[Federal Register Volume 64, Number 2 (Tuesday, January 5, 1999)]
[Notices]
[Pages 529-530]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-59]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration, Office of Records
Services--Washington, DC.
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
February 19, 1999. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: To request a copy of any records schedule identified in this
notice, write to the Life Cycle Management Division (NWML), National
Archives and Records Administration (NARA), 8601 Adelphi Road, College
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to records.mgt@arch2.nara.gov.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Michael L. Miller, Director, Modern
Records Programs (NWM), National Archives and Records Administration,
8601 Adelphi Road, College Park, MD 20740-6001. Telephone: (301) 713-
7110. E-mail: records.mgt@arch2.nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs the records to conduct its business. Some schedules are
comprehensive and cover all the records of an agency or one of its
major subdivisions. Most schedules, however, cover records of only one
office or program or a few series of records. Many of these update
previously approved schedules, and some include records proposed as
permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their adminis-trative
use by the agency of origin, the rights of the Government and of
private persons directly affected by the Government's activities, and
whether or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too in-
cludes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Agriculture, Bureau of Animal Industry (N1-17-98-
1, 5 items, 2 temporary items). Records stored at the Washington
National Records Center relating to internal office administration
accumulated by two Bureau of Animal Industry components prior to 1960.
Records document such matters as personnel actions, procurement,
budgeting, and time and attendance. Records that document substantive
matters, such as meat inspection regulations, the development of serums
for animals, and efforts to eradicate foot and mouth disease, are
proposed for permanent retention.
2. Department of the Army, Agency-wide (N1-AU-96-6, 23 items, 16
temporary items). Raw data created when samples are tested during
environmental restoration activities. Management reports summarizing
these data are proposed for permanent reten-tion. This schedule also
lengthens the retention periods of contracts and financial records
previously scheduled for disposal and proposes the permanent retention
of restoration project files, agreements and property ownership
records.
3. Department of Commerce, National Oceanic and Atmospheric
Administration (N1-370-99-3, 38 items, 16 temporary items). Older
records created by various NOAA organizational units stored at the
Washington National Records Center. Files proposed for disposal date
primarily from 1944-1990 and include international seismograms, world
registers, aerial photographs, leveling records, materials relating to
grants, loans, and subsidies, committee management files, Global
Atmospheric Research Program (GARP) and Global Atlantic Tropical
Experiment (GATE) magnetic radar tapes and related data
[[Page 530]]
sheets, quality control forms, project working papers, drafts of
reports and scholarly papers, advisory committee files of the Federal
Coordinator for Meteorology, cooperative training agreements, satellite
monitoring operations records, data processing planning records,
systems testing and evaluation records, and materials created by other
federal agencies received by NOAA from the Secretary of Commerce. Files
proposed for permanent retention include bench mark descriptions,
mapping surveys, Great Lakes surveys, tide staff readings, survey
project case files, correspondence files of high level officials,
directives and issuances, budget estimates and projections, Alaska
fishing statistics, grant correspondence files, bilateral relations
files, international cooperative project files, publications, ship
engineering and architectural drawings, and automation planning files.
4. Department of Health and Human Services, Administration on Aging
(N1-439-99-1, 1 item, 1 temporary item). User access log of visits to
the agency's World Wide Web site. The logs record the visitor's origin,
time of day, length of stay, and activities while at the site.
5. Department of Health and Human Services, Health Care Financing
Administration (N1-440-99-1, 1 item, 1 temporary item). User access log
of visits to the agency's World Wide Web site. The logs record the
visitor's origin, time of day, length of stay, and activities while at
the site.
6. Department of Health and Human Services, National Institutes of
Health (N1-443-99-1, 1 item, 1 temporary item). User access log of
visits to the agency's World Wide Web site. The logs record the
visitor's origin, time of day, length of stay, and activities while at
the site.
7. Department of Health and Human Services, Office of the Secretary
(N1-468-99-1, 7 items, 6 temporary items). Electronic images of
incoming correspondence, electronic calendars containing scheduling
information which are created in electronic form and printed out in
final form, declined and canceled invitations, duplicate copies of
accepted invitations, and government-issue and commercial calendars
maintained for administrative use. Official schedules, talking points,
accepted invitations, travel agendas, meeting agendas, handwritten
notes and comments, logs, briefing books, issue papers, and records
documenting telephone calls and other activities of the Secretary are
proposed for permanent retention.
8. Department of Health and Human Services, Program Support Center
(N1-468-99-2, 1 item, 1 temporary item). User access log of visits to
the agency's World Wide Web site. The logs record the visitor's origin,
time of day, length of stay, and activities while at the site.
9. Department of Health and Human Services, Agency for Health Care
Policy and Research (N1-510-99-1, 1 item, 1 temporary item). User
access log of visits to the agency's World Wide Web site. The logs
record the visitor's origin, time of day, length of stay, and
activities while at the site.
10. Department of Health and Human Services, Health Resources and
Services Administration (N1-512-99-1, 1 item, 1 temporary item). User
access log of visits to the agency's World Wide Web site. The logs
record the visitor's origin, time of day, length of stay, and
activities while at the site.
11. Department of Health and Human Services, Indian Health Service
(N1-513-99-1, 1 item, 1 temporary item). User access log of visits to
the agency's World Wide Web site. The logs record the visitor's origin,
time of day, length of stay, and activities while at the site.
12. Department of the Interior, Bureau of Land Management (N1-49-
98-1, 2 items, 2 temporary items). Electronic copies of records
relating to the wild horse and burro adoption program created using
electronic mail and word processing. This schedule also increases the
retention period for recordkeeping copies, which were previously
approved for disposal.
13. Department of State, Office of the Secretary of State (N1-59-
98-2, 4 items, 3 temporary items). Files relating to declined
invitations including electronic copies of records created using
electronic mail and word processing. Also proposed for disposal are
electronic copies of records relating to events attended by the
Secretary of State that are created using electronic mail and word
processing. Recordkeeping copies are proposed for permanent retention.
14. Commission to Study Capital Budgeting (N1-220-99-2, 6 items, 4
temporary items). Audio tapes of meetings for which written transcripts
were created and web site and related design and management records.
Also proposed for disposal are electronic copies of records created
using electronic mail and word processing. Transcripts of meetings,
reports, general correspondence, and other program records are proposed
for permanent retention.
15. Federal Communications Commission, Mass Media Bureau (N1-173-
98-2, 2 items, 1 temporary item). Licensing files for deleted
broadcasting stations that are not full service, such as low power
television stations. Files pertaining to full service radio and
television stations are proposed for permanent retention.
16. Federal Communications Commission (N1-173-98-9, 25 items, 13
temporary items). Older records of the FCC stored at the Washington
National Records Center. The files proposed for disposal date primarily
from 1934-1974 and consist of such records as duplicate copies of
dockets, international tariff charges, lists of station change notices,
telephone company property accounting reports, surveys of political
broadcasting activities, educational television grant applications,
monthly budget reports, docket reference materials and subject files,
monthly telephone company revenue reports, temporary broadcasting
authorizations, and mobile radio license card indexes. Investigation
files and reports, annual management surveys, subject files of high
level officials, budget estimates and justifications, technical
research reports, annual reports of telephone companies, deleted
foreign broadcast license files, and experimental television
applications are proposed for permanent retention.
Dated: December 22, 1998.
Michael J. Kurtz,
Assistant Archivist for Record Services, Washington, DC.
[FR Doc. 99-59 Filed 1-4-99; 8:45 am]
BILLING CODE 7515-01-P
