[Federal Register Volume 65, Number 5 (Friday, January 7, 2000)]
[Notices]
[Pages 1272-1294]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-394]
[[Page 1271]]
Part IV
Department of Health and Human Services
_______________________________________________________________________
Centers for Disease Control and Prevention
_______________________________________________________________________
Capacity Building Assistance (CBA) To Improve the Delivery and
Effectiveness of Human Virus (HIV) Prevention Services; Notice of
Availability of Funds; Notice
Federal Register / Vol. 65, No. 5 / Friday, January 7, 2000 /
Notices
[[Page 1272]]
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Centers for Disease Control and Prevention
[Program Announcement 00003]
Capacity-Building Assistance (CBA) To Improve the Delivery and
Effectiveness of Human Virus (HIV) Prevention Services for Racial/
Ethnic Minority Populations; Notice of Availability of Funds
Purpose
The Centers for Disease Control and Prevention (CDC) announces the
availability of Fiscal Year (FY) 2000 funds for a cooperative agreement
program for Capacity-building assistance to improve the delivery and
effectiveness of Human Immunodeficiency Virus (HIV) prevention services
for racial/ethnic minority populations. This program addresses the
``Healthy People 2000'' priority area of HIV Infection. The purpose of
this program is to provide financial and programmatic assistance to
national, regional, and local non-governmental organizations to develop
and implement regionally structured, integrated capacity-building
assistance systems. These systems will sustain, improve, and expand
local HIV prevention services for racial/ethnic minority individuals
whose behaviors place them at risk for acquiring or transmitting HIV
and other sexually transmitted diseases (STDs).
Note: For this program announcement, the term ``capacity-
building assistance'' means the provision of information, new HIV
prevention technologies, consultation, technical services, and
training for individuals and organizations to improve the delivery
and effectiveness of HIV prevention services.
Capacity-building assistance developed under this program will be
provided in four priority areas:
A. Priority Area 1--Strengthening Organizational Infrastructure for HIV
Prevention
B. Priority Area 2--Enhancing HIV Prevention Interventions
C. Priority Area 3--Strengthening Community Capacity for HIV Prevention
D. Priority Area 4--Strengthening HIV Prevention Community Planning
For Priority Areas 1, 2, and 4, capacity-building assistance will
be regionally structured and delivered in four regional groups as
follows:
Northeast Region: CT, MA, ME, NH, NJ, NY, PA, PR, RI, VT, U.S.
Virgin Islands.
Midwest Region: IL, IN, IA, KS, MI, MN, MO, NE, ND, OH, SD, WI.
South Region: AL, AR, DC, DE, FL, GA, KY, LA, MD, MS, NC, OK, SC,
TN, TX, VA, WV.
West Region: AK, AZ, CA, CO, HI, ID, NV, NM, OR, MT, UT, WA, WY,
American Samoa, Commonwealth of Northern Mariana Islands, Federated
States of Micronesia, Guam, Republic of Marshall Islands, Palau.
For Priority Area 3, capacity-building assistance can be structured
and delivered regionally or according to identifiable patterns of
minority cultures and affinity groups, regardless of regional
boundaries (e.g., migrant streams, faith leaders, injection drug user
networks).
Goals
The goals for this program are as follows:
A. Priority Area 1: Strengthening Organizational Infrastructure for
HIV Prevention. Improve the capacity of community-based organizations
(CBOs) and community coalition development (CCD) projects to develop
and sustain organizational infrastructures that support the delivery of
effective HIV prevention services and interventions to racial/ethnic
minority individuals whose behavior places them at risk for acquiring
or transmitting HIV and other STDs.
The emphasis of Priority Area 1 is providing capacity-building
assistance to CDC-funded CBOs (currently numbering approximately 180)
and CDC-funded CCD projects (currently numbering approximately 23).
Other CBOs and CCD projects can be provided assistance only if
resources are sufficient for expanded services.
B. Priority Area 2: Enhancing HIV Prevention Interventions. Improve
the capacity of CBOs to design, develop, implement, and evaluate
effective HIV prevention interventions for racial/ethnic minority
individuals whose behavior places them at risk for acquiring or
transmitting HIV and other STDs.
The emphasis of Priority Area 2 is providing capacity-building
assistance to CBOs funded directly by CDC (currently numbering
approximately 180). Other CBOs can be provided assistance only if
resources are sufficient for expanded services.
C. Priority Area 3: Strengthening Community Capacity for HIV Prevention
Improve the capacity of CBOs, CCD projects, and other community
stakeholders to engage and develop their communities for the purpose of
increasing community awareness, leadership, participation, and support
for HIV prevention.
Note: For this program announcement, ``community stakeholders''
are defined as individuals, groups, or organizations in the target
community that have an interest or stake in preventing HIV
transmission and are potential or actual agents of change.
The emphasis of Priority Area 3 is providing capacity-building
assistance to CBOs, CCD projects, and other community stakeholders in
racial/ethnic minority communities heavily affected by the HIV/AIDS
epidemic.
D. Priority Area 4: Strengthening HIV Prevention Community Planning
1. Enhance the capacity of CBOs, CCD projects, and other community
stakeholders to effectively participate in and support HIV prevention
community planning by increasing their knowledge about, and skill and
involvement in, the community planning process.
2. As part of CDC's HIV prevention community planning technical
assistance network, enhance the capacity of community planning groups
(CPGs) and health departments to include racial and ethnic minority
participants in the community planning process and increase parity,
inclusion, and representation (PIR) on CPGs.
The emphasis of Priority Area 4 is providing capacity-building
assistance to CBOs and CCD projects funded directly by CDC. Other CBOs,
CCD projects, and community stakeholders can be provided assistance
only if resources are sufficient for expanded services.
Pre-application Technical Consultation
Technical consultation audio-conference calls for all priority
areas are being scheduled from 1:00-2:30 PM EST, January 14 and 19,
2000. Participants may call toll-free 1-800-713-1971. Please have the
conference code (942617) and name of the audio-conference (Capacity-
Building 00003) ready. For more information, please contact CDC's
National Prevention Information Network (NPIN) at 1-800-458-5231; visit
its web site at www.cdcnpin.org; or send requests by fax to 1-888-282-
7681 (TTY users: 1-800-243-7012).
Priority Areas
Information about eligible applicants, availability of funds, use
of funds, funding priorities, program requirements, and application
content is provided for each of the four priority areas in Sections A-D
below.
Note: An organization may apply for more than one priority area;
however, a separate
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application must be submitted for each priority area.
A. Priority Area 1: Strengthening Organizational Infrastructure
1. Eligibility
An organization funded under Priority Area 1 must provide
assistance to CBOs and CCD projects that serve racial/ethnic minority
populations, regardless of which of the four major racial/ethnic
minority groups they serve: Black/African American, Hispanic/Latino,
Asian/Pacific Islander, and American Indian/Alaska Native.
An eligible applicant is a national non-profit, nongovernmental
organization proposing to serve CBOs that work with any of the four
racial/ethnic minority groups in up to four of the regions specified in
the Purpose section of this announcement, or a regional non-profit,
nongovernmental organization proposing to serve CBOs that work with any
of the four racial/ethnic minority groups in only one of the regions.
Applicants must meet the following criteria:
a. Have a currently valid Internal Revenue Service (IRS) 501(c)(3)
tax-exempt status;
b. Have an executive board or governing body with more than 50
percent of its members belonging to any combination of the four major
racial/ethnic minority groups (i.e., board members may all belong to
one racial/ethnic minority group or may be multicultural, with members
belonging to more than one racial/ethnic minority group);
c. Have racial/ethnic minority persons serving in more than 50
percent of key management, supervisory, and administrative positions
(e.g., executive director, program director, fiscal director) and more
than 50 percent of key service provision positions (e.g., technical
assistance provider, trainer, curriculum development specialist, group
facilitator) in the organization;
d. Have a documented 3-year record of providing organizational
capacity-building assistance (i.e., materials development, training,
technical consultation, or technical service) to CBOs serving racial/
ethnic minority populations in multiple States; and
e. Have the specific charge from its Articles of Incorporation,
Bylaws, or a resolution from its executive board or governing body to
operate regionally or nationally (i.e., multistate/territory) within
the United States or its Territories.
f. Governmental or municipal agencies, their affiliate
organizations or agencies (e.g., health departments, school boards,
public hospitals), and private or public universities and colleges are
not eligible for funding under this priority area. However, applicants
are encouraged to include private or public universities and colleges
as collaborators or subcontractors, when appropriate.
Note: Public Law 104-65 states that an organization, described
in section 501(c)(4) of the Internal Revenue Code of 1986, that
engages in lobbying activities is not eligible to receive federal
funds constituting an award, grant, cooperative agreement, contract,
loan, or any other form.
2. Availability of Funds
Approximately $2.0 million is expected to be available annually to
fund from one to four programs, as follows: Northeast Region--
approximately $800,000; Midwest Region--approximately $140,000; South
Region--approximately $800,000; and West Region--approximately
$260,000. However, in FY2000, CDC expects approximately $1 million to
be available to fund from one to four programs for a six-month budget
period, as follows: Northeast Region--approximately $400,000; Midwest
Region--approximately $70,000; South Region--approximately $400,000;
and West Region--approximately 130,000. It is expected that the awards
will begin in May, 2000. In subsequent years, awards will be made for a
12-month budget period. The total project period will be four years and
six months.
Funding estimates may change based on the availability of funds,
scope and quality of the applications received, appropriateness and
reasonableness of the budget justifications, and proposed use of
project funds.
Continuation awards for a new 12-month budget period within an
approved project period will be made on the basis of availability of
funds and the applicant's satisfactory progress toward achieving the
stated objectives. Satisfactory progress toward achieving objectives
will be determined by required progress reports submitted by the
recipient and site visits conducted by CDC representatives. Proof of
continued eligibility will be required with all noncompeting
continuation applications.
a. Use of Funds
1. Funds available under this announcement must support capacity-
building assistance that improves the capacity of CBOs and CCD projects
to develop and sustain organizational infrastructures that support the
delivery of effective HIV prevention services for racial/ethnic
minority individuals whose behavior places them at high risk for HIV
and other STDs.
2. These federal funds may not supplant or duplicate existing
funding.
3. The applicant must perform a substantial portion of the program
activities and cannot serve merely as a fiduciary agent. Applications
requesting funds to support only managerial and administrative
functions will not be accepted.
4. No funds will be provided for direct patient care, including
substance abuse treatment, medical treatment, or medications.
5. These federal funds may not be used to support the cost of
developing applications for other federal funds.
6. Before using funds awarded through this cooperative agreement to
develop HIV prevention materials, recipients must check with the CDC
National Prevention Information Network (NPIN) to determine if suitable
materials are already available. Also, materials developed by
recipients must be made available for dissemination through the CDC
NPIN.
CDC's NPIN maintains a collection of HIV, STD, and TB resources for
use by organizations and the public. Successful applicants will be
contacted by NPIN for information on program resources for use in
referrals and resource directories. Also, grantees should send three
copies of all educational materials developed under this grant for
inclusion in NPIN's databases.
NPIN also makes available information and technical assistance
services for use in program planning and evaluation. For further
information on NPIN services and resources, contact NPIN at 1-800-458-
5231; visit its web site at www.cdcnpin.org; or send requests by fax to
1-888-282-7681 (TTY users: 1-800-243-7012).
b. Funding Preferences
For these awards, preferences for funding are to:
1. Ensure capacity-building assistance for all CDC-funded CBOs and
CCD projects that serve racial/ethnic minority populations in all four
regions,
2. Ensure that funding for capacity-building assistance is
distributed in proportion to the HIV/AIDS disease burden among racial/
ethnic minority populations and the number of CBOs, other
nongovernmental minority organizations, and CCD projects funded
directly by CDC in each region; and
3. Address gaps in current national capacity-building assistance
services. Under CDC Program Announcement 99095, approximately $1.25
million was made available for capacity-building assistance related to
strengthening
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organizational infrastructure for CDC-funded CBOs providing services to
African Americans in all four regions. Under this program announcement,
preference will be given to funding one organization to provide
capacity-building assistance in Priority Area 1 to CDC-funded CBOs that
are not covered by services provided under Program Announcement 99095.
3. Program Requirements
In conducting activities to achieve the purpose of this program,
the recipient will be responsible for the activities that follow:
a. Program Activities
1. Include CBOs and CCD projects funded directly by CDC, and other
potential consumers of the proposed services in planning and evaluating
the proposed capacity-building assistance program.
2. Assess the organizational infrastructure systems needs (e.g.,
governance, management, administration, and fiscal systems) of all CBOs
and CCD projects funded directly by CDC in the region(s) for which the
recipient has responsibility.
3. Create and support a regionally structured capacity-building
resource network that includes the applicant's current and proposed
staff and other subject matter experts (e.g., consultants,
academicians, small minority businesses, subcontractors) with expertise
in strengthening organizational infrastructure. A regional resource
network should be created in each region for which the recipient has
responsibility. The resource networks should emphasize the use of
locally-based consultants and experts. They must provide assistance to
CDC-funded CBOs and CCD projects in each region for which the recipient
has responsibility, regardless of which of the four major racial/ethnic
minority populations those organizations serve (i.e., Black/African
American, Latino/Hispanic, Asian/Pacific Islander, and American Indian/
Alaska Native).
Support services for the resource networks include, but are not
limited to, developing training materials and conducting orientation
and training for consultants to help them deliver effective and
efficient services that follow relevant, available national standards
of practice and are in accordance with CDC's standards and expectations
for conducting fiscal, administrative, and programmatic activities.
4. Ensure the effective and efficient provision of capacity-
building assistance to strengthen organizational infrastructure.
Examples include, but are not limited to, organizational assessment;
fiscal management assessment and follow up; resource development
(including development of funding strategies); proposal development and
grant writing; human resources management (including staff recruitment,
retention, and training); board development; organizational quality
assurance and monitoring; program marketing and public relations;
program policy development; personnel policy development; volunteer
recruitment and management; information management; strategic planning;
leadership development and team building; collaboration and coalition
development; and cross-cultural communications.
These services are to be provided through the use of information
transfer, skills building, technical consultation, technical services,
and technology transfer (e.g., development and dissemination of
replication packages).
5. Implement a plan for developing and maintaining ongoing
capacity-building relationships with CBOs and CCD projects funded
directly by CDC in the region(s) for which the recipient has
responsibility (see Attachment 4). The plan should include strategies
for conducting ongoing needs assessments and developing tailored
capacity-building packages to be delivered over the long term.
6. Implement a system that responds to capacity-building assistance
requests from CBOs and CCD projects in the region(s) for which the
recipient has responsibility. CBOs and CCD projects funded directly by
CDC must receive the highest priority. This system must include
mechanisms for assessing and prioritizing requests; linking requests to
other capacity-building resources and to services provided in Priority
Areas 2, 3 and 4 of this program; delivering capacity-building
services; and conducting quality assurance.
7. Identify and complement the capacity-building efforts available
locally. Cooperate with other national, regional, State, and local
capacity-building providers to (a) avoid duplication of effort and (b)
ensure that capacity-building assistance is allocated according to gaps
in available services and the needs of CBOs and CCD projects funded
directly by CDC. (Note: For this announcement, the term ``cooperate''
means exchanging information, altering activities, and sharing
resources with other organizations for mutual benefit.)
8. Coordinate program activities with appropriate national,
regional, State, and local governmental and non-governmental HIV
prevention partners (e.g., health departments, CBOs) and CPGs.
Note: For this announcement, the term ``coordinate'' means
exchanging information and altering activities for mutual benefit.
9. Incorporate cultural competency and linguistic and educational
appropriateness into all capacity-building activities.
10. Participate in a CDC-coordinated capacity-building network to
enhance communication, coordination, cooperation, and training.
b. Quality Assurance
1. Identify the capacity-building needs of your own program and
develop and implement a plan to address these needs.
2. Identify the training needs of your staff and develop and
implement a plan to address these needs.
3. In collaboration with CDC, develop and implement a standardized
system for tracking, assessing, and documenting all capacity-building
assistance requests and delivery.
c. Program Monitoring and Evaluation
1. Conduct process evaluation of your capacity-building assistance
activities to determine if your process objectives are being achieved.
2. Monitor the results of capacity-building assistance services to
determine what works and what does not work in order to improve the
program.
d. Communication and Information Dissemination
1. Implement an effective strategy for marketing the capacity-
building assistance available through your proposed program.
2. Facilitate the dissemination of information about successful
capacity-building assistance strategies and ``lessons learned'' through
replication packages, peer-to-peer interactions, meetings, workshops,
conferences, and communications with CDC project officers.
e. Resource Development
Implement a strategy for obtaining additional resources from non-
CDC sources to supplement the program conducted through this
cooperative agreement, expand services provided through the proposed
program, and enhance the likelihood of its continuation after the end
of the project period.
f. Other Activities
Adhere to CDC policies for securing approval for CDC sponsorship of
conferences.
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4. Application Content
a. General
1. Use the information in the Program Requirements, Other
Requirements, and Evaluation Criteria sections to develop the
application content. Your application will be evaluated on the criteria
listed, so it is important to follow the format provided in laying out
your program proposal.
2. The narrative should be no more than 40 pages (excluding budget
and attachments).
3. Number each page, including appendices and attachments,
sequentially and provide a complete Table of Contents to the
application and its attachments. Please begin each separate section of
the application on a new page.
4. The original and each copy of the application set must be
submitted unstapled and unbound.
5. All material must be typewritten; single spaced, with a font of
10 pitch or 12 point on 8\1/2\'' by 11'' paper, with at least 1''
margins, headings and footers; and printed on one side only.
6. Materials which should be part of the basic plan will not be
accepted if placed in the attachments.
In developing the application, follow the format and instructions
below:
b. Priority Area (Not scored). Clearly state the Priority Area for
which this application is being submitted (i.e., Priority Area 1--
Strengthening Organizational Infrastructure).
c. Region(s) to be served (Not scored). Which region(s) are you
proposing to serve with your capacity-building assistance program?
d. Proof of Eligibility. Applicants must complete this section on
``Proof of Eligibility,'' including providing the following documents
as appropriate. Failure to provide the required documentation will
result in your application being disqualified and returned to you
without further review.
1. Is your organization a national organization or is it a regional
organization?
2. Does your organization have a currently valid 501(c)(3) tax-
exempt status?
Note: Attach to this section a copy of the current, valid
Internal Revenue Service (IRS) determination letter of your
organization's 501(c)(3) tax-exempt status.
3. Does your organization have an executive board or governing body
with more than 50 percent of its members belonging to racial/ethnic
minority populations?
Note: Attach to this section a complete list of the members of
your board or governing body, along with their positions on the
board, their race/ethnicity, and their gender.
4. Do racial/ethnic minority persons serve in more than 50 percent
of key management, supervisory, and administrative positions (e.g.,
executive director, program director, fiscal director) and more than 50
percent of key service provision positions (e.g., technical assistance
providers, trainers, curriculum development specialists, group
facilitators) in your organization?
Note: Attach to this section a list of all existing personnel in
key positions in your organization, along with their position in the
organization, their race/ethnicity, their gender, and their areas of
expertise. Also attach a similar list of proposed personnel.
5. Does your organization have a documented 3-year record of
providing organizational capacity-building assistance to CBOs serving
racial/ethnic minority populations in multiple States?
Note: Attach to this section a list of such clients, including
the organization name, location (i.e., city and State), dates of
service, and type(s) of assistance provided. Also, provide copies of
complete documents as evidence of this three year history. Documents
can include memoranda of understanding, agreements, or contracts/
consultants. This information will also be used in evaluating
Organizational History and Experience (Section A.4.k.).
6. Does your organization have the specific charge from its
executive board or governing body to operate regionally or nationally
(i.e., multistate/territory) within the United States and its
Territories?
Note: Attach to this section a copy of the section of your
organization's Articles of Incorporation, Bylaws, or Board
Resolution that indicates the organization's charge to operate
regionally or nationally.
7. Is your organization a governmental or municipal agency, an
affiliate of a governmental or municipal agency (e.g., health
department, school board, public hospital), or a private or public
university or college? If so, your organization is not eligible for
funding under this priority area.
8. Is your organization included in the category of organizations
that engage in lobbying activities, as described in section 501(c)(4)
of the Internal Revenue Code of 1986? If so, your organization is not
eligible to apply for funding under this priority area.
e. Abstract (Not scored). Please provide a brief summary of your
proposed program activities, including
1. which region(s) the program will serve and, if serving more than
one region, how it will be regionally structured;
2. what specific types of capacity-building assistance will be
provided by the program (including members of the applicant's current
and proposed staff, consultants, academicians, and other subject matter
experts);
3. how you will develop ongoing capacity-building relationships
with CBOs and CCD projects funded directly by CDC; and
4. how you will respond to requests for a wide variety of capacity-
building assistance.
The abstract should not exceed two pages.
f. Program Activities (Total = 400 points; Scoring criteria:
likelihood of achieving program goals; soundness of proposed systems;
basis in science, theory, concept, or proven program experience;
feasibility of the program plan; innovativeness; specificity,
feasibility, time phasing, and measurability of stated objectives)
1. Including potential consumers of services in program planning
(35 points).
a. How will CBOs and CCD projects funded directly by CDC, and other
potential consumers of your proposed services be involved in planning
and evaluating your proposed capacity-building assistance program?
b. For your first year of operation, what are your specific process
objectives related to obtaining this input?
Note: Objectives should be specific, realistic, time-phased, and
measurable.
2. Assessment of CBOs and CCD projects funded directly by CDC (45
points).
a. How will you assess the organizational infrastructure systems
needs (e.g., governance, management, administration, and fiscal
systems) of all CBOs and CCD projects funded directly by CDC in the
region(s) for which your organization will have responsibility
b. In conducting these assessments, what are your specific process
objectives for your first year of operation?
3. Creating and supporting a resource network (45 points).
a. How will you create a regionally structured resource network
that includes your current and proposed staff and other subject matter
experts with expertise in strengthening organizational infrastructure?
b. How will this network be structured, and how will the
consultants and other subject matter experts be used, to meet regional
needs and allow local delivery of capacity-building services?
c. How will you support the resource network (e.g., developing
training materials, orienting and training
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consultants and other network members to assist in delivering effective
and efficient services that adhere to national standards of practice)?
d. In developing this resource network, what are your specific
process objectives for your first year of operation?
4. Ensuring effective provision of capacity-building assistance (45
points).
a. What specific types of capacity-building assistance will the
proposed program provide to strengthen organizational infrastructure
(e.g., organizational assessment; fiscal management assessment and
follow up; resource development [including development of a funding
strategy]; proposal development and grant writing; human resources
management [including staff recruitment, retention, and training];
board development; organizational quality assurance and monitoring;
program marketing and public relations; program policy development;
personnel policy development; volunteer recruitment and management;
information management; strategic planning; leadership development and
team building; collaboration and coalition development; and cross-
cultural communications)?
b. How will you ensure that this assistance is provided effectively
and efficiently?
5. Developing ongoing relationships with CBOs and CCD projects
funded directly by CDC (45 points).
a. How will you develop and maintain ongoing capacity-building
relationships with CBOs and CCD projects funded directly by CDC,
including conducting ongoing needs assessments and implementing
tailored capacity-building packages to be delivered over the long term?
b. In developing these ongoing capacity-building relationships,
what are your specific process objectives for your first year of
operation?
6. Responding to capacity-building assistance requests (45 points).
a. How will you respond to capacity-building requests (including
assessing and prioritizing requests; linking requests to other
capacity-building resources and to services provided in Priority Areas
2, 3, and 4 of this program; and delivering capacity-building
services)?
b. In implementing this strategy or strategies, what are your
specific process objectives for your first year of operation?
7. Identifying and complementing other capacity-building efforts
(35 points).
a. How will you identify and complement other capacity-building
efforts available locally and cooperate with other national, regional,
State, and local capacity-building providers to avoid duplication of
effort and ensure that capacity-building assistance is allocated
according to gaps in available services and the needs of CBOs and CCD
projects funded directly by CDC (i.e., with what entities will you
cooperate and what will each bring to the cooperative relationship)?
b. In identifying and complementing other capacity-building efforts
and developing cooperative relationships with other capacity-building
providers, what are your specific process objectives for your first
year of operation?
8. Coordinating with appropriate governmental and nongovernmental
HIV prevention partners and community planning groups (35 points).
a. How will you coordinate with appropriate national, regional,
State, and local HIV prevention partners (e.g., health departments,
CBOs) and CPGs (i.e., with what entities will you coordinate activities
and what activities will be coordinated)?
9. Incorporating cultural competency into capacity-building
activities (35 points). How will you ensure that the capacity-building
assistance provided will be culturally competent, sensitive to issues
of sexual identity, developmentally and educationally appropriate,
linguistically specific, and targeted to the needs of organizations
serving racial/ethnic minority populations?
10. Management and staffing of the program (35 points).
a. How will the proposed program be managed and staffed?
b. What are the skills and experience of the applicant's program
staff?
c. Which activities in your proposed program will be conducted by
cooperating organizations?
d. In staffing your proposed program and developing cooperative
relationships with other organizations, what are your specific process
objectives for your first year of operation?
11. Time line (Not scored). Provide a time line that identifies
major implementation steps in your proposed program and assigns
approximate dates for inception and completion of each step.
g. Quality Assurance (150 points; Scoring criteria: completeness,
appropriateness, and feasibility of the quality assurance plan;
specificity, feasibility, time phasing, and measurability of stated
objectives).
1. How will you identify the capacity-building assistance needs of
your own program and address these needs?
2. How will you identify the training needs of your staff and meet
these needs?
3. In implementing these quality assurance plans, what are your
specific process objectives for the first year of operation?
Note: Systems for tracking, assessing, and documenting capacity-
building assistance requests and delivery will be developed in
collaboration with CDC.
h. Program Monitoring and Evaluation (150 points; Scoring Criteria:
completeness, technical soundness, and feasibility of the program
monitoring and evaluation plan; specificity, feasibility, time phasing,
and measurability of stated objectives)
1. How will you conduct process evaluation of your capacity-
building activities to determine if the process objectives are being
achieved?
2. How will you monitor the results of capacity-building assistance
services to determine what works and what does not work in order to
improve the program?
3. What data will be collected for evaluation purposes and how will
the data be collected, analyzed, reported, and used to improve the
program?
4. Who will be responsible for designing and implementing
evaluation activities?
5. In implementing this program monitoring and evaluation plan,
what are your specific process objectives for the first year of
operation?
i. Communication and Information Dissemination (50 points; Scoring
criteria: completeness, appropriateness, and feasibility of the
communication and information dissemination plan; specificity,
feasibility, time phasing, and measurability of stated objectives)
1. How will you market the capacity-building assistance available
through your proposed program?
2. How will you disseminate information about successful capacity-
building assistance strategies and ``lessons learned''?
3. In implementing this communication and information dissemination
plan, what are your specific process objectives for the first year of
operation?
j. Resource Development (100 points; Scoring criteria:
completeness, appropriateness, and feasibility of the resource
development plan; specificity, feasibility, time phasing, and
measurability of stated objectives)
1. How will you obtain additional resources from non-CDC sources to
supplement the program conducted
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through this cooperative agreement, expand services provided through
the proposed program, and enhance the likelihood of its continuation
after the end of the project period?
2. In implementing this resource development plan, what are your
specific process objectives for the first year of operation?
k. Organizational History and Experience (150 points; Scoring
criteria: extent and relevance of applicant organization's experience.
Note: Information provided under Proof of Eligibility, Section
A.4.d.(5), will also be taken into consideration in scoring this
section.)
1. What types of capacity-building assistance does your
organization have experience providing (e.g., board development, fiscal
management), and for how long?
2. With what mechanisms of delivering capacity-building assistance
does your organization have experience (e.g., information transfer,
skills building, technical consultation, technical services, technology
transfer)?
3. What experience does your organization have in providing
capacity-building assistance in organizational infrastructure
development to CBOs and other types of organizations serving the HIV
prevention needs of racial/ethnic minority populations, and for how
long?
4. What experience does your organization have in assessing the
organizational infrastructure systems needs (e.g., governance,
management, administration, and fiscal systems) of CBOs or other
organizations that provide health care or prevention services?
5. What experience does your organization have in developing and
using resource or consultant networks to provide capacity-building
assistance and in supporting such networks (e.g., developing training
materials and conducting orientation and training for consultants)?
6. What experience does your organization have in developing and
maintaining ongoing capacity-building relationships with CBOs or other
organizations that provide health or prevention services?
7. What experience does your organization have in responding to
capacity-building assistance requests, including assessing and
prioritizing requests, linking requests to other capacity-building
assistance resources, and delivering capacity-building assistance?
8. What experience does your organization have in establishing and
maintaining cooperative relationships with other capacity-building
providers?
9. What experience does your organization have in coordinating
program activities with national, regional, State, and local
governmental and nongovernmental HIV prevention partners (e.g., health
departments, CBOs) and CPGs?
10. What experience does your organization have in providing
capacity-building assistance that responds effectively to the cultural,
gender, environmental, social, and linguistic characteristics of CBOs
serving multiple racial/ethnic minority populations? (In answering this
question, describe the types of services provided and list any
culturally, linguistically, and developmentally appropriate curricula
and materials that your organization has developed.)
l. Organizational Structure and Infrastructure (Not scored).
1. What is the structure of your organization, including
management, administrative, and program components, and where will the
proposed program be located in this structure?
2. What fiscal management systems does your organization have in
place and how do they function?
3. What human resources management systems does your organization
have in place (including staff recruitment, orientation, training, and
support; leadership development; team building; personnel policy
development) and how do they function?
4. What quality assurance systems does your organization have in
place and how do they function?
5. What information management systems does your organization have
in place and how do they function?
6. How does your organization do its strategic planning and develop
its program policies and priorities?
m. Budget and Staffing Breakdown and Justification (Not scored). In
this application, applicants should provide a 6-month budget for the
initial (FY2000) budget period.
1. Provide a detailed budget for each proposed activity. Justify
all operating expenses in relation to the planned activities and stated
objectives. CDC may not approve or fund all proposed activities. Be
precise about the program purpose of each budget item and itemize
calculations wherever appropriate.
2. For each contract and consultant contained within the
application budget, describe the type(s) of organizations or parties to
be selected and the method of selection; identify the specific
contractor(s), if known; describe the services to be performed and
justify the use of a third party to perform these services; provide a
breakdown of and justification for the estimated costs of the contracts
and consultants; specify the period of performance; and describe the
methods to be used for contract monitoring.
3. Provide a job description for each position, specifying job
title; function, general duties, and activities; salary range or rate
of pay; and the level of effort and percentage of time spent on
activities that would be funded through this cooperative agreement. If
the identity of any key personnel who will fill a position is known,
his/her name and resume should be attached. Experience and training
related to the proposed project should be noted. If the identity of
staff is not known, describe your recruitment plan. If volunteers are
involved in the project, provide job descriptions.
Note: If indirect costs are requested, you must provide a copy
of your organization's current negotiated Federal indirect cost rate
agreement.
n. Attachments. In addition to the documents required in the Proof
of Eligibility section of your application, the following attachments
should be included with your application, if relevant:
1. A list of all organizations with which you will cooperate to
avoid duplication of effort and ensure that gaps in capacity-building
services are addressed. Include memoranda of agreement from each such
organization as evidence of cooperative relationships. Memoranda of
agreement should specifically describe the proposed cooperative
activities. These documents must be submitted annually with each
continuation application.
2. A list summarizing services, curricula, and materials that are
currently being delivered that are culturally, linguistically, and
developmentally appropriate.
3. A description of funding received from CDC or other sources to
conduct similar activities that includes:
a. A summary of funds and income received to conduct capacity-
building assistance programs. This summary must include the name of the
sponsoring organization/source of income, level of funding, a
description of how the funds have been used, and the budget period. In
addition, identify proposed personnel who will conduct the activities
of this project and who are supported by other funding sources (include
their roles and responsibilities);
b. A summary of the objectives and activities of the funded
programs that are described above;
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c. An explanation of how funds requested in this application will
be used differently or in ways that will expand upon programs that are
supported with existing or future funds.
d. An assurance that the requested funds will not duplicate or
supplant funds that have been received from any other Federal or non-
Federal source. CDC-awarded funds may be used to expand or enhance
services supported by other Federal or non-Federal funding sources.
4. Independent audit statements from a certified public accountant
for the previous 2 years.
5. A copy of the organization's current negotiated Federal indirect
cost rate agreement, if applicable.
PRIORITY AREA 1 ENDS HERE.
Please refer to the following sections of this announcement for
additional important information: CDC Activities, Submission and
Deadline, Review and Evaluation of Applications, Other Requirements,
Authority and Catalog of Federal Domestic Assistance Number, Where to
Obtain Additional Information, and Attachments 1-3.
B. Priority Area 2: Enhancing HIV Prevention Interventions
1. Eligibility
A program funded under Priority Area 2 must serve CBOs in all four
of the regions specified in the Purpose section of this announcement
and provide assistance to CBOs serving primarily one of the four major
racial/ethnic minority groups: Black/African American, Hispanic/Latino,
Asian/Pacific Islander, and American Indian/Alaska Native.
An eligible applicant is a national or regional non-profit, non
governmental organization proposing to function as the lead
organization within a coalition (i.e., a collaborative contractual
partnership with other organizations) that will provide assistance to
CBOs that serve a specific racial/ethnic minority group in all four
regions. A coalition must include, at a minimum, an organization
located within each of the four regions. (The lead applicant can
represent one of the four regions.) Applicants must apply to serve
primarily only one of the four major racial/ethnic groups.
Note: For this announcement, the term ``coalition'' means a
group of organizations in which each member organization is
responsible for specific, defined, integral activities within the
proposed program, and all member organizations share responsibility
for the overall planning, implementation, and evaluation of the
program.
In a collaborative contractual partnership, one organization must
be the legal applicant and function as the lead organization in the
coalition. The legal applicant must meet the following criteria:
a. Have a currently valid Internal Revenue Service (IRS) 501(c)(3)
tax-exempt status;
b. Have an executive board or governing body with more than 50
percent of its members belonging to the racial/ethnic minority
population to be served;
c. Have more than 50 percent of key management, supervisory, and
administrative positions (e.g., executive director, program director,
fiscal director) and more than 50 percent of key service provision
positions (e.g., technical assistance provider, trainer, curriculum
development specialist, group facilitator) in the organization filled
by members of the racial/ethnic minority population to be served.
d. Have a documented 3-year record of providing capacity-building
assistance (i.e., materials development, training, technical
consultation, or technical service) in HIV prevention intervention
design, development, implementation, and evaluation to CBOs serving the
targeted racial/ethnic minority population in multiple States; and
e. Have the specific charge from its Articles of Incorporation,
Bylaws, or a resolution from its executive board or governing body to
operate regionally or nationally (i.e., multi state/territory) within
the United States or its Territories.
f. Each member organization of the coalition must meet all of the
above criteria except item d. (3-year record).
g. Governmental or municipal agencies and their affiliate
organizations or agencies (e.g., health departments, school boards,
public hospitals) are not eligible for funding under this priority
area.
Note: Public Law 104-65 states that an organization described in
section 501(c)(4) of the Internal Revenue Code of 1986 that engages
in lobbying activities is not eligible to receive federal funds
constituting an award, grant, cooperative agreement, contract, loan,
or any other form.
2. Availability of Funds
Approximately $3.5 million is expected to be available annually to
fund four programs, as follows: African American--approximately
$2,010,000; Latino--approximately $1,040,000; Asian/Pacific Islander--
approximately $225,000; and American Indian/Alaska Native--
approximately $225,000. However, in FY2000, CDC expects approximately
$1,750,000 to be available to fund four programs for a six-month budget
period, as follows: African American--approximately $1,005,000;
Latino--approximately $520,000; Asian/Pacific Islander--approximately
$112,500; and American Indian/Alaska Native--approximately $112,500. It
is expected that the awards will begin in May, 2000. In subsequent
years, awards will be made for a 12-month budget period. The total
project period will be four years and six months.
Funding estimates may change based on the availability of funds,
scope and quality of the applications received, appropriateness and
reasonableness of the budget justifications, and proposed use of
project funds.
Continuation awards for a new 12-month budget period within an
approved project period will be made on the basis of availability of
funds and satisfactory progress toward achieving stated objectives.
Satisfactory progress toward achieving objectives will be determined by
required progress reports submitted by the recipient and site visits
conducted by CDC representatives. Proof of continued eligibility will
be required with all noncompeting continuation applications.
a. Use of Funds
1. Funds available under this announcement must support capacity-
building assistance that improves the capacity of CDC-funded and other
CBOs to design, develop, implement, and evaluate effective HIV
prevention interventions for racial/ethnic minority individuals whose
behavior places them at high risk for acquiring or transmitting HIV and
other STDs.
2. These federal funds may not supplant or duplicate existing
funding.
3. The applicant must perform a substantial portion of the program
activities and cannot serve merely as a fiduciary agent. Applications
requesting funds to support only managerial and administrative
functions will not be accepted.
4. No funds will be provided for direct patient care, including
substance abuse treatment, medical treatment, or medications.
5. These federal funds may not be used to support the cost of
developing applications for other federal funds.
6. Before using funds awarded through this cooperative agreement to
develop HIV prevention materials, recipients must check with the CDC
National Prevention Information Network (NPIN) to determine if suitable
materials are already available. Also, materials developed by
recipients must be made available for dissemination through the CDC
NPIN.
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CDC's NPIN maintains a collection of HIV, STD, and TB resources for
use by organizations and the public. Successful applicants will be
contacted by NPIN for information on program resources for use in
referrals and resource directories. Also, grantees should send three
copies of all educational materials developed under this grant for
inclusion in NPIN's databases.
NPIN also makes available information and technical assistance
services for use in program planning and evaluation.
For further information on NPIN services and resources, contact
NPIN at 1-800-458-5231; visit its web site at www.cdcnpin.org; or send
requests by fax to 1-888-282-7681 (TTY users: 1-800-243-7012).
b. Funding Preferences
For these awards, preferences for funding will be:
1. ensuring that capacity-building assistance is available for all
CDC-funded CBOs in all four regions and serving all four major racial/
ethnic minority groups; and
2. ensuring that funding for capacity-building assistance is
distributed in proportion to the HIV/AIDS disease burden in the four
major racial/ethnic minority populations and the number of CDC-funded
CBOs serving each of these four minority populations in each region.
3. Program Requirements
In conducting activities to achieve the purpose of this program,
the recipient will be responsible for the following activities:
a. Program Activities
1. Include CDC-funded CBOs, other CBOs, and other potential
consumers of the proposed services in planning and evaluating the
proposed capacity-building assistance program.
2. Establish and support a coalition (i.e., a collaborative
contractual partnership) to implement the proposed program. The
coalition must represent all four regions. Support services for the
coalition include, but are not limited to, establishing ongoing
communication mechanisms, establishing reporting standards, conducting
process evaluation, establishing standards of practice, and conducting
quality assurance.
3. Create and support four regionally-based capacity-building
resource networks that include the applicant's and coalition members'
current and proposed staff and other subject matter experts (e.g.,
consultants, researchers, academicians). Emphasize the use of locally
based consultants and experts. Support services for the resource
networks include, but are not limited to, developing training
materials, diffusion of best program practices and intervention models,
and conducting orientation and training for consultants to assist in
delivering effective and efficient services that follow relevant,
available national standards of practice and are in accordance with
CDC's standards and expectations for conducting HIV prevention
educational programs and interventions.
4. Ensure the effective and efficient provision of capacity-
building assistance to enhance the design, development, implementation,
and evaluation of HIV prevention interventions. Examples include, but
are not limited to, curriculum development, intervention replication or
adaptation, use of behavioral and social sciences to increase
intervention effectiveness (including the development of behavioral
risk assessments), increasing the cultural competence and linguistic
appropriateness of interventions, service integration, developing
effective health communications messages, conducting population-based
needs assessments (including the use of epidemiology and social
marketing methods), setting priorities for interventions and target
populations, developing or identifying effective and appropriate
interventions, and evaluation planning and implementation. Recipients
should work closely with CDC to identify interventions that have a
sound basis in science or proven program experience and are suitable
for dissemination.
These services are to be provided through the use of information
transfer, skills building, technical consultation, technical services,
and technology transfer. These services should be culturally
appropriate and based in science.
5. Implement a plan for developing and maintaining ongoing
capacity-building relationships with CDC-funded CBOs serving the target
racial/ethnic minority population. The plan should include strategies
for conducting ongoing needs assessments of CBOs, evaluating HIV
prevention interventions and the support structures needed to deliver
these interventions, and developing tailored capacity-building packages
to be delivered over the long term.
6. Implement a system that responds to capacity-building assistance
requests. This system must give the highest priority to CDC-funded
CBOs. The system must include mechanisms for assessing and prioritizing
requests; linking requests to other capacity-building resources and to
services provided in Priority Areas 1, 3 and 4 of this program;
delivering capacity-building services; and conducting quality
assurance.
7. Identify and complement the capacity-building efforts available
locally. Cooperate with other national, regional, State, and local
capacity-building providers to (a) avoid duplication of effort and (b)
ensure that capacity-building assistance is allocated according to gaps
in available services and the needs of CDC-funded and other CBOs
serving minority populations at high risk for acquiring and
transmitting HIV and other STDs. (Note: For this announcement, the term
``cooperate'' means exchanging information, altering activities, and
sharing resources with other organizations for mutual benefit.)
8. Coordinate program activities with appropriate national,
regional, State, and local governmental and non-governmental HIV
prevention partners (e.g., health departments, CBOs) and CPGs.
Note: For this announcement, the term ``coordinate'' means
exchanging information and altering activities for mutual benefit.
9. Incorporate cultural competency and linguistic and educational
appropriateness into all capacity-building activities;
10. Participate in a CDC-coordinated capacity-building network to
enhance communication, coordination, and training.
b. Quality Assurance
1. Identify the capacity-building needs of your own program
(including your organization and other member organizations in the
coalition) and develop and implement a plan to address these needs.
2. Identify the training needs of your staff (including staff in
your own organization and in other member organizations in the
coalition) and develop and implement a plan to address these needs.
3. In collaboration with CDC, develop and implement a standardized
system for tracking, assessing, and documenting all capacity-building
assistance requests and delivery.
c. Program Monitoring and Evaluation
1. Conduct process evaluation of your capacity-building assistance
activities to determine if your process objectives are being achieved.
2. Monitor the results of capacity-building assistance services to
determine what works and what does not work in order to improve the
program.
[[Page 1280]]
d. Communication and Information Dissemination
1. Implement an effective strategy for marketing capacity-building
assistance available through your proposed program.
2. Facilitate the dissemination of information about successful
capacity-building assistance strategies and ``lessons learned'' through
replication packages, peer-to-peer interactions, meetings, workshops,
conferences, and communications with CDC project officers.
e. Resource Development
Implement a strategy for obtaining additional resources from non-
CDC sources to supplement the program conducted through this
cooperative agreement, expand services provided through the proposed
program, and enhance the likelihood of its continuation after the end
of the project period.
f. Other Activities
Adhere to CDC policies for securing approval for CDC sponsorship of
conferences.
4. Application Content
a. General
1. Use the information in the Program Requirements, Other
Requirements, and Evaluation Criteria sections to develop your
application. Your application will be evaluated according to the
quality of the responses to the following questions, so it is important
to follow the format provided below in laying out your program
proposal.
2. The narrative should be no more than 40 pages (excluding budget
and attachments).
3. Number each page, including appendices and attachments,
sequentially and provide a complete Table of Contents to the
application and its attachments. Please begin each separate section of
the application on a new page.
4. The original and each copy of the application set must be
submitted unstapled and unbound.
5. All material must be typewritten; single spaced, with a font of
10 pitch or 12 point on 8\1/2\'' by 11'' paper, with at least 1''
margins, headings and footers; and printed on one side only.
6. Materials that should be part of the basic plan will not be
accepted if placed in the attachments.
In developing the application, use the following format and
instructions:
b. Priority Area (Not scored). Clearly state the Priority Area for
which this application is being submitted (i.e., Priority Area 2--
Enhancing HIV Prevention Interventions).
c. Population to be Served (Not scored). Which racial/ethnic
minority group will be the primary focus of the proposed program?
d. Proof of Eligibility. Applicants must complete this section on
``Proof of Eligibility,'' including providing the following documents
as appropriate. Failure to provide the required documentation will
result in your application being disqualified and returned to you
without further review.
1. What organizations will be members of your proposed coalition?
Note: Attach to this section a list of all organizations that
will be members of the proposed coalition (i.e., collaborative
contractual partnership), including their locations (i.e., city and
State), a brief description of each organization, and a brief
description of what role(s) each organization will serve in the
coalition.
Include memoranda of agreement from all organizations that will be
members of the proposed coalition as evidence of collaborative
relationships. Memoranda of agreement should specifically describe the
proposed collaborative activities. These documents must be submitted
annually with each continuation application.
Please answer the following questions and provide the requested
documents for the lead organization (the legal applicant) and for each
member organization of the coalition:
2. Is the organization a national organization or is it a regional
organization?
3. Does the organization have a currently valid 501(c)(3) tax-
exempt status?
Note: Attach to this section a copy of the current, valid
Internal Revenue Service (IRS) determination letter of the
organization's 501(c)(3) tax-exempt status.
4. Does the organization have an executive board or governing body
with more than 50 percent of its members belonging to the racial/ethnic
minority population to be served?
Note: Attach to this section a complete list of the members of
the executive board or governing body, along with their positions on
the board, their race/ethnicity, and their gender.
5. Do persons of the target racial/ethnic minority population serve
in more than 50 percent of key management, supervisory, and
administrative positions (e.g., executive director, program director,
fiscal director) and more than 50 percent of key service provision
positions (e.g., technical assistance provider, trainer, curriculum
development specialist, group facilitator) in the organization?
Note: Attach to this section a list of all existing personnel in
key positions in the organization, along with their position in the
organization, their race/ethnicity, their gender, and their area(s)
of expertise. Also attach a similar list of proposed personnel.
6. (A response to this question is required for the lead
organization, but is optional for other member organizations of the
coalition.) Does the organization have a documented 3-year record of
providing capacity-building assistance in HIV prevention intervention
design, development, implementation, and evaluation to CBOs serving the
target racial/ethnic minority population in multiple States?
Note: Attach to this section a list of such clients, including
the organization name, location (i.e., city and State), dates of
service, and type(s) of assistance provided. Also, provide copies of
complete documents as evidence of this three year history. Documents
can include memoranda of understanding, agreements, or contracts/
consultants. This information will also be used in evaluating
Organizational History and Experience (Section B.4.k.).
7. Does the organization have the specific charge from its
executive board or governing body to operate regionally or nationally
(i.e., multistate/territory) within the United States and its
Territories?
Note: Attach to this section a copy of the section of the
organization's Articles of Incorporation, Bylaws, or Board
Resolution that indicates the organization's charge to operate
regionally or nationally.
8. Is the organization a governmental or municipal agency or an
affiliate of a governmental or municipal agency (e.g., health
department, school board, public hospital)? If so, the organization is
not eligible for funding under this priority area.
9. Is the organization included in the category of organizations
that engage in lobbying activities, as described in section 501(c)(4)
of the Internal Revenue Code of 1986? If so, the organization is not
eligible for funding under this priority area.
e. Abstract (Not scored). Please provide a brief summary of your
proposed program activities, including:
1. Which racial/ethnic minority group will be the focus of the
proposed program;
2. What organizations will form the coalition;
3. How the program will be regionally structured;
4. What specific types of capacity-building assistance will be
provided by the program (including members of the
[[Page 1281]]
applicant's and coalition members' current and proposed staff,
consultants, researchers, academicians, and other subject matter
experts);
5. How you will develop ongoing capacity-building relationships
with CBOs; and
6. How you will respond to requests for a wide variety of capacity-
building assistance.
The abstract should not exceed two pages.
f. Program Activities (Total = 400 points; Scoring criteria:
likelihood of achieving program goals; soundness of proposed systems;
basis in science, theory, concept, or proven program experience;
feasibility of the program plan; innovativeness; specificity,
feasibility, time phasing, and measurability of stated objectives)
1. Including potential consumers of services in program planning
(35 points).
a. How will CDC-funded CBOs, other CBOs, and other potential
consumers of your proposed services be involved in planning and
evaluating your proposed capacity-building assistance program?
b. For your first year of operation, what are your specific process
objectives related to obtaining this input?
Note: Objectives should be specific, realistic, time-phased, and
measurable.
2. Establishment of a coalition (i.e., collaborative contractual
partnership) (45 points).
a. How will your coalition be structured to implement the proposed
program in all four regions?
b. How will you support the coalition (e.g., establishing ongoing
communication mechanisms, establishing standards of practice)?
c. In establishing and supporting the coalition, what are your
specific process objectives for your first year of operation?
3. Creating and supporting resource networks (45 points).
a. How will you create regionally-based resource networks that
include the applicant and coalition members' current and proposed
staff, researchers, academicians, consultants, and other subject matter
experts?
b. How will these networks be structured and how will the
consultants and other subject matter experts be used to meet regional
needs and allow local delivery of capacity-building services?
c. How will you support these resource networks (e.g., developing
training materials, diffusion of best program practices and
intervention models, and conducting orientation and training for
consultants to assist them in delivering effective and efficient
services that follow national standards of practice and complement
CDC's standards and expectations for conducting HIV educational
programs and interventions)?
d. In developing these resource networks, what are your specific
process objectives for your first year of operation?
4. Ensuring effective provision of capacity-building assistance (45
points).
a. What specific types of capacity-building assistance will the
proposed program (including the applicant's and coalition members'
current and proposed staff, consultants, researcher, academicians, and
other subject matter experts) provide to strengthen HIV prevention
intervention design, development, implementation, and evaluation (e.g.,
curriculum development, intervention replication or adaptation, use of
behavioral and social sciences to increase intervention effectiveness
[including the development of behavioral risk assessments], increasing
the cultural competence and linguistic appropriateness of
interventions, service integration, developing effective health
communications messages, conducting population-based needs assessments
[including the use of epidemiology and social marketing methods],
setting priorities for interventions and target populations, developing
or identifying effective and appropriate interventions, and evaluation
planning and implementation)?
b. How will you ensure that this assistance is provided effectively
and efficiently?
5. Developing ongoing relationships with CDC-funded CBOs (45
points).
a. How will you develop and maintain ongoing capacity-building
relationships with CDC-funded CBOs, including conducting ongoing needs
assessments, evaluating HIV prevention interventions and the support
structures to deliver these interventions, and developing tailored
multi component capacity-building packages to be delivered over the
long term?
b. In developing these ongoing capacity-building relationships,
what are your specific process objectives for your first year of
operation?
6. Responding to capacity-building assistance requests (45 points).
a. How will you respond to capacity-building requests (including
assessing and prioritizing requests; linking requests to other
capacity-building resources and to services provided in Priority Areas
1, 3, and 4 of this program; and delivering capacity-building
services)?
b. In implementing this strategy or strategies, what are your
specific process objectives for your first year of operation?
7. Identifying and complementing other capacity-building efforts
(35 points).
a. How will you identify and complement other capacity-building
efforts available locally and cooperate with other national, regional,
State, and local capacity-building providers to avoid duplication of
effort and ensure that capacity-building assistance is allocated
according to gaps in available services and the needs of CDC-funded and
other CBOs serving the target racial/ethnic minority population (i.e.,
with what entities will you cooperate and what will each bring to the
cooperative relationship)?
b. In identifying and complementing other capacity-building efforts
and developing cooperative relationships with other capacity-building
providers, what are your specific process objectives for your first
year of operation?
8. Coordinating with appropriate governmental and nongovernmental
HIV prevention partners and community planning groups (35 points).
a. How will you coordinate program activities with appropriate
national, regional, State, and local HIV prevention partners (e.g.,
health departments, CBOs) and CPGs (i.e., with what entities will you
coordinate activities and what activities will be coordinated)?
9. Incorporating cultural competency into capacity-building
activities (35 points).
a. How will you ensure that the capacity-building assistance
provided will be culturally competent, sensitive to issues of sexual
identity, developmentally and educationally appropriate, linguistically
specific, and targeted to the needs of organizations serving the
targeted racial/ethnic minority population?
10. Management and staffing of the program (35 points).
a. How will the proposed program be managed and staffed?
b. What are the skills and experience of the applicant's program
staff?
c. Which activities in your proposed program will be conducted by
coalition members and which will be conducted by other cooperating
organizations?
d. In staffing your proposed program and developing cooperative
relationships with other organizations, what are your specific process
objectives for your first year of operation?
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11. Time line (Not scored). Provide a time line that identifies
major implementation steps in your proposed program and assigns
approximate dates for inception and completion of each step.
g. Quality Assurance (150 points; Scoring criteria: completeness,
appropriateness, and feasibility of the quality assurance plan;
specificity, feasibility, time phasing, and measurability of stated
objectives)
1. How will you identify the capacity-building assistance needs of
your own program (including your organization and other member
organizations in the coalition) and address these needs?
2. How will you identify the training needs of your staff
(including staff in your organization and in other member organizations
in the coalition) and meet these needs?
3. In implementing these quality assurance plans, what are your
specific process objectives for the first year of operation?
Note: Systems for tracking, assessing, and documenting capacity-
building assistance requests and delivery will be developed in
collaboration with CDC.
h. Program Monitoring and Evaluation (150 points; Scoring Criteria:
completeness, technical soundness, and feasibility of the program
monitoring and evaluation plan; specificity, feasibility, time phasing,
and measurability of stated objectives).
1. How will you conduct process evaluation of your capacity-
building activities to determine if the process objectives are being
achieved?
2. How will you monitor the results of capacity-building assistance
services to determine what works and what does not work in order to
improve the program?
3. What data will be collected for evaluation purposes and how will
the data be collected, analyzed, reported, and used to improve the
program?
4. Who will be responsible for designing and implementing
evaluation activities?
5. In implementing this program evaluation plan, what are your
specific process objectives for the first year of operation?
i. Communication and Information Dissemination (75 points; Scoring
criteria: completeness, appropriateness, and feasibility of the
communication and information dissemination plan; specificity,
feasibility, time phasing, and measurability of stated objectives).
1. How will you market the capacity-building assistance available
through your proposed program?
2. How will you disseminate information about successful capacity-
building assistance strategies and ``lessons learned''?
3. In implementing this communication and information dissemination
plan, what are your specific process objectives for the first year of
operation?
j. Resource Development (75 points; Scoring criteria: completeness,
appropriateness, and feasibility of the resource development plan;
specificity, feasibility, time phasing, and measurability of stated
objectives).
1. How will you obtain additional resources from non-CDC sources to
supplement the program conducted through this cooperative agreement,
expand services provided through the proposed program, and enhance the
likelihood of its continuation after the end of the project period?
2. In implementing this resource development plan, what are your
specific process objectives for the first year of operation?
k. Organizational History and Experience (150 points; Scoring
criteria: extent and relevance of applicant organization's experience.
Note: Information provided under Proof of Eligibility, Section
B.4.d.(6), will also be taken into consideration in scoring this
section.)
Please address Questions 1-14 for the lead organization (the legal
applicant). Please also address Questions 1, 2, 3, 6, 7, 8, 9, and 10
for each member organization of the coalition.
1. What types of capacity-building assistance does the organization
have experience providing (e.g., curriculum development, increasing the
cultural competence of interventions) and for how long?
2. With what mechanisms of delivering capacity-building assistance
does the organization have experience (e.g., information transfer,
skills building, technical consultation, technical services, technology
transfer)?
3. What experience does the organization have in providing
capacity-building assistance in HIV prevention intervention design,
development, implementation, and evaluation to CBOs and other types of
organizations serving the HIV prevention needs of the target racial/
ethnic minority population, and for how long?
4. What experience does the organization have in establishing and
supporting coalitions for the delivery of capacity-building assistance
services?
5. What experience does the organization have in developing and
using resource or consultant networks to provide capacity-building
assistance and in supporting such networks (e.g., developing training
materials and conducting orientation and training for consultants)?
6. What experience does the organization have in developing and
maintaining ongoing capacity-building relationships with CBOs or other
organizations that provide health or prevention services?
7. What experience does the organization have in responding to
capacity-building assistance requests, including assessing and
prioritizing requests, linking requests to other capacity-building
assistance resources, and delivering capacity-building assistance?
8. What experience does the organization have in establishing and
maintaining cooperative relationships with other capacity-building
providers?
9. What experience does the organization have in coordinating
program activities with national, regional, State, and local
governmental and nongovernmental HIV prevention programs (e.g., health
departments, CBOs) and CPGs?
10. What experience does the organization have in providing
capacity-building assistance that responds effectively to the cultural,
gender, environmental, social, and linguistic characteristics of CBOs
serving multiple racial/ethnic minority populations? (In answering this
question, describe the types of services provided and list any
culturally, linguistically, and developmentally appropriate curricula
and materials that your organization has developed.)
l. Organizational Structure and Infrastructure (Not scored). Please
address Questions 1-6 for the lead organization (the legal applicant).
Please also address Questions 1 and 2 for each member organization of
the coalition.
1. What is the structure of the organization, including management,
administrative, and program components, and where will the proposed
program be located in this structure?
2. What fiscal management systems does your organization have in
place and how do they function?
3. What human resources management systems the your organization
have in place (including staff recruitment, orientation, training, and
support; leadership development; team building; personnel policy
development) and how do they function?
4. What quality assurance systems does the organization have in
place and how do they function?
5. What information management systems does the organization have
in place and how do they function?
[[Page 1283]]
6. How does the organization do its strategic planning and develop
its program policies and priorities?
m. Budget and Staffing Breakdown and Justification (Not scored). In
this application, applicants should provide a 6-month budget for the
initial (FY2000) budget period.
1. Provide a detailed budget or each proposed activity. Justify all
operating expenses in relation to the planned activities and stated
objectives. CDC may not approve or fund all proposed activities. Be
precise about the program purpose of each budget item and itemize
calculations wherever appropriate.
2. For each contract or consultant contained within the application
budget, describe the type(s) of organizations or parties to be selected
and the method of selection; identify the specific contractor(s), if
known; describe the services to be performed and justify the use of a
third party to perform these services; provide a breakdown of and
justification for the estimated costs of the contracts and consultants;
specify the period of performance; and describe the methods to be used
for monitoring the contract.
3. Provide a job description for each position, specifying job
title; function, general duties, and activities; salary range or rate
of pay; and the level of effort and percentage of time spent on
activities that would be funded through this cooperative agreement. If
the identity of any key personnel who will fill a position is known,
his/her name and resume should be attached. Experience and training
related to the proposed project should be noted. If the identity of
staff is not known, describe your recruitment plan. If volunteers are
involved in the project, provide job descriptions.
Note: If indirect costs are requested, you must provide a copy
of your organization's current negotiated Federal indirect cost rate
agreement.
n. Attachments. In addition to the documents required in the Proof
of Eligibility section of your application, the following attachments
should be included with your application, if relevant:
1. A list of all organizations that are not formal members of the
coalition and with which you will cooperate to avoid duplication of
effort and ensure that gaps in capacity-building services are
addressed. Include memoranda of agreement from each as evidence of
cooperative relationships. Memoranda of agreement should specifically
describe the proposed cooperative activities. These documents must be
submitted annually with each continuation application.
2. A list summarizing services, curricula, and materials that are
currently being delivered that are culturally, linguistically, and
developmentally appropriate.
3. A description of funding received from CDC or other sources to
conduct similar activities that includes:
a. A summary of funds and income received to conduct capacity-
building assistance programs. This summary must include the name of the
sponsoring organization/source of income, level of funding, description
of how the funds have been used, and the budget period. In addition,
identify proposed personnel who will conduct the activities of this
project and who are supported by other funding sources (include their
roles and responsibilities).
b. A summary of the objectives and activities of the funded
programs that are described above.
c. An explanation of how funds requested in this application will
be used differently or in ways that will expand upon programs that are
supported with existing or future funds.
d. An assurance that the requested funds will not duplicate or
supplant funds that have been received from any other Federal or non-
Federal source. CDC-awarded funds may be used to expand or enhance
services supported by other Federal or non-Federal funding sources.
4. Independent audit statements from a certified public accountant
for the previous 2 years.
5. A copy of the organization's current negotiated Federal indirect
cost rate agreement, if applicable.
PRIORITY AREA 2 ENDS HERE.
Please refer to the following sections of this announcement for
additional important information: CDC Activities, Submission and
Deadline, Review and Evaluation of Applications, Other Requirements,
Authority and Catalog of Federal Domestic Assistance Number, Where to
Obtain Additional Information, and Attachments 1-3.
C. Priority Area 3: Strengthening Community Capacity for HIV Prevention
1. Eligibility
An organization funded under Priority Area 3 will provide capacity-
building assistance services to a specific community which may be
defined by locality, lifestyle, risk behaviors, social or economic
circumstances, patterned social interaction, collective identity, or
other modes of group identification (e.g., migrant farm workers, soon-
to-be-and recently-released incarcerated persons). At a minimum,
Priority Area (3) activities must be conducted in two or more States.
An eligible applicant is a national, regional, or local non-profit,
nongovernmental organization that meets the following criteria:
a. Has a currently valid Internal Revenue Service (IRS) 501(c)(3)
tax-exempt status;
b. Has an executive board or governing body with more than 50
percent of its members belonging to the racial/ethnic minority
population(s) to be served;
c. Has more than 50 percent of key management, supervisory, and
administrative positions (e.g., executive director, program director,
fiscal director) and more than 50 percent of key service provision
positions (e.g., technical assistance provider, trainer, curriculum
development specialist, group facilitator) in the organization filled
by members of the racial/ethnic minority population(s) to be served;
d. Has a documented 3-year record of providing capacity-building
assistance (i.e., materials development, training, technical
consultation, or technical service) in community engagement and
development to CBOs and other community stakeholders serving the target
population (i.e., the target population as defined by locality,
lifestyle, risk behaviors, social or economic circumstances, patterned
social interaction, collective identity, or other modes of group
identification); and
e. Has the specific charge from its Articles of Incorporation,
Bylaws, or a resolution from its executive board or governing body to
operate in multiple States and territories.
f. Governmental or municipal agencies, their affiliate
organizations or agencies (e.g., health departments, school boards,
public hospitals), and private or public universities and colleges are
not eligible for funding under this priority area.
Note: Public Law 104-65 states that an organization described in
section 501(c)(4) of the Internal Revenue Code of 1986 that engages
in lobbying activities is not eligible to receive federal funds
constituting an award, grant, cooperative agreement, contract, loan,
or any other form.
2. Availability of Funds
Approximately $1.4 million is expected to be available annually to
fund approximately seven programs. The maximum annual award will be
$200,000. However, in FY2000, CDC expects approximately $700,000 to be
available to fund approximately seven programs. The maximum six-month
award will be $100,000. It is expected
[[Page 1284]]
that the awards will begin in May, 2000. In subsequent years, awards
will be made for a 12-month budget period. The total project period
will be four years and six months.
Funding estimates may change based on the availability of funds,
scope and quality of the applications received, appropriateness and
reasonableness of the budget justifications, and proposed use of
project funds.
Continuation awards for a new 12-month budget period within an
approved project period will be made on the basis of availability of
funds and the applicant's satisfactory progress toward achieving stated
objectives. Satisfactory progress toward achieving objectives will be
determined by required progress reports submitted by the recipient and
site visits conducted by CDC representatives. Proof of continued
eligibility will be required with all noncompeting continuation
applications.
a. Use of Funds
1. Funds available under this announcement must support capacity-
building assistance that improves the capacity of CBOs, CCD projects,
and other community stakeholders to engage and develop their
communities for the purpose of increasing community awareness,
leadership, participation, and support for HIV prevention.
2. These federal funds may not supplant or duplicate existing
funding.
3. The applicant must perform a substantial portion of the program
activities and cannot serve merely as a fiduciary agent. Applications
requesting funds to support only managerial and administrative
functions will not be accepted.
4. No funds will be provided for direct patient care, including
substance abuse treatment, medical treatment, or medications.
5. These federal funds may not be used to support the cost of
developing applications for other federal funds.
6. Before using funds awarded through this cooperative agreement to
develop HIV prevention materials, recipients must check with the CDC
National Prevention Information Network (NPIN) to determine if suitable
materials are already available. Also, materials developed by
recipients must be made available for dissemination through the CDC
NPIN.
CDC's NPIN maintains a collection of HIV, STD, and TB resources for
use by organizations and the public. Successful applicants will be
contacted by NPIN for information on program resources for use in
referrals and resource directories. Also, grantees should send three
copies of all educational materials developed under this grant for
inclusion in NPIN's databases.
NPIN also makes available information and technical assistance
services for use in program planning and evaluation. For further
information on NPIN services and resources, contact NPIN at 1-800-458-
5231; visit its web site at www.cdcnpin.org; or send requests by fax to
1-888-282-7681 (TTY users: 1-800-243-7012).
b. Funding Preferences
For these awards, preferences for funding will be:
1. Ensuring that capacity-building assistance is available to a
variety of target populations in terms of race/ethnicity, gender, risk
behavior, and geography; and
2. addressing gaps in current national capacity-building assistance
services (gaps may be defined by geography, race/ethnicity, risk
behavior, or type of capacity-building assistance). Under CDC Program
Announcements 99091, 99095, and 99096, funds were made available for
capacity-building assistance related to strengthening community
capacity for HIV prevention for African-American community
stakeholders, and CBOs that provide services to African American,
Latino, Asian/Pacific Islander, and American Indian/Alaska Native gay
men; African American communities in general; and the African American
faith community.
3. Program Requirements
In conducting activities to achieve the purpose of this program,
the recipient will be responsible for the following activities:
a. Program Activities
1. Within the defined community, identify major opinion leaders who
can identify high-risk groups in the community, involve these leaders
in undertaking a community assessment, and build consensus on actions
that are necessary to strengthen HIV prevention within the targeted
community.
2. Establish a community board(s) composed of diverse stakeholders
(e.g., community leaders in the areas of health, education, public
health, religion, business, and politics; representatives of parent
groups; leaders of civic organizations) who can identify and adopt a
vision of their community and develop a practical, acceptable, and
feasible HIV prevention agenda.
3. Develop and implement a plan of action to provide capacity-
building assistance to CBOs and CCD project staff and other community
stakeholders that enables them to engage and develop their community.
This plan of action may include, but is not limited to, community
leadership development, communication and resource network development,
partnership and coalition building and maintenance, community
mobilization strategy development, community resource and needs
assessments, community infrastructure development, policy development
and analysis, and services integration and linkage development.
These services are to be provided through the use of the following
delivery mechanisms: information transfer, skills building, technical
consultation, technical services, and technology transfer.
4. Implement a plan for developing and maintaining ongoing
capacity-building relationships with CBOs, CCD projects, and other
appropriate community stakeholders. The plan should include strategies
for conducting ongoing needs assessments and developing tailored
capacity-building packages to be delivered over the long term.
5. Implement a system that responds to requests for assistance in
mobilizing communities for HIV prevention. This system must include
mechanisms for assessing and prioritizing requests; linking requests to
other capacity-building resources and to services provided in Priority
Areas 1, 2, and 4 of this program; delivering services; and conducting
quality assurance.
6. Coordinate program activities with appropriate national,
regional, State, and local governmental and nongovernmental HIV
prevention partners (e.g., health departments, CBOs), capacity-building
providers, and CPGs.
Note: For this announcement, the term ``coordinate'' means
exchanging information and altering activities for mutual benefit.
7. Incorporate cultural competency and linguistic and educational
appropriateness into all capacity-building activities.
8. Participate in a CDC-coordinated capacity-building network to
enhance communication, coordination, collaboration, and training.
b. Quality Assurance
1. Identify the capacity-building needs of your own program and
develop and implement a plan to address these needs.
2. Identify the training needs of your staff and develop and
implement a plan to address these needs.
3. In collaboration with CDC, develop and implement a standardized
system for tracking, assessing, and documenting
[[Page 1285]]
all capacity-building assistance requests and delivery.
c. Program Monitoring and Evaluation
1. Conduct process evaluation of your capacity-building assistance
activities to determine if your process objectives are being achieved.
2. Monitor the results of capacity-building assistance services to
determine what works and what does not work in order to improve the
program.
d. Communication and Information Dissemination
1. Implement an effective strategy for marketing the capacity-
building assistance available through your proposed program.
2. Facilitate the dissemination of information about successful
capacity-building assistance strategies and ``lessons learned'' related
to community engagement and development activities through replication
packages, peer-to-peer interactions, meetings, workshops, conferences,
and communications with CDC project officers.
e. Resource Development
1. Implement a strategy for obtaining additional resources from
non-CDC sources to supplement the program conducted through this
cooperative agreement, expand services provided through the proposed
program, and enhance the likelihood of its continuation after the end
of the project period.
f. Other Activities
Adhere to CDC policies for securing approval for CDC sponsorship of
conferences.
4. Application Content
a. General
1. Use the information in the Program Requirements, Other
Requirements, and Evaluation Criteria sections to develop your
application. Your application will be evaluated on the criteria listed,
so it is important to follow the format provided in laying out your
program proposal.
2. The narrative should be no more than 40 pages (excluding budget
and attachments).
3. Number each page, including appendices and attachments,
sequentially and provide a complete Table of Contents to the
application and its attachments. Please begin each separate section of
the application on a new page.
4. The original and each copy of the application set must be
submitted unstapled and unbound.
5. All material must be typewritten; single spaced, with a font of
10 pitch or 12 point on 8'' by 11'' paper, with at least 1'' margins,
headings and footers; and printed on one side only.
6. Materials which should be part of the basic plan will not be
accepted if placed in the attachments.
In developing the application, use the following format and
instructions:
b. Priority Area (Not scored). Clearly state the Priority Area for
which this application is being submitted (i.e., Priority Area 3--
Strengthening Community Capacity for HIV Prevention).
c. Target Community (Not scored). What community, as defined by
locality, lifestyle, risk behaviors, social or economic circumstances,
patterned social interaction, collective identity, or other modes of
group identification, will be the focus of the proposed program?
d. Proof of Eligibility. Applicants must complete this section on
``Proof of Eligibility,'' including providing the following documents
as appropriate. Failure to provide the required documentation will
result in your application being disqualified and returned to you
without further review.
1. Does your organization have currently valid 501(c)(3) tax-exempt
status?
Note: Attach to this section a copy of the current, valid
Internal Revenue Service (IRS) determination letter of your
organization's 501(c)(3) tax-exempt status.
2. Does your organization have an executive board or governing body
with more than 50 percent of its members belonging to the racial/ethnic
minority population(s) to be served?
Note: Attach to this section a complete list of the members of
your board or governing body, along with their positions on the
board, their race/ethnicity, and their gender.
3. Are more than 50 percent of key management, supervisory, and
administrative positions (e.g., executive director, program director,
fiscal director) and more than 50 percent of key service provision
positions (e.g., technical assistance provider, trainer, curriculum
development specialist, group facilitator) in your organization filled
by members of the racial/ethnic minority population(s) to be served?
Note: Attach to this section a list of all existing personnel in
key positions in your organization, along with their position in the
organization, their race/ethnicity, their gender, and their areas of
expertise. Also attach a similar list of proposed personnel.
4. Does your organization have a documented 3-year record of
providing capacity-building assistance in community engagement and
development to CBOs and other community stakeholders serving the target
population (i.e., as defined by locality, lifestyle, risk behaviors,
social or economic circumstances, patterned social interaction,
collective identity, or other modes of group identification)?
Note: Attach to this section a list of such clients, including
the name of the organization or other community stakeholder,
location (i.e., city and State), dates of service, and type(s) of
assistance provided. Also, provide copies of complete documents as
evidence of this three year history. Documents can include memoranda
of understanding, agreements, or contracts/consultants. This
information will also be used in evaluating Organizational History
and Experience (Section C.4.k.).
5. Does your organization have the specific charge from its
executive board or governing body to operate in multiple States and
territories?
Note: Attach to this section a copy of the section of your
organization's Articles of Incorporation, Bylaws, or Board
Resolution that indicates the organization's charge to operate in
multiple States.
6. Is your organization a governmental or municipal agency, an
affiliate of a governmental or municipal agency (e.g., health
department, school board, public hospital), or a private or public
university or college? If so, your organization is not eligible for
funding under this priority area.
7. Is your organization included in the category of organizations
that engage in lobbying activities, as described in section 501(c)(4)
of the Internal Revenue Code of 1986? If so, your organization is not
eligible for funding under this priority area.
e. Abstract (Not scored). Please provide a brief summary of your
proposed program activities, including:
1. a description of the community on which the proposed program
will focus;
2. how you will identify opinion leaders in the target community
and involve them in undertaking a community assessment;
3. how you will establish a community board to develop an HIV
prevention agenda;
4. what specific types of capacity-building assistance will be
provided by the program;
5. how you will develop ongoing capacity-building relationships
with CBOs and other community stakeholders; and
6. how you will respond to requests for capacity-building
assistance.
The abstract should not exceed two pages.
f. Description of Target Community and Justification of Need (100
points; Scoring criteria: Effective use of
[[Page 1286]]
epidemiologic, behavioral, socioeconomic, and other data to define the
community, its risk for HIV, and its need for community mobilization).
1. What community will be the focus of your proposed community
capacity-building program?
Note: The community can be as defined by locality, lifestyle,
risk behaviors, social or economic circumstances, patterned social
interaction, collective identity, or other modes of group
identification [e.g., migrant farm workers, soon-to-be- and recently
released incarcerated persons].
2. How and to what extent has this community been affected by the
HIV/AIDS epidemic (e.g., HIV incidence or prevalence, AIDS incidence or
prevalence, AIDS mortality, socioeconomic effects)?
3. What characteristics of the community contribute to the risk of
HIV transmission or present barriers to HIV prevention (e.g., unsafe
sexual behaviors as indicated by rates of STDs or teen pregnancy;
substance use rates; environmental, social, cultural, or linguistic
characteristics)?
4. Why does this community need an increase in awareness,
leadership, participation, and support for HIV prevention, and how were
these needs identified (e.g., community needs assessments, resource
inventories)?
5. Why do CBOs and other community stakeholders need capacity-
building assistance with engaging and developing this community for the
purpose of increasing community awareness, leadership, participation,
and support for HIV prevention, and how were these needs identified
(e.g., organizational or community needs assessments, resource
inventories)?
g. Program Activities (Total = 350 points; Scoring criteria:
likelihood of achieving program goals; soundness of proposed systems;
basis in science, theory, concept, or proven program experience;
feasibility of the program plan; innovativeness; specificity,
feasibility, time phasing, and measurability of stated objectives).
1. Identifying opinion leaders (35 points).
a. How will you identify major opinion leaders within the target
community who can identify high-risk groups within the community, and
how will you involve these opinion leaders in undertaking a community
assessment and building consensus on actions that are necessary to
strengthen HIV prevention in the target community?
b. What are your specific process objectives related to these
activities during your first year of operation?
Note: Objectives should be specific, realistic, time-phased, and
measurable.
2. Establishing a community board(s) (35 points).
a. How will you establish a community board(s) composed of diverse
stakeholders (e.g., community leaders in the areas of health,
education, public health, religion, business, and politics;
representatives of parent groups; and leaders of civic organizations)
who can identify and adopt a vision of their community and develop a
practical, acceptable, and feasible HIV prevention agenda?
b. In conducting these activities, what are your specific process
objectives for your first year of operation?
3. Developing and implementing a capacity-building assistance plan
(50 points).
a. How will you develop and implement a plan of action to provide
capacity-building assistance to CBO and CCD project staff and other
community stakeholders that enables them to engage and develop their
community?
b. In what areas of expertise will you provide capacity-building
assistance (e.g., community leadership development, communication and
resource network development, partnership and coalition building and
maintenance, community mobilization strategy development, community
resource and needs assessments, community infrastructure development,
policy development and analysis, and services integration and linkage
development)?
c. In developing and implementing this plan, what are your specific
process objectives for your first year of operation?
4. Developing ongoing relationships with CBOs, CCD projects, and
other community stakeholders (55 points).
a. How will you develop and maintain ongoing capacity-building
relationships with CBOs, CCD projects, and other community
stakeholders, including conducting ongoing needs assessments and
developing tailored capacity-building packages to be delivered over the
long term?
b. In developing these ongoing capacity-building relationships,
what are your specific process objectives for your first year of
operation?
5. Responding to capacity-building assistance requests (55 points).
a. How will you respond to capacity-building requests (including
assessing and prioritizing requests; linking requests to other
capacity-building resources and to services provided in Priority Areas
1, 2, and 4 of this program; and delivering capacity-building
services)?
b. In implementing this strategy or strategies, what are your
specific process objectives for your first year of operation?
6. Coordinating with appropriate governmental and nongovernmental
HIV prevention partners, capacity-building providers, and community
planning groups (35 points).
a. How will you coordinate program activities with appropriate
national, regional, State, and local HIV prevention partners (e.g.,
health departments, CBOs), capacity-building providers, and CPGs (i.e.,
with what entities will you coordinate activities and what activities
will be coordinated)?
7. Incorporating cultural competency into capacity-building
activities (50 points).
a. How will you ensure that the capacity-building assistance
provided will be culturally competent, sensitive to issues of sexual
and gender identity, developmentally and educationally appropriate,
linguistically specific, and targeted to the needs of organizations
serving racial/ethnic minority populations?
8. Management and staffing of the program (35 points).
a. How will the proposed program be managed and staffed?
b. What are the skills and experience of the applicant's program
staff?
c. Which activities in your proposed program will be conducted by
cooperating or collaborating organizations or subcontractors?
d. In staffing your proposed program and developing cooperative or
collaborative relationships with other organizations or subcontractors,
what are your specific process objectives for your first year of
operation?
9. Time line (Not scored).
a. Provide a time line that identifies major implementation steps
in your proposed program and assigns approximate dates for inception
and completion of each step.
h. Quality Assurance (125 points; Scoring criteria: completeness,
appropriateness, and feasibility of the quality assurance plan;
specificity, feasibility, time phasing, and measurability of stated
objectives).
1. How will you identify the capacity-building assistance needs of
your own program and address these needs?
2. How will you identify the training needs of your staff and meet
these needs?
3. In implementing these quality assurance plans, what are your
specific process objectives for the first year of operation?
Note: Systems for tracking, assessing, and documenting capacity-
building assistance
[[Page 1287]]
requests and delivery will be developed in collaboration with CDC.
i. Program Monitoring and Evaluation (125 points; Scoring Criteria:
completeness, technical soundness, and feasibility of the program
monitoring and evaluation plan; specificity, feasibility, time phasing,
and measurability of stated objectives).
1. How will you conduct process evaluation of your capacity-
building activities to determine if the process objectives are being
achieved?
2. How will you monitor the results of capacity-building assistance
services to determine what works and what does not work in order to
improve the program?
3. What data will be collected for evaluation purposes, and how
will the data be collected, analyzed, reported, and used to improve the
program?
4. Who will be responsible for designing and implementing
evaluation activities?
5. In implementing this program evaluation plan, what are your
specific process objectives for the first year of operation?
j. Communication and Information Dissemination (75 points; Scoring
criteria: completeness, appropriateness, and feasibility of the
communication and information dissemination plan; specificity,
feasibility, time phasing, and measurability of stated objectives).
1. How will you market the capacity-building assistance available
through your proposed program?
2. How will you disseminate information about successful capacity-
building assistance strategies related to community engagement and
development activities for HIV prevention?
3. In implementing this communication and information dissemination
plan, what are your specific process objectives for the first year of
operation?
k. Resource Development (75 points; Scoring criteria: completeness,
appropriateness, and feasibility of the resource development plan;
specificity, feasibility, time phasing, and measurability of stated
objectives).
1. How will you obtain additional resources from non-CDC sources to
supplement the program conducted through this cooperative agreement,
expand services provided through the proposed program, and enhance the
likelihood of its continuation after the end of the project period?
2. In implementing this resource development plan, what are your
specific process objectives for the first year of operation?
l. Organizational History and Experience (150 points; Scoring
criteria: extent and relevance of applicant organization's experience.
Note: Information provided under Proof of Eligibility, Section
C.4.d.(4), will also be taken into consideration in scoring this
section.)
1. What types of capacity-building assistance does your
organization have experience providing (e.g., community leadership
development, coalition building), and for how long?
2. With what mechanisms of delivering capacity-building assistance
does your organization have experience (e.g., information transfer,
skills building, technical consultation, technical services, technology
transfer)?
3. What experience does your organization have in providing
capacity-building assistance in community capacity-building to CBOs and
other community stakeholders working with the community targeted by
this program, and for how long?
4. What experience does your organization have in working with
community opinion leaders to assess community needs and build consensus
on actions necessary to strengthen networks for change in the
community?
5. What experience does your organization have in establishing
community boards to develop health prevention agendas for a community
or communities?
6. What experience does your organization have in developing and
maintaining ongoing capacity-building relationships with CBOs or other
organizations that provide health or prevention services?
7. What experience does your organization have in responding to
capacity-building assistance requests, including assessing and
prioritizing requests, linking requests to other capacity-building
assistance resources, and delivering capacity-building assistance?
8. What experience does your organization have in coordinating
program activities with national, regional, State, and local
governmental and nongovernmental HIV prevention programs (e.g., health
departments, CBOs), capacity-building providers, and community planning
groups?
9. What experience does your organization have in providing
capacity-building assistance that responds effectively to the cultural,
gender, environmental, social, and linguistic characteristics of CBOs
serving the target community? (In answering this question, describe the
types of services provided and list any culturally, linguistically, and
developmentally appropriate curricula and materials that your
organization has developed.)
m. Organizational Structure and Infrastructure (Not scored).
1. What is the structure of your organization, including
management, administrative, and program components, and where will the
proposed program be located in this structure?
2. What fiscal management systems does your organization have in
place and how do they function?
3. What human resources management systems does your organization
have in place (including staff recruitment, orientation, training, and
support; leadership development; team building; personnel policy
development) and how do they function?
4. What quality assurance systems does your organization have in
place and how do they function?
5. What information management systems does your organization have
in place and how do they function?
6. How does your organization do its strategic planning and develop
its program policies and priorities?
n. Budget and Staffing Breakdown and Justification (Not scored). In
this application, applicants should provide a 6-month budget for the
initial (FY2000) budget period.
1. Provide a detailed budget for each proposed activity. Justify
all operating expenses in relation to the planned activities and stated
objectives. CDC may not approve or fund all proposed activities. Be
precise about the program purpose of each budget item and itemize
calculations wherever appropriate.
2. For each contract or consultant contained within the application
budget, describe the type(s) of organizations or parties to be selected
and the method of selection; identify the specific contractor(s), if
known; describe the services to be performed and justify the use of a
third party to perform these services; provide a breakdown of and
justification for the estimated costs of the contracts and consultants;
specify the period of performance; and describe the methods to be used
for monitoring the contract.
3. Provide a job description for each position, specifying job
title; function, general duties, and activities; salary range or rate
of pay; and the level of effort and percentage of time spent on
activities that would be funded through this cooperative agreement. If
the identity of any key personnel who will fill a position is known,
his/her name and resume should be attached. Experience and training
related to the proposed project should be noted. If the
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identity of staff is not known, describe your recruitment plan. If
volunteers are involved in the project, provide job descriptions.
Note: If indirect costs are requested, you must provide a copy
of your organization's current negotiated Federal indirect cost rate
agreement.
o. Attachments. In addition to the documents required in the Proof
of Eligibility section of your application, the following attachments
should be included with your application, if relevant:
1. If any activities in your proposed program will be conducted by
other cooperating or collaborating organizations, provide a list of all
such entities and memoranda of agreement from each as evidence of
cooperative or collaborative relationships. Memoranda of agreement
should specifically describe the proposed cooperative or collaborative
activities. These documents must be submitted annually with each
continuation application.
2. A list summarizing services, curricula, and materials that are
currently being delivered that are culturally, linguistically, and
developmentally appropriate.
3. A description of funding received from CDC or other sources to
conduct similar activities that includes:
a. A summary of funds and income received to conduct capacity-
building assistance programs. This summary must include the name of the
sponsoring organization/source of income, level of funding, description
of how the funds have been used, and budget period. In addition,
identify proposed personnel who will conduct the activities of this
project and who are supported by other funding sources (include their
roles and responsibilities);
b. A summary of the objectives and activities of the funded
programs that are described above;
c. An explanation of how funds requested in this application will
be used differently or in ways that will expand upon programs that are
supported with existing or future funds.
d. An assurance that the requested funds will not duplicate or
supplant funds that have been received from any other Federal or non-
Federal source. CDC awarded funds may be used to expand or enhance
services supported by other Federal or non-Federal funding sources.
4. Independent audit statements from a certified public accountant
for the previous 2 years.
5. A copy of the organization's current negotiated Federal indirect
cost rate agreement, if applicable.
PRIORITY AREA 3 ENDS HERE
Please refer to the following sections of this announcement for
additional important information: CDC Activities, Submission and
Deadline, Review and Evaluation of Applications, Other Requirements,
Authority and Catalog of Federal Domestic Assistance Number, Where to
Obtain Additional Information, and Attachments 1-3.
D. Priority Area (4): Strengthening HIV Prevention Community Planning
1. Eligibility
A program funded under Priority Area 4 must provide services in all
four of the regions specified in the Purpose section of this
announcement and must serve only one of the four major racial/ethnic
minority groups: Black/African American, Latino/Hispanic, Asian/Pacific
Islander, and American Indian/Alaska Native.
An eligible applicant is a national or regional non-profit,
nongovernmental organization proposing to provide assistance to CBOs
that serve a specific racial/ethnic minority group in all four regions.
Applicants must apply to serve primarily only one of the four major
racial/ethnic groups.
The applicant must meet the following criteria:
a. Have a currently valid Internal Revenue Service (IRS) 501(c)(3)
tax-exempt status;
b. Have an executive board or governing body with more than 50
percent of its members belonging to the racial/ethnic minority
population to be served;
c. Have more than 50 percent of key management, supervisory, and
administrative positions (e.g., executive director, program director,
fiscal director) and more than 50 percent of key service provision
positions (e.g., technical assistance provider, trainer, curriculum
development specialist, group facilitator) in the organization filled
by members of the racial/ethnic minority population to be served;
d. Have a documented 3-year record of providing capacity-building
assistance (i.e., materials development, training, technical
consultation, or technical service) in HIV prevention community
planning to CBOs serving the target racial/ethnic minority population,
CPGs, health departments, and other community stakeholders in multiple
States; and
e. Have the specific charge from its Articles of Incorporation,
Bylaws, or a resolution from its executive board or governing body to
operate regionally or nationally (i.e., multistate/territory) within
the United States or its Territories.
f. Governmental or municipal agencies, their affiliate
organizations or agencies (e.g., health departments, school boards,
public hospitals), and private or public universities and colleges are
not eligible for funding under this priority area. However, applicants
are encouraged to include private or public universities and colleges
as collaborators or subcontractors, when appropriate.
Note: Public Law 104-65 states that an organization described in
section 501(c)(4) of the Internal Revenue Code of 1986 that engages
in lobbying activities is not eligible to receive federal funds
constituting an award, grant, cooperative agreement, contract, loan,
or any other form.
2. Availability of Funds
Approximately $1.5 million is expected to be available annually to
fund four programs, as follows: African American--approximately
$825,000; Latino--approximately $425,000; Asian/Pacific Islander--
approximately $125,000; and American Indian/Alaska Native--
approximately $125,000. However, in FY2000, CDC expects approximately
$750,000 to be available to fund four programs, as follows: African
American--approximately $412,500; Latino--approximately $212,500;
Asian/Pacific Islander--approximately $62,500; and American Indian/
Alaska Native--approximately $62,500. It is expected that the awards
will begin in May, 2000. In subsequent years, awards will be made for a
12-month budget period. The total project period will be four years and
six months.
Funding estimates may change based on the availability of funds,
scope and quality of the applications received, appropriateness and
reasonableness of the budget justifications, and proposed use of
project funds.
Continuation awards for a new 12-month budget period within an
approved project period will be made on the basis of availability of
funds and the applicant's satisfactory progress toward achieving stated
objectives. Satisfactory progress toward achieving objectives will be
determined by required progress reports submitted by the recipient and
site visits conducted by CDC representatives. Proof of continued
eligibility will be required with all noncompeting continuation
applications.
a. Use of Funds
1. Funds available under this announcement must support capacity-
building assistance that enhances (a) the
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capacity of CBOs, CCD projects, and other community stakeholders to
effectively participate in and support the HIV prevention community
planning process; and (b) the capacity of CPGs and health departments
to support and involve racial/ethnic minority participants in the
community planning process and increase parity, inclusion, and
representation on CPGs.
2. These federal funds may not supplant or duplicate existing
funding.
3. The applicant must perform a substantial portion of the program
activities and cannot serve merely as a fiduciary agent. Applications
requesting funds to support only managerial and administrative
functions will not be accepted.
4. No funds will be provided for direct patient care, including
substance abuse treatment, medical treatment, or medications.
5. The federal funds may not be used to support the cost of
developing applications for other federal funds.
6. Before using funds awarded through this cooperative agreement to
develop HIV prevention materials, recipients must check with the CDC
National Prevention Information Network (NPIN) to determine if suitable
materials are already available. Also, materials developed by
recipients must be made available for dissemination through the CDC
NPIN.
CDC's NPIN maintains a collection of HIV, STD, and TB resources for
use by organizations and the public. Successful applicants will be
contacted by NPIN for information on program resources for use in
referrals and resource directories. Also, grantees should send three
copies of all educational materials developed under this grant for
inclusion in NPIN's databases.
NPIN also makes available information and technical assistance
services for use in program planning and evaluation. For further
information on NPIN services and resources, contact NPIN at 1-800-458-
5231; visit its web site at www.cdcnpin.org; or send requests by fax to
1-888-282-7681 (TTY users: 1-800-243-7012).
b. Funding Preferences
For these awards, preferences for funding will be:
1. ensuring that capacity-building assistance is available for all
four regions and all four major racial/ethnic minority groups;
2. ensuring that funding for capacity-building assistance is
distributed in proportion to the HIV/AIDS disease burden in the four
major racial/ethnic minority populations and the number of CDC-funded
CBOs and CCD projects serving each of the four minority groups in each
region; and
3. addressing gaps in current national capacity-building assistance
services (gaps may be defined by geography, race/ethnicity, risk
behavior, or type of capacity-building assistance). Under CDC Program
Announcements 99091, 99095, and 99096, funds were made available for
capacity-building assistance related to strengthening HIV prevention
community planning for CBOs that provide services to African American,
Latino, Asian/Pacific Islander, and American Indian/Alaska Native gay
men; African American communities in general; and the African American
faith community.
3. Program Requirements
In conducting activities to achieve the purpose of this program,
the recipient will be responsible for the following activities:
a. Program Activities
1. Include CBOs, CCD projects, other community stakeholders, CPGs,
health departments, and other potential consumers of the proposed
services in planning and evaluating the proposed capacity-building
assistance program.
2. Develop action plans for each region to provide capacity-
building assistance to CDC-funded CBOs and CCD projects that will
increase their knowledge about and skill and involvement in HIV
prevention community planning. Other CBOs, CCD projects, and other
community stakeholders can be included in the regional action plans if
resources are sufficient for expanded services.
3. Through participation in CDC's HIV prevention community planning
technical assistance network, provide capacity-building assistance to
CPGs and health departments to improve the parity, inclusion, and
representation of racial/ethnic minority populations in State and local
HIV prevention community planning groups.
4. Create and support four regionally-based capacity-building
resource networks to use in delivering the capacity-building assistance
described in items (2) and (3), above. These networks can include the
applicant's current and proposed staff and other subject matter experts
(e.g., consultants, researchers, academicians). They should complement,
not duplicate, resources available through CDC's community planning
technical assistance network. Emphasize the use of locally based
consultants and experts. Support services for the resource networks
include, but are not limited to, developing training materials,
diffusion of best program practices and intervention models, and
conducting orientation and training for consultants to help them
deliver effective and efficient services that follow relevant,
available national standards of practice and are in accordance with
CDC's standards and expectations for conducting effective community
planning and HIV prevention services.
5. Ensure the effective and efficient provision of capacity-
building assistance to CBOs, CCD projects, and other community
stakeholders to increase their knowledge about and skill and
involvement in community planning. Examples include, but are not
limited to, leadership development, understanding the community
planning guidance and process, use of data for decision-making, use of
prioritization strategies, public speaking and persuasion,
parliamentary procedures and meeting processes, group and meeting
facilitation, and learning about public health delivery systems.
Ensure the effective and efficient provision of capacity-building
assistance to CPGs and health departments to improve parity, inclusion,
and representation in the community planning process. Examples include,
but are not limited to, conflict management, increasing cultural
sensitivity, consensus building, nomination and selection of new
members, recruitment and orientation of members, methods for reaching
under served and marginalized populations, and planning culturally and
linguistically appropriate activities.
These services are to be provided through information transfer,
skills building, technical consultation, technical services, and
technology transfer.
6. Implement a plan for developing and maintaining ongoing
capacity-building relationships with CDC-funded CBOs and CCD projects
serving the target racial/ethnic minority population and with CPGs and
health departments (see Attachment 4). The plan should include
strategies for conducting ongoing needs assessments and developing
tailored capacity-building packages to be delivered over the long term.
This plan must be shared with the appropriate health departments and
CPGs. Other CBOs, CCD projects, and other community stakeholders can be
included if resources are sufficient for expanded services.
7. Implement a system that responds to requests for capacity-
building assistance in strengthening HIV prevention community planning.
CDC-funded CBOs and CCD projects, CPGs, and health departments must
receive
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the highest priority. This system must include mechanisms for assessing
and prioritizing requests; linking requests to other capacity-building
resources and to services provided in Priority Areas 1, 2, and 3 of
this program; delivering services; and conducting quality assurance.
8. Identify and complement the capacity-building resources
available locally. Cooperate with other national, regional, State, and
local capacity-building providers to (a) avoid duplication of effort
and (b) ensure that capacity-building assistance is allocated according
to gaps in available services and the needs of CBOs, CCD projects,
other community stakeholders, CPGs, and health departments for
assistance with community planning participation and effectiveness.
Note: For this announcement, the term ``cooperate'' means
exchanging information, altering activities, and sharing resources
with other organizations for mutual benefit.
9. Coordinate program activities with appropriate national,
regional, State, and local governmental and nongovernmental HIV
prevention partners (e.g., health departments, CBOs) and CPGs.
Note: For this announcement, the term ``coordinate'' means
exchanging information and altering activities for mutual benefit.
10. Incorporate cultural competency and linguistic and educational
appropriateness into all capacity-building activities.
11. Participate as an integral member of CDC's HIV prevention
community planning technical assistance network.
12. Participate in a CDC-coordinated capacity-building network to
enhance communication, coordination, collaboration, and training.
b. Quality Assurance
1. Identify the capacity-building needs of your own program
(including your organization and other member organizations in the
coalition) and develop and implement a plan to address these needs.
2. Identify the training needs of your staff and develop and
implement a plan to address these needs.
3. In collaboration with CDC, develop and implement a standardized
system for tracking, assessing, and documenting all capacity-building
assistance requests and delivery.
c. Program Monitoring and Evaluation
1. Conduct process evaluation of your capacity-building assistance
activities to determine if your process objectives are being achieved.
2. Monitor the results of capacity-building assistance services to
determine what works and what does not work in order to improve the
program.
d. Communication and Information Dissemination
1. Implement an effective strategy for marketing the capacity-
building assistance available through your proposed program.
2. Facilitate the dissemination of information about successful
capacity-building assistance strategies and ``lessons learned'' through
replication packages, peer-to-peer interactions, meetings, workshops,
conferences, and communications with CDC project officers.
e. Resource Development. Implement a strategy for obtaining
additional resources from non-CDC sources to supplement the program
conducted through this cooperative agreement, expand services provided
through the proposed program, and enhance the likelihood of its
continuation after the end of the project period.
f. Other Activities. Adhere to CDC policies for securing approval
for CDC sponsorship of conferences.
4. Application Content
a. General
1. Use the information in the Program Requirements, Other
Requirements, and Evaluation Criteria sections to develop your
application. Your application will be evaluated on the criteria listed,
so it is important to follow them in laying out your program plan so it
is important to follow the format provided in laying out your program
proposal.
2. The narrative should be no more than 40 pages (excluding budget
and attachments).
3. Number each page, including appendices and attachments,
sequentially and provide a complete Table of Contents to the
application and its attachments. Please begin each separate section of
the application on a new page.
4. The original and each copy of the application set must be
submitted unstapled and unbound.
5. All material must be typewritten; single spaced, with a font of
10 pitch or 12 point on 8\1/2\'' by 11'' paper, with at least 1''
margins, headings and footers; and printed on one side only.
6. Materials which should be part of the basic plan will not be
accepted if placed in the attachments.
In developing the application, use the following format and
instructions:
b. Priority Area (Not scored). Clearly state the Priority Area for
which this application is being submitted (i.e., Priority Area 4--
Strengthening HIV Prevention Community Planning.
c. Population to be Served (Not scored). Which racial/ethnic
minority group will be the primary focus of the proposed program?
d. Proof of Eligibility. Applicants must complete this section on
``Proof of Eligibility,'' including providing the following documents
as appropriate. Failure to provide the required documentation will
result in your application being disqualified and returned to you
without further review. Please answer the following questions and
provide the requested documents for the applicant:
1. Is the organization a national organization or is it a regional
organization?
2. Does the organization have currently valid 501(c)(3) tax-exempt
status?
Note: Attach to this section a copy of the current, valid
Internal Revenue Service (IRS) determination letter of the
organization's 501(c)(3) tax-exempt status.
3. Does the organization have an executive board or governing body
with more than 50 percent of its members belonging to the racial/ethnic
minority population to be served?
Note: Attach to this section a complete list of the members of
the executive board or governing body, along with their positions on
the board, their race/ethnicity, and their gender.
4. Are more than 50 percent of key management, supervisory, and
administrative positions (e.g., executive director, program director,
fiscal director) and more than 50 percent of key service provision
positions (e.g., technical assistance provider, trainer, curriculum
development specialist, group facilitator) in the organization filled
by persons from the racial/ethnic minority population to be served?
Note: Attach to this section a list of all existing personnel in
key positions in the organization, along with their position in the
organization, their race/ethnicity, their gender, and their area(s)
of expertise. Also attach a similar list of proposed personnel.
5. Does the organization have a documented 3-year record of
providing capacity-building assistance in HIV prevention community
planning to CBOs serving the target racial/ethnic minority population,
other community stakeholders, CPGs, and health departments in multiple
States?
Note: Attach to this section a list of such clients, including
the organization name, location (i.e., city and State), dates of
service, and type(s) of assistance provided. Also, provide copies of
complete documents as
[[Page 1291]]
evidence of this three year history. Documents can include memoranda
of understanding, agreements, or contracts/consultants. This
information will also be used in evaluating Organizational History
and Experience (Section D.4.k.).
6. Does the organization have the specific charge from its
executive board or governing body to operate regionally or nationally
(i.e., multistate/territory) within the United States and its
Territories?
Note: Attach to this section a copy of the section of the
organization's Articles of Incorporation, Bylaws, or Board
Resolution that indicates the organization's charge to operate
regionally or nationally.
7. Is the organization a governmental or municipal agency, an
affiliate of a governmental or municipal agency (e.g., health
department, school board, public hospital), or a private or public
university or college? If so, the organization is not eligible for
funding under this priority area.
8. Is the organization included in the category of organizations
that engage in lobbying activities, as described in section 501(c)(4)
of the Internal Revenue Code of 1986? If so, the organization is not
eligible for funding under this priority area.
e. Abstract (Not scored). Please provide a brief summary of your
proposed program activities, including:
1. Which racial/ethnic minority group will be the focus of the
proposed program;
2. How the program will be regionally structured;
3. What specific types of capacity-building assistance will be
provided by the program (including members of the applicant's current
and proposed staff, consultants, researchers, academicians, and other
subject matter experts);
4. How you will develop ongoing capacity-building relationships
with CBOs, CCD projects, other community stakeholders, CPGs, and health
departments; and
5. How you will respond to requests for a wide variety of capacity-
building assistance.
The abstract should not exceed two pages.
f. Program Activities (Total = 400 points; Scoring criteria:
likelihood of achieving program goals; soundness of proposed systems;
basis in science, theory, concept, or proven program experience;
feasibility of the program plan; innovativeness; specificity,
feasibility, time phasing, and measurability of stated objectives)
1. Including potential consumers of services in program planning
(30 points)
a. How will CBOs, CCD projects, other community stakeholders, CPGs,
and health departments be involved in planning and evaluating your
proposed capacity-building assistance program?
b. For your first year of operation, what are your specific process
objectives related to obtaining this input?
Note: Objectives should be specific, realistic, time-phased, and
measurable.
2. Developing regional action plans (45 points).
a. How will you develop regional action plans to provide capacity-
building assistance to CDC-funded CBOs and CCD projects and other
community stakeholders to increase their knowledge about and skills and
involvement in HIV prevention community planning?
b. In developing these action plans, what are your specific process
objectives for your first year of operation?
3. Creating and supporting resource networks (45 points).
a. How will you create regionally-based resource networks that
include the applicant and coalition members' current and proposed
staff, researchers, academicians, consultants, and other subject matter
experts?
b. How will these networks be structured and how will the
consultants and other subject matter experts be used to meet regional
needs and allow local delivery of capacity-building services?
c. How will you ensure that these networks complement, not
duplicate, resources available through CDC's community planning
technical assistance network?
d. How will you support these resource networks (e.g., developing
training materials, diffusion of best program practices and
intervention models, and conducting orientation and training for
consultants to assist them in delivering effective and efficient
services that follow national standards of practice and complement
CDC's standards and expectations for conducting HIV educational
programs and interventions)?
e. In developing these resource networks, what are your specific
process objectives for your first year of operation?
4. Ensuring effective provision of capacity-building assistance (45
points).
a. What specific types of capacity-building assistance will the
proposed program (including the applicant's and coalition members'
current and proposed staff, consultants, researchers, academicians, and
other subject matter experts) provide to CBOs, CCD projects, and other
community stakeholders to increase their knowledge about and skill and
involvement in community planning (e.g., leadership development,
understanding the community planning guidance and process, use of data
for decision-making, use of prioritization strategies, public speaking
and persuasion, parliamentary procedures and meeting processes, group
and meeting facilitation, and learning about public health delivery
systems)?
b. What specific types of capacity-building assistance will the
proposed program provide to CPGs and health departments to improve
parity, inclusion, and representation in the community planning process
(e.g., conflict management, increasing cultural sensitivity, consensus
building, nomination and selection of new members, recruitment and
orientation of members, methods for reaching under served and
marginalized populations, and planning culturally and linguistically
appropriate activities)?
c. How will you ensure that this assistance is provided effectively
and efficiently?
5. Developing ongoing relationships with CDC-funded CBOs and CCD
projects (40 points).
a. How will you develop and maintain ongoing capacity-building
relationships with CDC-funded CBOs and CCD projects, including
conducting ongoing needs assessments and developing tailored capacity-
building packages to be delivered over the long term?
b. In developing these ongoing capacity-building relationships,
what are your specific process objectives for your first year of
operation?
6. Responding to capacity-building assistance requests (45 points).
a. How will you respond to capacity-building requests (including
assessing and prioritizing requests; linking requests to other
capacity-building resources and to services provided in Priority Areas
1, 2, and 3 of this program; and delivering capacity-building
services)?
b. In implementing this strategy or strategies, what are your
specific process objectives for your first year of operation?
7. Identifying and complementing other capacity-building efforts
(40 points).
a. How will you identify and complement other capacity-building
efforts available locally and cooperate with other national, regional,
State, and local capacity-building providers to avoid duplication of
effort and ensure that capacity-building assistance is allocated
according to gaps in available services and the needs of CBOs, CCD
projects, other community stakeholders, CPGs, and health departments
for
[[Page 1292]]
assistance with community planning participation and effectiveness
(i.e., with what entities will you cooperate and what will each bring
to the cooperative relationship)?
b. In identifying and complementing other capacity-building efforts
and developing cooperative relationships with other capacity-building
providers, what are your specific process objectives for your first
year of operation?
8. Coordinating with appropriate governmental and nongovernmental
HIV prevention partners and community planning groups (40 points).How
will you coordinate program activities with appropriate national,
regional, State, and local HIV prevention partners (e.g., health
departments, CBOs) and CPGs (i.e., with what entities will you
coordinate activities and what activities will be coordinated)?
9. Incorporating cultural competency into capacity-building
activities (40 points). How will you ensure that the capacity-building
assistance provided will be culturally competent, sensitive to issues
of sexual and gender identity, developmentally and educationally
appropriate, linguistically specific, and targeted to the needs of
organizations serving the target racial/ethnic minority population?
10. Management and staffing of the program (30 points).
a. How will the proposed program be managed and staffed?
b. What are the skills and experience of the applicant's program
staff?
c. Which activities in your proposed program will be conducted by
coalition members and which will be conducted by other cooperating
organizations?
d. In staffing your proposed program and developing cooperative
relationships with other organizations, what are your specific process
objectives for your first year of operation?
11. Time line (Not scored).
a. Provide a time line that identifies major implementation steps
in your proposed program and assigns approximate dates for inception
and completion of each step.
g. Quality Assurance (150 points; Scoring criteria: completeness,
appropriateness, and feasibility of the quality assurance plan;
specificity, feasibility, time phasing, and measurability of stated
objectives).
1. How will you identify the capacity-building assistance needs of
your own program and address these needs?
2. How will you identify the training needs of your staff and meet
these needs?
3. In implementing these quality assurance plans, what are your
specific process objectives for the first year of operation?
Note: Systems for tracking, assessing, and documenting capacity-
building assistance requests and delivery will be developed in
collaboration with CDC.
h. Program Monitoring and Evaluation (150 points; Scoring Criteria:
completeness, technical soundness, and feasibility of the program
monitoring and evaluation plan; specificity, feasibility, time phasing,
and measurability of stated objectives).
1. How will you conduct process evaluation of your capacity-
building activities to determine if the process objectives are being
achieved?
2. How will you monitor the results of capacity-building assistance
services to determine what works and what does not work in order to
improve the program?
3. What data will be collected for evaluation purposes, and how
will the data be collected, analyzed, reported, and used to improve the
program?
4. Who will be responsible for designing and implementing
evaluation activities?
5. In implementing this program evaluation plan, what are your
specific process objectives for the first year of operation?
i. Communication and Information Dissemination (75 points; Scoring
criteria: completeness, appropriateness, and feasibility of the
communication and information dissemination plan; specificity,
feasibility, time phasing, and measurability of stated objectives).
1. How will you market the capacity-building assistance available
through your proposed program?
2. How will you disseminate information about successful capacity-
building assistance strategies and ``lessons learned'?
3. In implementing this communication and information dissemination
plan, what are your specific process objectives for the first year of
operation?
j. Resource Development (75 points; Scoring criteria: completeness,
appropriateness, and feasibility of the resource development plan;
specificity, feasibility, time phasing, and measurability of stated
objectives).
1. How will you obtain additional resources from non-CDC sources to
supplement the program conducted through this cooperative agreement,
expand services provided through the proposed program, and enhance the
likelihood of its continuation after the end of the project period?
2. In implementing this resource development plan, what are your
specific process objectives for the first year of operation?
k. Organizational History and Experience (150 points; Scoring
criteria: extent and relevance of applicant organization's experience.
Note: Information provided under Proof of Eligibility, Section
D.4.d.(6), will also be taken into consideration in scoring this
section.)
Please address all questions.
1. What types of capacity-building assistance does the organization
have experience providing (e.g., conflict management; use of
prioritization strategies; increasing parity, inclusion, and
representation in community planning), and for how long?
2. With what mechanisms of delivering capacity-building assistance
does the organization have experience (e.g., information transfer,
skills building, technical consultation, technical services, technology
transfer)?
3. What experience does the organization have in providing
capacity-building assistance in HIV prevention community planning
effectiveness and participation to CPGs, health departments, CBOs
serving the target racial/ethnic minority population, CCD projects, and
other community stakeholders, and for how long?
4. What experience does the organization have in developing and
using resource or consultant networks to provide capacity-building
assistance and in supporting such networks (e.g., developing training
materials and conducting orientation for consultants)?
5. What experience does the organization have in developing and
maintaining ongoing capacity-building relationships with CPGs, health
departments, CBOs, CCD projects, or other community stakeholders
involved in the planning of community health or prevention services?
6. What experience does the organization have in responding to
capacity-building assistance requests, including assessing and
prioritizing requests, linking requests to other capacity-building
assistance resources, and delivering capacity-building assistance?
7. What experience does the organization have in establishing and
maintaining cooperative relationships with other capacity-building
providers?
8. What experience does the organization have in coordinating
program activities with national, regional, State, and local
governmental and nongovernmental HIV prevention programs (e.g., health
departments, CBOs) and CPGs?
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9. What experience does the organization have in providing
capacity-building assistance that responds effectively to the cultural,
gender, environmental, social, and linguistic characteristics of CBOs
serving multiple racial/ethnic minority populations? (In answering this
question, describe the types of services provided and list any
culturally, linguistically, and developmentally appropriate curricula
and materials that your organization has developed.)
l. Organizational Structure and Infrastructure (Not scored).
Please address all questions.
1. What is the structure of the organization, including management,
administrative, and program components, and where will the proposed
program be located in this structure?
2. What fiscal management systems does the organization have in
place and how do they function?
3. What human resources management systems does the organization
have in place (including staff recruitment, orientation, training, and
support; leadership development; team building; personnel policy
development) and how do they function?
4. What quality assurance systems does the organization have in
place and how do they function?
5. What information management systems does the organization have
in place and how do they function?
6. How does the organization do its strategic planning and develop
its program policies and priorities?
m. Budget and Staffing Breakdown and Justification (Not scored).
In this application, applicants should provide a 6-month budget for
the initial (FY2000) budget period.
1. Provide a detailed budget for each proposed activity. Justify
all operating expenses in relation to the planned activities and stated
objectives. CDC may not approve or fund all proposed activities. Be
precise about the program purpose of each budget item and itemize
calculations wherever appropriate.
2. For each contract or consultant contained within the application
budget, describe the type(s) of organizations or parties to be selected
and the method of selection; identify the specific contractor(s), if
known; describe the services to be performed and justify the use of a
third party to perform these services; provide a breakdown of and
justification for the estimated costs of the contracts and consultants;
specify the period of performance; and describe the methods to be used
for monitoring the contract.
3. Provide a job description for each position, specifying job
title; function, general duties, and activities; salary range or rate
of pay; and the level of effort and percentage of time spent on
activities that would be funded through this cooperative agreement. If
the identity of any key personnel who will fill a position is known,
his/her name and resume should be attached. Experience and training
related to the proposed project should be noted. If the identity of
staff is not known, describe your recruitment plan. If volunteers are
involved in the project, provide job descriptions.
Note: If indirect costs are requested, you must provide a copy
of your organization's current negotiated Federal indirect cost rate
agreement.
n. Attachments. In addition to the documents required in the Proof
of Eligibility section of your application, the following attachments
should be included with your application, if relevant:
1. A list of all organizations with which you will cooperate to
avoid duplication of effort and ensure that gaps in capacity-building
assistance services are addressed. Include memoranda of agreement from
each as evidence of cooperative relationships. Memoranda of agreement
should specifically describe the proposed cooperative activities. These
documents must be submitted annually with each continuation
application.
2. A list summarizing services, curricula, and materials that are
currently being delivered that are culturally, linguistically, and
developmentally appropriate.
3. A description of funding received from CDC or other sources to
conduct similar activities that includes:
a. A summary of funds and income received to conduct capacity-
building assistance programs. This summary must include the name of the
sponsoring organization/source of income, level of funding, description
of how the funds have been used, and budget period. In addition,
identify proposed personnel who will conduct the activities of this
project and who are supported by other funding sources (include their
roles and responsibilities);
b. A summary of the objectives and activities of the funded
programs that are described above;
c. An explanation of how funds requested in this application will
be used differently or in ways that will expand upon programs that are
supported with existing or future funds.
d. An assurance that the requested funds will not duplicate or
supplant funds that have been received from any other Federal or non-
Federal source. CDC awarded funds may be used to expand or enhance
services supported by other Federal or non-Federal funding sources.
4. Independent audit statements from a certified public accountant
for the previous 2 years.
5. A copy of the organization's current negotiated Federal indirect
cost rate agreement, if applicable.
PRIORITY AREA 4 ENDS HERE.
Please refer to the following sections of this announcement for
additional important information: CDC Activities, Submission and
Deadline, Review and Evaluation of Applications Other Requirements,
Authority and Catalog of Federal Domestic Assistance Number, Where to
Obtain Additional Information, and Attachments 1-3.
CDC Activities
To support this program, the CDC will undertake the following
activities:
A. Serve as the coordinator for CDC's capacity-building programs,
which will include organizations providing capacity-building assistance
under this program announcement.
B. Provide consultation to recipients regarding planning,
developing, implementing and evaluating capacity-building services. CDC
will provide consultation and assistance and may also employ
contractors; national, regional, and local organizations; and peer-to-
peer assistance from CDC-funded partners.
C. Provide up-to-date scientific information on the risk factors
for HIV infection, prevention measures, and program strategies for the
prevention of HIV infection. Work closely with recipients to identify
interventions that have a sound basis in science or proven program
experience and are suitable for dissemination.
D. Facilitate and promote collaboration through the exchange of
program information, coalition maintenance strategies, and technical
assistance among CBOs; State and local health departments; HIV
prevention community planning groups; national, regional, and local
organizations; and other HIV prevention partners.
E. Support train-the-trainer opportunities that enhance capacity-
building assistance delivery systems.
F. Facilitate and collaborate in the dissemination of successful
capacity-building strategies and successful innovations through
meetings of grantees, workshops, and conferences.
G. Collaborate with recipients to standardize a system for tracking
and
[[Page 1294]]
reporting all capacity-building assistance requests and delivery.
H. Monitor the performance of program activities, protection of
client confidentiality, and compliance with federally mandated
requirements.
I. Coordinate an evaluation of the overall capacity-building
assistance program.
Submission and Deadline
Submit the original and two copies of PHS 5161 (OMB Number 0937-
0189). Forms are available in the application kit or at the following
Internet address: www.cdc.gov/od/pgo/funding/grantmain.htm or in the
application kit. On or before February 24, 2000, submit the application
to the Grants Management Specialist identified in the ``Where to Obtain
Additional Information'' section of this announcement.
Deadline: Applications shall be considered as meeting the deadline
if they are either:
A. Received on or before the deadline date; or
B. Sent on or before the deadline date and received in time for
submission to the Independent Review Group. Applicants must request a
legibly dated U.S. Postal Service postmark or obtain a legibly dated
receipt from a commercial carrier or U.S. Postal Service. Private
metered postmarks shall not be acceptable as proof of timely mailing.
Late Applications
Applications that do not meet the criteria in (A) or (B) above are
considered late applications, will not be considered for review, and
will be returned to the applicant.
Evaluation Criteria
Each application will be evaluated individually by an independent
review group appointed by CDC. Applications will be rated according to
the quality of responses to the questions listed in the Application
Content section of this announcement and the quality of the stated
process objectives. The criteria against which the questions will be
rated and the number of points allocated to each component of the
application (e.g., program activities, program evaluation plan) also
are indicated in the Application Content section.
Site visits by CDC staff may be conducted before final funding
decisions are made. A fiscal Recipient Capability Assessment (RCA) may
be required of some applicants before funds are awarded.
Other Requirements
A. If funded, the applicant will be required to provide CDC with
the original plus two copies of:
1. Progress reports (quarterly);
2. Financial status report, no more than 90 days after the end of
the budget period; and
3. Final financial status and performance reports, no more than 90
days after the end of the project period.
Send all reports to the Grants Management Specialist identified in
the ``Where to Obtain Additional Information'' section of this
announcement.
B. The following additional requirements are applicable to this
program. For a complete description of each, see Attachment I in the
application kit.
AR98-4 HIV/AIDS Confidentiality Provisions
AR98-5 HIV Program Review Panel Requirements
AR98-7 Executive Order 12372 Review
AR98-8 Public Health System Reporting Requirements
AR98-9 Paperwork Reduction Act Requirements
AR98-10 Smoke-Free Workplace Requirements
AR98-11 Healthy People 2010
AR98-12 Lobbying Restrictions
AR98-14 Accounting System Requirements
Authority and Catalog of Federal Domestic Assistance Number
This program is authorized under the Public Health Service Act,
Section 301(a)[42 U.S.C. 241(a)], 317(k)(2) [42 U.S.C. 247b(k)(2)], as
amended. The Catalog of Federal Domestic Assistance Number is 93.939.
Where To Obtain Additional Information
To receive additional written information and to request an
application and tool kit, call NPIN at 1-800-458-5231 (TTY users: 1-
800-243-7012); visit its Web site at http://www.cdcnpin.org/; send
requests by fax to 1-888-282-7681; or send requests by e-mail:
[email protected] This information also is posted on the
Division of HIV/AIDS Prevention (DHAP)Web site at http://www.cdc.gov/
nchstp/hiv__aids/funding/toolkit/; or http://www.cdc.gov/nchstp/
hiv__aids/funding.htm
CDC maintains a Listserv (HIV-PREV) related to this program
announcement. By subscribing to the HIV-PREV Listserv, members can
submit questions and will receive information via e-mail with the
latest news regarding the program announcement. Frequently asked
questions on the Listserv will be posted to the Web site. You can
subscribe to the Listserv on-line or via e-mail by sending a message to
listserv@listserv.cdc.gov and writing the following in the body of the
message: subscribe hiv-prev first name last name.
If you have questions after reviewing the contents of all the
documents, business management technical assistance may be obtained
from: Maggie S. Warren, Grants Management Specialist, Grants Management
Branch, Procurement and Grants Office, Program Announcement 00003,
Centers for Disease Control and Prevention, 2920 Brandywine Road, Room
3000, Atlanta, GA 30341-4146; Telephone (770) 488-2736, E-mail:
mcs9@cdc.gov
For program technical assistance, contact: Samuel Taveras or Carrie
Salone, Community Assistance, Planning, and National Partnerships
Branch, National Center for HIV, STD, and TB Prevention, Centers for
Disease Control and Prevention, 1600 Clifton Road, NE, Mail-stop E-58,
Atlanta, GA 30333; Telephone (404) 639-5230, E-mail address:
syta@cdc.gov
Dated: December 17, 1999.
John L. Williams,
Director, Procurement and Grants Office, Centers for Disease Control
and Prevention (CDC).
[FR Doc. 00-394 Filed 1-6-00; 8:45 am]
BILLING CODE 4163-18-P
