[Federal Register Volume 64, Number 15 (Monday, January 25, 1999)]
[Notices]
[Pages 3687-3688]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-1567]
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DEPARTMENT OF DEFENSE
Defense Logistics Agency
Privacy Act of 1974; Computer Matching Program
AGENCY: Defense Manpower Data Center, Defense Logistics Agency, DoD.
ACTION: Notice of a Computer Matching Program.
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SUMMARY: Subsection (e)(12) of the Privacy Act of 1974, as amended, (5
U.S.C. 552a) requires agencies to publish advance notice of any
proposed or revised computer matching program by the matching agency
for public comment. The Department of Defense (DoD), as the matching
agency under the Privacy Act, is hereby giving constructive notice in
lieu of direct notice to the record subjects of a computer matching
program between the Department of the Treasury and DoD that their
records are being matched by computer. The record subjects are
delinquent debtors of the Bureau of the Public Debt, Department of the
Treasury, who are current or former Federal employees receiving any
Federal salary or benefit payments and who are indebted or delinquent
in their repayment of debts to the United States Government under
certain programs administered by the Public Debt.
DATES: This proposed action will become effective February 24, 1999 and
matching may commence unless changes to the matching program are
required due to public comments or by Congressional or by Office of
Management and Budget objections. Any public comment must be received
before the effective date.
ADDRESSES: Any interested party may submit written comments to the
Director, Defense Privacy Office, 1941 Jefferson Davis Highway, Suite
920, Arlington, VA 22202-4502.
FOR FURTHER INFORMATION CONTACT: Mr. Vahan Moushegian, Jr. at (703)
607-2943.
SUPPLEMENTARY INFORMATION: Pursuant to subsection (o) of the Privacy
Act of 1974, as amended, (5 U.S.C. 552a), the Department of the
Treasury and the Defense Manpower Data Center (DMDC) have concluded an
agreement to conduct a computer matching program. The purpose of the
match is to exchange personal data between the agencies for debt
collection. The match will yield the identity and location of the
debtors within the Federal Government so that the Bureau can pursue
recoupment of the debt by voluntary payment or by administrative or
salary offset procedures. Computer matching appeared to be the most
efficient and effective manner to accomplish this task with the least
amount of intrusion of personal privacy of the individuals concerned.
It was therefore concluded and agreed upon that computer matching would
be the best and least obtrusive manner and choice for accomplishing
this requirement.
A copy of the computer matching agreement between the Department of
the Treasury and DMDC is available to the public upon request. Requests
should be submitted to the address caption above or to the Debt
Collection Officer, Bureau of Public Debt, Hintgen Building, Room 114,
P.O. Box 1328, Parkersburg, WV 26106-1328.
Set forth below is the notice of the establishment of the computer
matching program required by paragraph 6.c. of the Office of Management
and Budget Guidelines on computer matching published on June 19, 1989,
at 54 FR 25818.
The matching agreement, as required by 5 U.S.C. 552a(r) of the
Privacy Act, and an advance copy of this notice was submitted on
January 12, 1999, to the House Committee on Government Reform and
Oversight, the Senate Committee on Governmental Affairs, and the
Administrator of the Office of Information and Regulatory Affairs,
Office of Management and Budget pursuant to paragraph 4d of Appendix I
to OMB Circular No. A-130, 'Federal Agency Responsibilities for
Maintaining Records about Individuals,' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: January 19, 1999.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
COMPUTER MATCHING PROGRAM BETWEEN THE DEPARTMENT OF THE TREASURY/
BUREAU OF PUBLIC DEBT, AND THE DEFENSE MANPOWER DATA CENTER AND THE
DEPARTMENT OF DEFENSE FOR DEBT COLLECTION.
A. Participating agencies: Participants in this computer matching
program are the Bureau of Public Debt, Department of the Treasury and
the Defense Manpower Data Center (DMDC), Department of Defense (DoD).
The Bureau of Public Debt is the source agency, i.e., the agency
disclosing the records for the purpose of the match. DMDC is the
specific recipient or matching agency, i.e., the agency that actually
performs the computer matching.
B. Purpose of the match: The purpose of the match is to identify
and locate any matched Federal personnel, employed, serving or retired,
who owe delinquent debts to the Federal Government under certain
programs administered by the Bureau of Public Debt. The Bureau will use
this information to initiate independent collection of those debts
under the provisions of the Debt Collection Act of 1982, as amended,
when voluntary payment is not forthcoming. These collection efforts
will include requests by the Bureau of the military service/employing
agency in the case of military personnel (either active, reserve, or
retired) and current non-postal civilian employees, and to the Office
of Personnel Management in the case of retired non-postal civilian
employees to apply administrative and/or salary offset procedures until
such time as the obligation is paid in full.
C. Authority for conducting the match: The legal authority for
conducting the matching program is contained in the Debt Collection Act
of 1982 (Public Law 97-365), as amended by the Debt Collection
Improvement Act of 1996 (Public Law 104-134, section
[[Page 3688]]
31001); 31 U.S.C. Chapter 37, Subchapter I (General) and Subchapter II
(Claims of the United States Government), 31 U.S.C. 3711 Collection and
Compromise, 31 U.S.C. 3716 Administrative Offset, 5 U.S.C. 5514
Installment Deduction for Indebtedness (Salary Offset); 10 U.S.C. 135,
Under Secretary of Defense (Comptroller) Section 101(l) of Executive
Order 12731; 4 CFR 101.1-105.3, Federal Claims Collection Standards; 5
CFR 550.1101 550.1108 Collection by Offset from Indebted Government
Employees (OPM) and 31 CFR Part 5, Subparts B and D (Department of
Treasury).
D. Records to be matched: The systems of records maintained by the
respective agencies under the Privacy Act of 1974, as amended, from
which records will be disclosed for the purpose of this computer match
are as follows:
1. The Bureau of Public Debt will use personal data from the
following record systems for the match:
A. Treasury/BPD.001, entitled 'Human Resources and Administrative
Records,' last published in the Federal Register at 63 FR 69936,
December 17, 1998.
B. Treasury/BPD.002, entitled 'United States Savings Type
Securities,' last published in the Federal Register at 63 FR 69938,
December 17, 1998.
C. Treasury/BPD.003, entitled 'United States Securities (Other
than Savings Type Securities),' last published in the Federal Register
at 63 FR 69940, December 17, 1998.
D. Treasury/DO.002, entitled 'Treasury Integrated Management
Information System (TIMIS),' last published in the Federal Register at
63 FR 69719, December 17, 1998.
E. Treasury/DO.210, entitled 'Treasury Integrated Financial
Management and Revenue System,' last published in the Federal Register
at 63 FR 69741, December 17, 1998.
F. Treasury/DO.211, entitled 'Telephone Call Detail Records,' last
published in the Federal Register at 63 FR 69743, December 17, 1998.
2. DOD will use personal data from the record system identified as
S322.11 DMDC, entitled 'Federal Creditor Agency Debt Collection
Database,' last published in the Federal Register at 61 FR 32779, June
25, 1996.
E. Description of computer matching program: The Bureau of Public
Debt, as the source agency, will provide DMDC with an electronic file
which contains the names of delinquent debtors in programs the Bureau
administers. Upon receipt of the electronic file of debtor accounts,
DMDC will perform a computer match using all nine digits of the SSN of
the Bureau's file against a DMDC computer database. The DMDC database,
established under an interagency agreement between DOD, OPM, OMB and
the Treasury Department, consists of employment records of non-postal
Federal employees and military members, active and retired. The 'hits'
or matches will be furnished to the Bureau. The Bureau is responsible
for verifying and determining that the data on the DMDC reply tape file
are consistent with the Bureau's source file and for resolving any
discrepancies or inconsistencies on an individual basis. The Bureau
will also be responsible for making final determinations as to positive
identification, amount of indebtedness and recovery efforts as a result
of the match.
The electronic file provided by the Bureau of Public Debt will
contain data elements of the debtor's name, SSN, internal account
numbers and the total amount owed for each debtor on approximately 2000
delinquent debtors. The electronic file provided by DMDC will contain
an individual's name, SSN, military service or employing agency and
current work or home address.
The DMDC computer database file contains approximately 4.8 million
records of active duty and retired military members, including Reserve
and Guard, and approximately 3.5 million records of active and retired
non-postal Federal civilian employees.
F. Inclusive dates of the matching program: This computer matching
program is subject to review by the Office of Management and Budget and
Congress. If the mandatory 30 day period for public comment has expired
and if no objections are raised by either Congress of the Office of
Management and Budget within 40 days of being notified of the proposed
match, the computer matching program becomes effective and the
respective agencies may begin the exchange of data at a mutually
agreeable time on an annual basis. By agreement between the Department
of the Treasury and DoD, the matching program will be in effect and
continue for 18 months with an option to extend for 12 additional
months unless one of the parties to the agreement advises the other by
written request to terminate or modify the agreement.
H. Address for receipt of public comments or inquiries: Director,
Defense Privacy Office, 1941 Jefferson Davis Highway, Suite 920,
Arlington, VA 22202-4502. Telephone (703) 607-2943.
[FR Doc. 99-1567 Filed 1-22-99; 8:45 am]
BILLING CODE 5000-04-F
