separately within a short time. Both types of projects, urban
and rural, have provided valuable information on approaches that work
in the different environments.
III. Application Process
A. Potential Jurisdictions to be Served
Due to the demonstration nature of the Act, the amount of funds
available, and the emphasis on establishing or strengthening existing
linkage with other recipients of funds under the MHAA, the only
potential jurisdictions which will be served through this competition
for HVRPs in FY 1998 are the metropolitan areas of the 75 U.S. cities
largest in population and the city of San Juan, Puerto Rico. All
potential HVRP jurisdictions are listed in Appendix E.
B. Eligible Applicants
Applications for funds will be accepted from State and local public
agencies, Private Industry Councils, and nonprofit organizations as
follows:
1. Private Industry Councils (PICS) as defined in Title I, Section
102 of the Job Training Partnership Act (JTPA), Public Law 97-300, are
eligible applicants, as well as State and local public agencies.
``Local public agency'' refers to any public agency of a general
purpose political subdivision of a State which has the power to levy
taxes and spend funds, as well as general corporate and police powers.
(This typically refers to cities and counties). A State agency may
propose in its application to serve one or more of the potential
jurisdictions located in its State. This does not preclude a city or
county agency from submitting an application to serve its own
jurisdiction.
Applicants are encouraged to utilize, through subgrants,
experienced public agencies, private nonprofit organizations, and
private businesses which have an understanding of the unemployment and
homeless problems of veterans, a familiarity with the area to be
served, and the capability to effectively provide the necessary
services.
2. Also eligible to apply are nonprofit organizations who have
operated an HVRP or similar employment and training program for the
homeless or veterans; have proven capacity to manage Federal grants;
and have or will provide the necessary linkages with other service
providers. Nonprofit organizations will be required to submit with
their application recent (within one year) financial audit statements
that attest to the financial responsibility of the organization.
Entities described in Section 501(c)4 of the Internal Revenue Code
that engage in lobbying activities are not eligible to receive funds
under this announcement. The Lobbying Disclosure Act of 1995, Public
Law No. 104-65, 109 Stat. 691, prohibits the award of federal funds to
these entities if they engage in lobbying activities.
C. Funding Levels
The total amount of funds available for this solicitation is $2.25
million. It is anticipated that up to 20 awards will be made under this
solicitation. Awards are expected to range from $100,000 to $125,000
with an average of $112,500. The Federal government reserves the right
to negotiate the amounts to be awarded under this competition. Please
be advised that requests exceeding this range by 15% or more will be
considered non-responsive.
D. Period of Performance
The period of performance will be for one year from date of award.
It is expected that successful applicants will commence program
operations under this solicitation on or before March 31, 1998. Actual
start dates will be negotiated with each successful applicant.
E. Second Year Option
As stated in Section II of this Part, the Homeless Veterans
Reintegration Project was reauthorized by statute through FY 1998 only.
Should there be action by Congress to reauthorize HVRP beyond that time
and should funds be appropriated for this purpose, a second year option
may be considered. The Government does not, however, guarantee an
option year for any awardee.
The grantees' performance during the first period of operations
will be taken into consideration as follows:
1. By the end of the third quarter, has the grantee achieved at
least 60% of the first year total goals for Federal expenditures,
enrollments, and placements?
2. Has the grantee met 85% of goals for Federal expenditures,
enrollments and placements for the year if planned activity is NOT
evenly distributed in each quarter?
All instructions for modifications and announcement of fund
availability will be issued at a later date. Please note that the
Government does reserve its right to compete any subsequent funds
appropriated for this purpose in lieu of an option year.
F. Late Proposals
The grant application package must be received at the designated
place by the date and time specified or it will not be considered. Any
application received at the Office of Procurement Services at 4:45 pm
EST, February 23, 1998, will not be considered unless it is received
before the award is made and:
1. it was sent by registered or certified mail not later than the
fifth calendar day before February 23, 1998;
2. it is determined by the Government that the late receipt was due
solely to mishandling by the Government after receipt at the U.S.
Department of Labor at the address indicated; or
3. it was sent by U.S. Postal Service Express Mail Next Day
Service-Post Office to Addressee, not later than 5:00 pm at the place
of mailing two (2) working days, excluding weekends and Federal
holidays, prior to February 23, 1998.
The only acceptable evidence to establish the date of mailing of a
late application sent by registered or certified mail is the U.S.
Postal Service postmark on the envelope or wrapper and on the original
receipt from the U.S. Postal Service. If the postmark is not legible,
an application received after the above closing time and date shall be
processed as if mailed late. ``Postmark'' means a printed, stamped or
otherwise
[[Page 3159]]
placed impression (not a postage meter machine impression) that is
readily identifiable without further action as having been applied and
affixed by an employee of the U.S. Postal Service on the date of
mailing. Therefore applicants should request that the postal clerk
place a legible hand cancellation ``bull's-eye'' postmark on both the
receipt and the envelope or wrapper.
The only acceptable evidence to establish the date of mailing of a
late application sent by U.S. Postal Service Express Mail Next Day
Service-Post Office to Addressee is the date entered by the Post Office
receiving clerk on the ``Express Mail Next Day Service-Post Office to
Addressee'' label and the postmark on the envelope or wrapper and on
the original receipt from the U.S. Postal Service. ``Postmark'' has the
same meaning as defined above. Therefore, applicants should request
that the postal clerk place a legible hand cancellation ``bull's-eye''
postmark on both the receipt and the envelope or wrapper.
The only acceptable evidence to establish the time of receipt at
the U.S. Department of Labor is the date/time stamp of the Procurement
Services Center on the application wrapper or other documentary
evidence or receipt maintained by that office. Applications sent by
telegram or facsimile (FAX) will not be accepted.
G. Submission of Proposal
A cover letter, and an original and three (3) copies of the
proposal shall be submitted. The proposal shall consist of two (2)
separate and distinct parts:
Part I--Technical Proposal shall consist of a narrative proposal
that demonstrates the applicant's knowledge of the need for this
particular grant program, its understanding of the services and
activities proposed to alleviate the need and its capabilities to
accomplish the expected outcomes of the proposed project design. The
technical proposal shall consist of a narrative not to exceed fifteen
(15) pages double-spaced, typewritten on one side of the paper only.
Charts and exhibits are not counted against the page limit. Applicants
should be responsive to the Rating Criteria contained in Section VI and
address all of the rating factors noted as thoroughly as possible in
the narrative. The following format is strongly recommended:
1. Need for the project: the applicant should identify the
geographical area to be served and provide an estimate of the number of
homeless veterans and their needs, poverty and unemployment rates in
the area, and gaps in the local community infrastructure the project
would fulfill in addressing the employment and other barriers of the
targeted veterans. Include the outlook for job opportunities in the
service area.
2. Approach or strategy to increase employment and job retention:
The applicant should describe the specific supportive services and
employment and training services to be provided under this grant and
the sequence or flow of such services. Participant flow charts may be
provided. Include a description of the relationship with other
employment and training programs such as disabled Veterans' Outreach
Program (DVOP) and the Local Veterans' Employment Representative (LVER)
program, and programs under the Job Training Partnership Act. Please
include a plan for followup of participants who entered employment at
age 30 and 90 days and the capacity to assist the Department of Labor
in one-year and/or multi-year followup efforts. (See discussion on
results in Section V. D.) Please include the chart of proposed
performance goals and planned expenditures listed in Appendix D.
Although the form itself is not mandatory, the information called for
in Appendix D must be provided by the applicant.
3. Linkages with other providers of employment and training
services to the homeless and to veterans: Describe the linkages this
program will have with other providers of services to veterans and to
the homeless outside of the HVRP grant. List the types of services
provided by each. Note the type of agreement in place if applicable.
Linkages with the workforce development system [inclusive of JTPA
and State Employment Security Agencies (SESAs)] should be delineated.
Describe any linkages with Department of Housing and Urban Development
(HUD) and Department of Veterans Affairs resources and programs for the
homeless. Indicate how the applicant will coordinate with any
``continuum of care'' efforts for the homeless among agencies in the
community.
4. Organizational capability in providing required program
activities: The applicant's relevant current or prior experience in
operating employment and training programs should be delineated.
Provide information denoting outcomes of past programs in terms of
enrollments and placements. Applicants who have operated an HVRP
program, or more recent Homeless Veterans Employment and Training
(HVET) program should include final or most recent technical
performance reports. (This information is subject to verification by
the Veterans' Employment and Training Service.) Provide evidence of key
staff capability. Non-profit organizations should submit evidence of
satisfactory financial management capability including recent financial
and/or audit statements.
5. Proposed housing strategy for homeless veterans: Describe how
housing resources for homeless veterans may be obtained or accessed.
These resources may be from linkages or sources other than the HVRP
grant such as HUD, community housing resources, DVA leasing or other
programs. The applicant should explain whether HVRP resources will be
used and why this is necessary.
Part II--Cost Proposal shall contain the Standard Form (SF) 424,
``Application for Federal Assistance,'' and the Budget Information
Sheet in Appendix B. In addition the budget shall include--on a
separate page(s)--a detailed cost break-out of each line item on the
Budget Information Sheet. Please label this page or pages the ``Budget
Narrative.'' Also to be included in this Part is the Assurance and
Certification Page, Appendix C. Copies of all required forms with
instructions for completion are provided as appendices to this
solicitation. The Catalog of Federal Domestic Assistance number for
this program is 17.805, which should be entered on the SF 424, Block
10. Please show leveraged resources/matching funds and/or the value of
in-kind contributions in Section B of the Budget Information sheet.
Budget Narrative Information. As an attachment to the Budget
Information Sheet, the applicant must provide at a minimum, and on
separate sheet(s), the following information:
(a) A breakout of all personnel costs by position, title, salary
rates and percent of time of each position to be devoted to the
proposed project (including subgrantees);
(b) An explanation and breakout of extraordinary fringe benefit
rates and associated charges (i.e., rates exceeding 35% of salaries and
wages);
(c) An explanation of the purpose and composition of, and method
used to derive the costs of each of the following: travel, equipment,
supplies, subgrants/ contracts and any other costs. The applicant
should include costs of any required travel described in this
Solicitation. Mileage charges shall not exceed 31 cents per mile;
(d) Description/specification of and justification for equipment
purchases, if any. Tangible, non-expendable, personal property having a
useful life of more than one year and a unit acquisition cost of $5,000
or more per unit must be specifically identified: and
(e) Identification of all sources of leveraged or matching funds
and an
[[Page 3160]]
explanation of the derivation of the value of matching/in-kind
Services.
IV. Participant Eligibility
To be eligible for participation under HVRP, an individual must be
homeless and a veteran defined as follows:
A. The term ``homeless or homeless individual'' includes persons
who lack a fixed, regular, and adequate nighttime residence. It also
includes persons whose primary nighttime residence is either a
supervised public or private shelter designed to provide temporary
living accommodations; an institution that provides a temporary
residence for individuals intended to be institutionalized; or a
private place not designed for, or ordinarily used as, a regular
sleeping accommodation for human beings. [Reference 42 U.S.C. 11302].
B. The term ``veteran'' means a person who served in the active
military, naval, or air service, and who was discharged or released
therefrom under conditions other than dishonorable. [Reference 38 USC
101(2)]
V. Project Summary
A. Program Concept and Emphasis
The HVRP grants under Section 738 of the Stewart B. McKinney
Homeless Assistance Act are intended to address dual objectives:
Provide services to assist in reintegrating homeless veterans into
the labor force; and stimulate the development of effective service
delivery systems that will seek to address the complex problems facing
homeless veterans. These programs are designed to be flexible in
addressing the universal as well as local or regional problems barring
homeless veterans from the workforce. The program in FY 1998 will
continue to strengthen the provision of comprehensive services through
a case management approach, the attainment of housing resources for
veterans entering the labor force, and strategies for employment and
retention.
B. Required Features
1. The HVRP has since its inception featured an outreach component
consisting of veterans who have experienced homelessness. In recent
years this requirement was modified to allow the projects to utilize
formerly homeless veterans in other positions where there is direct
client contact if outreach was not needed extensively, such as
counseling, peer coaching, intake and follow up. This requirement
applies to projects funded under this solicitation.
2. Projects will be required to show linkages with other programs
and services which provide support to homeless veterans. Coordination
with the Disabled Veterans' Outreach Program (DVOP) Specialists in the
jurisdiction is particularly encouraged.
3. Projects will be ``employment focused.'' That is, they will be
directed towards: (a) increasing the employability of homeless veterans
through providing for or arranging for the provision of services which
will enable them to work; and (b) matching homeless veterans with
potential employers.
C. Scope of Program Design
The HVRP project design should provide or arrange for the following
services:
--Outreach, intake, assessment, counseling and employment services.
Outreach should, to the degree practical, be provided at shelters, day
centers, soup kitchens, and other programs for the homeless. Program
staff providing outreach services are to be veterans who have
experienced homelessness.
Coordination with veterans'; services programs and organizations
such as:
--Disabled Veterans'; Outreach Program (DVOP) Specialists and Local
Veterans' Employment Representatives (LVERs) in the State Employment
Security/Job Service Agencies (SESAs) or in the newly instituted
workforce development system's One-Stop Centers, JTPA Title IV, Part C
(IV-C) Veterans' Employment Program
--Department of Veterans' Affairs (DVA) services, including its Health
Care for Homeless Veterans, Domiciliary and other programs, including
those offering transitional housing
--Veteran service organizations such as The American Legion, Disabled
American Veterans, and the Veterans of Foreign Wars, Vietnam Veterans
of America, and the American Veterans (AMVETS)
Referral to necessary treatment services, rehabilitative services,
and counseling including, but not limited to:
--Alcohol and drug
--Medical
--Post Traumatic Stress Disorder
--Mental Health
--Coordinating with MHAA Title VI programs for health care for the
homeless
Referral to housing assistance provided by:
--Local shelters
--Federal Emergency Management Administration (FEMA) food and shelter
programs
--Transitional housing programs and single room occupancy housing
programs funded under MHAA Title IV
--Permanent housing programs for the handicapped homeless funded under
MHAA Title IV
--Department of Veterans' Affairs programs that provide for leasing or
sale of acquired homes to homeless providers
--Transitional housing leased by HVRP funds (HVRP funds cannot be used
to purchase housing)
Employment and training services such as:
--Basic skills instruction
--Basic literacy instruction
--Remedial education activities
--Job search activities
--Job counseling
--Job preparatory training, including resume writing and interviewing
skills
--Subsidized trial employment (Work Experience)
--On-the-Job Training
--Job placement in unsubsidized employment
--Placement followup services
--Services provided under JTPA Program Titles
D. Results-Oriented Model
Based on past experience of grantees working with this target
group, a workable program model evolved which is presented for
consideration by prospective applicants. No model is mandatory, and the
applicant should design a program that is responsive to local needs,
but will carry out the objectives of the HVRP to successfully
reintegrate homeless veterans into the workforce.
With the advent of implementing the Government Performance and
Results Act (GPRA), Congress and the public are looking for results
rather than process. While entering employment is a viable out come, it
will be necessary to measure results over a longer term to determine
the success of programs. The following program discussion emphasizes
that followup is an integral program component.
The first phase of activity consists of the level of outreach that
is necessary in the community to reach veterans who are homeless. This
may also include establishing contact with other agencies that
encounter homeless veterans such as shelters, soup kitchens and other
facilities. An assessment should be made of the supportive and social
rehabilitation needs of the client and referral may take place to
services such as drug or alcohol treatment or
[[Page 3161]]
temporary shelter. When the individual is stabilized, the assessment
should focus on the employability of the individual and they are
enrolled into the program if they would benefit from pre-employment
preparation such as resume writing, job search workshops, related
counseling and case management, and initial entry into the job market
through temporary jobs, sheltered work environments, or entry into
classroom or on-the-job training. Such services should also be noted in
an Employability Development Plan so that successful completion of the
plan may be monitored by the staff.
Entry into full-time employment or a specific job training program
should follow in keeping with the objective of HVRP to bring the
participant closer to self-sufficiency. Transitional housing may assist
the participant at this stage or even earlier. Job development is a
crucial part of the employability process. Wherever possible, DVOP and
LVER staff should be utilized for job development and placement
activities for veterans who are ready to enter employment or who are in
need of intensive case management services. Many of these staff have
received training in case management at the National Veterans' Training
Institution and have as a priority of focus, assisting those most at a
disadvantage in the labor market. VETS urges working hand-in-hand with
DVOP/LVER staff to achieve economies of resources.
Followup to determine if the veteran is in the same or similar job
at the 30 day period after entering employment is required and
important in keeping contact with the veterans and so that assistance
in keeping the job may be provided. The 90 day followup is fundamental
to assessing the results of the program interventions. Grantees should
be careful to budget for this activity so that followup can and will
occur for those placed at or near the end of the grant period. Such
results will be reported in the final technical performance report.
VETS emphasizes in its Strategic Plan to implement GPRA that
suitable outcomes involve careers, not just jobs. Successful results
are achieved when the veteran is in the same or similar job after one
or more years. Towards that end, VETS solicits the cooperation of
successful applicants in retaining participant information pertinent to
a longitudinal followup survey, i.e., at least for one year after the
grant period ends. Retention of records will be reflected in the
Special Provisions at time of award.
E. Related HVRP Program Development Activities
1. Community Awareness Activities
In order to promote linkages between the HVRP program and local
service providers (and thereby eliminate gaps or duplication in
services and enhance provision of assistance to participants), the
grantee must provide project orientation and/or service awareness
activities that it determines are the most feasible for the types of
providers listed below. Project orientation workshops conducted by HVRP
grantees have been an effective means of sharing information and
revealing the availability of other services; they are encouraged but
not mandatory. Rather, the grantee will have the flexibility to attend
service provider meetings, seminars, conferences, to outstation staff,
to develop individual service contracts, and to involve other agencies
in program planning. This list is not exhaustive. The grantee will be
responsible for providing appropriate awareness, information sharing,
and orientation activities to the following:
a. Providers of hands-on services to the homeless, such as shelter
and soup-kitchen operators, to make them fully aware of services
available to homeless veterans to make them job-ready and place them in
jobs.
b. Federal, State and local entitlement services such as the Social
Security Administration, Department of Veterans' Affairs (DVA), State
Employment Security Agencies (SESAs) and their local Job Service
offices, One-Stop Centers (which integrate JTPA, labor exchange and
other employment and social services), detoxification facilities, etc.,
to familiarize them with the nature and needs of homeless veterans.
c. Civic and private sector groups, and especially veterans'
service organizations, to describe homeless veterans and their needs.
2. Stand Down Support
A ``Stand Down'' as it relates to homeless veterans is an event
held in a locality usually for three days where services are provided
to homeless veterans along with shelter, meals, clothing and medical
attention. For the most part this type of event is a volunteer effort
which is organized within a community and brings service providers such
as the DVA, Disabled Veterans Outreach Program Specialists, Local
Veterans' Employment Representatives from the State Employment Service
Agencies, veteran service organization, military personnel, civic
leaders, and a variety of other interested persons and organizations.
Many services are provided on site with referrals also made for
continued assistance after the event. This can often be the catalyst
that enables the homeless veterans to get back into mainstream society.
The Department of Labor has supported replication of this event. Many
such exercises have been held throughout the nation. In areas where an
HVRP is operating, the grantees are encouraged to participate fully and
offer their services for any planned Stand Down event. Towards this
end, up to $5,000 of the currently requested HVRP MHAA grant funds may
be used to supplement the Stand Down effort where funds are not
otherwise available and should be reflected in the budget and budget
narrative.
VI. Rating Criteria for Award
Applications will be reviewed by a DOL panel using the point
scoring system specified below. Applications will be ranked based on
the score assigned by the panel after careful evaluation by each panel
member. The ranking will be the primary basis to identify approximately
20 applicants as potential grantees. Although the Government reserves
the right to award on the basis of the initial proposal submissions,
the Government may establish a competitive range, based upon the
proposal evaluation, for the purpose of selecting qualified applicants.
The panel's conclusions are advisory in nature and not binding on the
Grant Officer. The government reserves the right to ask for
clarification or hold discussions, but is not obligated to do so. The
Government further reserves the right to select applicants out of rank
order if such a selection would, in its opinion, result in the most
effective and appropriate combination of funding, demonstration models,
and geographical service areas. The Grant Officer's determination for
award under SGA 98-01 is the final agency action. The submission of the
same proposal from any prior year HVRP or HVET competition does not
guarantee an award under this Solicitation.
Panel Review Criteria
1. Need for the Project: 15 points. The applicant shall document
the extent of need for this project, as demonstrated by: (1) The
potential number or concentration of homeless individuals and homeless
veterans in the proposed project area relative to other similar areas
of jurisdiction; (2) the high rates of poverty and/or unemployment in
the proposed project area as determined by the census or other surveys;
and (3) the extent of gaps in the local infrastructure
[[Page 3162]]
to effectively address the employment barriers which characterize the
target population.
2. Overall Strategy to Increase Employment and Retention: 30
points. The application must include a description of the proposed
approach to providing comprehensive employment and training services,
including job training, job development, placement and post placement
follow up services. The supportive services to be provided as part of
the strategy of promoting job readiness and job retention should be
indicated. The applicant should identify the local human resources and
sources of training to be used for participants. A description of the
relationship, if any, with other employment and training program such
as SESAs (DVOP and LVER Programs), JTPA IV-C, other JTPA programs, and
Workforce Development Boards or entities where in place, should be
presented. It should be indicated how the activities will be tailored
or responsive to the needs of homeless veterans. A participant flow
chart may be used to show the sequence and mix of services. Note: The
applicant MUST complete the chart of proposed program outcomes to
include participants served, and job retention. (See Appendix D)
3. Quality and Extent of Linkages with Other Providers of Services
to the Homeless and to Veterans: 20 points. The application should
provide information on the quality and extent of the linkages this
program will have with other providers of services to benefit the
homeless or veterans in the local community outside of the HVRP grant.
For each service, it should be specified who the provider is, the
source of funding (if known), and the type of linkages/referral system
established or proposed. Describe to the extent possible, how the
project would fit into the community's ``continuum of care'' approach
to respond to homelessness and any linkages to HUD or DVA programs or
resources to benefit the proposed program.
4. Demonstrated Capability in Providing Required Program Services:
20 points. The applicant should describe its relevant prior experience
in operating employment and training programs and providing services to
participants similar to that which is proposed under this solicitation.
Specific outcomes achieved by the applicant should be described in
terms of clients placed in jobs, etc. The applicant must also delineate
its staff capability and ability to manage the financial aspects of
Federal grant programs. Relevant documentation such as financial and/or
audit statements should be submitted (required for applicants who are
non-profit agencies). Final or most recent technical reports for HVRP,
HVET or other relevant programs should be submitted as applicable. The
applicant should also address its capacity for timely startup of the
program.
5. Quality of Overall Housing Strategy: 15 points. The application
should demonstrate how the applicant proposes to obtain or access
housing resources for veterans in the program and entering the labor
force. This discussion should specify the provisions made to access
temporary, transitional, and permanent housing for participants through
community resources, HUD, lease, HVRP or other means. HVRP funds may
not be used to purchase housing.
Applicants can expect that the cost proposal will be reviewed for
allowability, allocability, and reasonableness of costs, but will not
be scored.
VII. Post Award Conference
A post-award conference for those awarded FY 1998 HVRP funds is
tentatively planned for April or May, 1998. Costs associated with
attending this conference for up to three grantee representatives will
be allowed as long as they were incurred in accordance with Federal
travel regulations. Such costs shall be charged as administrative costs
and reflected in the proposed budget. The site of the conference has
not yet been determined but will likely be in Washington, DC. Please
use Washington, DC for budget planning purposes. The conference will
focus on providing information and assistance on reporting, record
keeping, and grant requirements, and will also include best practices
from past projects.
VIII. Reporting Requirements
The grantee shall submit the reports and documents listed below.
A. Financial Reports
The grantee shall report outlays, program income, and other
financial information on a quarterly basis using SF 269A, Financial
Status Report, Short Form. These forms shall cite the assigned grant
number and be submitted to the appropriate State Director for Veterans'
Employment and Training (DVET) no later than 30 days after the ending
date of each Federal fiscal quarter during the grant period. In
addition, a final SF 269 shall be submitted no later than 90 days after
the end of the grant period.
B. Program Reports
Grantees shall submit a Quarterly Technical Performance Report 30
days after the end of each Federal fiscal quarter to the DVET which
contains the following:
1. a comparison of actual accomplishments to established goals for
the reporting period and any findings related to monitoring efforts;
2. reason for slippage if established goals are not met and
identification of the corrective action which will be taken to meet the
goals, and the timetable for accomplishment of the corrective action.
A final Technical Performance Report will also be required as part
of the final report package due 90 days after grant expiration.
C. Summary of Final Report Package
The grantee shall submit 90 days after the grant expiration date
the following final report package:
1. Final Financial Status Report.
2. Final Technical Performance Report.
3. Final Narrative Report--Grantees will be required to submit a
final narrative report identifying major successes of the program as
well as obstacles to success.
IX. Administrative Provisions
A. Limitation on Administrative and Indirect Costs
1. Direct Costs for administration, plus any indirect charges
claimed, may not exceed 20 percent of the total amount of the grant.
2. Indirect costs claimed by the applicant shall be based on a
federally approved rate. A copy of the negotiated, approved, and signed
indirect cost negotiation agreement must be submitted with the
application. (Do not submit the State cost allocation plan.)
3. Rates traceable and trackable through the SESA Cost Accounting
System represent an acceptable means of allocating costs to DOL and,
therefore, can be approved for use in MHAA grants to SESAS.
4. If the applicant does not presently have an approved indirect
cost rate, a proposed rate with justification may be submitted.
Successful applicants will be required to negotiate an acceptable and
allowable rate with the appropriate DOL Regional Office of Cost
Determination within 90 days of grant award.
B. Allowable Costs
Determinations of allowable costs shall be made in accordance with
the following applicable Federal cost principles:
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State and local government--OMB Circular A-87.
Nonprofit organizations--OMB Circular A-122.
C. Administrative Standards and Provisions
All grants shall be subject to the following administrative
standards and provisions:
29 CFR Part 97--Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments.
29 CFR Part 95--Grants and Agreements with Institutes of Higher
Education, Hospitals, and Other Non-Profit Organizations.
29 CFR Part 96--Federal Standards for Audit of Federally Funded
Grants, Contracts and Agreements.
29 CFR Part 30--Equal Employment Opportunity in Apprenticeship and
Training.
29 CFR Part 31--Nondiscrimination in Federally Assisted Programs of
the Department of Labor--Effectuation of Title VI of the Civil Rights
Act of 1964.
Signed at Washington, D.C., this 14th day of January 1998.
Lawrence J. Kuss,
Grant Officer.
Appendices
Appendix A: Application for Federal Assistance SF Form 424
Appendix B: Budget Information Sheet
Appendix C: Assurances and Certifications Signature Page
Appendix D: Technical Performance Goals Form
Appendix E: List of 75 largest U.S. Cities
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[FR Doc. 98-1330 Filed 1-20-98; 8:45 am]
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