[Federal Register Volume 61, Number 211 (Wednesday, October 30, 1996)]
[Notices]
[Pages 55988-55990]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-27752]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Office of the Secretary
HHS Management and Budget Office; Office of Facilities Services;
Statement of Organization, Functions and Delegations of Authority
Part A, Office of the Secretary, Statement of Organization,
Functions and Delegations of Authority for the Department of Health and
Human Services is being amended at Chapter AM, HHS Management and
Budget Office, Chapter AMQ, Administrative Services Center, as last
amended at 57 FR 37823-24, 8/20/92. The change is to delete Chapter AMQ
and replace with a new Chapter AMR, retitle the Administrative Services
Center as the Office of Facilities Services and realign its functions.
The changes are as follows:
Delete Chapter AMQ, ``Administrative Services Center,'' in its
entirety and replace with the following:
A. AMR.00 Mission. The Office of Facilities Services (OFS)
provides leadership and direction for real property management
operations and provides Department-wide policy
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support for real property, space management, occupational safety and
health, environmental and historic preservation responsibilities.
Provides facilities management services to all HHS components in the
Southwest Washington, D.C. complex. Advises senior Departmental
officials on management issues related to the effective and efficient
operations of the applicable programs and components. Acts as the
Department's focal point with other Federal agencies and HHS Operating
Divisions (OPDIVs) on policy and regulatory issues involving real
property, space management, occupational safety and health,
environmental and historic preservation activities for the Office of
the Secretary (OS). Directs, plans, obtains, and coordinates building
management, space management and design, systems furniture procurement
and installation, safety and health and support services in the
Southwest Washington, D.C. complex.
B. AMR.10 Organization. The Office of Facilities Services is
headed by a Director who reports to the Assistant Secretary for
Management and Budget. The Office consists of the following entities:
Immediate Office (AMR)
Division of Policy Coordination (AMR1)
Division of Resources Management (AMR2)
Division of Buildings Management (AMR3)
Division of Security and Special Services (AMR4)
C. AMR.20 Functions. The Office of Facilities Services is
responsible for the following functions:
1. The Office of the Director provides leadership, policy guidance
and supervision as well as coordinating long and short range planning
to constituent organizations.
2. Division of Policy Coordination (AMR1)
a. Establishes, maintains and promulgates HHS and OS policy for the
HHS real property program. Establishes guidelines and procedures to
monitor effectively the real property owned or leased by HHS.
b. Establishes guidelines to monitor the utilization of all space
assigned to the Department by GSA.
c. Develops guidance to the OPDIVs on technical and facilities
aspects of the HHS annual RENT budget. Provides oversight of OPDIV
performance for this function and provides technical assistance on a
Department-wide basis as required. Coordinates preparation among OPDIVs
on facilities and space aspects, and collaborates with the Office of
Budget on final Department-wide RENT budgets, consistent with OMB and
GSA guidance.
d. Establishes, maintains and promulgates HHS and OS policy for the
occupational safety and health, and environmental programs. Provides
oversight of OPDIV performance of these functions and provides
technical assistance on a Department-wide basis as required.
e. Establishes, maintains, and promulgates HHS and OS policy for
the physical security program and provides technical assistance on a
Department-wide basis as required.
f. Establishes, maintains, and promulgates HHS and OS policy for
the historic preservation program. Provides oversight or OPDIV
performance for this function and provides technical assistance on a
Department-wide basis as required.
g. Establishes, maintains, and promulgates HHS and OS policy for
the Health and Wellness, and Day Care Centers. Provides technical
assistance on a Department-wide basis as required. Provides oversight
of the HHS Health and Wellness Center at Headquarters.
h. Interprets Department of Energy policy on energy management
issues and oversees implementation of energy related legislation within
HHS.
i. Establishes information and reporting standards for all above
listed programs. Collects, assembles, and analyzes required information
for mandated reports to Congress, OMB, GSA and other Federal agencies.
3. Division of Resources Management (AMR2).
a. Provides guidance and direction in formulating and overseeing
the execution of OFS's budget and use of its personnel resources,
conferring with other organizations within OS as required.
b. Plans, directs, and coordinates financial and budgetary programs
for GDM, RENT, Delegated Authority and TAP accounts. Maintains
commitment records against allowances, and certifies funds availability
for these funding activities.
c. Consolidates and presents budget estimates and forecasts of
OFS's resources. Develops and maintains an overall system of budgetary
controls to ensure observance of established ceilings on both funds and
personnel.
d. Develops and executes the Headquarters OS RENT budget including
preparation of the GSA 3530's. Reconciles and processes centralized
RENT billings for OS and OPDIV space in the Southwest Washington, D.C.
complex. Distributes charges to responsible Offices.
e. Clears, funds and tracks all OFS Reimbursable Work
Authorizations (RWAs).
f. Identifies/develops the creative application of automated
systems in OFS to enhance service delivery.
g. Provides comprehensive PC hardware and software maintenance and
support for OFS.
h. Coordinates/develops in-house applications training seminars.
i. Coordinates development of the IRM financial and strategic
plans.
4. Division of Buildings Management (AMR3).
a. Under delegation from GSA, is responsible for the physical plan
operations and maintenance of the Hubert H. Humphrey Building including
procurement and administration of related contracts.
b. Coordinates with GSA on building operation and maintenance
matters for HHS-occupied space in GSA controlled facilities in the
Southwest Washington, D.C. complex.
c. Is responsible for the acquisition, disposition, allocation and
monitoring of space for the OS in Washington, D.C. and for the OPDIVs
in the Southwest Washington, D.C. complex.
d. Enforces compliance with Federal space utilization principles in
the Southwest Washington, D.C. complex by the preparation of high
quality space management plans and drawings, and the arrangement of
quality and timely renovation work. Provides engineering and
architectural services as well as oversight in support of Southwest
Washington, D.C. complex facilities both through in-house staff and
contractors.
e. Manages major renovation and system furniture installation
projects, moves and space consolidations. Oversees the restoration and
renovation of joint use areas in the HHH Building. Procures systems
furniture including related design, installation and maintenance
services for the Southwest Washington, D.C. complex.
5. Division of Security and Special Services (AMR4)
a. Oversees the OS and Southwest complex occupational safety and
health programs, including procurement and administration of related
contracts.
b. Provides physical security for employees and facility protection
in the HHH Building through the procurement and administration of guard
services and equipment. Serves as liaison with GSA for physical
security issues affecting HHS employees in GSA controlled space in the
Southwest Washington, D.C. complex.
c. Provides a variety of facility support services to the OS and
OPDIVs
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in the Southwest Washington, D.C. complex, including the management of
conference and parking facilities, the issuance and control of employee
identification badges, and special events support.
d. Serves as the focal point within OFS for the receipt and
referral of customer requests for services and complaints related to
building operations and facilities management matters and is
responsible for monitoring the timely and efficient corrective action.
Dated: October 9, 1996.
Approved By:
John J. Callahan,
Assistant Secretary for Management and Budget.
[FR Doc. 96-27752 Filed 10-29-96; 8:45 am]
BILLING CODE 4150-04-M
