97-2236. Statement of Organization, Functions, and Delegations of Authority  

  • [Federal Register Volume 62, Number 19 (Wednesday, January 29, 1997)]
    [Notices]
    [Pages 4295-4300]
    From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
    [FR Doc No: 97-2236]
    
    
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    DEPARTMENT OF HEALTH AND HUMAN SERVICES
    Administration for Children and Families
    
    
    Statement of Organization, Functions, and Delegations of 
    Authority
    
        This Notice amends Part K of the Statement of Organization, 
    Functions, and Delegations of Authority of the Department of Health and 
    Human Services (DHHS), Administration for Children and Families (ACF) 
    as follows: Chapter K, Administration for Children and Families (60 FR 
    58628), as last amended, November 28, 1995; Chapter KA, Office of the 
    Assistant Secretary for Children and Families (60 FR 40586), as last 
    amended, August 9, 1995; Chapter KJ, Office of Regional Operations and 
    State Systems (60 FR 40586), as last amended, August 9, 1995; Chapter 
    KL, Office of Staff Development and Organizational Resources (60 FR 
    58628), as last amended, November 28, 1995; Chapter KP, Office of 
    Program Support (60 FR 40586), as last amended, August 9, 1995; Chapter 
    KT, Office of Legislative Affairs and Budget (60 FR 40586), as last 
    amended, August 9, 1995; and Chapter KU, Office of Human Resource 
    Management (60 FR 58628), as last amended, November 28, 1995. This 
    reorganization of staff offices will realign several major functions of 
    ACF and create an Office of Administrative Services and Facilities 
    Management. These Chapters are amended as follows:
        I. Amend K.10--Organization. After ``Office of Human Resource 
    Management (KU),'' add the following: ``Office of Administrative 
    Services and Facilities Management (KV).''
        II. A. Amend KA.10--Organization. Delete ``U.S. Advisory Board on 
    Child Abuse and Neglect Staff'' (KAE) and ``U.S. Commission on Child 
    and Family Welfare Staff'' (KAF).
        B. Amend KA.20--Functions. Delete Paragraph A in its entirety and 
    replace with the following:
        KA.20--Functions. A. The Office of the Assistant Secretary is 
    responsible to the Secretary for carrying out ACF's mission and 
    provides executive supervision to the major components of ACF.
        These responsibilities include providing executive leadership and 
    direction to plan and coordinate ACF program activities to assure their 
    effectiveness, approving instructions, policies, publications, and 
    grant awards issued by ACF, and representing ACF in relationships with 
    governmental and non-governmental organizations. The Assistant 
    Secretary for Children and Families also serves as the Director of the 
    Office of Child Support Enforcement, and signs official Child Support 
    Enforcement documents as the Assistant Secretary for Children and 
    Families.
        The Deputy Assistant Secretary for Program Operations serves as 
    principal advisor and counsel to the Assistant Secretary for Children 
    and Families on all aspects of strategic and operational management 
    issues. The Deputy Assistant Secretary for Program Operations serves as 
    ACF liaison to the General Counsel and, as appropriate, initiates 
    action in securing resolution of legal matters relating to management 
    of the agency, and represents the Assistant Secretary on all 
    administrative litigation matters. The Deputy Assistant Secretary 
    provides day-to-day executive leadership and direction for the Office 
    of Human Resource Management, the Equal Employment Opportunity/Civil 
    Rights and Special Initiatives Staff, the Office of Staff Development 
    and Organizational Resources, and the Office of Administrative Services 
    and Facilities Management. The Deputy Assistant Secretary for Program 
    Operations represents the Assistant Secretary in HHS and with other 
    Federal agencies and task forces in defining objectives and priorities, 
    and in coordinating activities associated with reinvention and 
    continuous improvement initiatives.
        The Deputy Assistant Secretary for Policy and External Affairs 
    serves as the principal advisor and counsel to the Assistant Secretary 
    for Children and
    
    [[Page 4296]]
    
    Families on all aspects of legislation, policy, strategic planning, 
    performance measures and demonstration testing, research, evaluation, 
    intergovernmental affairs, budget execution, budget formulation, and 
    media. The Deputy Assistant Secretary for Policy and External Affairs 
    develops broad policy strategies and concepts pertaining to on-going 
    and anticipated program issues and recommends legislation relevant to 
    ACF programs. The Deputy Assistant Secretary for Policy and External 
    Affairs formulates and presents ACF's program budgets; represents the 
    Assistant Secretary for Children and Families in budget negotiations 
    with the Department and the Office of Management and Budget (OMB); and 
    assists in planning for and presenting the budget before the OMB and 
    Congress. The Deputy Assistant Secretary for Policy and External 
    Affairs represents the Assistant Secretary for Children and Families on 
    intergovernmental matters, media affairs, and in contacts and 
    negotiations with Congressional members and staff and executives of 
    agencies and organizations. The Deputy Assistant Secretary for Policy 
    and External Affairs provides executive leadership and direction to the 
    Office of Legislative Affairs and Budget, the Office of Planning, 
    Research and Evaluation and the Office of Public Affairs. The Deputy 
    Assistant Secretary for Policy and External Affairs also provides 
    oversight for agency commissions and advisory committees, including the 
    President's Committee on Mental Retardation.
        C. Delete Paragraphs D, ``U.S. Advisory Board on Child Abuse and 
    Neglect Staff'' and E, ``U.S. Commission on Child and Family Welfare 
    Staff.''
        III. Retitle Chapter KJ. ``The Office of Regional Operations and 
    State Systems'' as the ``Office of Regional Operations,'' and replace 
    with the following:
    
    KJ.00  Mission
    KJ.10  Organization
    KJ.20  Functions
    
        KJ.00  Mission. The Office of Regional Operations (ORO) recommends 
    to and advises the Assistant Secretary on all strategic and operational 
    activities related to implementation of the agency's programs at the 
    regional level. It oversees the performance and operation of all 
    Regional Offices, and coordinates with program offices on strategies 
    and implementation of program initiatives.
        KJ.10--Organization. The Office of Regional Operations is headed by 
    a Director who reports to the Assistant Secretary for Children and 
    Families. The Office is organized as follows:
    
     Office of the Director (KJA)
     Regional Operations Staff (KJB)
    
        KJ.20  Functions. A. Office of the Director provides executive 
    leadership for administering the agency's programs and initiatives at 
    the regional level. The Director provides direction to the Regional 
    Operations Staff. The Director is the principal advisor to the 
    Assistant Secretary for Children and Families on region-related 
    matters.
        The Director supervises and supports the Regional Hub Directors and 
    Regional Administrators in administering Regional Office activities and 
    establishing and implementing cross-cutting program initiatives. The 
    Director establishes coordinative arrangements with program and staff 
    office directors to assure that the Regional Hub Directors and Regional 
    Administrators can oversee operations, fulfill program 
    responsibilities, and have access to needed information. The Director 
    advises the Assistant Secretary of problems that could prevent the 
    Regional Offices from carrying out the mission of ACF and the 
    Department.
        The Director represents the Assistant Secretary in HHS and with 
    other Federal agencies and task forces on Region-related activities.
        In conjunction with Program and Regional Offices, the Director 
    provides the leadership of ACF's partnership and monitoring activities. 
    The Director is jointly responsible with the Office of Planning, 
    Research and Evaluation for implementing performance measures for ACF's 
    goals and objectives.
        Within the Office of the Director, administrative staff assist the 
    Director in managing the administrative, personnel, and salaries and 
    expenses activities for the Office of Regional Operations.
        B. The Regional Operations Staff develops and manages processes for 
    liaison between ACF Regional Offices and the Assistant Secretary and 
    program and staff offices in headquarters. The Staff supports Regional 
    Offices by implementing and overseeing systems and procedures for 
    communicating with and managing the workload emanating from the varied 
    and diverse ACF Program Offices. The Staff monitors and evaluates 
    Regional Office operations and makes plans for the utilization of 
    regional resources to accomplish approved objectives. The Staff works 
    with program offices to develop strategies for delivery of services to 
    States and grantees.
        IV. Delete Chapter KL.00, ``Office of Staff Development and 
    Organizational Resources'', in its entirety and replace with the 
    following:
    
    KL.00  Mission
    KL.10  Organization
    KL.20  Function
    
        KL.00  Mission. The Office of Staff Development and Organizational 
    Resources (OSDOR) serves as principal advisor to the Deputy Assistant 
    Secretary for Program Operations and provides consultation, policy 
    development, technical assistance and related services to all ACF 
    components in the areas of training, staff development, organizational 
    development and organizational analysis. Supports the implementation of 
    ACF's streamlining efforts.
        KL.10  Organization. The Office of Staff Development and 
    Organizational Resources is headed by a Director who reports to the 
    Deputy Assistant Secretary for Program Operations.
        KL.20  Functions. The Office of Staff Development and 
    Organizational Resources provides leadership in directing and managing 
    agency-wide staff development and training activities for ACF. The 
    Office is responsible for the functional management of all program, 
    common needs and management training in the agency, including policy 
    development, guidance, and technical assistance and evaluation of all 
    aspects of program, career, employee, supervisory, management, 
    executive and organizational development. Provides leadership in 
    implementing the recommendations of the Staff Development and Training 
    Team by managing/overseeing and monitoring the ACF Training Resource 
    Center and institutionalizing long-term developmental training for ACF 
    employees. Support the daily work and special projects of ACF employees 
    by managing the Information Resource Center (library).
        The Office serves as the principal source of advice through the 
    Deputy Assistant Secretary for Program Operations to the Assistant 
    Secretary on organizational design by collaborating with staff to 
    develop high-leverage, tailored solutions to achieve measurable 
    outcomes and to transform the agency to a quality organization that 
    supports ACF's vision, values and goals. The Office advises the 
    Assistant Secretary through the Deputy Assistant Secretary for Program 
    Operations on all aspects of ACF organizational analysis including: 
    planning for new organizational elements; and planning, organizing and 
    performing studies, analysis and evaluations related to structural, 
    functional and organizational issues, problems and policies to ensure 
    organizational effectiveness. Conducts the review process for ACF
    
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    reorganization proposals. Acts as liaison with the HHS Office of the 
    Assistant Secretary for Management and Budget to coordinate 
    organizational proposals requiring Secretarial approval; prepares 
    functional statements and official organizational charts. Administers 
    ACF's system for review, approval, and documentation of delegations of 
    authority and maintains the guidelines related to the delegations of 
    authority.
        V. Delete Chapter KP, ``Office of Program Support'', in its 
    entirety and replace with the following:
    
    KP.00  Mission
    KP.10  Organization
    KP.20  Functions
    
        KP.00  Mission. The Office of Program Support (OPS) advises the 
    Assistant Secretary for Children and Families on information resource, 
    financial, grants, and procurement activities, both internal and 
    external to ACF. The Director is the principal advisor to the Assistant 
    Secretary for Children and Families on State systems matters. In 
    addition, the Director serves as the Associate Deputy Director for 
    Child Support Enforcement Systems and reports directly to the Director, 
    Child Support Enforcement, on matters related to child support 
    information systems. The Office develops, administers and coordinates 
    financial, operational and budgetary policies, processes, and controls 
    necessary to administer ACF programs and financial resources; directs 
    discretionary and mandatory grant activities; oversees the utilization 
    of information resources throughout ACF; directs ACF's information 
    systems, computer centers and communications network activities; 
    coordinates ACF's development and implementation of State systems 
    policies and strategies; and administers and coordinates ACF's internal 
    control activities.
        KP.10  Organization. The Office of Program Support (OPS) is headed 
    by a Director who reports directly to the Assistant Secretary for 
    Children and Families. The Office is organized as follows:
    
     Office of the Director (KPA)
     Office of Information Services (KPB)
     Office of Financial Services (KPC)
     Office of Management Services (KPD)
     Office of Customer Service and Administration (KPE)
     Office of State Systems/Child Support Information Systems 
    (KPF)
        KP.20  Functions. A. Office of the Director directs and coordinates 
    all activities of the Office of Program Support. The Director serves as 
    ACF's: Chief Financial Officer (CFO); ACF's Chief Grants Management 
    Officer; Federal Managers' Financial Integrity Act (FMFIA) Management 
    Control Officer; Principal Information Resource Management Official 
    serving as ACF's Chief Information Officer responsible for implementing 
    the Information Technology Management Reform Act; and Reports Clearance 
    Officer. The Director also serves as the Associate Deputy Director of 
    Child Support Enforcement Systems and reports directly to the Director, 
    Child Support Enforcement, on matters related to child support 
    information systems. The Director serves as the ACF liaison with the 
    Assistant Secretary for Management and Budget, the General Accounting 
    Office, the Office of the Inspector General, and the Office of 
    Management and Budget for areas under OPS' purview. The Office of 
    Program Support (OPS) advises the Assistant Secretary for Children and 
    Families on information resource, financial, grants, and procurement 
    activities, both internal and external to ACF. The Office develops, 
    administers and coordinates financial, operational policies, processes, 
    and controls necessary to administer ACF programs and financial 
    resources; directs discretionary and mandatory grant activities; 
    oversees the utilization of information resources throughout ACF; 
    directs ACF's information systems, computer centers and communications 
    network activities; coordinates ACF's development and implementation of 
    State systems policies and strategies; and administers and coordinates 
    ACF's internal control activities.
        B. Office of Information Services (OIS) provides centralized 
    information technology policy, procedures, standards and guidelines; 
    develops long-range information resource management (IRM) plans; 
    develops IRM policy, procurement plans and budget for OIS; develops and 
    implements procurement strategies for ADP support services; serves as 
    the Deputy Chief Information Officer supporting ACF's responsibilities 
    under the Information Technology Management Reform Act; reviews and 
    analyzes all ADP acquisition documentation for compliance with 
    applicable laws and regulations as well as for procurement strategy; 
    coordinates technical assistance provided to program offices on ADP 
    support services procurement; represents ACF on the Department's IRM 
    Advisory Council; provides liaison and manages major interdepartmental 
    IRM initiatives; conducts major information system reviews of ADP 
    systems as required by the Department; directs and coordinates ACF's 
    systems security and privacy responsibilities; maintains an ACF-wide 
    program data inventory; coordinates mandated OMB approvals required 
    under the Paperwork Reduction Act; and plans, directs and maintains ACF 
    electronic records management system.
        OIS manages the National Computer Center facility which provides 
    services to ACF components and authorized state and county computer 
    users for programs administered by ACF; plans, manages, maintains and 
    operates ACF's local area networks (LANs), national wide-area network 
    (WAN) and personal computers; provides for equipment and software 
    acquisition, maintenance and user support for end-user computing; 
    manages and maintains a Help Desk for ACF users and provides 
    information technology and software training in coordination with ACF 
    components; develops plans and places orders for data communications 
    services; provides liaison with HHS, GSA and private firms on data 
    telecommunications matters; and provides assistance to ACF components 
    to identify needs for and use of data telecommunications equipment and 
    systems.
        OIS designs, develops, implements and maintains application systems 
    to support ACF administrative, budget and program systems; provides 
    technical assistance to ACF program offices procuring system support 
    services; provides technical assistance on automated systems to state 
    and local agencies who are users of ACF's Computer Center; and develops 
    software policy, procedures, standards and guidelines.
        C. Office of Financial Services (OFS) supports the Director, OPS in 
    fulfilling ACF's Chief Financial Officer, Management Control Officer, 
    and Chief Grants Officer responsibilities including preparation of the 
    CFO 5 Year Plan; performs audit oversight and liaison activities, 
    including preparing reports to Congress, Office of the General Counsel 
    and the Office of the Inspector General. OFS writes/interprets 
    financial policy and researches appropriation law issues; oversees and 
    coordinates ACF's FMFIA activities; performs debt management functions; 
    and develops and administers quality assurance, training and 
    certification programs for grants management; and responsible for the 
    annual preparation and audit of ACF's financial statement requirements. 
    It develops/interprets internal policies and procedures for OFS 
    components and coordinates the management of ACF's interagency 
    agreement activities.
        OFS provides agency-wide guidance to program and regional office 
    staff on grant related issues; including
    
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    developing and interpreting financial and grants policy, coordinating 
    strategic grants planning, facilitating policy advisory groups, and 
    assuring consistent grant program announcements. OFS prepares, 
    coordinates and disseminates action transmittals, information 
    memoranda, and other policy guidance on financial and grants management 
    issues; provides financial and grants administration training and 
    technical assistance to ACF staff and grantees; and in coordination 
    with the Office of Management Services, directs and/or coordinates 
    management initiatives to improve financial administration of ACF 
    mandatory and discretionary grant programs. OFS also develops and 
    delivers grants management training to ACF program and financial staff.
        D. Office of Management Services (OMS) provides centralized 
    management and administration of acquisitions for ACF headquarters 
    components; assures that all contracts awarded conform to applicable 
    statutes, regulations and policies; develops ACF policies, procedures 
    and instructions for the award and administration of all ACF 
    acquisitions; reviews and interprets proposed HHS and OMB regulations, 
    circulars and directives pertaining to acquisition management; 
    solicits, negotiates, awards, modifies, terminates and closes all 
    acquisitions issued by ACF; conducts the Small and Disadvantaged 
    Business Utilization Program; and provides training and technical 
    assistance to program and staff components on significant acquisition 
    policies and procedures. OMS serves as the lead for ACF in coordination 
    and liaison within ACF and with the Department, OMB, GSA and other 
    federal agencies on procurement management issues and activities.
        OMS provides management and technical administration of ACF 
    discretionary, formula, entitlement and block grants; assures that all 
    grants awarded by ACF conform with applicable statutes, regulations, 
    and policies; computes grantee allocations, prepares grant awards, 
    ensures incorporation of necessary grant terms and conditions, and 
    monitors grantee expenditures; analyzes financial needs under grant 
    programs; provides data in support of apportionment requests; prepares 
    reports and analyses on the grantee's use of funds; maintains liaison 
    and coordination with appropriate ACF and HHS organizations to ensure 
    consistency between ACF grant systems and the Department's grant 
    payment systems; and provides technical assistance to ACF program and 
    regional components on grant operations and technical grants management 
    issues; and performs audit resolution activities for ACF grant 
    programs. OMS serves as the lead for ACF in coordination and liaison 
    with the Department and other federal agencies on grants management and 
    administration operational issues and activities.
        E. Office of Customer Service and Administration (OCSA) develops 
    and maintains a customer service plan for the OPS and conducts customer 
    surveys for OPS; facilitates and assists in developing and writing 
    standard operating procedures for all components within OPS; assists in 
    office-specific training of OPS staff; assists OPS components with the 
    provision of office-specific and functional training to program and 
    regional offices; coordinates permanent and temporary teams formed 
    within OPS; develops and maintains OPS staff directory and users' guide 
    for OPS services.
        OCSA is responsible for overseeing OPS' salaries and expenses 
    budget. Provides direction to meet the human resource management needs 
    within OPS; coordinates with the office which handles ACF's human 
    resources activities and the Department to provide OPS staff with 
    personnel services including position management, staffing, 
    recruitment, employee and labor relations, employee assistance, 
    payroll, staff development and training, and special hiring and 
    placement programs; and maintains systems to track personnel actions to 
    keep the Director of OPS and, as appropriate, the Directors of offices 
    within OPS informed about the status of personnel actions, current 
    full-time equivalency usage and salaries and expenses resources, and 
    employee programs and benefits. All OPS personnel related issues, 
    performance management activities and other administrative functions 
    within OPS are handled within this office.
        F. Office of State Systems/Child Support Information Systems (OSS) 
    oversees the Department's responsibilities for Federal financial 
    participation in the funding of State automated systems. It coordinates 
    ACF's development and implementation of strategies and policies related 
    to payment integrity, electronic benefits transfer, welfare systems 
    integration, and related initiatives and programs. It directs state 
    systems activities on partnership, collaborative efforts, and technical 
    assistance activities.
        The Office provides leadership for provision of technical 
    assistance to States on information systems projects; and advances the 
    use of computer technology in the administration of welfare and social 
    services programs by States.
        The Office is responsible for developing departmental policies and 
    procedures under which States obtain Federal financial participation in 
    the cost of automated systems development to support programs funded 
    under the Social Security Act. It serves as the departmental focal 
    point for the development and implementation of strategies and policies 
    related to payment integrity, welfare systems integration and related 
    initiatives and programs; and provides leadership and guidance to 
    interagency work groups in these areas for the Department.
        The Office reviews, analyzes, and approves/disapproves State 
    requests for Federal financial participation for automated systems 
    development activities which support the AFDC, JOBS, Child Care, Head 
    Start, Child Welfare, Foster Care, Social Services, and Refugee 
    Resettlement programs. It provides assistance to States in developing 
    or modifying automation plans to conform to Federal requirements. It 
    monitors approved State systems development activities; conducts 
    periodic reviews to assure State compliance with regulatory 
    requirements applicable to automated systems supported by Federal 
    financial participation. It provides guidance to States on functional 
    requirements for these automated information systems. It promotes 
    interstate transfer of existing automated systems and provides 
    assistance and guidance to improve ACF's programs through the use of 
    automated systems.
        The Office has a separate organizational unit which reports to the 
    Associate Deputy Director for Child Support Enforcement, who reports to 
    the Director of Child Support Enforcement. It reviews, analyzes, and 
    approves/disapproves State requests for Federal financial participation 
    for automated systems development activities which support the Child 
    Support program. It provides assistance to States in developing or 
    modifying automation plans to conform to Federal requirements. It 
    monitors approved State systems development activities; conducts 
    periodic reviews to assure State compliance with regulatory 
    requirements applicable to automated systems supported by Federal 
    financial participation. It provides guidance to States on functional 
    requirements for these automated information systems. It promotes 
    interstate transfer of existing automated systems and provides 
    assistance and guidance to improve ACF's programs through the use of 
    automated systems.
    
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        VI. Delete KT, ``Office of Legislative Affairs and Budget,'' in its 
    entirety and replace with the following:
    
    KT.00  Mission
    KT.10  Organization
    KT.20  Functions
    
        KT.00  Mission. The Office of Legislative Affairs and Budget (OLAB) 
    provides leadership in the development of legislation, budget, and 
    policy, ensuring consistency in these areas among ACF program and staff 
    offices, and with ACF and the Department's vision and goals. It advises 
    the Assistant Secretary for Children and Families on all policy and 
    programmatic matters which substantially impact the agency's 
    legislative program, budget development, budget execution and 
    regulatory agenda. The Office serves as the primary ACF contact, for 
    the Department, the Executive Branch, and the Congress on all 
    legislative, budget development, and regulatory activities.
        KT.10  Organization. The Office of Legislative Affairs and Budget 
    is headed by a Director, who reports to the Deputy Assistant Secretary 
    for Policy and External Affairs.
        KT.20  Functions. The Office of Legislative Affairs and Budget 
    serves as the principal advisor to the Deputy Assistant Secretary for 
    Policy and External Affairs and the Assistant Secretary for Children 
    and Families on all policy and programmatic matters which substantially 
    impact on legislative affairs, budget development, budget execution and 
    the regulatory agenda; and represents the Deputy Assistant Secretary 
    for Policy and External Affairs and the Assistant Secretary on budget, 
    policy and legislative materials and activities.
        Serves as the primary ACF contact for the Department, the Executive 
    Branch, and Congress on all budget development and budget execution 
    activities; manages the development and presentation of ACF's budget; 
    provides guidance to ACF program and staff components in preparing 
    material in support of budget development; manages the ACF regulatory 
    development process; negotiates regulatory policy positions with the 
    Department and the Executive Branch; provides guidance to ACF programs 
    and staff components on policy and programmatic matters which 
    substantially impact the budget and regulatory development process; and 
    reviews and analyzes other policy significant documents to ensure 
    consistency with ACF's budget, vision and goals.
        Serves as the focal point for congressional liaison in ACF and for 
    the Office of Assistant Secretary for Legislation; counsels and advises 
    the Assistant Secretary for Children and Families and senior ACF staff 
    on congressional activities and relations; manages the preparation of 
    testimony and briefings; negotiates clearance of testimony; monitors 
    hearings and other congressional activities which affect ACF; and 
    manages congressional inquiries.
        Manages the ACF legislative planning cycle and the development of 
    Reports to Congress; reviews and analyzes a wide range of Congressional 
    policy documents including, legislative proposals, pending legislation, 
    and bill reports; solicits and synthesizes internal ACF comments on 
    such documents; negotiates legislative policy positions with the 
    Department and the Executive Branch; and reviews other policy 
    significant documents to ensure consistency with statutory and 
    congressional intent and the agency legislative agenda.
        Facilitates the preparation of comprehensive administrative 
    (salaries and expenses) budget for ACF; and designs and develops budget 
    estimating modes and procedures.
        VII. Delete KU.00, ``The Office of Human Resource Management,'' in 
    its entirety and replace with the following:
    
    KU.00  Mission
    KU.10  Organization
    KU.10  Function
    
        KU.00  Mission. The Office of Human Resource Management (OHRM) is 
    the principal advisor to the Deputy Assistant Secretary for Program 
    Operations on all personnel administration and management areas.
        KU.10  Organization. The Office of Human Resource Management is 
    headed by a Director who reports to the Deputy Assistant Secretary for 
    Program Operations.
        KU.20  Functions. The Office of Human Resource Management directs 
    and manages the personnel operations and services for the 
    Administration for Children and Families (ACF). Provides advice and 
    assistance to ACF managers in their personnel management activities 
    including workforce planning, recruitment, selection, position 
    management, performance management, and incentive awards. Provides a 
    variety of services to ACF employees, including provision of employee 
    assistance services and career, retirement and benefits counseling. 
    Serves as ACF liaison to the Department on all payroll matters. 
    Provides the following personnel administrative services: the exercise 
    of appointing authority, position classification, awards authorization, 
    personnel management evaluation, personnel action processing and 
    recordkeeping. Manages the merit promotion, special hiring and 
    placement programs.
        Provides leadership, oversight, and coordination for the planning, 
    analysis, and development of human resource policies and programs. 
    Serves as liaison between ACF, the Department, and the Office of 
    Personnel Management. Provides technical advice and assistance on 
    policy, legal and regulatory matters. Formulates and interprets 
    policies pertaining to all areas related to personnel administration 
    and management. Formulates and interprets new human resource programs 
    and strategies.
        Formulates and oversees the implementation of ACF-wide policies, 
    regulations and procedures concerning all aspects of the Senior 
    Executive Service, and SES equivalent recruitment, staffing, position 
    establishment, compensation, award, performance management and other 
    related personnel areas. Manages the performance recognition systems 
    and the responsibilities of the Executive Resources Board (ERB) and the 
    Performance Review Board (PRB). Coordinates the Schedule C and 
    Executive personnel activity with the Office of the Secretary. Is the 
    focal point for data, reports, and analyses relating to SES, Schedule C 
    and other executive personnel, such as those in Executive Level 
    positions.
        Provides management advisory service on all labor management and 
    employee relations issues. Plans and coordinates ACF-wide employee 
    relations and labor relations activities, including the application and 
    interpretation of the Federal Labor-Management Relations Program, 
    collective bargaining agreements, disciplinary and adverse action 
    regulations, and appeals. Pursues human relations innovations such as 
    alternative dispute resolutions and serves as the focal point on all 
    issues pertaining to the Labor-Management Partnership Council. Provides 
    leadership in assuring the integrity, effectiveness and impartiality of 
    ACF's alternative dispute resolution programs, grievances, and merit 
    systems program. Participates in the formulation and implementation of 
    policies, practices and matters affecting bargaining unit employees' 
    working conditions by assuring management's compliance with the Federal 
    Labor Relations Program (5 U.S.C. Chapter 71).
        Administers ACF's personnel security responsibilities and ethics 
    program. Coordinates the ethics program with the
    
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    Department's Office of Special Counsel for Ethics.
        VIII. Establish a new ``Chapter KV,'' as follows: Office of 
    Administrative Services and Facilities Management:
    
    KV.00  Mission
    KV.10  Organization
    KV.20   Functions
    
        KV.00  Mission. The Office of Administrative Services and 
    Facilities Management (OASFM) is the principal advisor to the Deputy 
    Assistant Secretary for Program Operations on all areas of 
    administrative services and facilities management for the 
    Administration for Children and Families (ACF).
        KV.10  Organization. The Office of Administrative Services and 
    Facilities Management (OASFM) is headed by a Director who reports to 
    the Deputy Assistant Secretary for Program Operations.
        KV.20  Functions. The Office of Administrative Services and 
    Facilities Management (OASFM) directs and manages ACF's administrative 
    support services, facilities management programs and activities.
        Provides agency-wide guidance on administrative issues; prepares, 
    coordinates and disseminates information, policy, and/or procedural 
    guidance on administrative and facilities management issues. Directs 
    and/or coordinates management initiatives to improve ACF administrative 
    and facilities management services with the goal of continually 
    improving services while reducing costs.
        Maintains budgetary controls on administrative services accounts, 
    reconciling accounting reports and invoices, and monitoring all 
    spending. Controls OASFM Visa credit card for small purchases. 
    Establishes and manages contracts and/or blanket purchase agreements 
    (BPAs) for administrative support and facilities management services, 
    including space design, building alteration and repair, 
    telecommunications, reprographics, physical security, moving, labor, 
    records and property management and inventory, systems furniture 
    acquisitions and assembly, fleet management, and the Information 
    Resource Center (library).
        Provides management and oversight of ACF mail delivery services and 
    activities, including Federal and contractor postal services 
    nationwide, covering all classes of U.S. Postal Service mail, priority 
    and express mail services, and courier services, etc.
        Directs all activities associated with the ACF Master Housing Plan, 
    including coordination and development of the agency long-range space 
    budget; planning, budgeting, identification, solicitation, acceptance 
    and utilization of office and special purpose space, repairs, and 
    alterations; principal liaison with General Services Administration 
    (GSA) and other Federal agencies, building managers and facilities 
    engineers, architects and commercial representatives, for space 
    acquisition, negotiation of lease terms, dealing with sensitive issues 
    such as handicapped barriers, space shortages, and security. Develops 
    and maintains space floor plans and inventories, directory boards, and 
    locator signs. OASFM serves as the lead for ACF in coordination and 
    liaison with Departmental, GSA, Federal Protective Service, and other 
    Federal agencies on implementation of Federal security directives. 
    Responsible for planning and executing the Agency's environmental 
    health, safety, and physical security programs, ensuring that 
    appropriate occupational health and safety and occupant emergency 
    evacuation plans are in place. Serves as principal liaison with private 
    and/or Federal building managers for all administrative services and 
    facilities management activities. Responsible for issuing, and managing 
    and controlling badge and cardkey systems to control access to agency 
    space for security purposes.
        Develops and/or implements agency telecommunications management 
    policy in accordance with Federal regulations and procedures. Reviews 
    and directs payment of all agency telephone invoices. Recommends and 
    advises on the design and function of telecommunications systems, based 
    on user needs, costs and technological availability. Communicates 
    directly with private industry service providers to coordinate the 
    acquisition, installation and maintenance of voice/data 
    telecommunications equipment and systems. Responsible for other sources 
    of communications capability such as pagers, cellular phone service, 
    cable TV service, and audio conferencing equipment and service. 
    Coordinates the implementation of personal video and video 
    conferencing. Updates and maintains the ACF LAN-based telephone 
    directory, handles the distribution of all commercial directories, and 
    updates and maintains the databases for telephone lines, and equipment 
    inventories.
        Plans, manages/operates employee transportation programs, including 
    shuttle service and fleet management, employee and visitor parking, and 
    commuter services and programs including transit subsidies and 
    ridesharing. Develops and implements ACF travel policies and procedures 
    consistent with Federal requirements. Provides technical assistance and 
    oversight; coordinates ACF use of the Travel Management System; manages 
    employee participation in the American Express Credit Card program for 
    travel.
        Purchases and tracks common use supplies, stationery and 
    publications; manages equipment repair services and reprographics 
    management activities; controls and maintains equipment and personal 
    property inventories; develops and coordinates records (paper) and 
    forms management, and real property activities.
    
        Dated: January 14, 1997.
    Olivia A. Golden,
    Acting Assistant Secretary for Children and Families.
    [FR Doc. 97-2236 Filed 1-28-97; 8:45 am]
    BILLING CODE 4184-01-P
    
    
    

Document Information

Published:
01/29/1997
Department:
Children and Families Administration
Entry Type:
Notice
Document Number:
97-2236
Pages:
4295-4300 (6 pages)
PDF File:
97-2236.pdf