[Federal Register Volume 62, Number 200 (Thursday, October 16, 1997)]
[Notices]
[Pages 53824-53827]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-27317]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Department of the Air Force
Privacy Act of 1974; System of Records
AGENCY: Department of the Air Force, DOD.
ACTION: Notice to amend record systems.
-----------------------------------------------------------------------
SUMMARY: The Department of the Air Force proposes to amend three
systems of records notices in its inventory of records systems subject
to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on November
17, 1997, unless comments are received that would result in a contrary
determination.
ADDRESSES: Send comments to the Air Force Access Programs Manager,
Headquarters, Air Force Communications and Information Center/ITC, 1250
Air Force Pentagon, Washington, DC 20330-1250.
FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 697-8674 or
DSN 227-8674.
SUPPLEMENTARY INFORMATION: The Department of the Air Force notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address above.
The proposed amendments are not within the purview of subsection
(r) of the Privacy Act (5 U.S.C. 552a), as amended, which would require
the submission of a new or altered system report for each system. The
specific changes to the records systems being amended are set forth
below followed by the notices as amended, published in their entirety.
Dated: October 9, 1997.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F033 SAFLL A
system name:
Congressional/Executive Inquiries (June 11, 1997, 62 FR 31793).
Changes:
* * * * *
storage:
Delete entry and replace with `Maintained in computer/imaging
system.'
* * * * *
safeguards:
Delete last sentence and insert `Records in computer storage
devices are protected by computer system software.'
retention and disposal:
Delete entry and replace with `Current year plus 2 years of records
will be retained in the records system, then deleted from the computer
database.'
* * * * *
F033 SAFLL A
System name:
Congressional/Executive Inquiries.
System location:
Office of the Secretary of the Air Force, Washington, DC 20330-
1160.
Categories of individuals covered by the system:
Air Force active duty and retired military personnel, present and
former civilian employees, Air Force Reserve and Air National Guard
personnel, Air Force Academy nominees/applicants and cadets, Senior and
Junior Air Force Reserve Officers, dependents of military personnel,
and anyone who has written to the President or a Member of Congress
regarding an Air Force issue.
Categories of records in the system:
Copies of applicable Congressional/Executive correspondence and Air
Force replies.
Authority for maintenance of the system:
10 U.S.C. 8013, Secretary of the Air Force.
[[Page 53825]]
Purpose(s):
Information is used as a reference base in the case of similar
inquiries from other Members of Congress, in behalf of the same Air
Force issue and/or follow-up by the same Member. Information may also
be used by appropriate Air Force offices as a basis for corrective
action and for statistical purposes.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' published at the beginning of the Air
Force's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in computer/imaging system.
Retrievability:
Retrieved by name.
Safeguards:
Records are accessed by custodian of the record system and by
person(s) responsible for servicing the record system in performance of
their official duties who are properly screened and cleared for need-
to-know. Records in computer storage devices are protected by computer
system software.
Retention and disposal:
Current year plus 2 years of records will be retained in the
records system, then deleted from the computer database.
System manager(s) and address:
Director of Legislative Liaison, Office of the Secretary of the Air
Force, Headquarters, U.S. Air Force, Washington, DC 20330-1160.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to or visit the Director of Legislative Liaison, Office of the
Secretary of the Air Force, Headquarters, U.S. Air Force, Washington,
DC 20330-1160.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to or visit
the Director of Legislative Liaison, Office of the Secretary of the Air
Force, Headquarters, U.S. Air Force, Washington, DC 20330-1160.
Contesting record procedures:
The Air Force rules for accessing records, and for contesting
contents and appealing initial agency determinations are published in
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from
the system manager.
Record source categories:
Personnel Records. Congressional and Executive inquiries and
information from Air Force offices and organizations.
Exemptions claimed for the system:
None.
F036 AETC A
system name:
Lead Management System (LMS) (June 11, 1997, 62 FR 31793).
changes:
* * * * *
system location:
Delete entry and replace with `Headquarters, Air Force Recruiting
Service, 550 D Street, Suite 01, Randolph Air Force Base, TX 78150-
4527, and a contracted advertising agency provide recruitment
advertising for the Air Force - location depends on the contractor.
Air Force Opportunity Center (AFOC); (duties at this center are
performed by a civilian contractor who is engaged by the Air Force to
provide lead fulfillment services. Contact the system manager for
specific locations).
Air Force Recruiting activities. Official mailing addresses are
published as an appendix to the Air Force's compilation of systems of
records notices.'
* * * * *
authority for maintenance of the system:
Delete entry and replace with `10 U.S.C. 8013, Secretary of the Air
Force; 10 U.S.C. 503, Enlistments; Air Education and Training Command
Instruction 36-2002; and E.O. 9397 (SSN).'
* * * * *
retrievability:
Delete entry and replace with `Retrieved primarily by name or
Social Security Number. May be retrieved by recruiting program or any
category in the data base.'
safeguards:
Change last two sentences to read `Records are stored in locked
rooms, cabinets, and computers. Those in computer storage devices are
password protected and encrypted by computer system software prior to
transmission.'
* * * * *
F036 AETC A
System name:
Lead Management System (LMS).
System location:
Headquarters, Air Force Recruiting Service, 550 D Street, Suite 01,
Randolph Air Force Base, TX 78150-4527, and a contracted advertising
agency provide recruitment advertising for the Air Force - location
depends on the contractor.
Air Force Opportunity Center (AFOC); (duties at this center are
performed by a civilian contractor who is engaged by the Air Force to
provide lead fulfillment services. Contact the system manager for
specific locations).
Air Force Recruiting activities. Official mailing addresses are
published as an appendix to the Air Force's compilation of systems of
records notices.
Categories of records in the system:
Respondent's inquiry record containing name, address, date of
birth, sex, telephone number, advertising medium, recruiting program in
which interested, and source of referral, including name and Air Force
base assigned. Recruiter contact records containing success of contact
efforts, reason for not contacting, how contact was made, confirmation
of educational level, qualification and status of individual.
Authority for maintenance of the system:
10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 503,
Enlistments; Air Education and Training Command Instruction 36-2002;
and E.O. 9397 (SSN).
Purpose(s):
The contractor fulfills requests from respondents for information
about the Air Force and notifies appropriate recruiting activities of
respondent's interest. Contractor develops statistical summaries which
are used by U.S. Air Force Recruiting Service to evaluate the
effectiveness of the advertising and referral programs.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
[[Page 53826]]
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' published at the beginning of the Air
Force's compilation of record system notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in paper form, in file folders and in computers and on
computer products.
Retrievability:
Retrieved primarily by name or Social Security Number. May be
retrieved by recruiting program or any category in the data base.
Safeguards:
Records are accessed by person(s) responsible for servicing the
record system in performance of their official duties and by authorized
personnel who are properly screened and cleared for need-to-know.
Records are stored in locked rooms, cabinets, and computers. Those in
computer storage devices are password protected and encrypted by
computer system software prior to transmission.
Retention and disposal:
Retained by contractor at the AFOC for two years after end of
fiscal year in which all actions are completed, then records are
destroyed by tearing into pieces, shredding, pulping, macerating or
burning. Computer records are destroyed by erasing, deleting or
overwriting.
System manager(s) and address:
Chief, Advertising Branch, Headquarters, U.S. Air Force Recruiting
Service, 550 D Street West, Suite 01, Randolph Air Force Base, TX
78150-4527.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information on themselves should address inquiries to the
Chief, Advertising Branch, Headquarters, U.S. Air Force Recruiting
Service, 550 D Street West, Suite 01, Randolph Air Force Base, TX
78150-4527.
Record access procedures:
Individuals seeking to access records about themselves contained in
this system should address requests to the Director of Advertising and
Promotion, Headquarters, U.S. Air Force Recruiting Service, 550 D
Street West, Suite 01, Randolph Air Force Base, TX 78150-4527.
Contesting record procedures:
The Air Force rules for accessing records, and for contesting
contents and appealing initial agency determinations are published in
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from
the system manager.
Record source categories:
Individual respondent and automated system interfaces.
Exemptions claimed for the system:
None.
F036 AF PC N
system name:
Unit Assigned Personnel Information (June 11, 1997, 62 FR 31793).
changes:
* * * * *
storage:
Add to end of entry `and in computers and computer output
products.'
* * * * *
F036 AF PC N
System name:
Unit Assigned Personnel Information.
System location:
Headquarters, U.S. Air Force; major command headquarters; all Air
Force installations and units, and headquarters of unified and
specified commands for which Air Force is Executive Agent. Official
mailing addresses are published as an appendix to the Air Force's
compilation of record systems notices.
Categories of individuals covered by the system:
Active duty military personnel, and Air Force Reserve and Air
National Guard personnel. Air Force civilian employees may be included
when records are created which are identical to those on military
members. Army, Navy, Air Force and Marine Corps active duty military
and civilian personnel assigned to headquarters of combatant commands
for which Air Force is Executive Agent.
Categories of records in the system:
File copies of separation actions, newcomers briefing letters, line
of duty determinations, assignment actions, retirement actions, in and
out processing checklists, promotion orders, credit union
authorization, disciplinary actions, favorable/unfavorable
communications, record of counseling, appointment notification letters,
duty status changes, applications for off duty employment, applications
and allocations for school training, professional military and civilian
education data, private weapons storage records, locator information
including names of dependents, home address, phone number, training and
experience data, special recognition nominations, other personnel
documents, and records of training.
Authority for maintenance of the system:
10 U.S.C. 8013, Secretary of the Air Force; as implemented by Air
Force Manual 30-3, Vol III, Mechanized Personnel Procedures, Air Force
Manual 30-130, Vol I, Base Level Military Personnel System, and E.O.
9397 (SSN).
Purpose(s):
Provides information to unit commanders/supervisors for required
actions related to personnel administration and counseling, promotion,
training, separation, retirement, reenlistment, medical examination,
testing, assignment, sponsor program, duty rosters, and off duty
activities.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' published at the beginning of the Air
Force's compilation of record system notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in file folders, notebooks/binders, and card files and
in computers and computer output products.
Retrievability:
Retrieved by name and Social Security Number.
Safeguards:
Records are accessed by person(s) responsible for servicing the
record system in performance of their official duties and by authorized
personnel who are properly screened and cleared for need-to-know.
Records are stored in locked rooms and cabinets.
[[Page 53827]]
Retention and disposal:
Retained in office files until superseded, no longer needed,
separation or reassignment of individual on permanent change of
assignment (PCA) or permanent change of station (PCS). On intercommand
reassignment PCA or PCS the file is given to individual or destroyed.
On intracommand reassignment PCA or PCS the file is given to
individual, forwarded to gaining commander, or destroyed. Records are
destroyed by tearing into pieces, shredding, pulping, macerating or
burning.
System manager(s) and address:
Deputy Chief of Staff/Personnel, Headquarters, U.S. Air Force,
Washington, DC 20330-5060.
Notification procedures:
Individuals seeking to determine whether this system of records
contains information on them should address inquiries to or visit the
system manager or to agency officials at location of assignment.
Official mailing addresses are published as an appendix to the Air
Force's compilation of record systems notices.
Record access procedures:
Individuals seeking to access records about themselves contained in
this system should address requests to the system manager or to agency
officials at location of assignment. Official mailing addresses are
published as an appendix to the Air Force's compilation of record
systems notices.
Contesting record procedures:
The Air Force rules for accessing records, and for contesting
contents and appealing initial agency determinations are published in
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from
the system manager.
Record source categories:
Information obtained from the individual concerned, financial
institutions, educational institution employees, medical institutions,
police and investigating officers, bureau of motor vehicles, witnesses,
reports prepared on behalf of the agency, standard Air Force forms,
personnel management actions, extracts from the Personnel Data System
(PDS) and records of personal actions submitted to or originated within
the organization.
Exemptions claimed for the system:
None.
[FR Doc. 97-27317 Filed 10-15- 97; 8:45 am]
BILLING CODE 5000-04-P
