[Federal Register Volume 64, Number 222 (Thursday, November 18, 1999)]
[Notices]
[Pages 63062-63063]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-30069]
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POSTAL SERVICE
Privacy Act of 1974, System of Records
AGENCY: Postal Service.
ACTION: Notice of new system of records.
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SUMMARY: The purposes of this document are to publish notice of a
change in the title to grouping of records 030.000 Equal Employment
Opportunity to read ``030.000 Equal Employment Opportunity/Alternative
Dispute Resolution'' and to publish notice of a new Privacy Act system
of records under that grouping, USPS 030.040, Equal Employment
Opportunity/Alternative Dispute Resolution-Roster of Alternative
Dispute Resolution Providers. The change in title more accurately
reflects the types of records covered by this group. The new system
contains the names and addresses of alternative dispute resolution
providers such as mediators, who express an interest by completing a
survey regarding their dispute resolution experience.
DATES: Any interested party may submit written comments on the proposed
new system of records. This proposal will become effective without
further notice on December 28, 1999, unless comments received on or
before that date result in a contrary determination.
ADDRESSES: Written comments on this proposal should be mailed or
delivered to Administration and FOIA, United States Postal Service, 475
L'Enfant Plaza SW, Room 8141, Washington, DC 20260-5202. Copies of all
written comments will be available at the above address for public
inspection and photocopying between 8 a.m. and 4:45 p.m., Monday
through Friday.
FOR FURTHER INFORMATION CONTACT: Rubenia Carter (202) 268-4872.
SUPPLEMENTARY INFORMATION: The Postal Service is proposing to use
independent contractors to resolve disputes including, but not limited
to, EEO and Merit Systems Protection Board administrative cases. A
roster will be maintained by the Postal Service of prequalified
providers to select from to handle disputes. To be placed on the
roster, an applicant must first complete an Alternative Dispute
Resolution (ADR) Provider Survey. The survey will be screened to
determine if the applicant meets the minimum criteria for mediating
Postal Service cases. The survey requires an applicant to provide his
or her previous mediator, arbitrator or other dispute resolution
experience, education, and other required information. A waiver of the
minimum criteria may be given to applicants on a limited basis at the
sole discretion of the Postal Service. Applicants who fail to meet the
minimum criteria and are not granted a waiver are disqualified for
mediating disputes.
Maintenance of these records is not expected to have a significant
effect on individual privacy rights. Information kept is limited to the
name and address and other information requested on the survey
questionnaire. The information will be kept in a secured environment,
with automated data processing (ADP) physical and administrative
security and technical software applied to information on computer
media. Computers and hard copy records are maintained in a secured
environment. To the extent that the information may be shared with
another federal agency, it is shared with the understanding that the
information will be maintained and protected in accordance with the
Privacy Act.
Pursuant to 5 U.S.C. 552a(e)(11), interested persons are invited to
submit written data, views, or arguments on this proposal. A report on
the following proposed system has been sent to Congress and to the
Office of Management and Budget for their evaluation.
USPS 030.040
SYSTEM NAME:
Equal Employment Opportunity/Alternative Dispute Resolution-Roster
of Alternative Dispute Resolution Providers, 030.040.
SYSTEM LOCATION:
Law Department, Postal Service Headquarters, and field offices;
area and district offices.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals and organizations interested in providing Alternative
Dispute Resolution (ADR) services to all disputes except those arising
under Postal Service collective bargaining agreements.
CATEGORIES OF RECORDS COVERED BY THE SYSTEM:
Name, address, telephone, and fax numbers of alternative dispute
resolution providers; education, certification status, special
qualifications; types of disputes mediated; partnering agreements;
evaluation as a neutral; billing information; and any other
correspondence relating to the individual performance or information
contained on the survey.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
39 U.S.C. 401.
PURPOSE(S):
Used to determine an individual's qualifications to provide ADR
services.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
General routine use statements a, b, c, d, e, f, g, h, j, k, l, and
m listed in the prefatory statement at the beginning of the Postal
Service's published system notices apply to this system. Another
routine use follows:
1. To another federal agency upon request who needs the names and/
or addresses and other information about ADR providers to arrange for
or manage ADR proceedings for that agency.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are maintained in locked file cabinets and computer
files on magnetic tape or disk in automated office equipment.
RETRIEVABILITY:
By ADR provider's name.
SAFEGUARDS:
Paper records are kept in locked file cabinets; automated data are
password-protected.
RETENTION AND DISPOSAL:
Files of active ADR providers: Cutoff file upon notification of
decertification or removal. Destroy one year from date of cutoff. Files
of rejected ADR providers: Cutoff file at end of year in which survey
was received from prospective ADR provider. Maintain file for one year
after cutoff date.
SYSTEM MANAGER(S) AND ADDRESS: EXECUTIVE VICE PRESIDENT AND GENERAL
COUNSEL, LAW DEPARTMENT, UNITED STATES POSTAL SERVICE, 475 L'ENFANT
PLAZA SW, WASHINGTON DC 20260-1100
NOTIFICATION PROCEDURE:
Individuals wanting to know whether information about them is
maintained in this system of records must address inquiries to the
system manager. Inquiries must contain full name and address of the
individual and date the survey was completed.
[[Page 63063]]
RECORD ACCESS PROCEDURES:
Requests for access must be made in accordance with notification
procedure above and the Postal Service Privacy Act regulations
regarding access to records and verification of identity under 39 CFR
266.6.
CONTESTING RECORD PROCEDURES:
See Notification and Record Access Procedures above.
RECORDS SOURCE CATEGORIES:
Information is received from ADR provider completing survey.
Stanley F. Mires,
Chief Counsel, Legislative.
[FR Doc. 99-30069 Filed 11-17-99; 8:45 am]
BILLING CODE 7710-12-P
