[Federal Register Volume 60, Number 217 (Thursday, November 9, 1995)]
[Notices]
[Pages 56767-56769]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: X95-81109]
-----------------------------------------------------------------------
Federal Law Enforcement Training Center
Treasury/FLETC .001
FLETC Payroll/Personnel Records System--Treasury/FLETC.
FLETC, Office of Administration, Building 94, Glynco, GA 31524.
Systems are also located at other FLETC facilities. (See FLETC Appendix
A for addresses.)
Present and former employees.
All payroll records including Standard Forms 50 and 52, time and
attendance reports, leave status, health and life insurance requests,
payroll deduction requests, employee training, performance evaluations,
retirement records, medical/treatment/ injury records, and Equal
Employment Opportunity and personnel records consisting of records
other than those described and reported by the Office of Personnel
Management on behalf of all agencies.
5 U.S.C. 301, 5 U.S.C. 4101 et seq; Executive Order No. 11348,
dated April 20, 1967, and Treasury Order 140-01, dated September 20,
1994.
Disclosure to the individual's parent agency and Federal
regulatory agencies on a ``need to know'' basis which include the
Department of Labor, Department of Health and Human Services, Merit
Systems Protection Board, Federal and Labor Relations Authority, Equal
Employment Opportunity Commission and the Office of Personnel
Management concerning pay, leave, benefits, retirement deductions, and
other information necessary for OPM to carry out its government-wide
personnel management functions. These records and information in the
records may be used to: (1) Disclose pertinent information to
appropriate Federal, State, local or foreign agencies responsible for
investigating or prosecuting the violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or indication of a
violation or potential violation of civil or criminal law or
regulation; (2) disclose information to a Federal, State, or local
agency, maintaining civil, criminal or other relevant enforcement
information or other pertinent information, which has requested
information relevant to or necessary to the requesting agency's or the
bureau's hiring or retention of an individual or issuance of a security
clearance, license, contract, grant, or other benefit; (3) disclose
information to a court, magistrate, or administrative tribunal in the
course of presenting evidence, including disclosures to opposing
counsel or witnesses in the course of civil discovery, litigation, or
settlement negotiations, in response to a subpoena, or in connection
with criminal law proceeding; (4) disclose information to foreign
governments in accordance with
[[Page 56768]]
formal or informal international agreements; (5) provide information to
a congressional office in response to an inquiry made at the request of
the individual to whom the record pertains; (6) provide information to
the news media in accordance with guidelines contained in 28 CFR 50.2
which relate to an agency's functions relating to civil and criminal
proceedings; (7) provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114; (8) provide information to third parties during
the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Paper files, microfiche and various electronic mediums. FLETC
computers access the TIMIS payroll and personnel system.
Social Security Number, name, position, and/or organizational
element.
Physical security, personal access codes, and identification
confirmations are all used to prevent unauthorized disclosure of
records.
Disposition as prescribed by General Records Schedules 1 and 2
issued by the National Archives and Records Administration. For more
information contact: Records Management Officer, FLETC, Building 94,
Glynco, GA 31524.
Director, Office of Administration, Building 94, FLETC, Glynco, GA
31524.
The individual must provide full name, Social Security Number, and
date of employment at the FLETC to the System Manager.
By written request to the System Manager.
See ``Record access'' above.
The employee on whom the record is maintained, prior employers,
client agencies and the FLETC.
None.
Treasury/FLETC .002
FLETC Trainee Records--Treasury/FLETC.
FLETC, Office of Administration, Building 94, Glynco, GA 31524.
Systems are also located at the FLETC facilities located in Artesia, NM
and Tucson, AZ. (See FLETC appendix A for addresses.)
Any person who officially attends a FLETC-sponsored Training
Program, Symposium, or similar event.
Personal background information supplied by the trainee; grades
and performance or conduct evaluations, advisory letters to parent
agencies, class rosters/photographs and relevant health/physical
conditioning.
Treasury Order 140-01, dated September 20, 1993, and Memorandum of
Understanding for the Sponsorship and Operation of the Consolidated
Federal Law Enforcement Training Center, dated September 30, 1970.
Disclosure upon request to the individual;s parent agency, to a
prospective Federal employer, and to other government officials
involved in training or research. These records and information in the
records may be used to: (1) Disclose to the Office of Personnel
Management concerning pay, leave, benefits, retirement deductions, and
other information necessary for OPM to carry out its government-wide
personnel management functions; (2) disclose pertinent information to
appropriate Federal, state, local or foreign agencies responsible for
investigating or prosecuting the violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where the
disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation; (3)
disclose information to a Federal, State, or local agency, maintaining
civil, criminal or other relevant enforcement information or other
pertinent information, which has requested information relevant to or
necessary to the requesting agency's or the bureau's hiring or
retention of an individual, or issuance of a security clearance,
license, contract, grant, or other benefit; (4) disclose information to
a court, magistrate, or administrative tribunal in the course of
presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a subpoena, or in connection with criminal
law proceedings; (5) disclose information to foreign governments in
accordance with formal or informal international agreements; (6)
provide information to a congressional office in response to an inquiry
made at the request of the individual to whom the record pertains; (7)
provide information to the news media in accordance with guidelines
contained in 28 CFR 50.2 which relate to an agency's functions relating
to civil and criminal proceedings; (8) provide information to unions
recognized as exclusive bargaining representatives under the Civil
Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (9) provide
information to third parties during the course of an investigation to
the extent necessary to obtain information pertinent to the
investigation.
Disk, tape, and paper files.
Name, class number, and Social Security Number.
Access to these systems of records will be controlled by software,
hardware, and other physical security procedures. Software will e used
to ensure, in all technically feasible ways, that data cannot be made
available to unauthorized persons. User-identifiers and passwords will
be used where feasible to protect the data. Physical security will
protect all terminals, disks and tapes, and paper archives from access
by unauthorized persons. Offices will be locked except when authorized
persons are present. Warehoused paper records are secured, the building
alarmed, and access controlled by the Records Management Officer.
All records are retained and disposed of in accordance with the
General Records Schedule issued by the National Archives and Records
Administration. For more information contact: Records Management
Officer, FLETC, Building 94, Glynco, GA 31524.
[[Page 56769]]
Director, Office of Administration, Building 94, FLETC, Glynco, GA
31524.
The individual must provide full name, Social Security Number,
date of birth, parent agency, type of course and approximate dates of
attendance to the System Manager.
By formal letter to the System Manager.
See ``Record access procedures'' above.
The trainee himself and members of the staff responsible for the
administrative processing and training of that individual.
None.
Treasury/FLETC .004
FLETC Administrative Records--Treasury/FLETC.
FLETC, Office of Administration, Building 94, Glynco, GA 31524.
Systems are also located at the FLETC facilities located in Artesia, NM
and Tucson, AZ. (See FLETC appendix A for addresses.)
Students, current employees, past employees, employees of client
agencies, contractor employees, guests, and visiting personnel.
Access Control/ Identification, Vehicle Registration and Driver
Violation, Equipment Control, Property Pass/Accountability, Lost and
Found, Key Assignment, Safety and Occupational Health Program, Security
Incident, Emergency Services, Administrative Inquiry, and Instructor
Management records and Resource and Marketing Mailing Lists.
Treasury Order 140-01, dated September 20, 1994.
Disclosure to the contract employer, the individual's parent
agency, and Federal regulatory agencies on a ``need to know'' basis.
These records and information in the records may be used to: (1)
Disclose pertinent information to appropriate Federal, State, local or
foreign agencies responsible for investigating or prosecuting the
violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation; (2) disclose information to a Federal,
State, or local agency, maintaining civil, criminal or other relevant
enforcement information or other pertinent information, which has
requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an individual, or
issuance of a security clearance, license, contract, grant, or other
benefit; (3) disclose information to a court, magistrate, or
administrative tribunal in the course of presenting evidence, including
disclosures to opposing counsel or witnesses in the course of civil
discovery, litigation, or settlement negotiations, in response to a
subpoena, or in connection with criminal law proceedings; (4) disclose
information to foreign governments in accordance with formal or
informal international agreements; (5) provide information to a
congressional office in response to an inquiry made at the request of
the individual to whom the record pertains; (6) provide information to
the news media in accordance with guidelines contained in 28 CFR 50.2
which relate to an agency's functions relating to civil and criminal
proceedings; (7) provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114; (8) provide information to third parties during
the course of an investigation to the extent necessary to obtain
information pertinent to the investigation.
Various electronic mediums and paper files.
Name, Social Security Number, employer, and/or organizational
element.
Physical security, personnel screening and computer passwords are
all used to prevent unauthorized disclosure of records.
Disposition as prescribed by the General Records Schedules.
Director, Office of Administration, Building 94, FLETC, Glynco, GA
31524.
The individual must provide full name, social security number, and
dates of duty at the Center to the System Manager.
By written request to the System Manager.
See ``Record access procedures'' above.
The individual on whom the record is maintained, client agencies,
employers, and the FLETC.
None.
FLETC Appendix A
Federal Law Enforcement Training Center Glynco, GA 31524
Federal Law Enforcement Training Center Washington Office 650
Massachusetts Avenue, NW Washington, DC 20226
Federal Law Enforcement Training Center Artesia Facility 1300 W.
Richey Avenue Artesia, NM 88210
Federal Law Enforcement Training Center Building 4310, 3rd Fl
Davis-Monthan Air Force Base Tucson, AZ 85707
BILLING CODE: 4810-32-F
