[Federal Register Volume 61, Number 15 (Tuesday, January 23, 1996)]
[Notices]
[Pages 1761-1765]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-770]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Program Support Center; Statement of Organization, Functions and
Delegations of Authority
Part P, (Program Support Center), of the Statement of Organization,
Functions and Delegations of Authority for the Department of Health and
Human Services (60 FR 51480, October 2, 1995 as amended most recently
at 60 FR 57452, November 15, 1995) is amended to reflect the following
changes in Chapters PB, PC, PD, and PE within Part P, Program Support
Center, Department of Health and Human Services (DHHS).
The changes to the above chapters establish interim division level
organizations for the DHHS Program Support Center (PSC). These interim
actions give official status to division-level organizations currently
functioning with the PSC. Studies are now under way to determine the
most efficient division-level organization for the PSC. This may result
in divisions being combined or moved from one PSC Service to another.
When these decisions are made, appropriate Federal Register Notices
will be published.
Program Support Center
Under Part P, Section P-10, Organization, change items (4) and (5)
to read: (4) Administrative Operations Service (PE); (5) Information
Technology Service (PF).
Under Part P, Section P-20, Functions, after the title and
statement for Chapter PB, Human Resources Service (PB) add the
following:
Office of the Director (PBA)
(1) Provides executive direction, leadership, guidance, and support
to all Human Resources Service (HRS) components; (2) Oversees the
development and implementation of administration support functions for
the Human Resources Service including budgeting, personnel management
and facilities management; (3) Provides leadership to ensure the
effective administration of the Board for Correction of PHS
Commissioned Corps Records; (4) Formulates and implements the multi-
year plan for the Human Resources Service; and (5) Directs the human
resources program for the PSC.
Systems Design and Analysis Division (PBB)
(1) Performs systems analysis and design for changes, enhancements,
and new requirements to the Department's human resource information
systems, including personnel and compensation; (2) Determines
feasibility, benefits and impacts, including estimates of staff,
hardware, software, telecommunications and user interface; (3) Conducts
developmental prototype systems; develops test criteria, including
identification of performance measures, system interfaces, audits,
security, and evaluation criteria; (4) Provides design and analysis
support to user requested
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reporting requirements; and (5) Serves as the initial contact for ADP
service acquisitions, including cost benefit analyses, requirements
statements, and performance criteria relating to human resource
information systems.
Systems Engineering and Maintenance Division (PBC)
(1) Responsible for maintaining and enhancing the Department's
automated personnel and payroll system and subsystems; (2) Administers
the Department's human resource data base through data definition,
development of data structures, imposition of security measures, data
base maintenance and control of user access and use of data; and
participation in the development of PSC systems goals, objectives,
priorities, and schedules; (3) Develops detailed system and/or
subsystem specifications, program specifications, program modules,
files, data bases, libraries and documentation necessary to support
system maintenance and development activities; (4) Participates in the
development of test criteria and test methodology necessary to conduct
system/subsystem and program level tests needed to ensure the integrity
of the Department's automated personnel and payroll system; and (5)
Develops and implements methods for reduction in hardware, software and
personnel costs while maintaining the highest system integrity and
employing state-of-the-art data processing techniques where
appropraite.
Systems Integrity Division (PBE)
(1) Performs quality assurance, including acceptance testing, for
all new systems/subsystems, major enhancements and systems changes for
the human resource information system; (2) Serves as HRS ADP Systems
Security Officer, including physical security, system back-up, file
access security, access codes, adherence to Privacy and Freedom of
Information Act requirements and security standards for the human
resource and payroll system; (3) Builds and maintains a regression
library to be used in the standard test systems; (4) Develops,
publishes, maintains and ensures adherence to ADP standards and
procedures; (5) Controls and maintains system documentation, including
all documentation of a change or development cycle; (6) Schedules and
carries out the implementation of new systems changes into the
production operation; and (7) Develops and conducts user/customer
training in the use of human resource systems.
Business Systems Engineering Division (PBF)
(1) Provides the PSC with a full range of human resource ADP
support systems to manage the Commissioned Corps personnel system of
the Public Health Service including systems analysis, design,
development, testing, documentation and production; applications
include the production of official personnel orders and monthly payroll
transactions for the U.S. Treasury.
Personnel and Pay Systems Division (PBG)
(1) Administers the Department's and the Social Security
Administration's centralized payroll systems; (2) Develops new systems
changes required for personnel and payroll production; reviews test
results to assure correct operation of new systems and changes; (3)
Manages and conducts payroll accounting, reconciliation and pay
adjustments processing; produces feeder reports for DHHS accounting
systems; and carries out the Department's employee debt collection
program; (4) Processes all actions relative to separated employees,
including retirement and other separation actions; maintains retirement
records; processes death benefit claims; (5) Audits leave accounts and
processes unemployment compensation actions; (6) Provides direction,
technical assistance, standard operating procedures, manuals and
training for IMPACT operators, timekeepers, designated agents, payroll
liaison persons and other persons who input data or who use outputs
from the personnel and payroll systems; and (7) Diagnoses problems and
devises solutions to systemic problems and inefficiencies.
Systems Networking Division (PBH)
(1) Designs, obtains, installs, and maintains automatic data
processing systems, including hardware, software, and data
communications required to support the IMPACT system and the office
automation activities of the HRS; (2) Provides automated data
processing and distributed configuration management services for human
resource computer systems located in the regional offices and the OPDIV
personnel offices; (3) Provides the personnel offices with technical
expertise in such areas as data communications, data center hardware
and related equipment, data center operating systems, general purpose
software, and data center management; (4) Schedules, operates and
maintains the production processes in the Departmental personnel/
payroll system; and (5) Produces and distributes output products
including computer files, printed reports and electronic transmissions
for both internal, Departmental and external customer use.
Division of Commissioned Personnel (PBJ)
(1) Administers a comprehensive personnel management program for
the Public Health Service Commissioned Corps; (2) Performs all
personnel operations functions associated with the Commissioned Corps
personnel system, including the functional areas of billet evaluation,
pay administration, employment, awards and decorations and the
provision of technical and advisory services and counseling to
management and employees; (3) Provides advice and counsel concerning
rights and benefits to members of the Corps; (4) Provides guidance and
assistance to PHS customers concerning personnel management of the
Commissioned Corps; (5) Serves as the central repository for all
records reflecting the service and status of members of the Corps and
administers the Beneficiary Medical Program; (6) Administers the
Commissioned Corps retirement program and survivors assistance program;
and (7) Develops and implements Commissioned Corps operational policy
and procedures.
Southwest Personnel Operations Division (PBK)
(1) Provides a comprehensive human resources management program for
headquarters and field components of the Office of the Secretary and
the Administration on Aging; (2) Provides a full range of services and
consultation to managers in their human resources activities, including
recruitment, staffing, position establishment, performance management,
awards, workforce planning, employee relations and labor relations; (3)
Provides employee counseling services, career management, retirement,
and benefits counseling, and official personnel records; and (4)
Manages consolidated training for DHHS components and external
customers based in Southwest Washington, D.C.
Parklawn Personnel Operations Division (PBL)
(1) Provides a comprehensive human resources management program for
headquarters and field components of the PSC including position
classification, pay administration, employment, merit promotion,
personnel security, employee relations,
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labor-management relations, awards and special recruitment and
Commissioned Corps liaison activities; (2) Provides personnel
management advice and assistance on all aspects of personnel
administration to managers, supervisors, and employees; (3) Develops
and implements marketing strategies to promote human resource services;
and (4) Manages consolidated training for DHHS components and external
customers based in the Parklawn complex.
Division of Human Resources Information Management (PBM)
(1) Provides ADP systems support to the health OPDIV personnel
offices; (2) Provides human resources management information to the
health OPDIVS in the form of reports, booklets, queries, files and
graphics; (3) Designs, tests, maintains and provides security for
applications systems and data bases which provide health OPDIVS with
access to personnel/payroll information; (4) Manages the IMPACT level 2
system for the health OPDIVS in the Parklawn complex; (5) Manages ADP
hardware, software, telecommunications, and network administration for
human resource systems for health OPDIVS; and (6) Develops reports for
tracking health OPDIV FTE ceilings and progress toward streamlining
targets.
Under Part P, Section P-20, Functions, after the title and
statement for Chapter PC, Financial Management Service (PC), add the
following:
Office of the Director (PCA)
(1) Provides executive direction, leadership, guidance and support
to all Financial Management Service (FMS) components; and (2) Oversees
the development and implementation of administrative support functions
for the Financial Management Service including administrative policies,
financial operating plans, budgeting, and personnel management.
Division of Cost Allocation (PCB)
(1) Reviews, negotiates and approves indirect cost rates, State and
local government cost allocation plans, research plans, research
patient care rates and/or amounts, fringe benefit rates and other
special rates for organizations receiving Federally sponsored awards;
(2) Serves as liaison with Federal agencies on operational matters
involving review and negotiation of indirect cost rates and cost
allocation plans; (3) Resolves audit findings on cost allocation plans,
indirect cost rates, etc.; (4) Provides technical assistance on
indirect cost and cost allocation matters to Federal agencies and
organizations receiving Federally sponsored awards; (5) Performs
functions described in items (1) through (4) on behalf of all Federal
agencies when DHHS is designed the cognizant agency by OMB; (6)
collects rate agreements (issued by DHHS and other Departments) for
organizations not subject to the commercial cost principles and
distributes them on a governmentwide basis; (7) Evaluates a wide range
of ADP and telecommunication facilities operated by State/local
governments, colleges and universities, and other nonprofit
organizations to determine whether chargebacks for services to Federal
programs are reasonable, proper and allowable under Federal cost
principles; and (8) Maintains the Cost Allocation Management
Information System (CAMIS); the Indirect Rate Information System
(IRIS); and the Rate Agreement Distribution System (RADS) data base
systems and the Statistical Analysis System (SAS) analysis of high-
dollar colleges and universities indirect cost rates in support of DCA
activities.
Division of Payment Management (PCC)
(1) Operates a Payment Management System (PMS) which manages the
disbursement of funds awarded through DHHS grants and contracts and
provides such services to other Departments; (2) Assures the timely
payment to grantees and contractors and prescribes requirements for
grantee and contractor reporting of expenditures and accountability of
Federal cash received; (3) Operates and provides the automated data
processing support and maintenance of the PMS; (4) Manages Federal cash
in the hands of grant and contract recipients; (5) Provides technical
guidance to customer agencies in the area of electronic commerce and
electronic funds transfer; (6) Provides financial data to customer
agencies relative to grant activity; (7) Provides debt management
services to customer agencies; (8) Collects, deposits, and reports
interest earned on Federal funds held by all non-government recipient
organizations; (9) Maintains liaison with Federal regulatory agencies
and National Banking Associations relative to cash management,
financial reporting, electronic commerce, and electronic funds
transfer; and (10) Maintains, operates, and develops policy in support
of the Departmental Central Registry System.
Division of Fiscal Services (PCE)
(1) Provides accounting and fiscal services for activities of the
DHHS and other Federal Agencies; (2) Provides full accounting and
management services related to debt management of funds primarily owed
by individuals; (3) Directs planning and implementation of accounting
systems and procedures; (4) Furnishes fiscal advice to contracting
officers; (5) Provides technical and policy guidance to headquarters
program offices and field accounting activities relative to accounting
and fiscal matters; (6) Maintain central and other accounts of
designated programs; (7) Prepares auditable financial statements and
reports for internal and external use; (8) Responsible for design and
development of new FMS financial systems; (9) Serves as liaison with
Departmental and external agencies relative to fiscal and accounting
matters of the Department and other customer agencies; (10) Provides
for interfacing of accounting and related management control systems;
and (11) Provides vendor disbursement and employee travel reimbursement
services for customer agencies.
Under Part P, Section P-20, Functions, after the title and
statement for Chapter PE, Administrative Operations Service (PE), add
the following:
Office of the Director (PEA)
(1) Provides executive direction, leadership, guidance and support
to all Administrative Operations Service (AOS) components; and (2)
Oversees the development and implementation of administrative support
functions for the Administrative Operations Service including
administrative policies, financial operating plans, budgeting, and
personnel management.
Administrative Operations Service Regional Staff (PEAF1-X)
(1) Provides acquisition management, building management, property
management, leasing, financial and personnel support,
telecommunications, ADP support, graphics, and mail and messenger
services to regional customers throughout the nation.
Division of Acquisition Management (PEB)
The Division provides acquisition services to DHHS and other
customers.
(1) Provides contracting services for ADP, program, and
administrative requirements including information processing and
telecommunications resources; (2) Purchases supplies, equipment, and
services from mandatory sources (Federal Supply Schedules and other
Government agencies), open market, or by contract; (3) Provides
contract audit and financial review services; (4) Provides analysis and
evaluation services, develops
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procedures and recommends policy for administration of the acquisition
program and works with the many Federal organizations to insure all
laws and regulations are properly interpreted and implemented; and (5)
Carries out the authorities of the DHHS Claims Officer under the
Federal Claims Collection Act, the Federal Tort Claims Act, and the
Military Personnel and Civilian Employees' Claims Act.
Division of Property Management (PEC)
The Division provides a variety of real and personal property
management services for the DHHS and other customers.
(1) Provides the following related services: building security and
safety program, including facility-specific emergency plans; lease
management; building management and operations; building alteration,
repair and maintenance program; parking management, information/locator
services; photo identification (ID); and supply and inventory
management; (2) Provides a shipping, receiving and laboring service and
operates a property management and surplus property utilization and
disposal system; and (3) Executes and implements the transfer of
Federal surplus real property for public health purposes pursuant to
sections 203 (k) and (n) of the Federal Property and Administrative
Services Act of 1949, as amended.
Division of Technical Support (PEF)
The Division provides a variety of support services for DHHS and
other customers located in the Washington D.C. Metropolitan Area and
nationwide.
(1) Provides the following services: telecommunications management;
visual aids and graphic art services; photography services; wide and
local area network management and support; library services; printing
and reproduction, including operation of copy centers; mail and
messenger services; motor pool management; support services for
conference room and training facilities; and (2) Carries out printing
management responsibilities for the PSC.
Division of Supply Management (PEG)
The Division operates the Supply Service Center at Perry Point,
Maryland to support DHHS health facilities and other organizations
world-wide by providing pharmaceutical, medical, and dental supplies to
Federal Agencies and other related customers.
(1) Manages financial responsibilities associated with operating a
large medical warehouse as authorized by the Federal Securities
Appropriations Act of 1945 (Pub. L. 79-124); (2) Oversees the Center's
stock and the quality control of the manufacturing and repackaging of
pharmaceuticals under a license agreement with the Food and Drug
Administration; and (3) Ensures that all internal controls are in place
and oversees the security of all controlled substances under a license
from the Drug Enforcement Administration.
Under Part P, Section P-20, Functions, after the title and
statement for Chapter PF, Information Technology Service (PF), add the
following:
Office of the Director (PFA)
(1) Provides executive direction, leadership, guidance, and support
to all Information Technology Service (ITS) components; (2) Oversees
the development and implementation of administrative support functions
for the ITS including administrative policies, financial operating
plans, budgeting, personnel management and hardware and property
inventories; (3) Prepares data for performance reports and assists in
developing the cost of services to ITS's user charge-back system; (4)
Develops and coordinates information technology (IT) plans, standards
and policies and recommends IT systems and equipment for the PSC; (5)
Researches IT state-of-the art developments within other Federal
agencies and private sector organizations; (6) Researches, develops and
coordinates the ITS Computer Performance Management Program; (7)
Reviews DHHS agencies' IT and data communications strategic plans and
budgets for impact on the ITS; (8) Plans for and documents the
decisions of all ITS user advisory committee meetings; and (9) Manages
the Information System Security program for the PSC.
Division of Computing Services (PFB)
(1) Serves as the initial point of contact for program managers and
current and prospective users of professional and technical services
provided by the ITS; (2) Provides assistance, short-term problem
solving, and technical consultation to ITS users upon request in
achieving systems objectives and in employing new technological
developments; assists in systems simulation activities and in providing
information on systems software and operations; (3) Operates and
manages the central computer facility, on a fee-for-service basis, and
operates the departmental data communications network; recommends the
acquisition of additional resources as required to operate the ITS; (4)
Implements and manages the fee-for-service accounting and billing
system for the ITS; (5) Develops standards and methodologies for the
design and testing of new ITS systems or improvements of existing
systems; (6) Prepares and maintains current documentation which
describes all aspects of the ITS computer operations; (7) Plans,
coordinates, and carries out a comprehensive IT education and training
program for users of the ITS; and (8) Maintains an inventory of all
supplies, including training manuals, technical publications, and
computer procedures and programs required by ITS users.
Division of Systems and Network Management (PFC)
(1) Develops and maintains the internal operating architecture of
the ITS computer and the Departmental Information Management Exchange
System (DIMES)--the departmental nationwide data communications
network; (2) Evaluates, develops and integrates multiple host
computers, data communications processors, and local area networks to
provide a nationwide data communications network with departmentwide
connectivity; (3) Coordinates computer operating systems, data
communications networks, and connectivity plans with DHHS data
communications managers; (4) Provides planning and technical assistance
regarding software and hardware configuration design and interfaces
with applications systems; (5) Researches and develops improved data
processing functions; develops expertise in complex systems in keeping
with state-of-the-art methodologies; (6) Adapts and modified the
computer operating system and other system software to conform to ITS
standards and procedures; (7) Maintains a change management system
which describes all changes to the computer operating system and other
system software; and (8) Develops and implements computer performance
techniques to evaluate resource consumption using such tools as
hardware monitors, software monitors, and real-time performance profile
generators to optimize processing performance.
Division of Advanced Applications Development (PFE)
(1) Develops advanced management, financial, and scientific
application systems on a fee-for-service basis; (2) Researches and
analyzes program needs, develops system plans, secures agency
approvals, designs application systems, and formulates work statements
for systems development and implementation; (3) Acts as a central
resource for the development of
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computer applications; provides analysis, design, programming, testing,
implementation, training, documentation, systems maintenance support,
and technical assistance in the development of advanced and general
purpose computer applications; (4) Conducts studies in determining the
feasibility and compatibility of proposed advanced application systems
and reviews hardware and software changes to determine the impact on
application systems that were developed and maintained by the ITS; (5)
Implements applications using data base management systems; provides
expertise in data base management software, high level programming
language, and state-of-the-art application development languages; (6)
Maintains awareness of current technology through training, reading and
researching trade journals, and contact with other organizations
concerning new concepts and techniques in applications developments;
(7) Provides support to agencies in the operation and management of
production IT application systems on a fee-for-service basis; and (8)
Provides support to administrative organizations for the development,
enhancement, modification, and maintenance of integrated administrative
management information systems.
This reorganization is effective upon date of signature (December
15, 1995).
Dated: December 15, 1995.
John C. West,
Acting Director, Program Support Center.
[FR Doc. 96-770 Filed 1-22-96; 8:45 am]
BILLING CODE 4160-17-M
