[Federal Register Volume 61, Number 194 (Friday, October 4, 1996)]
[Notices]
[Pages 51923-51925]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-25526]
[[Page 51923]]
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DEPARTMENT OF DEFENSE
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DEPARTMENT OF DEFENSE
Department of the Air Force
Privacy Act of 1974; Amend System of Records.
AGENCY: Department of the Air Force, DOD.
ACTION: Amend system of records.
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SUMMARY: The Department of the Air Force proposes to amend a system of
records notices in its inventory of systems of records notices subject
to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The amendments will be effective on November 4, 1996, unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Air Force Access Programs Manager, HQ
USAF/SCMI, 1250 Air Force Pentagon, Washington, DC 20330-1250.
FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 697-8674 or
DSN 227-8674.
SUPPLEMENTARY INFORMATION: The complete inventory of Department of the
Air Force system of records notices subject to the Privacy Act of 1974
(5 U.S.C. 552a), as amended, have been published in the Federal
Register and are available from the address above.
The amendments are not within the purview of subsection (r) of the
Privacy Act (5 U.S.C. 552a), as amended, which requires the submission
of an altered systems reports. The specific changes to the system of
records notice are set forth below followed by the system notice, as
amended, published in its entirety.
Dated: October 1, 1996.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F035 AF MP C
Military Personnel Records System (November 23, 1993, 58 FR 61868).
* * * * *
Delete entry and replace with `Primary locations: Headquarters
United States Air Force, 1040 Air Force Pentagon, Washington, DC 20330-
1040.
Headquarters Air Force Personnel Center, 550 C Street W, Randolph
Air Force Base, TX 78150-4703.
Air Reserve Personnel Center, 6760 East Irvington Place 4000,
Denver, CO 80280-4000.
National Personnel Records Center, Military Personnel records, 9700
Page Boulevard, St. Louis, MO 63132-5100.
Headquarters of major commands and field operating agencies;
consolidated base personnel offices; State Adjutant General Office of
each respective state, District of Columbia and Commonwealth of Puerto
Rico, and Air Force Reserve and Air National Guard units. Official
mailing addresses are published as an appendix to the Air Force
compilation of records systems notices.
Secondary locations: Officer Correspondence and Miscellaneous
Document Group for active duty officers at Headquarters Air Force
Personnel Center (HQ AFPC), and at Headquarters, United States Air
Force (HQ USAF); Officer Selection Record Group (OSRGp) at HQ USAF,
General Officer Group and at HQ USAF and HQ AFPC Air Force Colonel's
Group; retired general officers Master Personnel Record Group (MPerRGp)
at AFPC; Officer Command Selection Record Group (OCSRGp) at the
respective Air Force base of assignment servicing Military Personnel
Flight (MPF), and respective Air Force major command; Air Force active
duty enlisted personnel MPerRGp and senior NCO selection folder at
AFPC; Field Personnel Records Group (FPerRGp) at the respective unit of
assignment or servicing MPF or Consolidated Reserve Personnel Office
(CRPO); personnel in Temporary Disability Retired List, Missing in
Action (MIA), Prisoner of War (POW), Dropped From Rolls status MPerGp
at AFPC; Reserve officers MPerRGp at Air Reserve Personnel Center
(ARPC); Reserve airmen MPerRGp at ARPC and FPerRGp at the respective
unit of assignment or servicing MPF/CRPO; United States Air National
Guard (ANGUS) officers MPerRGp at ARPC, OCSRGp at the respective State
Adjutant General Office, and FPerRGp at the respective unit of
assignment; ANGUS airmen MPerRGp at the respective State Adjutant
General Office and FPerRGp at the respective unit of assignment;
retired and discharged Air Force military personnel MPerRGp at National
Personnel Records Center; and Air Force Academy cadets MPerRGp at unit
of assignment MPF.'
* * * * *
Delete entry and replace with `System contains substantiating
documents such as forms, certificates, administrative orders and
correspondence pertaining to appointment as a commissioned officer,
warrant officer, Regular AF, AF Reserve or ANGUS, enlistment/
reenlistment/extension of enlistment, assignment, Permanent Change of
Station, Temporary Duty (TDY), promotion and demotion; identification
card requests; casualty; duty status changes - Absent Without Leave/
MIA/POW/Missing/Deserter; military test administration/results; service
dates; separation; discharge; retirement; security; training;
Professional Military Education (PME); On-The-Job Training; Technical,
General Military Training; commissioning; driver; academic education;
performance/effectiveness reports; unfavorable communications in the
OSRGp; records corrections; formal/informal medical or dental
treatment/examination; flying/rated status administration; extended
active duty; emergency data; line of duty determinations; human/
personnel reliability; career counseling; records transmittal; AF
reserve administration; Air National Guard administration; board
proceedings; personnel history statements; Veterans Administration
compensations; disciplinary actions; record extracts; locator
information; personal clothing/equipment items; passport;
classification; grade data; Career Reserve applications/cancellations;
traffic safety; Unit Military Training; travel voucher for TDY to
Republic of Vietnam; dependent data; professional achievements; Geneva
Convention card; Federal insurance; travel and duty restrictions;
Conscientious Objector status; decorations and awards; badges;
Favorable Communications (colonels only); Inter-Service transfers; pay
and allowances; combat duty; leave; photographs, and Personnel Data
System products.'
* * * * *
Delete entry and replace with `Those documents designated as
temporary in the prescribing directive remain in the records until
their obsolescence (superseded, member terminates status, or retires)
when they are removed and provided to the individual. Unfavorable
communications in the OSRGp are transferred to Air Reserve Component
and retained for one year following an officer's termination of status,
or destroyed if officer retires or dies. Those documents designated as
permanent remain in the military personnel records system permanently
and are retired with the master personnel record group.'
* * * * *
F035 AF MP C
Military Personnel Records System.
[[Page 51924]]
Primary locations: Headquarters United States Air Force, 1040 Air
Force Pentagon, Washington, DC 20330-1040.
Headquarters Air Force Personnel Center, 550 C Street W, Randolph
Air Force Base, TX 78150-4703.
Air Reserve Personnel Center, 6760 East Irvington Place 4000,
Denver, CO 80280-4000.
National Personnel Records Center, Military Personnel records, 9700
Page Boulevard, St. Louis, MO 63132-5100.
Headquarters of major commands and field operating agencies;
consolidated base personnel offices; State Adjutant General Office of
each respective state, District of Columbia and Commonwealth of Puerto
Rico, and Air Force Reserve and Air National Guard units. Official
mailing addresses are published as an appendix to the Air Force
compilation of records systems notices.
Secondary locations: Officer Correspondence and Miscellaneous
Document Group for active duty officers at Headquarters Air Force
Personnel Center (HQ AFPC), and at Headquarters, United States Air
Force (HQ USAF); Officer Selection Record Group (OSRGp) at HQ USAF,
General Officer Group and at HQ USAF and HQ AFPC Air Force Colonel's
Group; retired general officers Master Personnel Record Group (MPerRGp)
at AFPC; Officer Command Selection Record Group (OCSRGp) at the
respective Air Force base of assignment servicing Military Personnel
Flight (MPF), and respective Air Force major command; Air Force active
duty enlisted personnel MPerRGp and senior NCO selection folder at
AFPC; Field Personnel Records Group (FPerRGp) at the respective unit of
assignment or servicing MPF or Consolidated Reserve Personnel Office
(CRPO); personnel in Temporary Disability Retired List, Missing in
Action (MIA), Prisoner of War (POW), Dropped From Rolls status MPerGp
at AFPC; Reserve officers MPerRGp at Air Reserve Personnel Center
(ARPC); Reserve airmen MPerRGp at ARPC and FPerRGp at the respective
unit of assignment or servicing MPF/CRPO; United States Air National
Guard (ANGUS) officers MPerRGp at ARPC, OCSRGp at the respective State
Adjutant General Office, and FPerRGp at the respective unit of
assignment; ANGUS airmen MPerRGp at the respective State Adjutant
General Office and FPerRGp at the respective unit of assignment;
retired and discharged Air Force military personnel MPerRGp at National
Personnel Records Center; and Air Force Academy cadets MPerRGp at unit
of assignment MPF.
Air Force active duty military, Air Force Reserve and Air National
Guard personnel.
System contains substantiating documents such as forms,
certificates, administrative orders and correspondence pertaining to
appointment as a commissioned officer, warrant officer, Regular AF, AF
Reserve or ANGUS, enlistment/reenlistment/extension of enlistment,
assignment, Permanent Change of Station, Temporary Duty (TDY),
promotion and demotion; identification card requests; casualty; duty
status changes - Absent Without Leave/MIA/POW/Missing/Deserter;
military test administration/results; service dates; separation;
discharge; retirement; security; training; Professional Military
Education (PME); On-The-Job Training; Technical, General Military
Training; commissioning; driver; academic education; performance/
effectiveness reports; unfavorable communications in the OSRGp; records
corrections; formal/informal medical or dental treatment/examination;
flying/rated status administration; extended active duty; emergency
data; line of duty determinations; human/personnel reliability; career
counseling; records transmittal; AF reserve administration; Air
National Guard administration; board proceedings; personnel history
statements; Veterans Administration compensations; disciplinary
actions; record extracts; locator information; personal clothing/
equipment items; passport; classification; grade data; Career Reserve
applications/cancellations; traffic safety; Unit Military Training;
travel voucher for TDY to Republic of Vietnam; dependent data;
professional achievements; Geneva Convention card; Federal insurance;
travel and duty restrictions; Conscientious Objector status;
decorations and awards; badges; Favorable Communications (colonels
only); Inter-Service transfers; pay and allowances; combat duty; leave;
photographs, and Personnel Data System products.
10 U.S.C. 8013, Secretary of the Air Force: Powers and duties;
delegation by; as implemented by Air Force Instruction 36-2608, and
E.O. 9397.
Military personnel records are used at all levels of Air Force
personnel management within the agency for actions/processes related to
procurement, education and training, classification, assignment, career
development, evaluation, promotion, compensation, sustentation,
separation and retirement.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DOD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Records may be disclosed to the Department of Veterans Affairs for
research, processing and adjudication of claims, and providing medical
care.
To dependents and survivors for determination of eligibility for
identification card privileges.
To the Civilian Health and Medical Program of the Uniformed
Services (CHAMPUS) for determination of eligibility and benefits.
To local Immigration/Naturalization Office for accountability and
audit purposes.
To State Unemployment Compensation offices for verification of
military service related information for unemployment compensation
claims; Respective local state government offices for verification of
Vietnam ``State Bonus'' eligibility.
To the Office of Personnel Management for verification of military
service for benefits, leave, or Reduction in Force purposes, and to
establish Civil Service employee tenure and leave accrual rate.
To the Social Security Administration to substantiate applicant's
credit for social security compensation; Local state office for
verification of military service relative to the Soldiers and Sailors
Civil Relief Act. Information as to name, rank, Social Security Number,
salary, present and past duty assignment, future assignments that have
been finalized, and office phone number may be provided to military
financial institutions who provide services to DOD personnel. For
personnel separated, discharged or retired from the Air Force,
information as to last known address may be provided to the military
financial institutions upon certification by a financial institution
officer that the facility has a dishonored check or defaulted loan.
To the Selective Service Agencies for computation of service
obligation.
To the American National Red Cross for emergency assistance to
military
[[Page 51925]]
members, dependents, relatives or other persons if conditions are
compelling.
To the Department of Labor for claims of civilian employees
formerly in military service, verification of service-related
information for unemployment compensation claims, investigations of
possible violations of labor laws and for pre-employment
investigations.
To the National Research Council for medical research purposes.
To the Armed Forces Retirement Home to determine eligibility.
The ``Blanket Routine Uses'' published at the beginning of the Air
Force's compilation of systems of records notices apply to this system.
Maintained in visible file folders/binders, cabinets and on
computer and computer output products.
Information in the system is retrieved by last name, first name,
middle initial and Social Security Number.
Records stored at National Personnel Records Center are retrieved
by registry number, last name, first name, middle initial and Social
Security Number.
Records are accessed by person(s) responsible for servicing the
records system in performance of their official duties and by
authorized personnel who are properly screened and cleared for need-to-
know. Records stored in locked room, cabinets, and in computer storage
devices protected by computer system software.
Those documents designated as temporary in the prescribing
directive remain in the records until their obsolescence (superseded,
member terminates status, or retires) when they are removed and
provided to the individual. Unfavorable communications in the OSRGp are
transferred to Air Reserve Component and retained for one year
following an officer's termination of status, or destroyed if officer
retires or dies. Those documents designated as permanent remain in the
military personnel records system permanently and are retired with the
master personnel record group.
Commander, Headquarters Air Force Military Personnel Center, 550 C
Street W, Randolph Air Force Base, TX 78150-4703.
Individuals seeking to determine whether this system of records
contains information on themselves should address written inquiries to
the Commander, Headquarters Air Force Military Personnel Center, 550 C
Street W, Randolph Air Force Base, TX 78150-4703.
Individuals may also appear in person at the responsible official's
office or the respective repository for records for personnel in a
particular category during normal duty hours any day except Saturday,
Sunday or national and local holidays. The Saturday and Sunday
exception does not apply to Reserve and National Guard units during
periods of training. The system manager has the right to waive these
requirements for personnel located in areas designated as Hostile Fire
Pay areas. Official mailing addresses are published as an appendix to
the Air Force's compilation of systems of records notices.
Individuals seeking to access records about themselves contained in
this system should address written requests to the Commander,
Headquarters Air Force Military Personnel Center, 550 C Street W,
Randolph Air Force Base, TX 78150-4703.
Individuals may also appear in person at the responsible official's
office or the respective repository for records for personnel in a
particular category during normal duty hours any day except Saturday,
Sunday or national and local holidays. The Saturday and Sunday
exception does not apply to Reserve and National Guard units during
periods of training. The system manager has the right to waive these
requirements for personnel located in areas designated as Hostile Fire
Pay areas. Official mailing addresses are published as an appendix to
the Air Force's compilation of systems of records notices.
The Air Force rules for accessing records, and for contesting
contents and appealing initial agency determinations are published in
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from
the system manager.
Information is obtained from the subject of the file, supervisors,
correspondence generated within the agency in the conduct of official
business, educational institutions, and civil authorities.
None.
[FR Doc. 96-25526 Filed 10-3-96; 8:45 am]
BILLING CODE 5000-04-F
