[Federal Register Volume 63, Number 230 (Tuesday, December 1, 1998)]
[Notices]
[Pages 66204-66205]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-31979]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration, Office of Records
Services--Washington, DC.
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
January 15, 1999. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: To request a copy of any records schedule identified in this
notice, write to the Life Cycle Management Division (NWML), National
Archives and Records Administration (NARA), 8601 Adelphi Road, College
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to records.mgt@arch2.nara.gov.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Michael L. Miller, Director, Modern
Records Programs (NWM), National Archives and Records Administration,
8601 Adelphi Road, College Park, MD 20740-6001. Telephone: (301) 713-
7110. E-mail: records.mgt@arch2.nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs the records to conduct its business. Some schedules are
comprehensive and cover all the records of an agency or one of its
major subdivisions. Most schedules, however, cover records of only one
office or program or a few series of records. Many of these update
previously approved schedules, and some include records proposed as
permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their adminis-trative
use by the agency of origin, the rights of the Government and of
private persons directly affected by the Government's activities, and
whether or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too in-
cludes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Commerce, National Institute of Standards and
Technology (N1-167-98-2, 2 items, 2 temporary items). Records of the
NIST Library in Boulder, Colorado. The records consist primarily of
correspondence, reports, memorandums, meeting minutes, and expenditure
reports that document Library operations during the period 1955 to
1971.
2. Department of Commerce, National Oceanic and Atmospheric
Administration (N1-370-99-2, 3 items, 3 temporary items). Records
relating to agreements and memorandums of understanding between NOAA
and other public and private entities covering data sharing, technical
assistance, and other program support responsibilities. The records
include agreements, background and progress reports, change and
revision documentation, and correspondence and other reports related to
the agreements. Also included are electronic copies of documents
created using electronic mail and word processing.
3. Department of Commerce, National Oceanic and Atmospheric
Administration (N1-370-99-4, 6 items, 6 temporary items). Records
relating to National Weather Service sites at airports. Included are
photographs of equipment and buildings, maps, cost estimates, Federal
Aviation Administration permits, licenses for using real property, site
engineering drawings, notices of proposed construction or alteration,
and related correspondence. Also included are electronic copies of
documents created using electronic mail and word processing.
4. Department of Defense, Defense Logistics Agency (N1-361-99-1, 6
items, 6 temporary items). Electronic copies of records relating to
contracts created using electronic mail and word processing.
Recordkeeping copies were previously approved for disposal.
5. Department of Health and Human Services, National Institutes of
Health (N1-443-98-1, 7 items, 7 temporary items). Microfilmed copies of
prescriptions. This schedule also in-creases the retention period for
logs, requisitions, and other pharmacy
[[Page 66205]]
records which were previously approved for disposal.
6. Department of Health and Human Services, National Institutes of
Health (N1-443-98-2, 4 items, 4 temporary items). Forms and attendance
records relating to radiation safety training. This schedule also
increases the retention period for records relating to the handling of
radioactive material which were previously approved for disposal.
7. Department of Justice, Executive Office of the United States
Attorneys (N1-60-99-1, 5 items, 2 temporary items). Input documents and
ad hoc reports associated with automated case management systems used
to record case status and compile statistical reports. The annual
compiled national data set, with documentation, and annual statistical
reports are proposed for permanent retention.
8. Department of Justice, United States Attorney District Offices
(N1-118-99-1, 6 items, 6 temporary items). Automated case management
systems used to record case status and compile statistical reports.
Annual compilations of data accumulated by the Executive Office of the
United States Attorneys are proposed for permanent retention in
schedule number N1-60-99-1 (item 7 of this notice).
9. Department of Justice, Office of the Solicitor General (N1-60-
98-11, 2 items, 2 temporary items). Docket cards dating between 1927
and 1992, and a subsequent electronic tracking system, which serve as
an index to cases referred to the Solicitor General. The OSG returns
case files to the originating litigation division upon completion of
OSG action so the cards and tracking system do not serve as an index to
OSG records.
10. Department of Justice, Immigration and Naturalization Service
(N1-85-99-1, 2 items, 2 temporary items). Reduction in retention period
of clinical records of illegal aliens detained at INS Servicing and
Processing Centers, which were previously approved for disposal. The
request also includes electronic copies of records created using
electronic mail and word process-ing.
11. Department of the Treasury, United States Secret Service (N1-
87-98-1, 1 item, 1 temporary item). Investigative case files of the
Inspection Division where the investigation reveals that the office
having jurisdiction is the Office of Investigations. Procedurally or
historically significant case files of the Office of Investigations are
permanent in a previously approved schedule.
12. Department of Veterans Affairs, Veterans Health Administration
(N1-15-98-4, 6 items, 6 temporary items). Files relating to
applications for grants to providers of services for the homeless,
including funds for acquisition of facilities, purchase of vans, and
per diem expenses. Also included are electronic copies of documents
created using electronic mail and word processing.
13. Environmental Protection Agency, Office of Pesticide Programs
(N1-412-95-2, 48 items, 43 temporary items). Electronic and textual
records that document review and approval processes relating to the
registration of pesticides, including electronic copies of documents
created using electronic mail and word processing. Temporary records
include Pesticide Registration Documents and Reregistration Case Files,
Notice of Supplemental Distribution of Registered Product, Novel
Microbial Pesticide Files, Child-Resistant Packaging Files, Pesticide
Chemical Inert Ingredient Master Files, Reregistration Fees Case Files,
Pesticide Registration Maintenance Fee Records, Company Name and
Address Correspondence Files, Requests for EPA Company Number,
Laboratory Test Reports, and the Pesticide Product Label System. Series
proposed for permanent retention include the Endangered Species Map
Files, Label Use Information System Files, Established Tolerances
Files, State Plans for Applicator Certification Files, and Preliminary
Qualitative Biological Usage Analysis of Pesticide Active Ingredients
Files.
14. Export-Import Bank (N1-275-98-1, 1 item, 1 temporary item).
Draft loan agreements reflecting technical changes. Records relating to
policy issues, minutes of meetings, and final loan cases are permanent
in a previously approved schedule.
15. National Aeronautics and Space Administration (N1-255-97-1, 22
items, 22 temporary items). Magnetic tapes pertaining to the Pioneer
10, Pioneer 11, and Pioneer 12 spacecraft projects. The records consist
of master data record tapes containing real-time telemetry data and
electronic information concerning spacecraft location during orbit
(trajectory and engineering data).
16. National Science Foundation, Agency-wide (N1-307-98-1, 2 items,
2 temporary items). Reduction in retention period for Congressional
Correspondence Files and Congressional Correspondence Routing Sheet
Files, which were previously approved for disposal. Records consist of
correspondence from the Congress with replies from NSF and a reference
card file to incoming correspondence from the Congress.
17. President's Advisory Board on Race (N1-220-99-1, 17 items, 6
temporary items). Audio and video tapes of meetings for which written
transcripts were created, routine administrative correspondence,
calendars and invitations, and web site and related design and
management records. Also proposed for disposal are electronic copies of
records created using electronic mail and word processing. Transcripts
of meetings, reports, general correspondence, and other program records
are proposed for permanent retention.
18. Securities and Exchange Commission, Office of International
Affairs and Office of Investor Education and Assistance (N1-266-98-1,
10 items, 10 temporary items). Routine correspondence, such as public
inquiries and complaints and SEC requests for information from foreign
governments, including electronic copies of documents created using
electronic mail and word processing; requests for technical assistance
from the United States Agency for International Development; paper
working copies of foreign utility company reports filed electronically;
commercial and financial information submitted in confidence; and
duplicate copies of records relating to treaty negotiations with
Switzerland (originals are held as permanent by the Department of
State).
Dated: November 24, 1998.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 98-31979 Filed 11-30-98; 8:45 am]
BILLING CODE 7515-01-P
