E7-1176. Privacy Act of 1974; System of Records

Pursuant to the provisions of the Privacy Act of 1974, 5 U.S.C. 552a, notice is given that the Department of Justice proposes to modify all of its systems of records, as identified in the list below.

On October 30, 2006, the Department modified all of its systems of records to include a new routine use that allows disclosure to appropriate persons and entities for purposes of response and remedial efforts in the event that there has been a breach of the data contained in the systems. 71 FR 63,354 (October 30, 2006).

In accordance with 5 U.S.C. 552a(e)(4) and (11), the public was given a 30-day period in which to comment; and the Office of Management and Budget (OMB), which has oversight responsibility under the Privacy Act, required a 40-day period in which to conclude its review of the systems.

As a result of comments received, the Department is making a minor modification to the language of the routine use in order to provide greater clarity. A concern was raised that the condition set forth in clause (1) of the routine use (“when (1) it is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised”) does not clearly identify precisely who has to suspect or confirm the compromise. While it was the intent of the drafters that it be the Department of Justice that must suspect or confirm the compromise, because that intent is expressed only implicitly in the routine use, the Department is modifying the language of the first condition to provide additional clarity.

A description of the modification to the Department's systems of records is provided below. In accordance with 5 U.S.C. 552a(r), the Department has provided a report to OMB and the Congress. The new routine use will be effective January 25, 2007.

Dated: January 22, 2007.

Lee J. Lofthus,

Assistant Attorney General for Administration.

Department of Justice Privacy Act notices and citations follow. An asterisk (*) designates the last publication of the complete document in the Federal Register.

DOJ-001	Accounting Systems for the Department of Justice	06-03-04 * 01-03-06	69 FR 31406 * 71 FR 142
DOJ-002	DOJ Computer Systems Activity & Access Records	12-30-99	64 FR 73585
DOJ-003	Correspondence Management Systems for the Department of Justice; Corrections	06-04-01 * 06-29-01 10-25-02	66 FR 29992 * 66 FR 34743 67 FR 65598
DOJ-004	Freedom of Information Act, Privacy Act, and Mandatory Declassification Review Requests and Administrative Appeals; Corrections	06-04-01 * 06-29-01	66 FR 29994* 66 FR 34743
DOJ-005	Nationwide Joint Automated Booking System (JABS)	09-07-06	71 FR 52821
DOJ-006	Personnel Investigation and Security Clearance Records for the Department of Justice	09-24-02 * 11-10-04	67 FR 59864 * 69 FR 65224
DOJ-007	Reasonable Accommodations for the Department of Justice	05-16-02	67 FR 34955
DOJ-008	Department of Justice Grievance Records	10-29-03 * 08-04-04	68 FR 61696 * 69 FR 47179
DOJ-009	Emergency Contact Systems for the Department of Justice	01-12-04	69 FR 1762
DOJ-010	Leave Sharing Systems	04-26-04 * 08-04-04	69 FR 22557 * 69 FR 47179
DOJ-011	Access Control System (ACS)	12-03-04	69 FR 70279
DOJ-012	Department of Justice Regional Data Exchange System (RDEX)	07-11-05 * 12-02-05	70 FR 39790 * 70 FR 72315
ASG-001	General Files System of the Office of the Associate Attorney General	04-27-04	69 FR 22872
ATF-001	Administrative Record System	01-24-03	68 FR 3551, 52
ATF-003	Criminal Investigation Report System	01-24-03	68 FR 3551, 53
ATF-006	Internal Security Record System	01-24-03	68 FR 3551, 55
ATF-007	Personnel Record System	01-24-03	68 FR 3551, 56
ATF-008	Regulatory Enforcement Record System	01-24-03	68 FR 3551, 58
ATF-009	Technical and Scientific Services Record System	01-24-03	68 FR 3551, 60
ATF-010	Training and Professional Development Record System	01-24-03	68 FR 3551, 62
ATR-001	Antitrust Division Expert Witness File	10-13-89	54 FR 42061
ATR-003	Index of Defendants in Pending and Terminated Antitrust Cases	10-10-95	60 FR 52690
ATR-004	Statements by Antitrust Division Officials (ATD Speech File)	10-10-95	60 FR 52691
ATR-005	Antitrust Management Information System (AMIS)—Time Reporter	10-17-88	53 FR 40502
ATR-006	Antitrust Management Information System (AMIS)—Monthly Report	02-20-98 * 03-29-01	63 FR 8659* 66 FR 17200
ATR-007	Antitrust Division Case Cards	10-10-95	60 FR 52692
ATR-009	Public Complaints and Inquiries File	11-17-80	45 FR 75902
ATR-009	Consumer Inquiry Index	09-30-77	42 FR 53396
ATR-014	Civil Investigative Demand (CID) Tracking System	10-10-95	60 FR 52694
BIA-001	Decisions of the Board of Immigration Appeals	02-04-83	48 FR 5331
BIA-002	Roster of Organizations and their Accredited Representatives Recognized by the Board of Immigration Appeals	11-17-80	45 FR 75908
BOP-001	Prison Security and Intelligence Record System	06-18-02	67 FR 41449
BOP-004	Inmate Administrative Remedy Record System	09-09-02	67 FR 57244
BOP-005	Inmate Central Records System	05-09-02	67 FR 31371
BOP-006	Inmate Trust Fund Accounts and Commissary Record System	03-15-02	67 FR 11711
BOP-007	Inmate Physical and Mental Health Record System	03-15-02	67 FR 11712
BOP-008	Inmate Safety and Accident Compensation Record System	06-18-02	67 FR 41452
BOP-009	Administrative Claims Record System	06-18-02	67 FR 41453
BOP-010	Access Control Entry/Exit System	04-08-02	67 FR 16760
BOP-011	Telephone Activity Record System	04-08-02* 02-24-06	67 FR 16762* 71 FR 9606
BOP-012	Office of Internal Affairs Investigative Records	02-28-02	67 FR 9321
BOP-013	Inmate Electronic Message Record System	11-06-05	70 FR 69594
BOP-014	Employee Assistance Program (EAP) Record System	7-31-00	65 FR 46739
BOP-015	Outside Employment Requests Records System	04-08-02	67 FR 16763
BOP-101	The National Institute of Corrections Technical Resource Provider Record System	03-02-00	65 FR 11342
BOP-103	National Institute of Corrections Academy Record System	12-16-99	64 FR 70286
BOP-104	National Institute of Corrections Mailing List & Information Center Contacts Records System	12-16-99	64 FR 70287
CIV-001	Civil Division Case File System	02-20-98* 03-29-01 07-12-01	63 FR 8659* 66 FR 17200 66 FR 36593
CIV-002	Civil Division Case File System: Customs Litigation	01-10-80	45 FR 2217
CIV-003	Office of Alien Property File System	09-30-77	42 FR 53324
CIV-004	Swine Flu Administrative Claim File System	09-28-78	43 FR 44708
CIV-005	Annuity Brokers List System	04-09-03	68 FR 17401
CIV-006	Consumer/Inquiry Investigatory System	10-17-88	53 FR 40506
CIV-008	September 11th Victim Compensation Fund of 2001 File System	12-21-01	66 FR 65991
COPS-001	Police Corps System	01-08-97	62 FR 1131
CRM-001	Central Criminal Division Index File and Associated Records	02-20-98* 03-29-01	63 FR 8659* 66 FR 17200
CRM-002	Criminal Division Witness Security File	12-11-87	52 FR 47186
CRM-003	File of Names Checked to Determine if those Individuals Have Been the Subject of an Electronic Surveillance	12-11-87	52 FR 47187
CRM-004	General Crimes Section, Criminal Division, Central Index File and Associated Records	12-11-87	52 FR 47190
CRM-005	Index to Names of Attorneys Employed by the Criminal Division, U.S. Department of Justice, Indicating the Subject of the Memoranda on Criminal Matters They Have Written	12-11-87	49 FR 47191
CRM-006	Information File on Individuals and Commercial Entities Known or Suspected of Being Involved in Fraudulent Activities	09-30-77	42 FR 53336
CRM-007	Name Card File on Criminal Division Personnel Authorized to have Access to the Central Criminal Division Records	12-11-87	52 FR 47192
CRM-008	Name Card File on Department of Justice Personnel Authorized to have Access to the Classified Files of the Department of Justice	12-11-87	52 FR 47193
CRM-012	Organized Crime and Racketeering Section, General Index File and Associated Records	11-26-90 * 03-29-01	55 FR 49147 * 66 FR 17200
CRM-014	Organized Crime and Racketeering Section, Intelligence and Special Services Unit, Information Request System	09-30-77	42 FR 53343
CRM-017	Registration and Propaganda Files Under the Foreign Agents Registration Act of 1938, As Amended	5-11-88	53 FR 16794
CRM-018	Registration Files of Individuals Who Have Knowledge of or Have Received Instruction or Assignment in Espionage, Counterespionage, or Sabotage Service or Tactics of a Foreign Government or of a Foreign Political Party	12-11-87	52 FR 47197
CRM-019	Requests to the Attorney General for Approval of Applications to Federal Judges for Electronic Interceptions	12-11-87	52 FR 47198
CRM-021	The Stocks and Bonds Intelligence Control Card File System	12-11-87	52 FR 47199
CRM-022	Witness Immunity Records	12-11-87	52 FR 47200
CRM-023	Weekly Statistical Report	01-10-80	45 FR 2195
CRM-025	Tax Disclosure Index File and Associated Records	12-11-87	52 FR 47202
CRM-026	International Prisoner Transfer Case Files/International Prisoner Transfer Tracking System	04-29-03	68 FR 22739
CRM-027	Office of Special Investigation (OSI) Displaced Persons Listings	12-11-87	52 FR 47204
CRM-028	Organized Crime Drug Enforcement Task Force Fusion Center System	10-18-04	69 FR 61403
CRS-001	Operational Data Information System	01-10-80	45 FR 2220
CRT-001	Central Civil Rights Division Index File and Associated Records	08-11-03 * 07-29-05	68 FR 47610, 11 70 FR 43904
CRT-003	Civil Rights Interactive Case Management System	08-11-03	68 FR 47610, 13
CRT-004	Registry of Names of Interested Persons Desiring Notifications of Submissions Under Section 5 of the Voting Rights Act	08-11-03	68 FR 47610, 14
CRT-007	Files on Employment Civil Rights Matters Referred by the Equal Employment Opportunity Commission	08-11-03	68 FR 47610, 15
CRT-009	Civil Rights Division Travel Reports	08-11-03	68 FR 47610, 16
DAG-003	Drug Enforcement Task Force Evaluation Reporting System	03-10-92	57 FR 8473
DAG-005	Master Index File of Names	10-21-85	50 FR 42606
DAG-006	Presidential Appointee Candidate Records System	10-21-85	50 FR 42607
DAG-007	Presidential Appointee Records System	10-21-85	50 FR 42608
DAG-008	Special Candidates for Presidential Appointments and Noncareer SES Positions Records System	8-31-94	59 FR 45005
DAG-009	Summer Intern Program Records System	10-21-85	50 FR 42611
DAG-010	United States Judge and Department of Justice Presidential Appointee Records	10-21-85	50 FR 42612
DAG-011	Miscellaneous Attorney Personnel Records	10-21-85	50 FR 42613
DAG-013	General Files System	3-10-92	57 FR 8475
DEA-001	Air Intelligence Program	12-11-87	52 FR 47206
DEA-INS-111	Automated Intelligence Records System (Pathfinder)	11-26-90	55 FR 49182
DEA-002	Clandestine Laboratory Seizure System (CLSS)	01-27-03	68 FR 3894
DEA-003	Automated Records and Consolidated Orders System/Diversion Analysis and Detection System (ARCOS/DADS)	08-17-04	69 FR 51104
DEA-005	Controlled Substances Act Registration Records (CSA)	12-11-87	52 FR 47208
DEA-008	Investigative Reporting and Filing System	10-17-96	61 FR 54219
DEA-010	Planning and Inspection Division Records	12-11-87	52 FR 47213
DEA-011	Operations Files	12-11-87	52 FR 47214
DEA-012	Registration Status/Investigation Records	12-11-87	52 FR 47215
DEA-013	Security Files	12-11-87	52 FR 47215
DEA-015	Training Files	12-11-87	52 FR 47217
DEA-017	Grants of Confidentiality Files (GCF)	12-11-87	52 FR 47218
DEA-020	Essential Chemical Reporting System	12-11-87	52 FR 47219
DEA-021	DEA Aviation Unit Reporting System	04-28-00	65 FR 24986
DEA-022	El Paso Intelligence Center (EPIC) Seizure System (ESS)	06-26-06	71 FR 36362
ENRD-001	Appraisers, Approved Attorneys, Abstractors and Title Companies Files Database System	02-23-00 * 10-20-05	65 FR 8989 * 70 FR 61159
ENRD-003	Environment & Natural Resources Division Case & Related Files System	02-23-00 * 10-20-05	65 FR 8990 * 70 FR 61159
EOIR-001	Records and Management Information System	05-11-04	66 FR 26179
EOIR-003	Practitioner Complaint/Disciplinary Files	09-10-99	64 FR 49237
FBI-001	National Crime Information Center (NCIC)	09-28-99	64 FR 52343
FBI-002	The FBI Central Records System	2-20-98* 03-29-01	63 FR 8671* 66 FR 17200
FBI-003	Bureau Mailing Lists	02-14-05	70 FR 7513
FBI-006	Electronic Surveillance (ELSUR) Indices	02-14-05	70 FR 7513, 14
FBI-007	FBI Automated Payroll System	10-05-93	58 FR 51874
FBI-008	Bureau Personnel Management System	10-5-93	58 FR 51875
FBI-009	Fingerprint Identification Records System (FIRS)	09-28-99	64 FR 52347
FBI-010	Employee Travel Vouchers and Individual Earning Records	12-11-87	52 FR 47248
FBI-011	Employee Health Records	10-5-93	58 FR 51875
FBI-012	Time Utilization Record-Keeping (TURK) System	10-5-93	58 FR 51876
FBI-013	Security Access Control System (SACS)	02-14-05	70 FR 7513, 16
FBI-014	FBI Alcoholism Program	12-11-87	52 FR 47251
FBI-015	National Center for the Analysis of Violent Crime (NCAVC)	10-05-93	58 FR 51879
FBI-016	FBI Counterdrug Information Indices System (CIIS)	06-09-94	59 FR 29824
FBI-017	National DNA Index System (NDIS)	07-18-96	61 FR 37495
FBI-018	National Instant Criminal Background Check System (NICS)	11-25-98* 12-14-00 01-22-01 03-01-01	63 FR 65223* 65 FR 78190 66 FR 6676 66 FR 12959
FBI-019	Terrorist Screening Records System	07-28-05* 12-02-05	70 FR 43715* 70 FR 72315
FBI Blanket Routine Uses	FBI established ten “blanket” routine uses (BRUs) to be applicable to more than one FBI system of records	06-22-01* 02-14-05	66 FR 33558* 70 FR 7513
FTTTF-001	Flight Training Candidates File System	06-10-02* 07-19-02	67 FR 39839* 67 FR 47570
INTERPOL-001	INTERPOL-United States National Central Bureau (USNCB) Records System	04-10-02	67 FR 17464
JMD-002	Controlled Substances Act Nonpublic Records	07-20-01	66 FR 38000
JMD-003	Department of Justice Payroll System	01-02-04	69 FR 107
JMD-006	Debt Collection Management System	11-12-93	58 FR 60055
JMD-009	Debt Collection Offset Payment System	06-19-97	62 FR 33438
JMD-016	Employee Assistance Program (EAP) Counseling and Referral Records	06-09-00* 09-01-04	65 FR 36718* 69 FR 53469
JMD-017	Department of Justice (DOJ) Employee Transportation Facilitation System	04-24-01	66 FR 20683
JMD-022	Department of Justice Consolidated Asset Tracking System (CATS)	05-19-06	71 FR 29170
JMD-023	Federal Bureau of Investigation Whistleblower Case Files	09-07-05	70 FR 53253
JMD-024	Attorney Student Loan Repayment Program Applicant Files	11-03-06	71 FR 64740
NDIC-001	National Drug Intelligence Center Data Base	04-26-93	58 FR 21995
OAG-001	General Files System	09-12-85	50 FR 37294
OIG-001	Office of the Inspector General Investigative Records System	03-10-92* 05-22-00 04-29-03	57 FR 8476* 65 FR 32125 68 FR 22741
OIG-004	OIG Employee Training Records	12-07-99	64 FR 68375
OIG-005	OIG Firearms Qualifications System	12-07-99	64 FR 68376
OIPR-001	Policy and Operational Records System	01-26-84	49 FR 3281
OIPR-002	Foreign Intelligence Surveillance Act Records System	01-26-84	49 FR 3282
OIPR-003	Litigation Records System	01-26-84	49 FR 3284
OJP-001	Equipment Inventory	10-05-93	58 FR 51879
OJP-004	Grants Management Information System	10-17-88	53 FR 40526
OJP-006	Congressional and Public Affairs System	12-11-87	52 FR 47276
OJP-007	Public Information System	11-17-80	45 FR 75936
OJP-008	Civil Rights Investigative System	10-17-88	53 FR 40528
OJP-009	Federal Advisory Committee Membership Files	10-17-88	53 FR 40529
OJP-010	Technical Assistance Resource Files	10-17-88	53 FR 40430
OJP-011	Registered Users File—National Criminal Justice Reference Service (NCJRS)	10-05-93	58 FR 51879
OJP-012	Public Safety Officers Benefits System	05-10-99	64 FR 25070
OJP-013	Denial of Federal Benefits Clearinghouse System (DEBAR)	05-10-99	64 FR 25071
OJP-014	Victims of International Terrorism Expense Reimbursement Program	08-07-06	71 FR 44709
OLC-001	Attorney Assignment Reports	09-04-85	50 FR 35879
OLC-002	Office of Legal Counsel Central File	09-04-85	50 FR 35878
OLP-002	United States Judges Records System	07-25-85	50 FR 30309
OLP-003	General Files System	09-12-85	50 FR 37299
OPA-001	Executive Clemency Case Files/Executive Clemency Tracking System	10-31-02	67 FR 66417
OPR-001	Office of Professional Responsibility Records Index	12-10-98* 11-27-02 04-20-04	63 FR 68299* 67 FR 70967 69 FR 21160
OSCW-001	Caselink Document Database for Office of Special Counsel—Waco	09-05-00	65 FR 53749
PAO-001	News Release, Document and Index System	09-30-77	42 FR 53364
PRC-001	Docket, Scheduling and Control	12-11-87	52 FR 47281
PRC-003	Inmate and Supervision Files	03-10-88	53 FR 7313
PRC-004	Labor and Pension Case, Legal File and General Correspondence System	10-17-88	53 FR 40533
PRC-005	Office Operation and Personnel System	10-17-88	53 FR 40535
PRC-006	Statistical, Educational and Developmental System	12-11-87	52 FR 47287
PRC-007	Workload Record, Decision Result, and Annual Report System	10-17-88	53 FR 40535
TAX-001	Criminal Tax Case Files, Special Project Files, Docket Cards, and Associated Records	03-07-06	71 FR 11446, 47
TAX-002	Tax Division Civil Tax Case Files, Docket Cards, and Associated Records	03-07-06	71 FR 11446, 49
TAX-003	Files of Applications for Attorney and Non-Attorney Positions with the Tax Division	03-07-06	71 FR 11446, 51
USA-001	Administrative Files	12-22-83	48 FR 56662
USA-002	A.U.S.A. Applicant Files	08-23-83	48 FR 38329
USA-003	Citizen Complaint Files	10-13-89	54 FR 42088
USA-005	Civil Case Files	02-20-98* 03-29-01	63 FR 8659 66 FR 17200
USA-006	Consumer Complaints	10-13-89	54 FR 42090
USA-007	Criminal Case Files	02-20-98* 12-21-99 03-29-01	63 FR 8659* 64 FR 71499 66 FR 17200
USA-009	Kline District of Columbia and Maryland Stock and Land Fraud Inter-relationship Filing System	10-13-89	54 FR 42093
USA-010	Major Crimes Division Investigative Files	10-13-89	54 FR 42094
USA-011	Prosecutor’s Management Information System (PROMIS)	10-13-89	54 FR 42095
USA-012	Security Clearance Forms for Grand Jury Reporters	02-04-83	48 FR 5386
USA-013	U.S. Attorney, District of Columbia Superior Court Division, Criminal Files	10-13-89	54 FR 42097
USA-014	Pre-Trial Diversion Program Files	08-23-83	48 FR 38344
USA-015	Debt Collection Enforcement System	07-25-06	71 FR 42118
USA-016	Assistant United States Attorney Applicant Records System	03-10-92	57 FR 8487
USA-017	Appointed Assistant United States Attorneys Personnel System	03-10-92	57 FR 8488
USA-018	United States Attorneys' Office Giglio Information Files	12-01-00	65 FR 75308
USA-020	Employee Assistance Program (EAP) Counseling and Referral Records	03-20-01	66 FR 15755
USM-001	United States Marshals Service Badge and Credentials File	11-08-99	64 FR 60832, 33
USM-002	United States Marshals Service Internal Affairs System	11-08-99	64 FR 60832, 34
USM-003	United States Marshals Service Prisoner Transportation System	09-06-91	56 FR 44101
USM-004	Special Deputation Files	11-08-99	64 FR 60832, 35
USM-005	U.S. Marshals Service Prisoner Processing and Population Management/Prisoner Tracking System (PPM/PTS)	04-28-04	69 FR 23213
USM-006	United States Marshals Service Training Files	11-08-99	64 FR 60832, 38
USM-007	Warrant Information Network (WIN)	11-08-99	64 FR 60832, 39
USM-008	Witness Security Files Information System	11-08-99	64 FR 60832, 40
USM-009	Inappropriate Communications/Threat Information System	11-08-00	64 FR 60832, 41
USM-010	Judicial Facility Security Index System	11-08-99	64 FR 60832, 42
USM-011	Judicial Protection Information System	11-08-99	64 FR 60832, 43
USM-013	U.S. Marshals Service Administration Proceedings, Claims and Civil Litigation Files	11-08-99	64 FR 60832, 45
USM-015	U.S. Marshals Service (USMS) Employee Assistance Program (EAP) Records	11-08-99	64 FR 60832, 47
USM-016	U.S. Marshals Service (USMS) Key Control Record System	11-08-99	64 FR 60832, 48
USM-017	Judicial Security Staff Inventory	11-08-99	64 FR 60849, 50
USM-018	Alternative Dispute Resolution (ADR) Files and Database Tracking System	11-08-99	64 FR 60849, 51
USM-019	Merit Promotion Open Season Records System (MPOS)	05-23-06	71 FR 29668
UST-001	Bankruptcy Case Files and Associated Records	10-11-06	71 FR 59818, 19
UST-002	Bankruptcy Trustee Oversight Records	10-11-06	71 FR 59818, 22
UST-003	U.S. Trustee Program Timekeeping Records	10-11-06	71 FR 59818, 24
UST-004	United States Trustee Program Case Referral System	10-11-06	71 FR 59818, 25
UST-005	Credit Counseling and Debtor Education Files and Associated Records	10-11-06	71 FR 59818, 27

* * * * *

 

Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses:

To appropriate agencies, entities, and persons when (1) The Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

* * * * *