[Federal Register Volume 60, Number 217 (Thursday, November 9, 1995)]
[Notices]
[Pages 56679-56687]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: X95-41109]
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Bureau of Alcohol, Tobacco, and Firearms
Treasury/ATF .001
Administrative Record System--Treasury/ATF.
Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue,
NW, Washington, DC 20226. Components of this record system are
geographically dispersed throughout the Bureau's field offices. A list
of field offices is available by writing to the Chief, Disclosure
Branch, Room 8290, 650 Massachusetts Avenue, NW, Washington, DC 20226.
(1) Present employees of the Bureau of ATF. (2) Former employees
of the Bureau of ATF. (3) Claimants against the Bureau of ATF.
(1) Accident Report --non-vehicle; (2) Accident Report-vehicle;
(3) Fatality reports. (4) Injury reports; (5) Motor vehicle operator's
records; (6) Chief Counsel and District Counsel memoranda and opinions.
(1) Federal Claims Collection Act. (2) Federal Property and
Administration Services Act of 1949, as amended. (3) Federal Tort
Claims Act. (4) Military Personnel and Civilian Claim Act. (5)
Occupational Safety and Health Act of 1970. (6) Small Claims Act. (8) 5
U.S.C. 1302, 3301, 3302.
A record in this system may be disclosed as a routine use to: (1)
Employees of government agencies when required or authorized to be
released by statute, regulations or Executive Order; (2) any third
party, to the extent necessary, to collect relevant information from
the third party, provided that the information is needed by the Bureau
to render a decision in regard to an administrative matter; (3)
appropriate Federal, state, local or foreign agencies responsible for
enforcing administrative, civil or criminal laws; hiring or retention
of an employee; issuance of a security clearance, license, contract,
grant or other benefit; (4) a court, magistrate or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of or in preparation for
civil discovery, litigation, or settlement negotiations, in response to
a subpoena, or in connection with criminal law proceedings; (5) unions
recognized as exclusive bargaining representatives under the Civil
Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (6) a congressional
office in response to an inquiry made at the request of the individual
to whom the record pertains; (7) provide information to the news media
in accordance with guidelines contained in 28 CFR 50.2 which relate to
an agency's functions relating to civil and criminal proceedings.
Active records stored in file folders in security filing cabinets.
Inactive records stored in file folders at Federal Records Centers.
Records are retrievable by name of individual.
Direct access restricted to personnel in Department of the
Treasury in the performance of their duty. Transmitted to routine users
on a ``need to know'' basis or where ``a right to access'' is
established, and to others upon verification of the substance and
propriety of the request. Stored in lockable metal file cabinets in
rooms locked during non-duty hours.
Records are retained in accordance with General Records Schedules
Numbers 1 through 23 issued by the National Archives and Records
Administration, and Bureau of Alcohol, Tobacco and Firearms records
control schedules numbers 101 and 201 and disposed of by shredding or
burning.
Chief, Administrative Program Division, Bureau of Alcohol,
Tobacco, and Firearms, 650 Massachusetts Avenue, NW, Washington, DC
20226.
Inquiries should be addressed to: Privacy Act Request, Bureau of
Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW,
Washington, DC 20226. Requests may be delivered personally to Room
8290, Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts
Avenue, NW, Washington, DC 20226.
Requests for access to records made by mail should be addressed
to: Privacy Act Request, Bureau of Alcohol, Tobacco and Firearms, 650
Massachusetts Avenue, NW, Washington, DC 20226.
See ``Record access procedures'' above.
(1) Administrative records. (2) Claimants. (3) Doctors. (4)
Employee records. (5) Fiscal records. (6) Former employees of the
Bureau of ATF. (7) Former employers. (8) General Services
Administration. (9) Individuals who have information relevant to
claims. (10) Inspections records. (11) Internal Investigation reports.
(12) Police reports. (13) Present employees of the Bureau of ATF. (14)
Supervisors. (15) Witnesses. (16) Insurance companies.
None.
Treasury/ATF .002
Correspondence Record System--Treasury/ATF.
Bureau of Alcohol, Tobacco, and Firearms, 650 Massachusetts Avenue
NW, Washington, DC 20226. Components of this record system are
geographically dispersed throughout the Bureau's field offices. A list
of field offices is available by writing to the Chief, Disclosure
Branch, Room 8290, 650 Massachusetts Avenue, NW Washington, DC 20226.
[[Page 56680]]
(1) Persons who correspond with the Bureau requesting information
relating to Bureau personnel. (2) Persons who correspond with the
Bureau requesting information relating to Bureau activities. (3)
Persons who correspond with the Bureau requesting rulings,
interpretations, or technical and scientific matters of a general
nature. (4) Persons who correspond with others and whose correspondence
is referred to ATF for response. (5) Persons referred to in
correspondence with the Bureau. (6) Authors and publishers of technical
and scientific matters relating to Bureau activities.
Correspondence with individuals who contact the Bureau requesting
information relating to Bureau personnel and/or activities, Chief
Counsel and Regional Counsel memoranda and opinions.
5 U.S.C. 301, Executive Order 11222.
A record in this system may be disclosed as a routine use to: (1)
Employees of government agencies when required or authorized to be
released by statute, regulations or Executive Order; (2) any third
party, to the extent necessary, to collect relevant information from
the third party, provided that the information is needed by the Bureau
to render a decision in regard to an administrative, fiscal or
personnel matter; (3) appropriate Federal, state, local or foreign
agencies responsible for enforcing administrative, civil or criminal
laws; hiring or retention of an employee; issuance of a security
clearance, license, contract, grant or other benefit; (4) a court,
magistrate or administrative tribunal in the course of presenting
evidence, including disclosures to opposing counsel or witnesses in the
course of or in preparation for civil discovery, litigation, or
settlement negotiations, in response to a subpoena, or in connection
with criminal law proceedings; (5) a congressional office in response
to an inquiry made at the request of the individual to whom the record
pertains; (6) provide information to the news media in accordance with
guidelines contained in 28 CFR 50.2 which relate to an agency's
functions relating to civil and criminal proceedings.
Active records stored in file folders in security filing cabinets.
Inactive records stored in file folders at Federal Records Centers.
Records are retrieved by name, subject matter and date of
correspondence.
Transmitted to routine users on a ``need to know'' basis. Stored
in lockable file cabinets in rooms locked during non-duty hours.
Records are retained in accordance with General Records Schedules
numbers 1 through 20 issued by the National Archives and Records
Administration, and Bureau of Alcohol, Tobacco and Firearms Records
Control Schedules numbers 101 and 201 and disposed of by shredding or
burning.
Executive Assistant- Liaison and Public Information, Bureau of
Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW,
Washington, DC 20226.
Inquiries should be addressed to: Privacy Act Request, Bureau of
Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW Washington,
DC 20226. Requests may be delivered personally to Room 8290, Bureau of
Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW,
Washington, DC 20226.
Requests for access to records made by mail should be addressed to:
Privacy Act Request, Bureau of Alcohol, Tobacco and Firearms, 650
Massachusetts Avenue, NW, Washington, DC 20226. Requests may be
delivered personally to room 8290, Bureau of Alcohol, Tobacco and
Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226. Appeals
may be delivered personally to room 8290, Bureau of Alcohol, Tobacco
and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226.
See ``Record access procedures'' above.
Persons who correspond with the Bureau on general, technical or
scientific matters.
None.
Treasury/ATF .003
Criminal Investigation Report System--Treasury/ATF.
Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue,
NW, Washington, DC 20226. Components of this record system are
geographically dispersed throughout Bureau of Alcohol, Tobacco and
Firearms' field offices. A list of field offices is available by
writing to the Chief, Disclosure Branch, Room 8290, 650 Massachusetts
Avenue, NW, Washington, DC 20226.
(1) Criminal offenders or alleged criminal offenders acting alone
or in concert with other individuals and suspects who have been or are
under investigation for a violation or suspected violation of laws
enforced by the Bureau. (2) Criminal offenders or alleged criminal
offenders acting alone or in concert with individuals who have been
referred to the Bureau of Alcohol, Tobacco and Firearms by other law
enforcement agencies, governmental units and the general public. (3)
Informants. (4) Persons who come to the attention of the Bureau in the
conduct of criminal investigations. (5) Persons who have been convicted
of a crime punishable by imprisonment for a term exceeding one year and
who have applied for relief from disabilities under Federal law with
respect to the acquisition, receipt, transfer, shipment, or possession
of firearms and explosives and whose disability was incurred by reason
of such conviction. (6) Victims of crimes. (7) Witnesses.
(a) Records containing information compiled for the purpose of
identifying individual criminal offenders and alleged offenders and
consisting only of identifying data and notations of arrest, the nature
and disposition of criminal charges, sentencing, confinement, release,
and parole and probation status; (b) Records containing information
compiled for the purpose of a criminal investigation, including reports
of informants and investigators, and associated with an identifiable
individual; (c) Records containing reports identifiable to an
individual compiled at various stages of the process of enforcement of
criminal laws from arrest or indictment through
[[Page 56681]]
release from supervision; (d) Records compiled and maintained by the
Bureau as generally described in (a), (b), and (c) above including the
following: (1) Abandoned property reports. (2) ATF Criminal
Investigation Reports. (3) ATF referrals to foreign, Federal, state,
and local law enforcement agencies. (4) Chief and Regional Counsel
opinions. (5) Contemporaneous investigative notes. (6) Criminal
investigatory correspondence from and to foreign, Federal, state and
local law enforcement agencies. (7) Criminal intelligence information
on individuals suspected to be violating ATF laws and regulations. (8)
Documentary proof of defendant's criminal record, identity, or lack of
registration of N.F.A. (as amended) firearm(s). (9) FBI Criminal Record
Reports. (10) Fingerprints and palmprints. (11) Fugitive arrest
warrants. (12) Handwriting exemplars. (13) Index cards, violation and
reputation. (14) Illicit liquor and raw material surveys. (15)
Laboratory reports of evidence analysis. (16) Memoranda of expected
testimony of witnesses. (17) Organized crime members violating or
suspected of violating ATF laws. (18) Parole and pardon reports. (19)
Personal histories (address, employment, social security number,
financial background, physical description, etc.). (20) Photographs.
(21) Purchase of evidence records. (22) Records of electronic
surveillance by ATF. (23) Records received in response to summons and
subpoenas. (24) Reliefs from disability. (25) Reports of interview with
witnesses. (26) Search warrants and affidavits for search warrants.
(27) Seized property reports. (28) Significant criminals, armed and
dangerous, firearms, explosives and liquor. (29) Special agent's daily
activity diary (accessible by date only). (30) State and local law
enforcement criminal investigative reports. (31) Statements of
defendants. (32) Statements of witnesses. (33) Summons and subpoenas
issued pursuant to criminal investigations. (34) Voice prints. (35)
Wagering tax suspected violators. (36) Warning and demand letters. (37)
Criminal violation reports (a formal report compiling all or portions
of the foregoing for prosecutive purposes).
(1) 26 U.S.C. Chapters 35 and 40; (2) 26 U.S.C. Chapters 51 and
52; (3) 26 U.S.C. Chapter 53, as amended; (4) 26 U.S.C. Chapters 61
through 80, as amended; (5) 27 U.S.C. Chapter 8, as amended (Federal
Alcohol Administration Act); (6) 18 U.S.C. Chapter 40; (7) 18 U.S.C.
Chapter 44; (8) 18 U.S.C. Chapter 59; (9) 18 U.S.C. App. 1201-1203
(Title VII of the Omnibus Crime Control and Safe Streets Act of 1968,
as amended by Title III of the Gun Control Act of 1968); (10) 22 U.S.C.
section 414, (Mutual Security Act of 1954, as amended); (11) 5 U.S.C.
sections 901 and 903, 5 U.S.C. App. (Reorganization Plan of 1950),
Treasury Order 221, 5 U.S.C. section 301.
The purpose of this system is to suppress traffic in illicit
untaxpaid distilled spirits; to enforce the Federal laws relating to
the illegal possession and use of firearms, destructive devices,
explosives, explosive materials; and to assist Federal, state, local
and foreign law enforcement agencies in reducing crime and violence.
A record in this system may be disclosed as a routine use to: (1)
Employees of other government agencies when required or authorized to
be released by statute, regulations or Executive Order; (2) third
parties during the course of an investigation to the extent necessary
to obtain information pertinent to the investigation; (3) appropriate
Federal, state, local and foreign agencies for the purpose of enforcing
and investigating administrative, civil or criminal laws relating to
the hiring or retention of an employee; issuance of security clearance,
license, contract, grant or other benefit; (4) a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of or in
preparation for civil discovery, litigation, or settlement
negotiations, in response to a subpoena, or in connection with criminal
law proceedings; (5) INTERPOL and similar criminal intelligence
gathering organizations for the purpose of identifying and suppressing
the activities of international and national criminals and terrorists;
(6) appropriate Federal, state, local or foreign agencies responsible
for investigating or prosecuting the violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where the
disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation; (7)
insurance companies making determinations regarding claims in cases
that the Bureau has conducted or is conducting an arson investigation;
(8) a congressional office in response to an inquiry of the individual
to whom the record pertains; (9) unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114; (10) provide information to the news media in
accordance with guidelines contained in 28 CFR 50.2 which relate to an
agency's functions relating to civil and criminal proceedings.
Active records stored in file folders in security filing cabinets.
Inactive records stored in file folders at Federal Records Centers.
Records also stored on magnetic tape and disk at the National Tracing
Center and at the Science and Technology Branch at Bureau Headquarters.
Records are stored in on-line mass computer storage at Newington,
Virginia (Treasury Enforcement Communications System (TECS)).
Records are retrievable by name, date of birth, social security
number, unique identifier, investigation number, serial number of
firearm, or a combination of any of these; plus date and geographical
location of incident giving rise to investigation.
Direct access restricted to personnel in Department of Treasury in
the performance of their duty. Transmitted to routine users on a ``need
to know'' basis and to others upon verification of the substance and
propriety of the request. Stored in lockable file cabinets in rooms
locked during non-duty hours.
Records are retained in accordance with General Records Schedules
numbers 1 through 23 issued by the National Archives and Records
Administration, and Bureau of Alcohol, Tobacco and Firearms Records
Control Schedules numbers 101 and 201 and disposed of by shredding or
burning. Records on tape or on-line mass storage are disposed of by
degaussing.
Associate Director (Enforcement), Bureau of Alcohol, Tobacco and
Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226.
The Director of the Bureau of Alcohol, Tobacco and Firearms has
exempted this system of records from compliance
[[Page 56682]]
with the provisions of 5 U.S.C. 552a (e)(4)(G).
The Director of the Bureau of Alcohol, Tobacco and Firearms has
determined this system of records to be exempt from compliance with the
provisions of 5 U.S.C. 552a (e)(4)(H).
The Director of the Bureau of Alcohol, Tobacco and Firearms has
determined this system of records to be exempt from compliance with the
provisions of 5 U.S.C. 552a (e)(4)(H).
The Director of the Bureau of Alcohol, Tobacco and Firearms has
determined this system of records to be exempt from compliance with the
provisions of 5 U.S.C. 552a (e)(4)(I).
Exempt under 5 U.S.C. 552a (j) and 31 CFR 1.36.
Treasury/ATF .005
Freedom of Information Requests--Treasury/ATF.
Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue,
NW, Washington, DC 20226.
Individuals who are requesting information.
Correspondence pursuant to the Freedom of Information Act,
internal processing documents and memoranda, referrals and copies of
requested records, and Chief Counsel and Regional Counsel memoranda and
opinions.
Freedom of Information Act, 5 U.S.C. 552.
These records and information in these records may be used to: (1)
Disclose information to other agencies when required for coordination
of response or referral; (2) disclose information to the Department of
Justice for defending law suits; (3) provide information to a
congressional office in response to an inquiry made at the request of
the individual to whom the record pertains.
File folders.
By name of requester(s) and date of request.
Filed in filing cabinet and released only to individuals with
legitimate right to review.
In accordance with the provisions of the Act and Departmental
records management procedures.
Chief, Disclosure Branch, Bureau of Alcohol, Tobacco and Firearms,
650 Massachusetts Avenue, NW, Washington, DC 20226.
See System manager.
See System manager.
See System manager.
Individuals who make Freedom of Information Act requests. Federal
officials responding to Freedom of Information Act requests and
documents from official records.
None.
Treasury/ATF .006
Internal Security Record System--Treasury/ATF.
Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue,
NW, Washington, DC 20226.
(1) Present employees of the Bureau of ATF. (2) Former employees
of the Bureau of ATF. (3) Applicants for employment. (4) Non-Bureau
employees involved in criminal acts toward Bureau employees and Bureau
property. (5) Individuals who were interviewed by Internal Affairs
Special Agents. (6) Contract employees involved in integrity matters.
(1) Records containing investigative material compiled for law
enforcement purposes including reports relating to: (a) Conduct of
employees and contract employees. (b) Integrity of employees. (2)
Records containing investigative material compiled solely for the
purpose of determining suitability, eligibility, or qualifications for
Federal civilian employment or access to classified information
including reports relating to security clearances of employees.
18 U.S.C. 201, Executive Order 10450, Executive Order 11222.
This system is used to assure the Bureau Director, the Department
of the Treasury, and the public that the Bureau is taking strong and
vigorous steps to maintain the highest standards of integrity, loyalty,
conduct, and security among Bureau personnel and contract employees.
When a criminal investigation results in a compilation of information
contained in this system, the information so compiled shall be
transferred to the ATF Criminal Investigation Report System and shall
become a part of that system for all purposes of the Privacy Act of
1974.
A record in this system may be disclosed as a routine use to: (1)
Employees of other government agencies when required or authorized to
be released by statute, regulations or Executive Order; (2) third
parties during the course of an investigation to the extent necessary
to obtain information pertinent to the investigation; (3) appropriate
Federal, state, local and foreign agencies for the purpose of enforcing
and investigating administrative, civil or criminal law relating to the
hiring or retention of an employee; issuance of a security clearance,
license, contract, grant or other benefit; (4) a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of or in
preparation for civil discovery, litigation, or settlement
negotiations, in response to a subpoena, or in connection with criminal
law proceedings; (5) appropriate Federal, State, local or foreign
agencies responsible for investigating or prosecuting the violations
of, or for enforcing or implementing, a statute, rule, regulation,
order, or license, where the disclosing agency becomes aware of an
indication of a violation or potential violation of civil or criminal
law or
[[Page 56683]]
regulation; (6) a congressional office in response to an inquiry made
at the request of the individual to whom the record pertains; (7)
unions recognized as exclusive bargaining representatives under the
Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (8) provide
information to the news media in accordance with guidelines contained
in 28 CFR 50.2 which relate to an agency's functions relating to civil
and criminal proceedings.
Active records stored in file folders in security filing cabinets
and computer system (hard disk). Inactive records stored in file
folders at Federal Records Center.
Records are retrievable by name.
Direct access restricted to personnel in Department of the
Treasury in the performance of their duty. Transmitted to routine users
on a ``need to know'' basis and to others upon verification of the
substance and propriety of the request. Stored in lockable metal file
cabinets in rooms locked during non-duty hours.
Records are retained in accordance with General Records Schedules
Numbers 1 through 20 issued by the National Archives and Records
Administration, and Bureau of Alcohol, Tobacco and Firearms Records
Control Schedules numbers 101 and 201 and disposed of by shredding or
burning.
Assistant Director (Office of Inspection), Bureau of Alcohol,
Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC
20226.
The Director of the Bureau of Alcohol, Tobacco and Firearms has
determined this system of records to be exempt from compliance with the
provisions of 5 U.S.C. 552a (e)(4)(G).
The Director of the Bureau of Alcohol, Tobacco and Firearms has
determined this system of records to be exempt from compliance with the
provisions of 5 U.S.C. 552a (e)(4)(H).
See ``Record access procedures'' above.
(1) Employees of this Bureau; (2) Internal Investigative report
forms; (3) Witnesses; (4) Informants; (5) Federal, state and local
enforcement agencies; (6) Employers; (7) Educational institutions; (8)
Credit agencies; (9) Neighbors; (10) References; (11) Professional
Organizations; (12) Other government agencies; (13) Claimants; (14)
Victims.
Portions exempt under 5 U.S.C. 552a (k) (relating to security
clearances) and 5 U.S.C. 552a (k)(2) (relating to conduct and
integrity) and 31 CFR 1.36.
Treasury/ATF .007
Personnel Record System--Treasury/ATF.
Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue,
NW, Washington, DC 20226. Components of this record system are
geographically dispersed throughout the Bureau's field offices. A list
of field offices is available by writing to the Chief, Disclosure
Branch, Room 8290, 650 Massachusetts Avenue, NW, Washington, DC 20226.
(1) Present Employees of the Bureau of ATF. (2) Former Employees
of the Bureau of ATF. (3) Applicants for employment with ATF.
(1) Allotment and Dues. (2) Annual Tax Reports. (3) Applicants for
employment. (4) Applications for reassignment. (5) Awards, honors, and
fellowship records. (6) Classification appeal records. (7) Death claim
records. (8) Educational history. (9) Employee indebtedness records.
(10) Employees qualified as Grievance Examiners. (11) Employee
Suggestions. (12) Employee history. (13) Employee relations case file.
(14) Equal employment opportunity case file. (15) Health maintenance
records. (16) Insurance records. (17) Military history. (18)
Occupational injuries, disabilities, and Worker's Compensation Records.
(19) Official personnel folder. (20) Outside employment and
identification numbers, business or professional records. (21) Outside
employment. (22) Outside financial interests. (23) Overtime and/or
Premium Pay records. (24) Performance evaluation records. (25) Personal
history. (26) Position description records. (27) Promotion/Selection
Certificates Records. (28) Property custody records. (29) Retirement
records. (30) Records of security clearance. (31) Statement of career
goals. (32) Supervisory or managerial potential records. (33) Temporary
assignments and details. (34) Time application reports and records.
(35) Training record. (36) U.S. Savings Bond participation records.
(37) Upward mobility applications. (38) Vehicle accidents. (39)
Withholding tax records. (40) Work schedule records. (41) Chief Counsel
and Regional Counsel memoranda and opinions.
(1) 5 U.S.C. Chapter 29, Subchapter II. (2) 5 U.S.C. Chapters 31
and 33. (3) 5 U.S.C. Chapter 43. (4) 5 U.S.C. Chapter 45. (5) 5 U.S.C.
Chapter 51. (6) 5 U.S.C. Chapter 55, subchapter III. (7) 5 U.S.C.
Chapter 61. (8) 5 U.S.C. Chapter 75. (9) 5 U.S.C. Chapter 83. (10) 5
U.S.C. Section 301. (11) 5 U.S.C. 4503. (12) 5 U.S.C. Section 5101 -
5115. (13) 5 U.S.C. Section 7151 - 7154. (14) 5 U.S.C. Section 7901.
(15) Public Law 92 - 261 (Equal Employment Act of 1972). (16) Pub. L.
93 - 579. (Federal Employees Compensation Act). (17) Occupational
Safety and Health Act of 1970. (18) Executive Order 10561. (19)
Executive Order 11222. (20) Executive Order 11478. (21) Executive Order
11491.
A record in this system may be disclosed as a routine use to: (1)
Employees of government agencies when required or authorized to be
released by statute, regulations or Executive Order; (2) any third
party, to the extent necessary, to collect relevant information from
the third party, provided that the information is needed by the Bureau
to render a decision in regard to a personal matter; (3) appropriate
Federal, state, local or foreign agencies responsible for enforcing
administrative, civil, or criminal laws; hiring or retention of an
employee; issuance of a security clearance, license, contract, grant or
other benefit; (4) a court, magistrate, or administrative tribunal in
the course of presenting evidence, including disclosures to opposing
counsel or witnesses in the course of or in preparation for civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (5) unions
recognized as exclusive bargaining representatives under the Civil
Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (6) a
[[Page 56684]]
congressional office in response to an inquiry made at the request of
the individual to whom the record pertains; (8) provide information to
the news media in accordance with guidelines contained in 28 CFR 50.2
which relate to an agency's functions relating to civil and criminal
proceedings.
Active records stored in file folders in security filing cabinets.
Inactive records stored in file folders at Federal Records Centers.
Records also stored on magnetic tape at the IRS Data Center, Detroit,
MI. Records are stored in on-line mass computer storage at San Diego,
CA (Treasury Enforcement Communications System).
Records are retrievable by name, date of birth, social security
number, employee identification number, or a combination of any of
these four.
Direct access restricted to personnel in Department of Treasury in
the performance of their duty. Transmitted to routine users on a ``need
to know'' basis or where ``a right to access'' is established, and to
others upon verification of the substance and propriety of the request.
Stored in lockable file cabinets in rooms locked during non-duty hours.
Records are retained in accordance with General Records Schedules
numbers 1 through 23 issued by the National Archives and Records
Administration, and Bureau of Alcohol, Tobacco and Firearms Records
Control Schedules numbers 101 and 201 and disposed of by shredding,
burning or by degaussing.
Assistant Director (Management)/Chief Financial Officer, Bureau of
Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW,
Washington, DC 20226.
The Director of the Bureau of Alcohol, Tobacco and Firearms has
exempted this system of records from compliance with the provisions of
5 U.S.C. 552a (e)(4)(G).
The Director of the Bureau of Alcohol, Tobacco and Firearms has
exempted this system of records from compliance with the provisions of
5 U.S.C. 552a (e)(4)(H).
See ``Record access procedures'' above.
(1) Administrative Records. (2) Applicants for employment with the
Bureau. (3) Acquaintances. (4) Business and professional associates.
(5) Creditors. (6) Criminal records. (7) Educational Institutions
attended. (8) Employee records. (9) Equal Employment Opportunity
Commission. (10) Financial institutions. (11) Fiscal records. (12)
Former employees. (13) Former employers. (14) Inspection records. (15)
Internal investigation reports. (16) Internal Revenue Service. (17)
Military records. (18) Outside employers. (19) Physicians. (20) Police
reports. (21) Position classification specialists. (22) Psychiatrists.
(23) References. (24) Supervisors. (25) Training officers. (26) Unions,
accredited. (27) Office of Personnel Management. (28) Witnesses.
Exempt under 5 U.S.C. 552a (k) and 31 CFR 1.36.
Treasury/ATF .008
Regulatory Enforcement Record System--Treasury/ATF.
Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue,
NW, Washington, DC 20226. Components of this system of records are also
geographically dispersed throughout ATF's district and field offices. A
list of field offices is available by writing to the Chief, Disclosure
Branch, Room 8290, 650 Massachusetts Avenue, NW, Washington, DC 20226.
(1) Individuals who have been issued permits or licenses, have
filed applications with ATF, or have registered with ATF as: (a)
Brewers; (b) Claimants for refund, abatement, credit, allowance or
drawback of excise or special occupational taxes; (c) Collectors of
firearms or ammunition; (d) Importers of firearms or ammunition, and
(e) Users of explosive materials.
Records containing investigative material compiled for law
enforcement purposes which may consist of the following: (1) Abstracts
of offers in compromise. (2) Administrative law judge decisions. (3)
Assessment records: (a) Notices of proposed assessments. (b) notices of
shortages or losses. (c) notices to IRS to assess taxes. (d)
recommendation for assessments. (4) Claim records: (a) claims. (b)
letters of claim rejection. (c) sample reports. (d) supporting data.
(e) vouchers and schedules of payment. (5) Comments on proposed
rulemakings. (6) Complaints from third parties. (7) Correspondence
concerning records in this system and related matters. (8) Financial
statements. (9) Inspection and investigation reports. (10) Joint
demands on principals and sureties for payment of excise tax
liabilities. (11) Letters of reprimand. (12) Lists of permittees and
licensees. (13) Lists of officers, directors and principal
stockholders. (14) Mailing lists and addressograph plates. (15) Notices
of delinquent reports. (16) Offers in compromise. (17) Operation
records: (a) operating reports. (b) reports of required inventories.
(c) reports of thefts or losses of firearms - who maintains records.
(d) reports of thefts of explosive materials - who maintains records.
(e) transaction records. (f) transaction reports. (18) Orders of
revocation, suspension or annulment of permits or licenses. (19)
District and Chief Counsel opinions and memoranda. (20) Reports of
violations. (21) Permit status records. (22) Qualifying records: (a)
access authorizations. (b) advertisement records. (c) applications. (d)
bonds. (e) business histories. (f) criminal records. (g) diagrams of
premises. (h) educational histories. (I) employment histories. (j)
environmental records. (k) financial data. (l) formula approvals. (m)
label approvals. (n) licenses. (o) notices. (p) permits. (q) personal
references. (r) plant profiles. (s) plant capacities. (t) plats and
plans. (u) registrations. (v) sample reports. (w) signature
authorities. (x) special permissions and authorizations. (y) statements
of process. (23) Show cause orders. (24) Tax records: (a) control cards
relating to periodic payment and prepayment of taxes. (b) excise and
special tax returns. (c) notices of tax discrepancy or adjustment.
(1) 26 U.S.C. 5172. (2) 26 U.S.C. 5271 (b)(1). (3) 26 U.S.C. 5356.
(4) 26 U.S.C. 5401. (5) 26 U.S.C. 5417. (6) 26 U.S.C. 5502 (b). (7) 26
U.S.C. 5511 (3). (8) 26 U.S.C. 5521 (a). (9) 26 U.S.C. 5179 (a). (10)
22 U.S.C. 204 (c). (11) 26 U.S.C. 5105. (12) 26 U.S.C. 5275. (13) 26
U.S.C. 5301 (b). (14) 26 U.S.C. 5132. (15) 26 U.S.C. 5042 (a)(2). (16)
26 U.S.C. 7011. (17) 26 U.S.C. 5712. (18) 18 U.S.C. 923 (a). (19) 18
U.S.C. 923 (b). (20) 18 U.S.C. 843 (a). (21) 22 U.S.C. 414. (22) 26
[[Page 56685]]
U.S.C. 4401 (a). (23) 26 U.S.C. 6001. (24) 26 U.S.C. 6011 (a). (25) 26
U.S.C. 5001. (26) 26 U.S.C. 5021 - 5023. (27) 26 U.S.C. 5041. (28) 26
U.S.C. 5051. (29) 26 U.S.C. 6201. (30) 26 U.S.C. 5008. (31) 26 U.S.C.
5044. (32) 26 U.S.C. 5056. (33) 26 U.S.C. 5705. (34) 26 U.S.C. 6423
(b). (35) 26 U.S.C. 5009 (a). (36) 26 U.S.C. 5006 (a). (37) 26 U.S.C.
5055. (38) 26 U.S.C. 5062 (c). (39) 26 U.S.C. 5106. (40) 26 U.S.C. 5131
(c). (41) 26 U.S.C. 5064. (42) 26 U.S.C. 7122. (43) 27 U.S.C. 207. (44)
18 U.S.C. 843 (d). (45) 18 U.S.C. 923 (f). (46) 27 U.S.C. 204 (e). (47)
26 U.S.C. 5312 (a). (48) 26 U.S.C. 5042 (a)(3). (49) Reorganization Act
of 1949, 5 U.S.C. Sections 901 et seq.; Revenue Act of 1951, Section
616; Treasury Department Order 221 (37 F.R. 11696, dated June 19,
1972). (50) 5 U.S.C. 301. (51) 26 U.S.C. 5181.
The purpose of this system is to determine suitability,
eligibility or qualifications of individuals who are engaged or propose
to engage in activities regulated by ATF; achieve compliance with laws
under ATF's jurisdiction; assure full collection of revenue due from
legal industries; eliminate commercial bribery, consumer deception and
other improper trade practices in the distilled spirits, beer and wine
industries; interact with Federal, state and local governmental
agencies in the resolution of problems relating to industrial
development, revenue protection, public health, ecology, and other
areas of joint jurisdictional concern. When a criminal investigation
results a compilation of information contained in this system of
records, the information shall be transferred to the Treasury ATF -
Criminal Investigation Report System and shall become part of that
system for all purposes of the Privacy Act of 1974.
A record in this system may be disclosed as a routine use to: (1)
Employees of other governmental agencies when required or authorized to
be released by statute, regulations or Executive Order; (2) any third
party to the extent necessary to collect or verify information
pertinent to the Bureau's decision to grant, deny or revoke a license
or permit; to initiate or complete an investigation of violations or
alleged violations of laws and regulations administered by the Bureau;
(3) appropriate Federal, state, local or foreign agencies for the
purpose of enforcing administrative, civil or criminal laws; hiring or
retention of an employee; issuance of a security clearance, license,
contract, grant or other benefit; (4) a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of or in
preparation for civil discovery, litigation, or settlement
negotiations, in response to a subpoena, or in connection with criminal
law proceedings; (5) INTERPOL and similar national and international
intelligence gathering organizations for the purpose of identifying
international and national criminals involved in consumer fraud,
revenue evasion or crimes; (6) foreign governments in accordance with
formal or informal international agreements; (7) appropriate Federal,
State, local or foreign agencies responsible for investigating or
prosecuting the violations of, or for enforcing or implementing, a
statute, rule, regulation, order, or license, where the disclosing
agency becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation; (8) a congressional
office in response to an inquiry made at the request of the individual
to whom the record pertains; (10) provide information to the news media
in accordance with guidelines contained in 28 CFR 50.2 which relate to
an agency's functions relating to civil and criminal proceedings.
Active records stored in file folders in filing cabinets; card
forms in card filing cabinets; and on magnetic tapes or microfiche at
ATF Headquarters, or Department of the Treasury.
Records are retrievable by name, permit or license number, by
document locator number, or by employer Identification Number (EIN).
Direct access restricted to personnel in the Department of
Treasury in the performance of their duty. Transmitted to routine users
on a ``need to know'' basis and others upon verification of the
substance and propriety of the request. Stored in file cabinets in
rooms locked during non-duty hours.
Records are retained in accordance with General Records Schedules
numbers 1 through 20 issued by the National Archives and Records
Administration, and Bureau of Alcohol, Tobacco and Firearms Records
Control Schedules numbers 101 and 201 and disposed of by shredding,
burning or by degaussing.
Deputy Associate Director (Regulatory Enforcement), Bureau of
Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW,
Washington, DC 20226.
The Director of the Bureau of Alcohol, Tobacco and Firearms has
determined this system of records to be exempt from compliance with the
provisions of 5 U.S.C. 552a (e)(4)(G).
The Director of the Bureau of Alcohol, Tobacco and Firearms has
determined this system of records to be exempt from compliance with the
provisions of 5 U.S.C. 552a (e)(4)(H).
See ``Record access procedures'' above.
(1) Acquaintances. (2) Bureau Personnel. (3) Business and
Professional Associates. (4) Creditors. (5) Criminal Records. (6)
Financial Institutions. (7) Former Employers. (8) Internal Revenue
Service. (9) Military Records. (10) Physicians. (11) Psychiatrists.
(12) References. (13) Police Reports. (14) Witnesses. (15) Federal Law
Enforcement Agencies. (16) State Law Enforcement Agencies. (17) Local
Law Enforcement Agencies. (18) State Regulatory Agencies. (19) Federal
Regulatory Agencies. (20) Local Regulatory Agencies. (21) Chief
Counsel's Opinions. (22) Regional Counsel's Opinions. (23) Chief
Counsel's Memoranda. (24) Regional Counsel's Memoranda. (25) Field
Investigation Reports. (26) Third Parties.
Exempt under 5 U.S.C. 552a (k)(2) and 31 CFR 1.36.
Treasury/ATF .009
Technical and Scientific Services Record System--Treasury/ATF.
Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue,
NW, Washington, DC 20226. Components of this record system are
geographically dispersed throughout Bureau of Alcohol, Tobacco and
Firearms' field offices. A list of field
[[Page 56686]]
offices is available by writing to the Chief, Disclosure Branch, Room
8290, 650 Pennsylvania Avenue, NW, Washington, DC 20226.
(1) Applicants to register firearms under the National Firearms
Act. (2) Applicants for Surplus Military Firearms under the Director of
Civilian Marksmanship Program. (3) Importers of implements of war as
defined under the Mutual Security Act of 1954 and the Arms Export
Control Act of 1976. (4) Licensed importers registered under the Mutual
Security Act of 1954 and the Arms Export Control Act of 1976. (5)
Manufacturers of National Firearms Act who are exempt from payment of
Special (Occupational) tax provisions. (6) Non-Bureau chemists
certified to make analysis of alcoholic beverages. (7) Persons involved
in explosives tagging and detection program. (8) Registered owners of
National Firearms Act firearms. (9) Special (Occupational) taxpayers as
defined under Title II of the Gun Control Act of 1968. (10) Victims of
explosives. (11) Individuals involved in Government funded research
projects.
(1) Alterations of registered National Firearms Act firearms. (2)
Applications for surplus military firearms. (3) Applications to
register firearms and destructive devices under the National Firearms
Act. (4) Applications to import articles on the United States Munitions
list. (5) Blueprints. (6) Certifications of payment of Special
(occupational) tax payments. (7) Changes of address for owner of
firearms registered under the National Firearms Act. (8) Claims for
erroneous Special (Occupational) taxes payments. (9) Descriptions of
Inventions. (10) Delinquency notices regarding proof of importation of
National Firearms Act Firearms. (11) Explosive reports. (12) Non-Bureau
chemists' statements of qualification. (13) Patent information. (14)
Registrations of firearms and destructive devices under the National
Firearms Act. (15) Registration of war trophy firearms. (16) Requests
and authorizations for temporary movement and/or temporary storage of
National Firearms Act firearms. (17) Technical and scientific data.
(18) Transaction records concerning National Firearms Act firearms.
(19) Trade secrets. (20) United States Government contracts to
manufacturers of National Firearms Act firearms. (21) Chief Counsel and
Regional Counsel memoranda and opinions.
(1) 18 U.S.C. Chapter 40; (2) 18 U.S.C. Chapter 44; (3) 18 U.S.C.
Section 3056; (4) 26 U.S.C. Sections 6001 (a), 5001, 5008, 5009 (a),
5006 (a), 5021 - 5023, 5041, 5042 (a)(2), 5051, 5053, 5056, 5062 (c),
5705, 6201, 6423 (b), 5105, 5106, 5131(c), 5132, 5172, 5172 (b)(1),
5275, 5301 (b), 5356, 5401, 5417, 5502 (b), 5511 (3), 5521 (a), 5179
(a), 5712, 7011; (5) 27 U.S.C. Sections 204 (c); (6) 26 U.S.C. Chapter
35; (7) Executive Order 10973, as amended by Executive Order 11432.
The purpose of this system is to provide technical and scientific
support and expertise to Criminal and Regulatory Enforcement activities
of the Bureau; to other Federal, state, local and foreign law
enforcement agencies; and to industries involved in activities
regulated by the Bureau. When a criminal investigation results in a
compilation of information contained in this system, the information so
compiled shall be transferred to the ATF Criminal Investigation Report
System and shall become a part of that system for all purposes of the
Privacy Act of 1974.
A record in this system may be disclosed as a routine use to: (1)
Employees of other governmental agencies when required or authorized to
be released by statute, regulations or Executive Order; (2) any third
party to the extent necessary to collect or verify information
pertinent to the Bureau's decision to grant, deny or revoke a license
or permit; to initiate or complete an investigation of violations or
alleged violations of laws and regulations administered by the Bureau;
(3) appropriate Federal, state, local or foreign agencies, for the
purpose of enforcing administrative, civil, criminal laws; hiring or
retention of an employee; issuance of a security clearance, license,
contract, grant or other benefit; (4) a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (5) INTERPOL
and similar national and international intelligence gathering
organizations for the purpose of identifying international and national
criminals involved in consumer fraud, revenue evasion or crimes; (6)
foreign governments in accordance with formal or informal international
agreements; (7) appropriate Federal, state, local or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license, where the disclosing agency becomes aware of an indication of
a violation or potential violation of civil or criminal law or
regulation; (8) insurance companies making determinations regarding
claims in cases that the Bureau has conducted or is conducting in an
arson investigation; (9) a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains; (10) provide information to the news media in accordance with
guidelines contained in 28 CFR 50.2 which relate to an agency's
functions relating to civil and criminal proceedings.
Active records stored in file folders in filing cabinets; on 3 x 5
and 5 x 8 cards stored in card file cabinets; on microfilm reels;
magnetic tape reels and discs.
Records are retrievable by name, by unique identifier, control
number, serial number of National Firearms Act firearms.
Stored in file cabinets locked during non-duty hours.
Records are retained in accordance with General Records Schedules
numbers 1 through 20 issued by the National Archives and Records
Administration, and Bureau of Alcohol, Tobacco and Firearms Records
Control Schedules numbers 101 and 201 and disposed of by shredding or
burning. Records stored on tape discs or on-line mass storage are
disposed of by degaussing.
Deputy Associate Director (Regulatory Enforcement Programs),
Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW,
Washington, DC 20226.
The Director of the Bureau of Alcohol, Tobacco and Firearms has
determined this system of records to be exempt from
[[Page 56687]]
compliance with the provisions of U.S.C. 552a (e)(4)(G).
The Director of the Bureau of Alcohol, Tobacco and Firearms has
determined this system of records to be exempt from compliance with the
provisions of 5 U.S.C. 552a (e)(4)(H).
See ``Record access procedures'' above.
(1) Individuals. (2) Companies. (3) Corporations. (4) Firearms
Licensees. (5) Explosive Licensees. (6) Explosive Permittees. (7)
Bureau personnel. (8) Federal law enforcement agencies. (9) State law
enforcement agencies. (10) Local law enforcement agencies. (11) Foreign
law enforcement agencies. (12) Federal Regulatory agencies. (13) State
Regulatory agencies. (14) Local Regulatory agencies. (15) Non-Bureau
Chemists.
Exempt under 5 U.S.C. 552a (k)(2) and 31 CFR 1.36.
Billing code: 4810-31-F
