[Federal Register Volume 64, Number 211 (Tuesday, November 2, 1999)]
[Notices]
[Pages 59221-59222]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-27234]
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OFFICE OF PERSONNEL MANAGEMENT
Privacy Act of 1974; Amendment to a System of Records
AGENCY: Office of Personnel Management (OPM).
ACTION: Notice to amend a system of records.
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SUMMARY: OPM proposes to amend a system of records in its inventory of
record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended. This action is necessary to meet the requirements of the
Privacy Act to publish in the Federal Register notice of the existence
and character of record systems maintained by the agency (5 U.S.C.
552(e)(4)).
DATES: The changes will be effective without further notice on December
13, 1999, unless comments are received that would result in a contrary
determination.
ADDRESSES: Send written comments to the Office of Personnel Management,
ATTN: Mary Beth Smith-Toomey, Office of the Chief Information Officer,
1900 E Street NW., Room 5415, Washington, DC 20415-7900.
FOR FURTHER INFORMATION CONTACT: Mary Beth Smith-Toomey, (202) 606-
8358.
SUPPLEMENTARY INFORMATION: This notice covers records that may contain
individually identifiable information about FEI program participants
supplied by sponsoring agency and the program participant, including
application and consent forms, supporting correspondence, class roster
and directories. The records contain the name, position title, office
address and telephone number, Social Security Number, Federal Executive
Institute (FEI) program attended, and, with the approval of the
individual, home address and telephone number of program participants.
Demographic information is obtained on a completely anonymous basis and
is stored as such. This system of records, OPM/Central-10, Federal
Executive Institute Program Participants Records, is changed to support
the collection and retention of Social Security Numbers and race and
national origin (RNO) information.
U.S. Office of Personnel Management.
Janice R. Lachance,
Director.
OPM/CENTRAL 10
SYSTEM NAME:
Federal Executive Institute Program Participant Records.
SYSTEM LOCATION:
Federal Executive Institute, Office of Executive and Management
Development, Office of Personnel Management, 1301 Emmet Street,
Charlottesville, VA 22903-4899.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All Federal, State, and local government employees (both current
and former), international executives, former faculty and staff, and
Fellowship students who have attended programs at the Federal Executive
Institute (FEI).
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains information supplied by the sponsoring agency
and the program participant, including application and consent forms,
supporting correspondence, class rosters and directories. The records
contain the name, position title, office address and telephone number,
Social Security Number, FEI program attended, and, with the approval of
the individual, home address and telephone number of program
participants. Demographic information is obtained on a completely
anonymous basis and is stored as such. It cannot be retrieved as
related to any individual. Race and National Origin (RNO) information
that is submitted and entered into the system is immediately blocked
from individual identification. The RNO information system can generate
general reports but the System Administrator(s) is the only
individual(s) that can access the original information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Includes the following with any revisions and amendments:
5 U.S.C. 301 and 4117.
PURPOSE(S):
The records are used by FEI staff to administer the program, to
promote program participant interaction, and by FEI program
participants to maintain contact with other participants. These records
may be used to locate individuals for personnel research but no records
are released without prior permission. No RNO information will be
accessed except as a group with no individual recognition.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING THE
CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
Routine uses 1 through 10 of the Prefatory Statement at the
beginning of OPM's system notices (60 FR 63075, effective January 17,
1996) apply to the records maintained within this system.
The routine uses listed below are specific to this system of
records only:
[[Page 59222]]
a. To disclose information to Federal agencies to assist them in
planning for executive development programs.
b. To provide information to the FEI Alumni Association for the
purpose of mailing association materials to an alumni's home or
business address.
POLICIES AND PRACTICES OF STORING, RETRIEVING, SAFEGUARDING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in hard copy (for 2 years) and automated
form.
RETRIEVABILITY:
Records are retrieved by the name of the individual on whom they
are maintained. A secondary identifier will be the Social Security
Number of an individual (the secondary identifier will not be released
in any records). Records may also be retrieved by agency, location and
FEI programs.
SAFEGUARDS:
Records kept by FEI officials are maintained in a secured area with
access limited to those authorized personnel at FEI whose duties
require access. Distribution of information is limited to FEI program
participants and specified recipients. In addition:
a. At the request of the individual, his or her home address and
telephone number will not be released;
b. Social Security Numbers will not be included in any information
released.
c. At the request of the employing agency, information relating to
the individual's status (i.e., position title) will not be released.
RETENTION AND DISPOSAL:
Hard copies of applicant files are destroyed after a maximum of 3
years. The automated data base is an ongoing file system.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Federal Executive Institute, Office of Executive and
Management Development, Office of Personnel Management, 1301 Emmet
Street, Charlottesville, VA 22903-4899; Computer Specialist, Federal
Executive Institute, Office of Executive and Management Development,
Office of Personnel Management, 1301 Emmet Street, Charlottesville, VA
22903-4899.
NOTIFICATION PROCEDURE:
Individuals wishing to inquire whether this system contains
information about them should contact the system manager(s).
Individuals must furnish the following information for their records to
be located and identified:
a. Name (possibly Social Security Number).
b. Agency.
c. FEI program attended and dates.
RECORD ACCESS PROCEDURE:
Individuals wishing to request access to their records should
contact the system manager(s). Individuals must furnish the following
information for their records to be located and identified:
a. Name (possibly Social Security Number).
b. Agency.
c. FEI program attended and dates.
Individuals requesting access must also follow OPM's Privacy Act
regulations regarding verification of identity and access to records (5
CFR part 297).
CONTESTING RECORD PROCEDURE:
Individuals wishing to request amendment of records about them
should contact the system manager(s). Individuals must furnish the
following information for their records to be located and identified:
a. Name (possibly Social Security Number).
b. Agency.
c. FEI program attended and dates.
Individuals requesting amendment must follow OPM's Privacy Act
regulations regarding verification of identity and amendment of records
(5 CFR part 297).
RECORD SOURCE CATEGORIES:
All information in the system comes from:
a. The individuals to whom the records pertain.
b. Employing agency.
[FR Doc. 99-27234 Filed 11-1-99; 8:45 am]
BILLING CODE 6325-01-P
