[Federal Register Volume 63, Number 18 (Wednesday, January 28, 1998)]
[Notices]
[Pages 4290-4306]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-2055]
[[Page 4290]]
=======================================================================
-----------------------------------------------------------------------
NATIONAL AERONAUTICS AND SPACE ADMINISTRATION
[Notice 98-007]
Privacy Act; Annual Notice and Amendment to Systems of Records
AGENCY: National Aeronautics and Space Administration (NASA).
ACTION: Annual Notice and Amendment of Systems of Records.
-----------------------------------------------------------------------
SUMMARY: Each Federal agency is required by the Privacy Act of 1974, 5
U.S.C. 552a, to publish a description of the systems of records it
maintains containing personal information when a system is
substantially revised, deleted, or created. In this notice, NASA
provides the required information on all 20 of its previously-noticed
systems of records, is deleting from its inventory two systems of
records no longer being created or maintained, is renaming an existing
system and adding a new routine use which is required by the Personal
Responsibility and Work Opportunity Reconciliation Act, and is making
several revisions to these existing systems of records to provide
editorial and organizational changes to NASA's Systems of Records which
were last published in the Federal Register on October 10, 1984. The
systems of records which are being abolished are entitled ``53BHTR--
Wallops Flight Facility Base Housing Tenant Records,'' and ``73FHAP--
WSTF Federal Housing Administration (FHA) 809 Housing Program--NARA,''
and were previously published in the Federal Register on October 10,
1984 (49 FR 39742). The records described in these two existing systems
of records will be maintained in accordance with NASA's Records
Retention Schedules and will be destroyed accordingly. The system
previously identified as ``NASA 10PAYS--Payroll Systems,'' has been
renamed as ``NASA 10NPPS--NASA Personal and Payroll System,'' and was
previously published in the Federal Register on October 10, 1984 (49 FR
39742). We invite public comment on this publication.
EFFECTIVE DATE: Janaury 28, 1998. Comments are invited but must be
received in writing on or before February 27, 1998.
ADDRESSES: Chief Information Office, Code AO, NASA Headquarters,
Washington, DC 20546-0001.
FOR FURTHER INFORMATION CONTACT: Donald J. Andreotta, 202-358-1367, or
Adria A. Lipka, 202-358-1372.
SUPPLEMENTARY INFORMATION: NASA currently maintains 20 systems of
records under the Privacy Act. Each system is described and published
below in its entirety, as amended.
Donald J. Andreotta,
NASA Privacy Officer.
Table of Contents
NASA 10ACMQ--Aircraft Crewmembers Qualifications and Performance
Records.
NASA 10BRPA--Biographical Records for Public Affairs.
NASA 10EEOR--Equal Opportunity Records.
NASA 10ERMS--Executive Resources Management System.
NASA 10GMVP--Government Motor Vehicle Operators Permit Records.
NASA 10HABC--History Archives Biographical Collection.
NASA 10HERD--Human Experimental and Research Data Records.
NASA 10HIMS--Health Information Management System.
NASA 10IGIC--Inspector General Investigations Case Files.
NASA 10NPPS--NASA Personnel and Payroll Systems (NPPS).
NASA 10SCCF--Standards of Conduct Counseling Case Files.
NASA 10SECR--Security Records System.
NASA 10SPER--Special Personnel Records.
NASA 10XROI--Exchange Records on Individuals.
LEWIS 22ORER--LeRC Occupational Radiation Exposure Records.
GODDARD 51LISTS--Locator and Information Services Tracking System
(LISTS).
GODDARD 51RSCR--GSFC Radiation Safety Committee Records.
JOHNSON 72XOPR--JSC Exchange Activities Records.
KENNEDY 76RTES--KSC Radiation Training and Experience Summary.
KENNEDY 76STCS--KSC Shuttle Training Certification System (YC04).
KENNEDY 76XRAD--KSC USNRC Occupational External Radiation.
Exposure History for Nuclear Regulatory Commission Licenses.
NASA 10ACMQ
System Name:
Aircraft Crewmembers Qualifications and Performance Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Locations 1 through 11 inclusive as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Crewmembers of NASA aircraft.
CATEGORIES OF RECORDS IN THE SYSTEM:
System contains: (1) Record of qualification, experience, and
currency, e.g., flight hours (day, night, and instrument), types of
approaches and landings, crew position, type of aircraft, flight check
ratings and related examination results, training performed and medical
records; (2) flight itineraries and passenger manifests; and (3)
biographical information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473 and 44 U.S.C. 3101.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The information contained in this system of records is used within
NASA for: Evaluation of crewmember performance by supervisory flight
operations personnel and staff; by the individuals whose records are
maintained; on occasion by flight operations and safety survey teams;
and accident reporting and investigating, including mishap and
collateral reports and investigations. In addition to the internal uses
of the information contained in this system of records, the following
are routine uses outside of NASA: (1) In cases of accident
investigations, including mishap and collateral investigations, access
to this system of records may be granted to Federal or local agencies
such as Department of Defense, Federal Aviation Administration,
National Transportation Safety Board, or foreign governments, but may
not be released to the public except pursuant to NASA regulations (see
(3) below); (2) To other agencies, companies, or governments requesting
qualifications of crewmembers prior to authorization to participate in
their flight programs; or to other agencies, companies, or governments
whose crewmembers may participate in NASA's flight programs; (3) public
or press releases either by prior approval of the individual, or in
case of public release of information from mishap or collateral
investigation reports, pursuant to NASA regulations; and (4) Standard
routine uses 1 through 4 inclusive as set forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper or hard-copy documents and magnetic media.
RETRIEVABILITY:
Records are indexed by name or aircraft number.
SAFEGUARDS:
Records are protected in accordance with the requirements and
procedures which appear at 14 CFR part 1212.
RETENTION AND DISPOSAL:
Records are maintained and destroyed in accordance with NASA
Records
[[Page 4291]]
Retention Schedules, Schedule 8 (UFI 8650).
SYSTEM MANAGER(S) AND ADDRESS:
Director, Aircraft Management Office, Location 1.
Subsystem Managers: Chief, Ames Research Aircraft Operations
Division, Location 2; Chief, Dryden Research Aircraft Operations
Division, Location 3; Head, Aeronautical Programs Branch, Location 4;
Chief, Aircraft Operations Division, Location 5; Chief, Aircraft
Operations Office, Location 6; Chief, Flight Operations and Support
Division, Location 7; Chief, Aircraft Operations Branch, Location 8;
Chief, Aircraft Operations, Location 9; Chief, Contract Management,
Location 10; Aircraft Management Officer, Location 11 (Locations are
set forth in Appendix A).
NOTIFICATION PROCEDURE:
Information may be obtained from the cognizant system or subsystem
manager listed above.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed to: Address stated in
the Notification Section above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to records and for contesting
contents and appealing initial determinations by the individual
concerned appear at 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Individuals, training schools or instructors, medical units or
doctors.
NASA 10BRPA
SYSTEM NAME:
Biographical Records for Public Affairs.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Locations 1 through 9 inclusive and Location 11, as set forth in
Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Principal and prominent management and staff officials, program and
project managers, scientists, engineers, speakers, other selected
employees involved in newsworthy activities, and other participants in
Agency programs.
CATEGORIES OF RECORDS IN THE SYSTEM:
Current biographical information about the individuals with a
recent photograph when available. Data items are those generally
required by NASA or the news media in preparing news or feature stories
about the individual and/or the individual's activity with NASA.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473 and 44 U.S.C. 3101.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The information contained in this system of records is compiled,
updated, and maintained at NASA Centers for ready reference material
and for immediate availability when required by the news media for news
stories about the individual generally involving participation in a
major NASA activity.
The data serves as background information about the individual and
is used within NASA to prepare public appearance announcements of key
officials, speaking engagements, special appointments, participation in
professional societies, etc.; to write news stories about special
achievements, awards, participation in major NASA activities, programs,
etc.; and to prepare responses to inquiries submitted to the Public
Affairs Division from the news media.
Users are the staff members of the public information office within
each Office of Public Affairs.
In addition to the internal uses of the information contained in
this system of records, the following are routine uses outside of NASA:
These records are made available to professional societies, civic
clubs, industrial and other organizations, news media representatives,
researchers, authors, Congress, other agencies and other members of the
public in connection with NASA public affairs activities.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper or hard-copy documents and electronic media.
RETRIEVABILITY:
Records are indexed by name.
SAFEGUARDS:
Since the records are a matter of public information, no safeguard
requirements are necessary.
RETENTION AND DISPOSAL:
Records are maintained and destroyed in accordance with NASA
Records Retention Schedules, Schedule 1.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, NASA Newsroom, Public Affairs Division, Location 1.
Subsystem Managers: Public Information Officer, Location 2; Public
Affairs Officer at Locations 3 through 9 and Location 11 as set forth
in Appendix A.
NOTIFICATION PROCEDURE:
An individual desiring to find out if a Biographical System of
Records contains a record pertaining to him/her should call, write, or
visit the Public Affairs Office at the appropriate NASA location.
RECORD ACCESS PROCEDURES:
An individual may request access to his/her record by calling,
writing, or visiting the Public Affairs Office at the appropriate NASA
locations. Individuals may examine or obtain a copy of their
biographical record at any time.
CONTESTING RECORD PROCEDURES:
The information in the record was provided voluntarily by the
individual with the understanding that the information will be used for
public release. The individual is at liberty at any time to revise,
update, add, or delete information in his/her biographical record to
his/her own satisfaction.
RECORD SOURCE CATEGORIES:
Information in the biography of an individual in the system of
records is provided voluntarily by the individual generally with the
aid of a form questionnaire.
NASA 10EEOR
SYSTEM NAME:
Equal Opportunity Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Locations 1 through 9 and Location 11 as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former employees and applicants for employment.
CATEGORIES OR RECORDS IN THE SYSTEM:
(1) Complaints and (2) applications.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473; 44 U.S.C. 3101; Executive Order 11478, dated August
8, 1969; EEOC Regulations; 29 CFR part 1614; MSPB Regulations; 5 CFR
parts 1200-1202.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The information contained in this system of records is used within
NASA to process complaints of alleged
[[Page 4292]]
discrimination, including investigations, hearings, and appeals; to
maintain active discrimination complaints files; and to retain inactive
discrimination complaints files.
In addition to the internal uses of the information contained in
this system of records, the following are routine uses outside of NASA:
(1) Disclosures to the Equal Employment Opportunity Commission and the
Merit Systems Protection Board to facilitate their processing of
discrimination complaints, including investigations, hearings, and
reviews on appeals; (2) Responses to other Federal agencies and other
organizations having legal and administrative responsibilities related
to the NASA Equal Employment Opportunity Programs and to individuals in
the record; (3) Disclosures may be made to a Congressional office from
the record of an individual in response to a written inquiry from the
Congressional office made at the request of that individual; and (4)
Standard routine uses 1 through 4 inclusive as set forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper or hard-copy documents and electronic media.
RETRIEVABILITY:
These records are indexed by name.
SAFEGUARDS:
Records are locked in file cabinets or in secured rooms with access
limited to those whose official duties require access. Electronic data
are maintained within locked areas in disk form.
RETENTION AND DISPOSAL:
Records are maintained and destroyed in accordance with NASA
Records Retention Schedules, Schedule 3.
SYSTEM MANAGER(S) AND ADDRESS:
Associate Administrator for Equal Opportunity Programs, Location 1.
Subsystem Managers: Equal Opportunity Officer, Locations 1 and 11;
Head, Equal Opportunity Programs Office, Location 4; Director of
Equality Opportunity Programs at Locations 5 and 6; Locations are as
set forth in Appendix A.
NOTIFICATION PROCEDURE:
Information may be obtained from the cognizant system or subsystem
manager listed above.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed to the same address
as stated in the notification section above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to records and for contesting
contents and appealing initial determinations by the individual
concerned appear at 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Current and former employees, applicants, NASA Center Equal
Employment Opportunity (EEO) officers, complainants, EEO counselors,
EEO investigators, EEOC complaints examiners, Merit System Protection
Board officials, complaints coordinators, Associate Administrator for
Equal Opportunity Programs.
NASA 10ERMS
SYSTEM NAME:
Executive Resources Management System.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Location 1, as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Approximately 2,000 individuals with experience and education
unique to the NASA mission in the technical and administrative fields
who are considered to be candidates for key positions within NASA.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographical data, education, training, work experience, and career
interests.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473; 44 U.S.C. 3101; 5 U.S.C. 4103; 5 U.S.C. 3396.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The information contained in this system of records is used within
NASA for the identification of replacement candidates. In addition to
the internal uses of the information contained in this system of
records, the following are routine uses outside of NASA: (1)
Disclosures may be made to organizations or individuals having
contract, legal, administrative, or cooperative relationships with
NASA, including labor unions, academic organizations, governmental
organizations, nonprofit organizations, and contractors; and to
organizations or individuals seeking or having available a service or
other benefit or advantage. The purpose of such disclosures is to
satisfy a need or needs, further cooperative relationships, offer
information, or respond to a request; (2) Statistical or data
presentations may be made to governmental or other organizations or
individuals having need of information about individuals in the
records; (3) Responses may be made to other Federal agencies, and other
organizations having legal or administrative responsibilities related
to programs and individuals in the records; (4) Disclosure may be made
to a Congressional office from the record of an individual in response
to a written inquiry from the Congressional office made at the request
of that individual; and (5) Standard routine uses 1 through 4 inclusive
as set forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper or hard-copy documents and magnetic media.
RETRIEVABILITY:
The records are indexed by Social Security Number.
SAFEGUARDS:
Records are protected in accordance with the requirements and
procedures which appear in NASA regulations at 14 CFR part 1212.
RETENTION AND DISPOSAL:
Records will be maintained in accordance with NASA Records
Retention Schedules, Schedule 3.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Training and Development Division, Location 1.
Subsystem Managers: None.
NOTIFICATION PROCEDURE:
Information may be obtained from the System Manager only.
RECORDS ACCESS PROCEDURES:
Requests from individuals should be addressed to the same address
stated in the notification section above.
CONTESTING RECORD PROCEDURES:
The NASA regulations pertaining to access to records and for
contesting contents and appealing initial determinations by the
individual concerned are set forth in 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Individuals to whom the records pertain, NASA employees, other
Federal employees, other organizations and individuals, and NASA
personnel records.
[[Page 4293]]
NASA 10GMVP
SYSTEM NAME:
Government Motor Vehicle Operators Permit Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Locations 1 through 8 and 10 through 14 as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NASA employees, contractor employees, other Federal and State
Government employees. Location 8 does not maintain records on
contractor employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, home address, Social Security Number, physical description of
individual, physical condition of individual, traffic record.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473; 44 U.S.C. 3101; 41 CFR subpart 101-38.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The information contained in this system of records is used within
NASA for the purpose of identifying and checking the records of each
applicant and issuing permits for operation of Government vehicles. In
addition to the internal uses of the information contained in this
system of records, the following are routine uses outside of NASA: (1)
National Driver Register, Department of Transportation, where Form 1047
is received for review and check against driver's motor vehicle record,
and (2) Standard routine uses 1 through 4 inclusive, as set forth in
Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OR RECORDS IN THE SYSTEM:
STORAGE:
Paper or hard-copy documents and electronic media.
RETRIEVABILITY:
Indexed by name.
SAFEGUARDS:
Records are kept in locked cabinets with access limited to those
whose official duties require access. Room is locked during nonduty
hours.
RETENTION AND DISPOSAL:
Records will be maintained in accordance with NASA Records
Retention Schedules, Schedule 6.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Logistics Services Branch, Location 1.
Subsystem Managers; Chief, Security Branch, Location 2;
Transportation Officer, Location 3; Chief, Logistics Management
Division, Location 4; Chief, Transportation Branch, Location 5; Chief,
Transportation Branch, Location 6; Chief, Logistics Management
Division, Location 7; Transportation and Motor Vehicle Officer,
Location 8; Director, Management Operations Office, Location 9; Chief,
Installation Services Division, Location 11; Chief, Administration
Office, Location 12; Chief, Maintenance and Administration Office,
Location 13; Chief of Facilities, Location 14. Locations are as set
forth in Appendix A.
NOTIFICATION PROCEDURE:
Information may be obtained from the cognizant system manager
listed above.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed to the same address
as stated in the Notification Section above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to records and for contesting
contents and appealing initial determinations by the individual
concerned appear at 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Individual NASA employees and individual contractor employees.
Location 8 and 11 do not maintain records on contractor employees.
Location 7 does not maintain records on Government motor vehicle
operator permits.
NASA 10HABC
SYSTEM NAME:
History Archives Biographical Collection.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Locations 1 and 5 as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who are of historical significance in aeronautics,
astronautics, space science, and other concerns of NASA.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographical data; speeches and articles by an individual;
correspondence, interviews, and various other tapes and transcripts of
program activities.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473 and 44 U.S.C. 3101.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The information contained in this system of records is used within
NASA for researching and writing official histories and answering
queries from various NASA offices. In addition to the internal uses of
the information contained in this system of records, the following are
routine uses outside of NASA: Disclosure to scholars (historians and
other disciplines), or any other interested individuals for research
and to write dissertations, articles, and books, for Government,
commercial and nonprofit publication or develop material for other
media use.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper or hard-copy documents and electronic media.
RETRIEVABILITY:
The records are indexed by name.
SAFEGUARDS:
Because these records are archive material and, therefore, a matter
of public information, there are no special safeguard procedures
required.
RETENTION AND DISPOSAL:
Records are maintained in accordance with NASA Records Retention
Schedules, Schedule 1.
SYSTEM MANAGER(S) AND ADDRESS:
Chief Historian, Location 1.
Subsystem Managers: JSC History Office Coordinator, Location 5;
Public Affairs Officer, Location 11 (Locations are set forth in
Appendix A).
NOTIFICATION PROCEDURE:
Information may be obtained from the cognizant system or subsystem
manger listed above.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed to same address as
stated in the Notification Section above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to records and for contesting
contents and appealing initial determinations by the individual
concerned appear at 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Press releases, newspapers, journals, and the individuals
themselves and copies of internal Agency records.
[[Page 4294]]
NASA 10HERD
SYSTEM NAME:
Human Experimental and Research Data Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Locations 2, 3, 5, 6, and 9, as stated in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who have been involved in space flight, aeronautical
research flight, and/or participated in NASA tests or experimental or
research programs; Civil Service employees, military, employees of
other Government agencies, contractor employees, students, human
subjects (volunteer or paid), and other volunteers on whom information
is collected as part of an experiment or study.
CATEGORIES OF RECORDS IN THE SYSTEM:
Data obtained in the course of an experiment, test, or research
medical data from inflight records, other information collected in
connection with an experiment, text, or research.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2475 and 44 U.S.C. 3101.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
The information contained in this system of records is used by NASA
for the purposes of evaluating new analytical techniques, equipment,
and re-examining flight data for alternative interpretations,
developing applications of experimental techniques or equipment,
reviewing and improving operational procedures with respect to
experimental protocols (both inflight and ground), life support system
operating procedures, determining human engineering requirements, and
carrying out other research.
In addition to the internal use of the information contained in
this system of records, the following are routine uses outside of NASA:
Disclosures to other individuals or organizations, including Federal,
State, or local agencies, and nonprofit, educational, or private
entities, who are participating in NASA programs or are otherwise
furthering the understanding or application of biological,
physiological, and behavioral phenomena as reflected in the data
contained in this system of records; and the standard routine use 4 as
set forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper of hard-copy documents, electronic media, micrographic media,
photographs, or motion pictures film; and various medical recordings,
such as, electrocardiograph tapes, stripcharts, and x-rays.
RETRIEVABILITY:
By name, experiment, or test; arbitrary experimental subject
number; flight designation; or crew member designation on a particular
space or aeronautical flight.
SAFEGUARDS:
Access is limited to Government personnel requiring access in the
discharge of their duties, and to appropriate support contractor
employees on a need-to-know basis. Computerized records are identified
by code number and records are maintained in locked rooms or files.
Records are protected in accordance with the requirements and
procedures which appear in the NASA regulations set forth in 14 CFR
part 1212.
RETENTION AND DISPOSAL:
Records are maintained in accordance with NASA Records Retention
Schedules, Schedule 7.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Occupational Health Office, Location 1.
Subsystem Managers: Chief Engineer, Location 2; Director of Man/
Systems Integration Division, Location 3; Assistant Director for Life
Sciences, Space and Life Sciences Directorate, Location 5; Director,
Biomedical Operations Office, Location 6; Director, Management Services
Office, Location 9. Locations are as set forth in Appendix A.
NOTIFICATION PROCEDURE:
Information may be obtained from the system or subsystem manager
named above.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed to the same address
as stated in the Notification Section above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to records and for contesting and
appealing initial determinations by the individual concerned appear at
14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Experimental test subjects, physicians, principal investigators and
other researchers, and previous experimental test or research records.
NASA 10HIMS
SYSTEMS NAME:
Health Information Management System.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
In Medical Clinics/Units and Environmental Health Offices at
locations 1 through 14 inclusive as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NASA Civil Service employees and applicants; other Agency Civil
Service and military employees working at NASA; visitors to NASA
Centers; on-site contractor personnel who receive job related
examinations, have mishaps or accidents, or come to clinic for
emergency or first aid treatment; space flight personnel and their
families.
CATEGORIES OF RECORDS IN THE SYSTEM:
General medical records of first aid, emergency treatment,
examinations, exposures, and consultations.
Information resulting from physical examinations, laboratory and
other tests, and medical history forms; treatment records; screening
examination results; immunization records; administration of
medications prescribed by private/personal physicians; statistical
records; examination schedules; daily log of patients; correspondence;
chemical, physical, and radiation exposure records; other environmental
health data; alcohol/drug patient information; consultation records;
Employee Assistance Program records; and health hazard and abatement
data.
Astronauts and their families--more detailed and complex physical
examinations.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473; 44 U.S.C. 3101; Public Law 92-255.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The information contained in this system of records is used within
NASA for the following purposes: Reference by examining physicians in
conduct of physical examinations; review by physicians, nurses, and
other health care specialists in consideration of fitness for duty;
evaluation for physical disability retirement; statistical data
development; patient recall; in-space medical evaluation for
astronauts;
[[Page 4295]]
exposure data for radiation/toxic exposure limits, compliance, and
examinations; consultations; evaluation of employees, applicants, and
contractor employees for specialized or hazardous duties; accident
reporting and investigating including mishap and collateral reports and
investigations; and determining reliability pursuant to the Mission
Critical Space Systems Personnel Reliability Program (14 CFR part 1214
subpart 1214.5).
In addition to the internal uses of the information contained in
this system of records, the following are routine uses outside of NASA:
(1) Referral to private physicians designated by the individual when
requested in writing; (2) Patient referrals; (3) Referral to the Office
of Personnel Management, Occupational Safety and Health Administration,
and other Federal agencies as required in accordance with these special
program responsibilities; (4) Referral of information to a non-NASA
individual's employer; (5) Evaluation by medical consultants; (6)
Disclosure to the employer of non-NASA personnel, information affecting
the reliability of such officer or employee for purposes of the Mission
Critical Space Systems Personnel Reliability Program; (7) Disclosure to
non-NASA personnel performing research, studies, or other activities
through arrangements or agreements with NASA and for mutual benefit;
(8) Disclosure to the public of pre-space flight information having
mission impact concerning an individual crewmember, limited to the
crewmember's name and the fact that a medical condition exists; (9)
Disclosure to the public of a summary of the space flight crew inflight
information as it relates to mission impact, and limited to name,
diagnosis, treatment, and prognosis; (10) During the time period
following Shuttle landing and concluding with completion of the post-
space flight return to duty medical evaluation, if a flight crewmember
is for medical reasons unable to perform a scheduled public event, a
disclosure to the public, limited to the crewmember's name and the fact
that a medical condition exists; (11) Disclosure to the public of
medical conditions arising from accidents, consistent with NASA
regulations; and (12) Standard routine use 4 as set forth in Appendix
B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are in file folders, punch cards, electrocardiographic
tapes, x-rays, microfiche, and electronic media. They are handled
between NASA Centers by telecommunications.
RETRIEVABILITY:
By name, date of birth, and Social Security Number.
SAFEGUARDS:
Access limited to concerned medical environmental health personnel
on a need-to-know basis. Computerized records are identified by code
number and records are maintained in locked rooms or files. Records are
protected in accordance with the requirements and procedures which
appear in the NASA regulations at 14 CFR part 1212.
RETENTION AND DISPOSAL:
In accordance with Office of Personnel Management regulations and
NASA Records Retention Schedules 1 and 8.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Occupational Health Office, Location 1.
Subsystem Managers: Medical Director or Medical Administrator or
Safety and Health Coordinator at Locations 1 through 15 inclusive as
set forth in Appendix A.
NOTIFICATION PROCEDURE:
Information may be obtained from the cognizant system or subsystem
manager listed above.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed to the same address
as stated in the notification section above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to records and for contesting
contents and appealing initial determinations by the individual
concerned appears in 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Individuals, physicians, and previous medical records of
individuals.
NASA 10IGIC
SYSTEM NAME:
Inspector General Investigations Case Files.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Locations 1 through 11 as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former employees of NASA, contractors, and
subcontractors, and others whose actions have affected NASA.
CATEGORIES OF RECORDS IN THE SYSTEM:
Case files pertaining to matters including, but not limited to, the
following classifications of cases: (1) Fraud against the Government;
(2) Theft of Government property; (3) Bribery; (4) Lost or stolen lunar
samples; (5) Misuse of Government property; (6) Conflict of interest;
(7) Waiver of claim for overpayment of pay; (8) Leaks of Source
Evaluation Board information; (9) Improper personal conduct; (10)
Irregularities in awarding contracts; and (11) computer crimes.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473; 44 U.S.C. 3101; 28 U.S.C. 535(b); 5 U.S.C. App.; 4
CFR part 91; Executive Order 11478.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The information contained in this system of records is used within
NASA for: (1) Providing management with information resulting from
investigation(s) and other reports which will serve as a possible basis
for appropriate administrative action or the establishment of NASA
policy; (2) Providing the Administrator of NASA (or the Director,
Office of Management and Budget, as appropriate) sufficient information
to provide a basis for decisions concerning a request for waiver of
claim in the case of an erroneous payment of pay.
In addition to the internal uses of the information contained in
this system of records, the following are routine uses outside of NASA:
(1) Responding to the White House regarding matters inquired of; (2)
Disclosure to a Congressional office from the record of an individual
in response to a written inquiry from the Congressional office made at
the request of that individual; (3) Providing data to Federal
intelligence elements; (4) Providing data to any source from which
information is requested in the course of an investigation, to the
extent necessary to identify the individual, inform the source of the
nature and purpose of the investigation, and to identify the type of
information requested; (5) Providing personal identifying data to
Federal, State, local, or foreign law enforcement representatives
seeking confirmation of identity of persons under investigation; (6)
Disclosing, as necessary, to a contractor, subcontractor, or grantee
firm or institution, to the extent that the disclosure is in NASA's
interest and is relevant and necessary in order that the contractor,
subcontractor, or grantee is able to take administrative or corrective
action; (7) Standard routine uses 1
[[Page 4296]]
through 4 inclusive as set forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper or hard-copy documents and electronic media.
RETRIEVABILITY:
Information is retrieved by name of the individual.
SAFEGUARDS:
Information is kept in locked cabinets and in secured vault and
computer rooms. Information stored on computers is on a restricted-
access server and is password- and user id-protected. Access is limited
to Inspector General personnel with a need-to-know.
RETENTION AND DISPOSAL:
Records are maintained and destroyed in accordance with NASA
Records Retention Schedules, Schedule 9.
SYSTEM MANAGER(S) AND ADDRESS:
Assistant Inspector General for Investigations, Location 1.
Subsystem Managers: Special and Resident Agents in Charge,
Locations 2, and 4 through 10 inclusive as set forth in Appendix A.
NOTIFICATION PROCEDURE:
None. System is exempt (see below).
RECORD ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
Same as above.
RECORD SOURCE CATEGORIES:
Exempt.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
(1) The Inspector General Investigations Case Files system of
records is exempt from any part of the Privacy Act (5 U.S.C. 552a)
EXCEPT the following subsections:
(b) relating to conditions of disclosure; (c) (1) and (2) relating
to keeping and maintaining a disclosure accounting; (e)(4) (A) through
(F) relating to publishing a system notice setting forth name,
location, categories of individuals and records, routine uses, and
policies regarding storage, retrievability, access controls, retention
and disposal of the records; (e) (6), (7), (9), (10), and (11) relating
to dissemination and maintenance of records; (i) relating to criminal
penalties. This exemption applies to those records and information
contained in the system of records pertaining to the enforcement of
criminal laws.
(2) To the extent that there may exist noncriminal investigative
files within this system of records, the Inspector General
Investigations Case Files system of records is exempt from the
following subsections of the Privacy Act (5 U.S.C. 552a): (c)(3)
relating to access to disclosure accounting; (d) relating to access to
reports, (e)(1) relating to the type of information maintained in the
records; (e)(4) (G), (H), and (I) relating to publishing the system
notice information as to agency procedures for access and amendment and
information as to the categories of sources of records; and (f)
relating to developing agency rules for gaining access and making
corrections.
The determination to exempt this system of records has been made by
the Administrator of NASA in accordance with 5 U.S.C. 552a (j) and (k)
and subpart 5 of the NASA regulations appearing in 14 CFR part 1212,
for the reason that a component of the Office of Inspector General,
NASA, performs as its principal function activities pertaining to the
enforcement of criminal laws, within the meaning of 5 U.S.C.
552a(j)(2).
NASA 10NPPS
SYSTEM NAME:
NASA Personnel and Payroll System (NPPS).
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Locations 1 through 9 inclusive and Location 11, as set forth in
Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Present and former NASA employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
The date contained in this system of records includes payroll,
employee leave, insurance, labor and human resource distribution and
overtime information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473; 44 U.S.C. 3101; 5 U.S.C. 5501 et seq.; 5 U.S.C.
6301 et seq.; General Accounting Office Policy and Procedures Manual
for Guidance of Federal Agencies, Title 6; Treasury Fiscal Requirements
Manual, Part III; and NASA Financial Management Manual, Sections 9300
and 9600.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The information contained in this system of records is used within
NASA for maintaining the payroll records and related areas.
In addition to the internal uses of the information contained in
this system of records, the following are routine uses outside of NASA:
(1) To furnish to a third party a verification of an employee's status
upon written request of the employee; (2) To facilitate the
verification of employee contributions and insurance data with carriers
and collection agents; (3) To report to the Office of Personnel
Management (a) withholdings of premiums for life insurance, health
benefits, and retirements, and (b) separated employees subject to
retirement; (4) To furnish the U.S. Treasury magnetic tape reports and/
or electronic files on net pay, net savings allotments and bond
transmittal pertaining to each employee; (5) To provide the Internal
Revenue Service with detail of wages taxable under the Federal
Insurance Contributions Act and to furnish a magnetic tape listing on
Federal tax withholdings; (6) To furnish various financial institutions
itemized listings of employee's pay and savings allotments transmitted
to the institutions in accordance with employee requests; (7) To
provide various Federal, State, and local taxing authorities itemized
listings of withholdings for individual income taxes; (8) To respond to
requests for State employment security agencies and the U.S. Department
of Labor for employment, wage, and separation data on former employees
for the purpose of determining eligibility for unemployment
compensation; (9) To report to various Combined Federal Campaign
offices total contributions withheld from employee wages; (10) To
furnish leave balances and activity to the Office of Personnel
Management upon request; (11) To furnish data to labor organizations in
accordance with negotiated agreements; (12) To furnish pay data to the
Department of State for certain NASA employees located outside the
United States; (13) To furnish data to a consumer reporting agency or
bureau, private collection contractor or debt collection center in
accordance with section 3711 of Title 31; (14) To forward delinquent
debts, and all relevant information related thereto, to the U.S.
Department of Treasury, for collection, (15) To the Office of Child
Support Enforcement, Administration for Children and Families,
Department of Health and Human Services, National Directory of New
Hires, part of the Federal Parent Locator Service (FPLS) and the
Federal Tax Offset System, DHHS/OCSE No. 09-90-0074, for the purpose of
locating individuals to establish paternity, establishing and modifying
orders of
[[Page 4297]]
child support, identifying sources of income, and for other child
support enforcement actions as required by the Personal Responsibility
and Work Opportunity Reconciliation Act (Pub. L. 104-193; and, (15)
Standard routine uses 1 through 4 inclusive as set forth in Appendix B.
DISCLOSURE TO CONSUMER REPORTING AGENCIES OR PRIVATE COLLECTION
CONTRACTOR:
Disclosure pursuant to 5 U.S.C. 552a(b): Disclosures may be made
from this system to ``consumer reporting agencies'' as defined in the
Fair Credit Reporting Act (15 U.S.C. 1681a(f)), or ``private collection
contractor'' under the Federal Claims Collection Act of 1966 as amended
by the Debt Collection Improvement Act of 1996 (31 U.S.C. 3701, et
seq.).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper or hard-copy documents and electronic media.
RETRIEVABILITY:
Records are indexed by name and/or Social Security Number.
SAFEGUARDS:
Records are protected in accordance with the requirements and
procedure which appear in the NASA regulations at 14 CFR part 1212.
RETENTION AND DISPOSAL:
Records are maintained and destroyed in accordance with NASA
Records Retention Schedules, Schedule 3.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Financial Management Division, Office of the Chief
Financial Officer, Location 1.
Subsystem Managers: Chief, Financial Management Division, Locations
2, 4, 5, 6, 7, and 8; Financial Management Officer, Location 3;
Director, Financial Management Office, Location 9; Chief, Financial
Management Office, Location 11. Locations are as set forth in Appendix
A.
NOTIFICATION PROCEDURE:
Information may be obtained from the cognizant system or subsystem
manager listed above.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed to the same address
as identified in the notification section above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to records and for contesting
contents and appealing initial determinations by the individual
concerned appear at 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Individual on whom the record is maintained, personnel office(s),
and the individual's supervisor.
NASA 10SCCF
SYSTEM NAME:
Standards of Conduct Counseling Case Files.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Location 1.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current, former, and prospective NASA employees, who have sought
advice or have been counseled regarding conflict of interest
requirements for Government employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Depending upon the nature of the problem, information collected may
include employment history, financial data, and information concerning
family members.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473; 44 U.S.C. 3101; 18 U.S.C. 201, 203, 205, 207-209; 5
U.S.C. 7324-7327; 5 U.S.C. App.; 14 CFR 1207; 5 CFR 2634-2641; 5 CFR
6901; and, Executive Order 12674 as modified by Executive Order 12731.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The information contained in the system of records is used within
NASA for the purpose of counseling employees regarding conflict of
interest problems. In addition to the internal uses of the information
contained in this system of records, the following are routine uses
outside of NASA: (1) Office of Personnel Management and Merit Systems
Protection Board, for investigation of possible violations of standards
of conduct which the agencies directly oversee; (2) Standard routine
uses 1 through 4 inclusive as set forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
Records are documentary and maintained in loose leaf binders or
file folders.
RETRIEVABILITY:
By name of individual.
SAFEGUARDS:
Restricted access to a few authorized persons; stored in
combination lock safe.
RETENTION AND DISPOSAL:
Records are maintained in accordance with NASA Records Retention
Schedules, Schedule 1.
System manager(s) and address:
Assistant General Counsel for General Law, Code GG, Location 1, and
Chief Counsel, Locations 2 through 11.
Notification procedure:
Information may be obtained from the System Manager.
Record access procedures:
Requests from individuals should be addressed to the System Manager
and must include employee's full name and NASA Center where employed.
Contesting record procedures:
The NASA regulations and procedures for access to records and for
contesting contents and appealing initial determinations by the
individual concerned appear at 14 CFR part 1212.
Record source categories:
Information collected directly from individual and from his/her
official employment record.
NASA 10SECR
System name:
Security Records System.
Security Classification:
None.
System location:
Locations 1 through 9, and Locations 11, 12, and 14 as set forth in
Appendix A.
Categories of individuals covered by the system:
Employees, applicants, NASA committee members, NASA consultants,
NASA experts, NASA Resident Research Associates, guest workers,
contractor employees, detailees, visitors, correspondents (written and
telephonic), Faculty Fellows, sources of information.
Categories of records in the system:
Personnel Security Records, Criminal Matter Records, Traffic
Management Records.
Authority for maintenance of the system:
42 U.S.C. 2451, et seq., the National Aeronautics and Space Act of
1958, as amended; Espionage and Information Control Statutes, 18 U.S.C.
793 through
[[Page 4298]]
799; Sabotage Statutes, 18 U.S.C. 2151 through 2157; Conspiracy
Statute, 18 U.S.C. 371; 18 U.S.C. 202-208, and 3056; Internal Security
Act of 1950, Atomic Energy Act of 1954, as amended; Executive Order
12958, as amended, Classified National Security Information; Executive
Order 12968, as amended, Access to Classified Information; Executive
Order 10865, Safeguarding Classified Information Within Industry;
Executive Order 10450, Security Requirements for Government Employees;
Public Law 81-733; Federal Property Management Regulation, 41 CFR Ch.
101; 14 CFR parts 1203 through 1203b; and 44 U.S.C. 3101.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Personnel Security Records: The information contained in this
category of records is used within NASA for the purpose of granting
security clearances; for determining qualifications, suitability, and
loyalty to the United States Government; for determining qualifications
for access to classified information, security areas, and NASA Centers,
and for determining qualifications to travel to Communist controlled
areas.
In addition to the internal uses of the information contained in
this category of records, the following are routine uses outside of
NASA: (1) To determine eligibility to perform classified visits to
other Federal agencies and contractor facilities; (2) To provide data
to Federal intelligence elements; (3) To provide data to any source
from which information is requested in the source of an investigation,
to the extent necessary to identify the individual, inform the source
of the nature and purpose of the investigation, and to identify the
type of information requested; (4) To provide a basis for determining
preliminary visa eligibility; (5) To respond to White House inquiries;
(6) Disclosures may be made to a Congressional office from the record
of an individual in response to a written inquiry from the
Congressional office made at the request of that individual; (7) To
provide personal identifying data to Federal, State, local, or foreign
law enforcement representatives seeking confirmation of identity of
persons under investigation; (8) Disclosure to a NASA contractor,
subcontractor, grantee, or other Government organization information
developed in an investigation or administrative inquiry concerning a
violation of a Federal or State statute or NASA regulation on the part
of an officer or employee of the contractor, subcontractor, grantee, or
other Government organization; (9) To provide relevant information to
an internal or external organization or element thereof, conducting
audit activities of a NASA contractor or subcontractor; (10) Disclosure
to the employer of non-NASA personnel information affecting the
reliability of such officer or employee for purposes of the Mission
Critical Space Systems Personnel Reliability Program; and, (11)
Standard routine uses 1 through 4 inclusive as set forth in Appendix B.
Criminal Matter Records: The information contained in this category
of records is used within NASA for providing management with
information which will serve as a possible basis for administrative
action. In addition to the internal uses of the information contained
in this category of records, the routine uses outside of NASA are: (1)
To provide personal identifying data to Federal, State, local, or
foreign law enforcement representatives seeking confirmation of
identity of persons under investigation; (2) To provide a NASA
contractor, subcontractor, grantee, or other Government organization
information developed in an investigation or administrative inquiry
concerning a violation of a Federal or State Statute or NASA regulation
on the part of an officer or employee of the contractor, subcontractor,
grantee, or other Government organization; and (3) Standard routine
uses 1 through 4 inclusive as set forth in Appendix B.
Traffic Management Records: The information contained in this
category of records is used within NASA to provide designated officials
and employees with data concerning vehicle ownership, traffic
accidents, violation of traffic laws, suspension of driving privileges,
traffic control, vehicle parking, and car pools. In addition to the
internal uses of the information contained in this category of records,
the routine uses outside of NASA are: (1) To provide personal
identifying data to Federal, State, local, or foreign law enforcement
representatives seeking confirmation of identity of persons under
investigation; (2) To provide a NASA contractor, subcontractor,
grantee, or other Government organization information developed in an
investigation or administrative inquiry concerning a violation of a
Federal or State Statute or NASA regulation on the part of an officer
or employee of the contractor, subcontractor, grantee, or other
Government organization; and (3) Standard routine uses 1 through 4
inclusive as set forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper or hard-copy documents and electronic media.
RETRIEVABILITY:
Records are indexed by name, file number, organization, place of
origin, badge number, decal number, date of event, space number,
payroll number, and social security number.
SAFEGUARDS:
Access to Personnel Security Records is controlled by Government
and selected contractor security personnel. However, access to
information extracted from personnel security records or information to
be inserted into personnel security records is controlled by either
Government personnel or selected personnel of NASA contractor guard
force or contractor personnel. Examples would be information required
to prepare an identification badge and/or process a security clearance
visitor request. Access to Criminal Matter Records is controlled by
either Government personnel or selected personnel of NASA contractor
guard forces.
After presenting proper identification and requesting a file or
record, a person with a need-to-know and, if appropriate, a proper
clearance may have access to a file or record only after it has been
retrieved and approved for release by a NASA security representative.
These records are secured in security storage equipment.
Traffic Management Records: Access to these records is controlled
by either Government personnel or selected personnel of NASA contractor
guard forces. Access to these records is permitted after a
determination has been made that the requester has an official
interest. These records are stored in locked containers.
RETENTION AND DISPOSAL:
Records will be maintained in accordance with NASA Records
Retention Schedules, Schedule 1.
SYSTEM MANAGER(s) AND ADDRESS:
Director, Security Management Office, Location 1.
Subsystem Managers: Chief, Security Branch, Locations 2, 4, and 5;
Security Officer, Location 3, 8, and 11; Chief Protective Services
Office, Location 6; Head, Security Services Branch, Location 7; Chief,
Security Division, Location 9; Chief, Administration Officer, Location
12; Safety and Security Officer at Location 15. Locations are as set
forth in Appendix A.
[[Page 4299]]
NOTIFICATION PROCEDURE:
Information may be obtained from the cognizant system of subsystem
manager listed above. Requests must contain the following identifying
data concerning the requester: First, middle, and last name; date of
birth; social security number; period and place of employment with
NASA, if applicable.
RECORD ACCESS PROCEDURES:
Personnel Security Records compiled solely for the purpose of
determining suitability, eligibility, or qualifications for Federal
civilian employment, Federal contracts, or access to classified
information have been exempted by the Administrator under 5 U.S.C.
552a(k)(5) from the access provisions of the Act.
Criminal Matter Records compiled for civil or criminal law
enforcement purposes have been exempted by the Administrator under 5
U.S.C. 552a(k)(2) from the access provisions of the Act.
Traffic Management Records: Requests from individuals should be
addressed to the same address as stated in the Notification section
above.
CONTESTING RECORD PROCEDURES:
For Personnel Security Records and Criminal Matters Records see
Record Access Procedures, above. For Traffic Management Records, the
NASA rules for access to records and for contesting contents and
appealing initial determinations by the individual concerned appear in
the NASA rules section of the Federal Register.
RECORD SOURCE CATEGORIES:
Personnel Security Records: Exempt.
Criminal Matter Records: Exempt.
Traffic Management Records: Employees, civil investigative
agencies, civil law enforcement agencies, Federal and local judicial
systems, medical records.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
Personnel Security Records compiled solely for the purpose of
determining suitability, eligibility, or qualifications for Federal
civilian employment, Federal contracts, or access to classified
information, but only to the extent that the disclosure of such
material would reveal the identity of a confidential source, are exempt
from the following sections of the Privacy Act of 1974, 5 U.S.C. 552a:
(c)(3) Relating to access to the disclosure accounting; (d)
relating to access to the records; (e)(1) relating to the type of
information maintained in the records; (e)(4) (G) (H) and (I) relating
to publishing in the annual system notice information as to agency
procedures for access and correction and information as to the
categories of sources of records; and (f) relating to developing Agency
rules for gaining access and making corrections.
The determination to exempt this portion of the Security Records
System has been made by the Administrator of NASA in accordance with 5
U.S.C. 552a(k)(5) and Subpart 5 of the NASA regulations appearing in 14
CFR part 1212.
Criminal Matter Records to the extent they constitute investigatory
material compiled for law enforcement purposes are exempt from the
following sections of the Privacy Act of 1974, 5 U.S.C. 552a:
(c)(3) Relating to access to the disclosure accounting; (d)
relating to access to the records; (e)(1) relating to the type of
information maintained in the records; (e)(4) (G) (H) and (I) relating
to publishing in the annual system notice information as to agency
procedures for access and correction and information as to the
categories of sources of records; and (f) relating to developing agency
rules for gaining access and making corrections.
The determination to exempt this portion of the Security Records
System has been made by the Administrator of NASA in accordance with 5
U.S.C. 552a(k)(2) and subpart 5 of the NASA regulations appearing in 14
CFR part 1212.
Records subject to the provisions of 5 U.S.C 552(b)(1), required by
Executive order to be kept in the interest of national defense or
foreign policy, are exempt from the following sections of the Privacy
Act of 1974, 5 U.S.C. 552a:
(c)(3) Relating to access to the disclosure accounting; (d)
relating to the access to the records; (e)(1) relating to the type of
information maintained in the records; (e)(4) (G), (H), and (I)
relating to publishing in the annual system notice information as to
agency procedures for access and correction and information as to the
categories of sources of records; and (f) relating to developing agency
rules for gaining access and making corrections.
The determination to exempt this portion of the Security Records
System has been made by the Administrator of NASA in accordance with 5
U.S.C. 552a(k)(1) and subpart 5 of the NASA regulations appearing in 14
CFR part 1212.
NASA 10SPER
SYSTEM NAME:
Special Personnel Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Locations 1 through 9 inclusive, and Location 11 as set forth in
Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Candidates for and recipients of awards or NASA training; civilian
and active duty military detailees to NASA; participants in enrollee
programs; Faculty, Science, National Research Council and other
Fellows, Associates and Guest Workers including those at NASA Centers
but not on NASA rolls; NASA contract and grant awardees and their
associates having access to NASA premises and records; individuals with
interest in NASA matters including Advisory Committee Members; NASA
employees and family members, prospective employees, and former
employees; former and current participants in existing and future
educational programs, including the Summer High School Apprenticeship
Research Program (SHARP).
CATEGORIES OF RECORDS IN THE SYSTEM:
Special Program Files including: (1) Alien Scientist files; (2)
Award files; (3) Counseling files, Life and Health Insurance,
Retirement, Upward Mobility, and Work Injury Counseling files; (4)
Military and Civilian Detailee files; (5) Personnel Development files
such as nominations for and records of training or education, Upward
Mobility Program files, Intern Program files, Apprentice files, and
Enrollee Program files; (6) Special Employment files such as Federal
Junior Fellowship Program files, Stay-in-School Program files, Summer
Employment files, Worker-Trainee Opportunity Program files, NASA
Executive Position files, Expert and Consultant files, and Cooperative
Education Program files; and (7) Supervisory Appraisals under
Competitive Placement Plan.
Correspondence and related information including: (1) Claims
correspondence and records about insurance such as life, health, and
travel; (2) Congressional and other Special Interest correspondence,
including employment inquiries; (3) Correspondence and records
concerning travel related to permanent change of address; (4) Debt
complaint correspondence; (5) Employment interview records; (6)
Information related to outside employment and activities of NASA
employees; (7) Placement followups; (8) Preemployment inquiries and
reference checks; (9) Preliminary records related to possible adverse
actions; (10) Records related to reductions-in-force; (11) Records
under Agency as well as
[[Page 4300]]
negotiated grievance procedures; (12) Separation information including
exit interview records, death certificates, and other information
concerning death, retirement records, and other information pertaining
to separated employees; (13) Special planning analysis and
administrative information; (14) Performance appraisal records; (15)
Working papers for prospective or pending retirements.
Special Records and Rosters including: (1) Locator files, (2)
Ranking lists of employees; (3) Repromotion candidate lists; (4)
Retired military employee records; (5) Retiree records; (6) Followup
records for educational programs, such as the Summer High School
Apprenticeship Research Program (SHARP) an other existing or future
programs.
Agencywide and Center automated personnel information. Rosters,
applications, recommendations, assignment information and evaluations
of Faculty, Science, National Research Council and other Fellows,
Associates, and Guest Workers including those at NASA Centers but not
on NASA rolls; also, information about NASA contract and grant awardees
and their associates having access to NASA premises and records.
Information about members of advisory committees and similar
organizations. All NASA-maintained information of the same types as,
but not limited to, that information required in systems of records for
which the Office of Personnel Management and other Federal personnel-
related agencies publish Government wide Privacy Act Notices in the
Federal Register.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473; 44 U.S.C. 3101.
ROUNTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
The information contained in this system of records is used by
officials and employees within NASA for preview, planning, review, and
management decisions regarding personnel and activities related to the
records.
In addition to the internal uses of the information contained in
this system of records, the following are routine uses outside of NASA:
(1) Disclosures may be made to organizations or individuals having
contract, legal, administrative, or cooperative relationships with
NASA, including labor unions, academic organizations, governmental
organizations, nonprofit organizations, and contractors; and to
organizations or individuals seeking or having available a service or
other benefit or advantage. The purpose of such disclosures is to
satisfy a need or needs, further cooperative relationships, offer
information, or respond to a request; (2) Statistical or data
presentations having need of information about individuals in the
records; (3) Responses may be made to other Federal agencies and other
organizations having legal or administrative responsibilities related
to programs and individuals in the records; (4) Disclosure may be made
to a Congressional office from the record of an individual in response
to a written inquiry from the Congressional office made at the request
of that individual; and (5) Standard routine uses 1 through 4 inclusive
as set forth in Appendix B may also apply.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper or hard-copy documents and electronic media.
RETRIEVABILITY:
Records are indexed by any one or a combination of name, birth
date, Social Security Number, or identification number.
SAFEGUARDS:
Records are protected in accordance with the requirements and
procedures which appear in the NASA regulations at 14 CFR part 1212.
RETENTION AND DISPOSAL:
Records are maintained and destroyed in accordance with NASA
Records Retention Schedules, Schedule 3.
SYSTEM MANAGER(S) AND ADDRESS:
Associate Administrator for Human Resources and Education, Location
1.
Subsystem Managers: Director, Personnel Division, Office of
Inspector General, and Chief, Elementary and Secondary Programs Branch,
Education Division, Location 1; Director of Personnel, Locations 1
through 4, 6, 8, and 9; Director of Human Resources, Location 5; Head,
Office of Human Resources, Location 7; Human Resources Officer,
Location 11. Locations are set forth in Appendix A.
NOTIFICATION PROCEDURE:
Apply to the System or Subsystem Manager at the appropriate
location above. In addition to personal identification (name, Social
Security Number, etc.), indicate the specific type of record, the
appropriate date or period of time, and the specific kind of individual
applying (e.g., employee, former employee, contractor employee, etc.).
RECORD ACCESS PROCEDURES:
Same as notification procedures above.
CONTESTING RECORD PROCEDURES:
The NASA regulations pertaining to access to records and for
contesting contents and appealing initial determinations by individual
concerned are set forth in 14 CFR part 1212.
NASA 10XROI
SYSTEM NAME:
Exchange Records on Individuals.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Locations, 6, 7, 8, and 9 as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Present and former employees of, and applicants for employment,
with NASA Exchanges, Recreational Associations, and Employers' Clubs at
NASA Centers, and members of or participants in NASA Exchange
activities, clubs and/or recreational associations. Individuals with
active loans or charge accounts at one or more of the several
organizations.
CATEGORIES OF RECORDS IN THE SYSTEM:
Exchange Employee's personnel and payroll records, including injury
claims, unemployment claims, biographical data, performance
evaluations, annual and sick leave records, membership and
participation records on Exchange-sponsored activities, clubs and/or
recreational associations, and all other employee records. Credit
records on NASA employees with active accounts.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473 and 44 U.S.C. 3101.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
The information contained in this system of records is used within
NASA for (1) maintaining exchange employees' payroll, leave, and other
records; (2) determining pay adjustment eligibility; (3) determining
Federal, State, and City tax withholdings; (4) determining leave
eligibility; (5) determining person to notify in emergency; (6)
certification of unemployment or injury claims; (7) determining credit
standing; and (8) determining eligibility for participation in
Exchange-sponsored club or activities and/or admittance into Exchange
facilities.
[[Page 4301]]
In addition to the internal uses of the information contained in
this system of records, the following are routine uses outside of NASA:
(1) To furnish a third party a verification of an employee's status
upon written request of the employee; (2) To facilitate the
verification of employee contributions for insurance data with carriers
and collection agents; (3) To provide various Federal, State, and local
taxing authorities itemized listing of withholdings for individual
income taxers; (4) To respond to State employment compensation requests
for wage and separation data on former employees; (5) To report
previous job injuries to worker's compensation organizations; (6) For
person to notify in an emergency; (7) To report unemployment record to
appropriate State and local authorities; (8) When requested, provide
other employers with work record; and (9) Standard routine uses 1
through 4 inclusive as set forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper or hard-copy documents and electronic media.
RETRIEVABILITY:
Records are indexed by name.
SAFEGUARDS:
Records are protected in accordance with the requirements and
procedures which appear in the NASA regulations at 14 CFR part 1212.
RETENTION AND DISPOSAL:
Records are maintained and destroyed in accordance with NASA
Records Retention Schedules, Schedule 9.
SYSTEMS MANAGER(S) AND ADDRESS:
NASA Comptroller, Location 1.
Subsystem Managers: Chairperson, Exchange Council, Location 6 and
7; Treasurer, NASA Exchange, Location 8; Exchange Operations Manager,
Location 9; Manager, NASA Exchange, Location 11; Head, Administrative
Management Branch, and Treasurer Wallops Exchange and Morale
Association, Location 4. Locations are as set forth in Appendix A.
NOTIFICATION PROCEDURE:
Individuals may obtain information from the cognizant Subsystem
Managers listed above.
RECORDS ACCESS PROCEDURE:
Requests from individuals should be directed to the same address as
stated in the notification section above.
CONTESTING RECORD PROCEDURES:
The NASA rules for access to records and for contesting contents
and appealing initial determinations by the individual concerned appear
in the NASA rules section of the Federal Register.
RECORD SOURCE CATEGORIES:
Individual on whom the record is maintained and the individual's
supervisor.
NASA 220RER
SYSTEM NAME:
LeRC Occupational Radiation Exposure Records.
SECURITY CLASSIFICATION;
None.
SYSTEM LOCATION:
Locations 8 and 13, as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Present and former LeRC employees and contractor personnel who may
be exposed to radiation.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, date of birth, exposure history, name of license holder,
Social Security Number, employment, and training history.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473; 44 U.S.C. 3101; 42 U.S.C. 2021, 2073, 2093, 2095,
2111, 2133, 2134, 2201; 10 CFR part 20.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
The information contained in this system of records is used within
NASA to inform individuals of their radiation dosage.
In addition to the internal uses of the information contained in
this system of records, the following are routine uses outside of NASA:
(1) Standard routine uses 1 through 4 inclusive as set forth in
Appendix B and (2) The Nuclear Regulatory Commission may inspect
records pursuant to fulfilling their responsibilities in administering
and issuing licenses to use radiation sources.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper or hard-copy documents and electronic media.
RETRIEVABILITY:
Records are indexed by name.
SAFEGUARDS:
Records are personally supervised during the day and locked in the
office at night.
Records are protected in accordance with the requirements and
procedures which appear in the NASA rules section of the Federal
Register.
RETENTION AND DISPOSAL:
Records are maintained and destroyed in accordance with NASA
Records Retention Schedules, Schedule 1.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Office of Environmental Health, Location 8.
Subsystem Manager: Manager, Plum Brook Reactor Facility, Location
13. Locations are set forth in Appendix A.
NOTIFICATION PROCEDURE:
Individuals may obtain information from the cognizant System
Manager or Subsystem Manager listed above.
RECORD ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
The NASA rules for access to records and for contesting contents
and appealing initial determinations by the individual concerned appear
in the NASA rules section of the Federal Register.
RECORD SOURCE CATEGORIES:
Individual is sole source.
NASA 51LISTS
SYSTEM NAME:
Locator and Information Services Tracking System (LISTS).
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Location 4 as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All on-site and off-site NASA/GSFC civil servants and on-site and
near-site contractors, tenants, and other guest workers possessing or
requiring badge identifications.
CATEGORIES OF RECORDS IN THE SYSTEM:
In order to achieve the goal for LISTS of a comprehensive and
accurate source of information for institutional services and planning,
general, and personal information as noted below must be collected.
General information: (1) Last name; (2) First Name; (3) Middle
Initial; (4) Nickname; (5) Title/Degree; (6) Position/Job Title; (7)
Skill Classification; (8)
[[Page 4302]]
Administrative Level; (9) Organization Code; (10) Mail Code; (11)
Telephone Extension; (12) Alternate Telephone Extension; (13) Building;
(14) Room; (15) Use of Office Space; (16) Shift Worked; (17) Off-Site
Telephone Number; (18) Off-Site Location; (19) Contract Number; (20)
Authorization Type if NonContractor/Civil Servant; (21) and (22)
Acronym of Contractor and/or Host Organization, and (23) Goddard
Identification Number.
Personal information: (1) Social Security Number; (2) Birth Date;
(3) Sex; (4) Citizenship; (5) If Not U.S. Citizen, Immigration Alien
Number; (7) Street Residence; (7) City Residence; (8) County Residence;
(9) State Residence; (10) Zip Code Residence; (11) Residence Telephone;
(12) Name of Emergency Contact; (13) Relationship of Emergency Contact;
(14) Telephone Number of Emergency Contact; (15) Address of Emergency
Contact.
AUTHORITY FOR MAINTENANCE FOR THE SYSTEM:
5 U.S.C. 301; 42 U.S.C. 2473; 44 U.S.C. 3101.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The intended official uses of the privacy and personal information
are: To assist the Security Office in issuing picture badge
identifications and coordinating clearance requests; to establish for
the library and authorization for use of its printed materials; to
identify the listed emergency contact in case of an emergency to a
Center employee or guest worker; and to provide a home address in case
an employee or guest worker must be contacted during off hours or for
official mailings to a home address.
Other official uses of the general (nonprivacy/personal) records
are: To locate individuals working for or at the Goddard Space Flight
Center; to improve services provided to the Center including mail room
operations, space utilization, identification of potentially hazardous
work environments, scheduling of annual physical examinations, and
maintenance of electronic mail user identification names; and as a tool
for performing short- and long-term institutional planning.
The information contained in this system of records is used by
officials and employees within NASA for preview, planning, review, and
management decisions regarding personnel and institutional services
related to the records.
In addition to the internal uses of the information contained in
this system of records, the following are routine uses outside of NASA:
(1) Disclosures may be made to organizations or individuals having
contract, legal, administrative, or cooperative relationships with
NASA, including labor unions, academic organizations, governmental
organizations, nonprofit organizations, and contractors; and to
organizations or individuals seeking or having available a service or
other benefit or advantage. The purpose of such disclosures is to
satisfy a need or needs, further cooperative relationships, offer
information, or respond to a request; (2) Statistical or data
presentations may be made to governmental or other organizations or
individuals having need of information about individuals in the
records; (3) Disclosure may be made to a Congressional office from the
record of an individual in response to written inquiry from the
Congressional office made at the request of that individual; and (4)
Standard routine uses 1 through 4 inclusive as set forth in Appendix B
may also apply.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper or hard-copy documents and electronic media.
RETRIEVABILITY:
General fields are indexed by any one or combination of choices to
authorized users. Personal fields are not retrievable except by
designees in the Security and Library Offices and the System Manager.
For the Library, the retrievability is for Social Security Number,
immigration alien number, and name only.
SAFEGUARDS:
Records are protected in accordance with the requirements and
procedures which appear in the NASA regulations at 14 CFR part 1212 and
through the password and access protections built into the data base
management software system.
RETENTION AND DISPOSAL:
Records are maintained and destroyed in accordance with NASA
Records Retention Schedules, Schedule 1.
SYSTEM MANAGER(S) AND ADDRESS:
Head, Administrative Support Branch, Code 231.0, Logistics
Management Division, Location 4 as set forth in Appendix A.
NOTIFICATION PROCEDURES:
Apply to the System Manager at the appropriate location above. In
addition to personal identification (name, social security number,
etc.), indicate the specific type of record, the appropriate date or
period of time, and the specific kind of individual applying (current
employee, former employee, civil servant, contractor, etc.).
RECORD ACCESS PROCEDURES:
Same as notification procedures above.
CONTESTING RECORD PROCEDURES:
The NASA regulations pertaining to access to records and for
contesting contents and appealing initial determinations by the
individual concerned are set forth in 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Individuals to whom the records pertain.
NASA 51RSCR
SYSTEM NAME:
GSFC Radiation Safety Committee Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Location 4 as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Radiation users and custodians under GSFC cognizance.
CATEGORIES OF RECORDS IN THE SYSTEM:
Employment and training history.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2743; 44 U.S.C. 3101; USNRC License and GHB 1860.1,
``Radiation Safety Handbook;'' GHB 1860.2, ``Radiation Safety Radio
Frequency;'' GHB 1860.3, ``Radiation Safety Laser.''
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The information contained in this system of records is used within
NASA for review and approval of custodians and users of ionizing and
non-ionizing radiation by the Radiation Safety Committee. In addition
to the internal uses of the information contained in this system of
records, the following are routine uses outside NASA: (1) The Nuclear
Regulatory Commission may inspect records pursuant to fulfilling their
responsibilities in administering and issuing licenses to use radiation
sources; (2) Occupational Safety and Health Administration (Federal and
State) may inspect records pursuant to fulfilling their
responsibilities under the Occupational Safety and Health laws;
[[Page 4303]]
(3) The Environmental Protection Agency may inspect records pursuant to
fulfilling their responsibilities under the Environmental Protection
laws and Executive order; (4) The Food and Drug Administration may
inspect records pursuant to fulfilling their responsibilities
respecting use of lasers and x-rays; (5) Standard routine uses 1
through 4 inclusive as set forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper or hard-copy documents and electronic media.
RETRIEVABILITY:
Records are indexed by name only.
SAFEGUARDS:
Records are located in locked metal file cabinets in a locked room
with access limited to those whose official duties require access.
RETENTION AND DISPOSAL:
Records are maintained and destroyed in accordance with NASA
Records Retention Schedules, Schedule 1.
SYSTEMS MANAGER(S) AND ADDRESS:
Chief, Health, Safety, and Security Office, Location 4 as set forth
in Appendix A.
NOTIFICATION PROCEDURE:
Individauls may obtain information from the System Manager.
RECORD ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to records and for contesting
contents and appealing initial determinations by the individual
concerned appear at 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Employees.
NASA 72XOPR
SYSTEM NAME:
JSC Exchange Activities Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Location 4 as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees and past employees of JSC Exchange Operations, applicants
under the JSC Exchange Scholarship Program, and JSC employees or JSC
contractor employees participating in sports or special activities
sponsored by the Exchange.
CATEGORIES OF RECORDS IN THE SYSTEM:
For present and past employees of the JSC Exchange Operations, the
system includes a variety of records relating to personnel actions and
determinations made about an individual while employed by the NASA
Exchange-JSC. These records contain information about an individual
relating to birth date; social security number; home address and
telephone number; marital status; references; veteran preference,
tenure, handicap; position description, past and present salaries,
payroll deductions, leave; letters of commendation and reprimand;
adverse actions, charges and decisions on charges; notice of reduction-
in-force; personnel actions, including but not limited to, appointment,
reassignment, demotion, detail, promotion, transfer and separation;
minority group; records relating to life insurance, health and
retirement benefits; designation of beneficiary; training; performance
ratings; physical examinations; criminal matters; data documenting the
reasons for personnel actions or decisions made about an individual;
awards; and other information relating to the status of the individual.
For successful applicants under the JSC Exchange Scholarship
Program, the system contains information supplied by individual Center
employees who have applied for an Exchange Scholarship for financial
transactions or holdings, employment history, medical data, and other
related information.
For participants in social or sports activities sponsored by the
Exchange, information includes employees' or contractors' employee
identification number, organization, location, telephone number, and
other information directly related to status or interest in
participation in such activities.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473; 44 U.S.C. 3101; NASA Management Instruction 9050.6;
Treasury Fiscal Requirement Manual, Part III, Payroll Deductions and
Withholdings; and the Federal Personnel Manual.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The information contained in this system of records is used within
NASA for the following purposes: (1) With respect to past or present
employees of the JSC Exchange Operations, information in the system is
used to: (a) Pay employees and advise employees through Leave and
Earnings Statements, (b) provide for promotion opportunities,
disciplinary actions, staffing controls, budget requirements, employee
fringe benefits, and other related personnel managerial purposes, and
(c) submit reports in accordance with legal or policy directives and
regulations to Center management and NASA Headquarters; (2) With
respect to successful applicants under the JSC Scholarship Program, the
information in the system is used to award scholarships to the sons and
daughters of NASA-JSC employees, and (3) With respect to participants
in the social or sports activities sponsored by the Exchange, the
information maintained in the system is used to facilitate
participation in such activities.
In addition to the internal uses of the information contained in
this system of records, the following are routine uses outside of NASA
for information maintained on JSC Exchange Operations employees only:
(1) Provide information in accordance with legal or policy directives
and regulations to the Internal Revenue Service, Department of Labor,
Department of Commerce, Texas State Government Agencies, labor unions;
(2) Provide information to insurance carriers with regard to worker's
compensation, health and accident, and retirement insurance coverages;
(3) Provide employment or credit information to other parties as
requested by a current or former employee of the JSC Exchange
Operations; and (4) Standard routine uses 1 through 4 inclusive as set
forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS:
STORAGE:
Paper or hard-copy documents and electronic media.
RETRIEVABILITY:
For Exchange employees, records are maintained by name and filed as
current or past employee. For Scholarship applicants, records are
maintained by name. For participants in social or sports activities,
records are maintained by name.
SAFEGUARDS:
Records are located in locked metal file cabinets with access
limited to those whose official duties require access.
RETENTION AND DISPOSAL:
Records are maintained and destroyed in accordance with NASA
Records Retention Schedules, Schedule 9.
[[Page 4304]]
SYSTEM MANAGER(S) AND ADDRESS:
Manager, Exchange Operations, NASA Exchange-JSC, Location 5, as set
forth in Appendix A.
NOTIFICATION PROCEDURE:
Individuals may obtain information from the System Manager.
RECORD ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to records and for contesting
contents and appealing initial determinations by the individual
concerned appear in 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
For employees of the JSC Exchange Operations, information is
obtained from the individual employee, the employee references,
insurance carriers, JSC Health Services Division, JSC Security,
employment agencies, Texas Unemployment Commission, credit bureaus, and
creditors.
With respect to the JSC Exchange Scholarship Program, the
information is obtained from the parents or guardians of the
scholarship participants.
For JSC employees and JSC contractor employees, participation in
social or sports activities sponsored by the Exchange information is
obtained from the individual participant.
NASA 76RTES
SYSTEM NAME:
KSC Radiation Training and Experience Summary.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Location 6 as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Custodians and/or users of sources radiation (ionizing and non-
ionizing). Applicable to all users or custodians at KSC and NASA or
NASA contractor personnel at Cape Canaveral Air Force Station, Florida,
or Vandenberg Air Force Base, California.
CATEGORIES OF RECORDS IN THE SYSTEM:
Individuals name and radiation-related training and experience.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473; 44 U.S.C. 3101; 42 U.S.C. 2021, 2111, 2201, 2232,
2233, 10 CFR part 33 for Federal Licensee, and Florida Administrative
Code, Chapter 10 D-56 for State Licensee.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The information contained in this system of records is used within
NASA to determine the suitability of individuals for specific
assignments dealing with radiation and to preclude unnecessary exposure
to self and others.
In addition to the internal uses of the information contained in
this system of records, routine uses outside of NASA include (1)
Disclosure to Air Force Radiation Protection Officers at Eastern Space
and Missile Center, Patrick Air Force Base, Florida, and Vandenberg Air
Force Base, California, to governmental and private license holders,
and to NASA contractors using sources of radiation to facilitate
protection of the individual and the public; (2) Standard routine uses
1 through 4 inclusive as set forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper or hard-copy documents and electronic media.
RETRIEVABILITY:
Records are indexed by name, program/project title. Use
authorization number and/or license number as applicable.
SAFEGUARDS:
Records are personally supervised during the day and locked in the
office at night. Records are protected in accordance with the
requirements and procedures which appear in the applicable NASA
regulations at 14 CFR part 1212.
RETENTION AND DISPOSAL:
Records are maintained and destroyed in accordance with NASA
Records Retention Schedules, Schedule 1.
SYSTEM MANAGER(S) AND ADDRESS:
KSC Radiation Protection Officer, Location 6 as set forth in
Appendix A.
NOTIFICATION PROCEDURE:
Individuals may obtain information from the System Manager.
RECORD ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to records and for contesting
contents and appealing initial determinations by the individual
concerned appear at 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Individual is sole source.
NASA 76STCS
SYSTEM NAME:
KSC Shuttle Training Certification and Record System (YC-04).
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Location 6 as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
KSC Civil Service, KSC contractor, and Department of Defense
personnel who have received systems, safety, reliability and quality
assurance, and skills, training in support of KSC or Space Shuttle
operations.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records of training attendance and certifications, including
certifications of physical ability to perform hazardous tasks.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473; 44 U.S.C. 3101.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The information contained in this system of records is used within
NASA to determine training needs, and the operational readiness of the
work force, to provide data for badging and access control to hazardous
areas or critical operations, to determine the size of individual
protective equipment and to identify personnel with needed skill
combinations. In addition to the internal uses of the information
contained in the systems of records, the following are routine uses
outside of NASA: (1) Disclosure is made of information on employees of
KSC contractors to those contractor organizations and to the Base
Operations Contractor, to facilitate the performance of the contracts.
The Base Operations Contractor compiles these training records for KSC;
(2) Standard routine uses 1 through 4 inclusive as set forth in
Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper or hard-copy documents and electronic media. All records for
KSC are maintained by a NASA Contractor on computer tape with printouts
made as required. Bar code readers are utilized for transfer of
information on course attendees to a central processing unit by
contractor personnel.
RETRIEVABILITY:
Indexed by Social Security Number, name, organization, and skill.
[[Page 4305]]
SAFEGUARDS:
These training records are maintained under administrative control
of responsible organizations in areas that are locked when not in use.
In addition, records are safeguarded in accordance with the
requirements and procedures which appear in the NASA regulations at 14
CFR part 1212.
RETENTION AND DISPOSAL:
Records are maintained and destroyed in accordance with NASA
Records Retention Schedules, Schedule 8.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Human Resources Development Branch, Location 6 as set forth
in Appendix A.
NOTIFICATION PROCEDURE:
Individuals may obtain information from the System Manager.
RECORDS ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to records and for contesting
contents and for appealing initial determinations by the individual
concerned appear at 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Information is obtained from class input, rosters, operational
records, reports of physical examination completions, and actions
implemented by certifications boards.
NASA 76XRAD
SYSTEM NAME:
KSC USNRC Occupational External Radiation Exposure History for
Nuclear Regulatory Commission Licenses.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Location 6 as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
KSC civil servants and KSC contractor personnel who have received
radiation exposure.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, date of birth, exposure history, name of license holder,
Social Security Number.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473; 44 U.S.C. 3101; 42 U.S.C. 2021, 2073, 2093, 2095,
2111, 2133, 2134, and 2201; 10 CFR part 20 for Federal Licensee; and
Florida Administrative Code, Chapter 10 D-56 for State Licensee.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The information contained in this system of records is used within
NASA to record exposure and to inform individuals of their approaching
or exceeding radiation dose limits.
In addition to the internal uses of the information contained in
this system of records, the following are routine uses outside of NASA:
(1) Disclosure to Air Force Radiation Protection Offices at Eastern
Space and Missile Center, Patrick Air Force Base, Florida, and
Vandenberg Air Force Base, California, to governmental and private
license holders, and to NASA contractors using radioactive materials or
ionizing radiation producing devices to facilitate the protection of
individuals; (2) Standard routine uses 1 through 4 inclusive as set
forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper or hard-copy documents and electronic media.
RETRIEVABILITY:
Records are indexed by name in personnel dosimetry files.
SAFEGUARDS:
Records are personally supervised during the day and locked in the
office at night. Records are protected in accordance with the
requirements and procedures which appear in the NASA regulations at 14
CFR part 1212.
RETENTION AND DISPOSAL:
Records are maintained and destroyed in accordance with NASA
Records Retention Schedules, Schedule 1.
SYSTEM MANAGER(S) AND ADDRESS:
KSC Radiation Protection Officer, Location 6 as set forth in
Appendix A.
NOTIFICATION PROCEDURE:
Individuals may obtain information from the System Manager.
RECORD ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to records and for contesting
contents and appealing initial determinations by the individual
concerned appear at 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Individual is sole source.
APPENDIX A--LOCATION NUMBERS AND MAILING ADDRESSES OF NASA CENTERS AT
WHICH RECORDS ARE LOCATED
Location 1
NASA Headquarters, National Aeronautics and Space Administration,
Washington, DC 20546-0001
Location 2
Ames Research Center, National Aeronautics and Space Administration,
Moffett Field, CA 94035-1000
Location 3
Dryden Flight Research Center, National Aeronautics and Space
Administration, PO Box 273, Edwards, CA 93523-0273
Location 4
Goddard Space Flight Center, National Aeronautics and Space
Administration, Greenbelt, MD 20771-0001
Location 5
Lyndon B. Johnson Space Center, National Aeronautics and Space
Administration, Houston, TX 77058-3696
Location 6
John F. Kennedy Space Center, National Aeronautics and Space
Administration, Kennedy Space Center, FL 32899-0001
Location 7
Langley Research Center, National Aeronautics and Space
Administration, Hampton, VA 23681-0001
Location 8
Lewis Research Center, National Aeronautics and Space
Administration, 21000 Brookpark Road, Cleveland, OH 44135-3191
Location 9
George C. Marshall Space Flight Center, National Aeronautics and
Space Administration, Marshall Space Flight Center, AL 35812-0001
Location 10
HQ NASA Management Office--JPL, National Aeronautics and Space
Administration, 4800 Oak Grove Drive, Pasadena, CA 91109-8099
Location 11
John C. Stennis Space Center, National Aeronautics and Space
Administration, Stennis Space Center, MS 39529-6000
Location 12
JSC White Sands Test Facility, National Aeronautics and Space
Administration, P.O. Drawer MM, Las Cruces, NM 88004-0020
Location 13
LeRC Plum Brook Station, National Aeronautics and Space
Administration, Sandusky, OH 44870
Location 14
MSFC Michoud Assembly Facility, National Aeronautics and Space
Administration, P.O. Box 29300, New Orleans, LA 70189
Location 15
NASA Independent Verification and Validation Facility (NASA IV&V),
100 University Drive, Fairmont, WV 26554
[[Page 4306]]
Appendix B--Standard Routine Uses--NASA
The following routine uses of information contained in systems
of records subject to the Privacy Act of 1974 are standard for many
NASA systems. They are cited by reference in the paragraph ``Routine
uses of records maintained in the system, including categories of
users and the purpose of such uses'' of the Federal Register notice
on those systems to which they apply.
Standard Routine Use No. 1--LAW ENFORCEMENT--In the event that
this system of records indicates a violation or potential violation
of law, whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program statute, or
by regulation, rule, or order issued pursuant thereto, the relevant
records in the system of records may be referred, as a routine use,
to the appropriate agency, whether Federal, State, local or foreign,
charged with the responsibility of investigating or prosecuting such
violation or charged with enforcing or implementing the statute,
rule, regulation, or order issued pursuant thereto.
Standard Routine Use No. 2--DISCLOSURE WHEN REQUESTING
INFORMATION--A record from this system of records may be disclosed
as a `routine use' to a Federal, State, or local agency maintaining
civil, criminal, or other relevant enforcement information or other
pertinent information, such as current licenses, if necessary to
obtain information relevant to an agency decision concerning the
hiring or retention of an employee, the issuance of a security
clearance, the letting of a contract, or the issuance of a license,
grant, or other benefit.
Standard Routine Use No. 3--DISCLOSURE OF REQUESTED
INFORMATION--A record from this system of records may be disclosed
to a Federal agency, in response to its request, in connection with
the hiring or retention of an employee, the issuance of a security
clearance, the reporting of an investigation of an employee, the
letting of a contract, or the issuance of a license, grant, or other
benefit by the requesting agency, to the extent that the information
is relevant and necessary to the requesting agency's decision on the
matter.
Standard Routine Use No. 4--COURT OR OTHER FORMAL PROCEEDINGS--
In the event there is a pending court or formal administrative
proceeding, any records which are relevant to the proceeding may be
disclosed to the Department of Justice or other agency for purposes
of representing the Government, or in the course of presenting
evidence, or they may be produced to parties or counsel involved in
the proceeding in the course of pre-trial discovery.
[FR Doc. 98-2055 Filed 1-27-98; 8:45 am]
BILLING CODE 7510-01-M
