[Federal Register Volume 63, Number 216 (Monday, November 9, 1998)]
[Notices]
[Pages 60410-60411]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-29915]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration, Office of Records
Services--Washington, DC.
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
December 24, 1998. Once the appraisal of the records is completed, NARA
will
[[Page 60411]]
send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: To request a copy of any records schedule identified in this
notice, write to the Life Cycle Management Division (NWML), National
Archives and Records Administration (NARA), 8601 Adelphi Road, College
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to records.mgt@arch2.nara.gov.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Michael L. Miller, Director, Modern
Records Programs (NWM), National Archives and Records Administration,
8601 Adelphi Road, College Park, MD 20740-6001. Telephone: (301) 713-
7110. E-mail: records.mgt@arch2.nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs the records to conduct its business. Some schedules are
comprehensive and cover all the records of an agency or one of its
major subdivisions. Most schedules, however, cover records of only one
office or program or a few series of records. Many of these update
previously approved schedules, and some include records proposed as
permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their adminis-trative
use by the agency of origin, the rights of the Government and of
private persons directly affected by the Government's activities, and
whether or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too in-
cludes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Commerce, Bureau of the Census (N1-29-98-1, 3
items, 2 temporary items). Edited and unedited master files of the
American Community Survey, a monthly household survey designed to
provide accurate and up-to-date profiles of America's communities and
replace certain data collected on the long form in the Decennial
Census. Public-use microdata files are proposed for permanent
retention.
2. Department of Justice, Immigration and Naturalization Service,
Agency-wide (N1-85-98-2, 1 item, 1 temporary item). Bond Management
Information System, a database used to track the status of immigration
bonds posted by aliens. The data does not materially enhance permanent
electronic data relating to aliens.
3. Environmental Protection Agency, Agency-wide (N1-412-96-1, 33
items, 31 temporary items). Electronic systems and related paper
records pertaining to such matters as Superfund finances, EPA web
sites, water quality monitoring in the New York City area and the U.S.
Virgin Islands, the status of litigation filed against EPA, electronic
bulletin boards, system backups, payrolling, and the determination of
the ecological risks posed by synthetic organic chemicals. Master files
and documentation associated with an electronic system relating to
environmental monitoring and assessment are proposed for permanent
retention.
4. Environmental Protection Agency, Environmental Appeals Board
(N1-412-97-6, 3 items, 3 temporary items). Records that document review
of appeals for environmental permits, enforcement appeals stemming from
permit violations, and Comprehensive Environmental Response
Compensation and Liability Act reimbursement petitions requesting
compensation for an unjust penalty.
5. Federal Communications Commission, Common Carrier Bureau, (N1-
173-98-5, 1 item, 1 temporary item). Cost allocation manuals, filed
yearly, that specify how local carriers will allocate costs between
regulated and nonregulated operations.
6. Federal Energy Regulatory Commission, Office of Pipeline
Regulation (N1-138-98-8, 1 item, 1 temporary item). Electronic copies
of records in gas pipeline rates and tariffs case files created using
electronic mail or word processing applications. Recordkeeping copies
were previously approved for disposal.
7. Federal Energy Regulatory Commission, Office of Pipeline
Regulation (N1-138-98-10, 1 item, 1 temporary item). Electronic copies
of correspondence from oil producers and oil pipeline companies created
using electronic mail or word processing applications. Recordkeeping
copies were previously approved for disposal.
8. Federal Energy Regulatory Commission, Office of Pipeline
Regulation (N1-138-98-11, 2 items, 2 temporary items). Electronic
copies of gas pipeline service agreements setting forth pipeline
tariffs and rates created using electronic mail or word processing
applications. Recordkeeping copies were previously approved for
disposal. This schedule also covers paper copies other than the long-
term recordkeeping copy.
9. United States Information Agency (N1-59-99-1, 11 items, 5
temporary items). Records from Department of State predecessor elements
dealing with international broadcasting matters transferred to the
custody of the United States Information Agency upon creation of USIA
in 1953. The records consist of requests for copies of Voice of America
recordings, status ledgers, extra copies of processed documents, budget
and personnel files, and graphs relating to signal strength. Files
dealing with overall programs, policies, and operations are proposed
for permanent retention.
Dated: October 30, 1998.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 98-29915 Filed 11-6-98; 8:45 am]
BILLING CODE 7515-01-P
