[Federal Register Volume 62, Number 199 (Wednesday, October 15, 1997)]
[Notices]
[Pages 53602-53604]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-27154]
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DEPARTMENT OF DEFENSE
Defense Logistics Agency
Privacy Act of 1974; Systems of Records
AGENCY: Defense Logistics Agency, DOD.
ACTION: Notice to delete and amend records systems.
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SUMMARY: The Defense Logistics Agency proposes to delete two systems of
records notices, and amend one system of records notice in its
inventory of record systems subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended.
The records in the systems of records being deleted are being
consolidated into an existing system of records. The Defense Logistics
Agency is currently using a DoD recommended computer software package
to track and monitor access to DLA computer databases and DLA managed
installations and activities.
DATES: The amendment and deletions will be effective on November 14,
1997.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters,
Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite
2533, Fort Belvoir, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address above.
The specific changes to the record system being amended are set
forth below. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered systems report.
The Defense Logistics Agency proposes to delete two systems of
records notices, and amend one system of records notice in its
inventory of record systems subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended.
The records in the systems of records being deleted are being
consolidated into an existing system of records. The Defense Logistics
Agency is currently using a DoD recommended computer software package
to track and monitor access to DLA computer databases and DLA managed
installations and activities.
[[Page 53603]]
Dated: October 8, 1997.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DELETIONS
S161.30 DLA-I
System name:
Motor Vehicle Registration Files (February 22, 1993, 58 FR 10857).
Reason: Records have been consolidated into the existing DLA system
of records S500.50 CA, entitled Access and Badging Records.
S500.30 DLA-I
System name:
Visitors and Temporary Passes File (February 22, 1993, 58 FR
10898).
Reason: Records have been consolidated into the existing DLA system
of records S500.50 CA, entitled Access and Badging Records.
AMENDMENT
S500.50 DLA-I
System name:
Individual Access Records (February 22, 1993, 58 FR 10899).
Changes:
System identifier:
Delete entry and replace with `S500.50 CA.'
System name:
Delete entry and replace with `Access and Badging Records.'
System location:
Delete entry and replace with `Staff Director, Office of Command
Security, Headquarters Defense Logistics Agency, ATTN: CAAS, 8725 John
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, and the
Defense Logistics Agency Primary Level Field Activities. Official
mailing addresses are published as an appendix to DLA's compilation of
systems of records notices.'
Categories of individuals covered by the system:
Delete entry and replace with `DLA civilian and military personnel,
contractor employees, and individuals requiring access to DLA-
controlled installations, facilities, and/or computer systems.'
Categories of records in the system:
Delete entry and replace with `System contains documents relating
to requests for and issuance of facility entry badges and passes, motor
vehicle registration, and access to DLA computer systems or databases.
The records contain the individual's name; address; Social Security
Number; date of birth; a DLA-assigned bar code number; dates and times
of building entry; current photograph; physical descriptors such as
height, hair color, and eye color; computer logon addresses, passwords,
and user identification codes; security clearance data; personal
vehicle description to include year, make, model, and vehicle
identification number; state tag data; operator's permit data;
inspection and insurance data; vehicle decal number; parking lot
assignment; and parking infractions.'
Authority for maintenance of the system:
Delete and replace with `5 U.S.C., Chapter 3, Powers; 5 U.S.C.
6101, Time clocks; 5 U.S.C. 6125, Hours of work; 10 U.S.C. 133, Under
Secretary of Defense for Acquisition and Technology; 18 U.S.C. 1030,
Computer fraud; 18 U.S.C. 1029, Access device fraud; 23 U.S.C. 401 et
seq., National Highway Safety Act of 1966; E.O. 10540 (Security
Requirements); and E.O. 9397 (SSN).'
Purpose(s):
Delete entry and replace with `Information is maintained by DLA
security personnel to control access onto DLA-managed installations and
activities; access into DLA-controlled buildings and facilities, and
access to DLA computer systems or databases.'
* * * * *
Retrievability:
Delete entry and replace with `Retrieved by name, Social Security
Number, bar code number, or decal number.'
Safeguards:
Delete entry and replace with `Records are maintained in secure,
limited access, or monitored work areas accessible only to authorized
DLA personnel.'
Retention and disposal:
Delete entry and replace with `Vehicle registration records are
destroyed when superseded or upon normal expiration or 3 years after
revocation;
Individual badging and pass records are destroyed upon cancellation
or expiration or 5 years after final action to bar from facility.
Database access records are maintained for the life of the employee
and destroyed 1 year after employee departs.
Visitor and temporary passes, permits, and registrations are
destroyed 2 years after final entry or 2 years after date of document,
as appropriate.'
* * * * *
Record source categories:
Delete entry and replace with `Information is supplied by security
personnel and by individuals applying for access to DLA controlled
installations, facilities, or databases.'
* * * * *
S500.50 CA
System name:
Access and Badging Records.
System location:
Staff Director, Office of Command Security, HQ Defense Logistics
Agency, ATTN: CAAS, 8725 John J. Kingman Road, Suite 2533, Fort
Belvoir, VA 22060-6221, and the Defense Logistics Agency Primary Level
Field Activities. Official mailing addresses are published as an
appendix to DLA's compilation of systems of records notices.
Categories of individuals covered by the system:
Defense Logistics Agency (DLA) civilian and military personnel,
contractor employees, and individuals requiring access to DLA-
controlled installations, facilities, or computer systems.
Categories of records in the system:
System contains documents relating to requests for and issuance of
facility entry badges and passes, motor vehicle registration, and
access to DLA computer systems or databases. The records contain the
individual's name; address; Social Security Number; date of birth; a
DLA-assigned bar code number; dates and times of building entry;
current photograph; physical descriptors such as height, hair color,
and eye color; computer logon addresses, passwords, and user
identification codes; security clearance data; personal vehicle
description to include year, make, model, and vehicle identification
number; state tag data; operator s permit data; inspection and
insurance data; vehicle decal number; parking lot assignment; and
parking infractions.
Authority for maintenance of the system:
5 U.S.C., Chapter 3, Powers; 5 U.S.C. 6101, Time clocks; 5 U.S.C.
6125, Hours of work; 10 U.S.C. 133, Under Secretary of Defense for
Acquisition and Technology; 18 U.S.C. 1029, Access device fraud; 18
U.S.C. 1030, Computer fraud; 23 U.S.C. 401 et seq., National Highway
Safety Act of 1966; E.O. 9397 (SSN); and E.O. 10540 (Security
Requirements).
Purpose(s):
Information is maintained to by DLA security personnel to control
access
[[Page 53604]]
onto DLA-managed installations and activities; access into DLA-
controlled buildings and facilities, and access to DLA computer systems
or databases.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of DLA's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records:
Storage:
Records are stored in paper and electronic form.
Retrievability:
Retrieved by name, Social Security Number, bar code number, or
decal number.
Safeguards:
Records are maintained in secure, limited access, or monitored work
areas accessible only to authorized DLA personnel.
Retention and disposal:
Vehicle registration records are destroyed when superseded or upon
normal expiration or 3 years after revocation;
Individual badging and pass records are destroyed upon cancellation
or expiration or 5 years after final action to bar from facility.
Database access records are maintained for the life of the employee
and destroyed 1 year after employee departs.
Visitor and temporary passes, permits, and registrations are
destroyed 2 years after final entry or 2 years after date of document,
as appropriate.
System manager(s) and address:
Staff Director, Command Security, Defense Logistics Agency, 8725
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, and the
Commanders of the Defense Logistics Agency Primary Level Field
Activities (PLFAs). Official mailing addresses are published as an
appendix to DLA s compilation of systems of records notices.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Privacy Act Officer, HQ DLA, CAAR, 8725 John J. Kingman Road,
Suite 2533, Fort Belvoir, VA 22060-6221, or the Privacy Act Officer of
the PLFA involved. Official mailing addresses are published as an
appendix to DLA s compilation of systems of records notices.
Record access procedures:
Individuals seeking to access records about themselves contained in
this system of records should address written inquiries to the Privacy
Act Officer, HQ DLA, CAAR, 8725 John J. Kingman Road, Suite 2533, Fort
Belvoir, VA 22060-6221, or the Privacy Act Officer of the PLFA
involved. Official mailing addresses are published as an appendix to
DLA s compilation of systems of records notices.
Contesting record procedures:
The DLA rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in DLA Regulation
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Record source categories:
Information is supplied by security personnel and by individuals
applying for access to DLA controlled installations, facilities, or
databases.
Exemptions claimed for the system:
None.
[FR Doc. 97-27154 Filed 10-14-97; 8:45 am]
BILLING CODE 5000-04-F
