[Federal Register Volume 63, Number 230 (Tuesday, December 1, 1998)]
[Notices]
[Pages 66165-66166]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-31889]
-----------------------------------------------------------------------
DEPARTMENT OF ENERGY
Federal Energy Regulatory Commission
Privacy Act of 1974; New System of Records
AGENCY: Federal Energy Regulatory Commission, DOE.
ACTION: Notice of existence and character of new system of records.
-----------------------------------------------------------------------
SUMMARY: The Federal Energy Regulatory Commission (``Commission'' or
``FERC''), under the requirements of the Privacy Act of 1974, 5 U.S.C.
552a, is publishing a description of a new system of records.
DATES: Comments may be filed on or before February 1, 1999.
ADDRESSES: Comments should be directed to the following address: Julia
A. Lake, Privacy Act Officer, Office of the General Counsel, Federal
Energy Regulatory Commission, 888 First Street, NE., Room 91-21,
Washington, DC 20426.
FOR FURTHER INFORMATION CONTACT:
Julia A. Lake, Office of the General Counsel, Federal Energy Regulatory
Commission, 888 First Street, NE., Room 91-21, Washington, DC 20426;
202-208-0457.
SUPPLEMENTARY INFORMATION: The Privacy Act of 1974, 5 U.S.C. 552a,
requires that each agency publish a notice of the existence and
character of each new or altered ``system of records.'' 5 U.S.C.
552a(a)(5). This Notice identifies and describes the Commission's new
system of records. There are no altered systems to report. A copy of
this Notice identifies and describes the Commission's new system of
records. There are no altered systems to report. A copy of this report
has been distributed to the Speaker of the House of Representatives and
the President of the Senate, as the Act requires.
The new system of records does not duplicate any existing agency
systems. In accordance with 5 U.S.C. 552a(e)(4), the Commission lists
below the following information about this system: name; location;
categories of individuals on whom the records are maintained;
categories of records in the system; authority for maintenance of the
system; each routine use; the policies and practices governing storage,
retrievability, access controls, retention, and disposal; the title and
business address of the agency official responsible for the system of
records; procedures for notification, access and contesting the records
of each system; and the sources of the records in the system.
Linwood A. Watson, Jr.,
Acting Secretary.
FERC/36
SYSTEM NAME:
Management, Administrative, and Payroll System ``MAPS'' FERC/36.
SYSTEM LOCATION:
Hard copy of personnel and timekeeping data is located at the
Federal Energy Regulatory Commission (FERC), Washington, D.C. 20426.
Hard copy of payroll transactions and reports are located at the
Department of Veterans Affairs, Shared Services Center (SSC), Topeka,
Kansas 66604 and the Department of Veterans Affairs, Financial Services
Center (FSC), Austin, Texas 78772, respectively. Computerized data is
located at the Department of Veterans Affairs, Austin Automation Center
(AAC), Austin, Texas 78772.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All employees (Senior Executive Service and non-Senior Executive
Service, bargaining unit and non-bargaining unit) employed by the
Federal Energy Regulatory Commission.
CATEGORIES OF RECORDS IN THE SYSTEM:
All official personnel action and/or payroll transaction
information on Commission employees.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, 2302(b)(20)(B), 2302(b)(10), 7311, 7313; Executive
Order 10450; 5 CFR 731.103.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
To the Merit Systems Protection Board, the Office of
Special Counsel, the Equal Employment Opportunity Commission, or the
Federal Labor Relations Authority, in connection with functions vested
in those agencies.
To a Congressional office in response to an inquiry made
at the request of that individual.
To the Office of Management and Budget in connection with
private relief legislation.
In litigation before a court or in an administrative
proceeding being conducted by a Federal agency.
To the National Archives and Records Administration for
records management inspections.
To Federal agencies as a data source for management
information through the production of summary descriptive statistics
and analytical studies in support of the functions for which the
records are maintained for related studies.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
On paper in Official Folders located at the FERC, SSC, and FSC.
Computerized on a DEC Alpha Server which resides at the AAC.
RETRIEVABILITY:
Data can be retrieved by employee's name, employee identification
number, or social security number.
SAFEGUARDS:
The Austin Automation Center is located in a secured Federal
complex. Within this secured building, the Computer Operations Center
is located in a controlled access room. Specific employees have been
identified as system and database administrators having specific
responsibilities allowing access to FERC personnel and payroll data.
Security is embedded within the software, in both the operating system
and at the application level. Individuals not granted access rights
cannot view or change data. The database is monitored by software
applications that provide audits of log-ins, both successful and
failed.
Output documents from the system are maintained as hard copy
documents by FERC's Human Resources Division and the VA's Payroll
Operations and Finance Offices and are safeguarded in secured cabinets
located within secured rooms.
SYSTEM MANAGERS(S) AND ADDRESS:
The Federal Energy Regulatory Commission and the Department of
Veterans Affairs share responsibility for system management. The first
point of contact is the Director, Division of Management,
Administrative and
[[Page 66166]]
Payroll Support, Federal Energy Regulatory Commission, 888 First
Street, NE., Washington, DC 20426.
NOTIFICATION PROCEDURES:
Director, Division of Management, Administrative, and Payroll
Support.
RECORDS ACCESS PROCEDURES:
Same as notification procedures.
CONTESTING RECORD PROCEDURES:
Same as notification procedures. Involvement by the Office of
Personnel Management may be necessary, as provided in the Federal
Personnel Manual, Chapter 731.
RECORD SOURCE CATEGORIES:
Department of Energy's Corporate Human Resource Information System
(CHRIS); FERC's Payroll Utilization Reporting System (PURS); the
employee's supervisors; and the employee.
[FR Doc. 98-31889 Filed 11-30-98; 8:45 am]
BILLING CODE 6717-01-M
