[Federal Register Volume 61, Number 238 (Tuesday, December 10, 1996)]
[Notices]
[Pages 65062-65065]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-31371]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Health Resources and Services Administration; Statement of
Organization, Functions and Delegations of Authority
This notice amends Part R of the Statement of Organization
Functions and Delegations of Authority of the Department of Health and
Human Services (DHHS), Health Resources and Services Administration (60
FR 56605 as amended November 6, 1995; as last amended at 61 FR 24939-
40). This notice reflects the reorganization of the Office of the
Administrator and the establishment of two independent components in
the Health Resources and services Administration (HRSA). The changes
are as follows:
I. Delete the Office of the Administrator in its entirety and
replace with the following:
Section RA-00 Mission. The mission of the Immediate Office of the
Administrator is to improve the health of the Nation by assuring
quality health care to underserved, vulnerable and special-need
populations and by promoting appropriate health professions work force
capacity and practice, particularly in primary care and public health.
Section RA-10 Organization. The Office of the Administrator (OA)
is headed by the Administrator, who reports directly to the Secretary.
The OA includes the following components:
(A) Office of the Administrator (R)
(B) Aids Program Office (RAA)
(C) Office of Equal Opportunity and Civil Rights (RA2)
(D) Office of Policy and Information Coordination (RA3)
(E) Office of Planning, Evaluation and Legislation (RA5)
(F) Office of Communications (RA6)
(G) Office of Public Health Affairs (RA8)
(H) Office of Minority Health (RA9)
Section RA-20 Functions. A. Immediate Office the Administrator
(RA). Leads and directs programs and activities of the Agency and
advises the Office of the Secretary of Health and Human Services on
policy matters concerning them.
B. AIDS Program Office (RAA). Coordinates all AIDS-related
activities within the Agency; (2) advises the Administrator on policy,
clinical, and educational issues pertaining to the administration of
HRSA's AIDS program; (3) keeps the Administrator informed of any
difficulties arising within or outside HRSA that might adversely affect
the Agency's ability to carry out its AIDS responsibilities; (4)
coordinates the formulation of an overall strategy and policy for the
HRSA AIDS programs; (5) working with the Office of Planning, Evaluation
and Legislation, coordinates the preparation of HRSA's AIDS-related
programmatic, budgetary and legislative proposals; (6) monitors and
analyzes AIDS-related policy and legislative developments for their
impact on HRSA's AIDS activities; (7) reviews AIDS-related program
activities to determine their consistency with established policies;
(8) coordinates HRSA's comments on AIDS-related reports, position
papers, legislative proposals including requests from other agencies;
(9) represents the Agency and the Department at AIDS-related meetings,
conferences, task forces etc; (10) plans and carries out special AIDS-
related assignments for the Administrator.
C. Office of Equal Opportunity and Civil Rights (RA2). Directs,
coordinates, develops, and administers the Agency's equal opportunity,
civil rights, and ethics programs. Specifically: (1) provides advice,
counsel and recommendations to Agency personnel, including the field
offices, on equal opportunity, and civil rights, and represents HRSA in
all EEO areas; (2) administers affirmative action programs to ensure
equality of opportunity in employment; (3) manages the civil service
complaints system and prepares final Agency decisions; (4) manages the
complaints system for Commissioned Corps personnel under provisions of
Public Health Service Personnel Instruction 6 and issues proposed
dispositions; (5) develops and directs implementation of the
requirements of Section 504 of the Rehabilitation Act of 1973, Title VI
of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and
the Americans With Disabilities Act, as they apply to recipients of
HRSA funds; (6) provides technical assistance and guidance to the
Agency on developing education and training programs regarding equal
opportunity and civil rights; (7) promotes the awarding of contracts
under Section 8(a) of the Small Business Act which pertains to
minorities and women; (8) approves settlement agreements and attorney
fees; and (9) applies all applicable laws, guidelines, rules and
regulations in accordance with those of the DHHS Office of Equal
Employment Opportunity, and Civil Rights Staffs.
D. Office of Policy and Information Coordination (RA3). Advises the
Administrator and other key Agency officials on program priorities and
policy issues; (2) establishes and maintains review and tracking
mechanisms and systems that provide agencywide coordination and
clearance of policies, regulations and guidelines; (3) contributes to
the analysis, development and implementation of agencywide programs and
policies through coordination of information from relevant Agency
program components and other related sources; (4) plans, organizes and
directs the Agency's Executive Secretariat with primary responsibility
for preparation and management of written policy and other routine
communications to and from the Administrator; (5) coordinates the
preparation of proposed rules and regulations relating to Agency
programs and coordinates Agency review and comment on other DHHS
regulations that may affect the Agency's programs; and (6) oversees and
coordinates the Agency's committee management system.
E. Office of Planning, Evaluation and Legislation (RA5). Serves as
the Administrator's primary staff element and principal source of
advice on program planning, program evaluation and legislative affairs;
(2) develops the Agency's long-range program plan; (3) develops the
Agency's strategic plan encompassing its long-range goals, objectives
and priorities; (40) directs all Agency efforts to analyze cost/benefit
of Agency's programs; (5) develops and implements comprehensive Agency
evaluation programs; (6) conducts policy analyses and develops policy
positions in Agency programmatic areas; (7) directs Agency's
legislative affairs to develop legislative proposals and an agencywide
legislative program; (8) develops and coordinates the Agency's health
services research plan; (9) directs performance measurement activities,
including technical assistance and standards development and
assessment; and (10) coordinates the program data activities across the
Agency, including the design and
[[Page 65063]]
management of program tracking and surveillance.
F. Office of Communications (RA6). Provides communications
expertise, advice and support to the Administrator and other Agency
officials; (2) provides leadership and directs Agency strategic
communications policies and programs; (3) serves as focal point for
coordination of Agency communications with other DHHS agencies and with
field, State, local, voluntary and professional organizations; (4)
develops and implements national communications initiatives to inform
and educate the public, health care professionals, policymakers and the
media; (5) researches, writes and prepares speeches and audiovisual
presentations for the Administrator; (6) develops and implements
policies, guidelines, and procedures and coordinates Agency external
and internal communications including those for the development,
review, processing, quality control, and dissemination of Agency
communications products, including those disseminated electronically;
(7) serves as Agency Communications and Public Affairs Officer
establishing and maintaining productive relationships with the media;
(8) implements the Freedom of Information Act for the Agency; and (9)
conducts and coordinates the Agency's exhibits and graphics design
activities to promote the agencywide identity.
G. Office of Public Health Affairs (RA8). Serves as the Agency's
principal advisor and coordinator for clinical, public health, women's,
international and other health affairs. Specifically: (1) provides
consultation and assistance to senior Agency officials and others on
clinical and health professional issues; (2) serves as the Agency's
focal point on efforts to strengthen the practice of public health as
it pertains to the HRSA mission; (3) coordinates the Agency's
international health activities; (4) advises on policies and promotes
internal and external program activities that address women's health;
and (5) establishes and maintains communications with health
organizations in the public and private sectors to support the mission
of HRSA.
H. Office of Minority Health (RA9). Serves as the principal Agency
advisor and coordinator for the special needs of minority and
disadvantaged populations including advice on committee membership; (2)
establishes short and long-term objectives for health activities
addressing minority and disadvantaged populations; (3) participates in
organization and planning activities to meet national minority health
needs and collaborates with Agency budget officials to assure an
appropriate share of funds is devoted to minority health programs; (4)
consults with public and private sector agencies and organizations to
assure minority health issues are addressed; (5) participates in
focusing Agency activities and objectives to assure equity in access to
resources and health careers for minorities and the disadvantaged; (6)
establishes and manages an agencywide data collection system for
minority health activities and initiatives, including White House,
DHHS, Historically Black Colleges and Universities, and Educational
Excellence for Hispanic Americans initiatives; (7) reviews inter/intra-
Agency agreements related to racial/ethnic minority and disadvantaged
populations; (8) participates in the formulation of HRSA's goals,
policies, legislative proposals, priorities, and strategies as they
affect medical, public health and other professional organizations and
institutions of higher education involved in or concerned with the
delivery of health services to minorities and disadvantaged
populations; and (9) links HRSA minority and disadvantaged program
efforts to potential partners at the Federal, State, and local levels
and provides agencywide expertise on the development of culturally
appropriate programs and materials.
II. Establish the Office of Rural Health Policy (RH) as follows:
Section RH-00 Mission
Section RH-10 Organization
Section RH-20 Function
Section RH-00 Mission. The Office of Rural Health Policy serves as
a focal point within the Department and as a principal source of advice
to the Administrator and Secretary for coordinating efforts to
strengthen and improve the delivery of health services to populations
in the nation's rural areas.
Section RH-10 Organization. The Office of Rural Health Policy.
Section RH-20 Function. Placed before Director, Maternal and
Children Health Bureau (RM), as follows: (1) Collects and analyzes
information regarding the special problems of rural health care
providers and populations; (2) works with States, State hospital
associations, private associations, foundations, and other
organizations to focus attention on, and promote solutions to, problems
related to the delivery of health services in rural communities; (3)
provides staff support to the National Advisory Committee on Rural
Health; (4) stimulates and coordinates interaction on rural health
activities and programs in the Agency, Department and with other
federal agencies; (5) supports rural health center research and keeps
informed of research and demonstration projects funded by States and
foundations in the field of rural health care delivery' (6) establishes
and maintains a resource center for the collection and dissemination of
the latest information and research findings related to the delivery of
health services in rural areas; (7) coordinates congressional and
private sector inquiries related to rural health; (8) advises the
Agency, Administrator and Department on the effects of current policies
and proposed statutory, regulatory, administrative, and budgetary
changes in the programs established under titles XVIII and XIX of the
Social Security Act on the financial viability of small rural
hospitals, the ability of rural areas to attract and retain physicians
and other health professionals; (9) oversees compliance by HCPA with
the requirement that rural hospital impact analyses are developed
whenever proposed regulations might have a significant impact on a
substantial number of small rural hospitals; (10) oversees compliance
by HCFA with the requirement that 10 percent of its research and
demonstration budget is used for rural projects; (11) supports
specialized rural programs on minority health, mental health, and
agricultural health and safety; (12) plans and manages a nationwide
rural health grants program; and (13) plans and manages a program of
grants to States to initiate and expand offices of rural health.
III. Establish the Office of management and Program Support (RS),
as follows:
Section RS-00 Mission
Section RS-10 Organization
Section RS-20 Function
Section RS-00 Mission. The Office of Management and Program
Support provides the highest quality management, financial, personnel
and administrative leadership and service in support of the Health
Resources and Services Administration.
Section RS-10 Organization. The Office of Management and Program
Support (RS) consists of the following:
A. Office of Management and Program Support (RS)
B. Division of Management Services (RS1)
C. Division of Financial Management (RS2)
D. Office of Human Resources and Development (RS3)
E. Division of Grants and Procurement Management (RS4)
[[Page 65064]]
F. Office of Field Coordination (RS5)
G. Office of Information Resources Management (RS6)
A. Office of Management and Program Support (RS). Provides
agencywide leadership, program direction and coordination to all phases
of management; (2) provides management expertise and staff advice and
support to the Administrator in program and policy formulation and
execution; (3) plans, directs, and coordinates the Agency's activities
in the areas of administrative management, financial management, human
resources management, debt management, information resources
management, grants and contracts management, procurement, real and
personal property accountability and management, and administrative
services; (4) oversees the development of annual operating objectives
and coordinates HRSA work planning and appraisals; (5) serves as the
Agency's focal point for field programs and activities except those
field functions of the Division of Federal Occupational Health; (6)
coordinates DHHS tort claims panel and associated activities; (7)
administers the Agency's internal controls and integrity activities;
and administers the Agency's Ethics program.
B. Division of Management Services (RS1). Provides agencywide
leadership and direction in the areas of management policies and
procedures, and property management and serves as the Executive Officer
for the Office of Management and Program Support and the Office of the
Administrator. Specifically: (1) provides advice and guidance for the
establishment or modification of organizational structures, functions,
and delegations of authority: (2) conducts and coordinates the Agency's
issuances, records, reports, forms, and mail management programs; (3)
manages the intra- and interagency agreements process; (4) conducts
agencywide management improvement programs; (5) conducts management and
information studies and surveys; (6) oversees and coordinates the
implementation of legislation, directives and policies relating to the
Privacy Act; (7) plans, directs, and coordinates administrative
management activities and services including personnel, financial,
materiel management, and general administrative services for the Office
of the Administrator and the Office of Management and Program Support;
(8) acts for the Associate Administrator for Management and Program
Support concerning space, parking and communications management for
headquarters and represent him/her in matters relating to the
management of the Parklawn Building complex; and (9) advises on and
coordinates agencywide policies and procedures required to implement
General Services Administration and departmental regulations governing
materiel management, including transportation, motor vehicle, and
utilization and disposal of property.
C. Division of Financial Management (RS2). Provides advice and
assistance to the Administrator and the Associate Administrator for
Management and Program Support on financial policy planning and
analysis; (2) maintains liaison with the Office of the Secretary on all
activities relating to the Agency's financial, fiscal and audit
responsibilities; (3) develops the long-range program and financial
plan for the Agency collaboration with the Office of Planning,
Evaluation and Legislation and other administrative components; (4)
develops policies and instructions for budget preparation and
presentation; (5) prepares budget submissions and participates in
budget hearings; (6) allocates resources, including dollars and
positions; (7) manages a system of budgetary fund and full-time
equivalent personnel controls; and (8) maintains Agency oversight of
fiscal and auditing services provided to HRSA by the Program Support
Center.
D. Office of Human Resources and Development (RS3). Plans, conducts
and evaluates the Agency's human resource studies, programs, policies
and reports; (2) provides advice and assistance to management officials
on individual actions arising from headquarters and field components;
(3) administers the Agency's training functions; (4) acts as the focal
point for the Agency's labor relations activities; (5) develops and
provides guidelines and regulation for the Agency's personnel programs;
(6) administers the Agency's merit and performance awards programs; (7)
plans, directs and administers the appointing and processing of civil
service employees; (8) plans and conducts position management surveys;
(9) operates and oversees the Agency's merit promotion program; (10)
manages and coordinates the Agency's personnel security program; (11)
ensures that management practices and policies related to the
Commissioned Corps are coordinated throughout the Agency; (12) ensures
compliance with established personnel rules and regulations governing
HRSA; (13) and administers the Agency's Ethics program.
E. Division of Grants and Procurement Management (RS4). Provides
leadership in the planning, development, and implementation of policies
and procedures for grants, contracts, and other assistance mechanisms;
(2) exercises the sole responsibility within HRSA for the award and
management of contracts; (3) provides advice and consultation of
interpretation and application of the Department of Health and Human
Services policies and procedures governing contracts and grants
management; (4) develops and issues policy and procedural materials for
the Agency's contracts and grants programs; (5) establishes standards
and guides for and evaluates contracts and grants management operations
throughout the Agency; (6) coordinates the Agency's positions and
actions with respect to the audit of grants and contracts, and also
coordinates responses to General Accounting Office audit reports and
monitors the implementation of General Accounting Office
recommendations; (7) provides professional accounting advice relative
to the management of grants and contracts; and (8) maintains liaison
directly or through the Office of Field Coordination with grantee and
contractor institutions and organizations and other components of the
Department.
F. Office of Field Coordination (RS5). Serves as the Agency's focal
point for Field programs and activities. Specifically: (1) oversees and
manages HRSA activities in the field; (2) advises the Administrator on
appropriate resource allocation for field activities; (3) at the
direction of the Administrator, assists in the implementation and
evaluation of HRSA programs in the field through coordination of
activities, and assessing the effectiveness of programs to identify
opportunities for improving policies and service delivery systems; (4)
develops and implements activities in the field designed to improve
customer service and relationships; (5) at the direction of the
Administrator, develops and coordinates the field implementation of
special program initiatives which involve multiple HRSA field
components and/or multiple HRSA programs; (6) serves as field liaison
to the Administrator, Bureau Directors, State and local health
officials as well as private and professional organizations; (7) acts
as liaison to provide administrative and financial support services to
HRSA field components; (8) provides technical assistance to the
Agency's Field Council; and (9) exercises line management authority as
delegated from the Administrator to the Field Coordinators related to
general administrative and management functions.
[[Page 65065]]
G. Office of Information Resources Management (RS6). Provides
leadership in the development, review and implementation of policies
and procedures to promote improved information resources management
capabilities and practices throughout HRSA; (2) develops and
coordinates HRSA-wide plans and budgets for the management of
information technology and services, including centralized data
processing, office automation, and telecommunications; (3) develops and
recommends policies and procedures relating to information resources
management and support services; (4) identifies and coordinates HRSA-
wide information needs and develops or coordinates with others the
development of creative answers to these needs; (5) plans, manages,
administers and coordinates the HRSA-wide microcomputer network
including all required linkages to other networks inside and outside
HRSA including mainframe systems; (6) provides information support to
the Office of the Administrator; (7) designs, develops, catalogues and
manages data bases, information resources, including those data bases
developed within the HRSA Bureaus, and the acquisition and use of
external bases and information resources that support HRSA needs; (8)
manages and coordinates state-of-the-art expertise for information
science and technology; (9) provides consultation, technical advice and
assistance and coordinates training in the use of ADP resources; (10)
develops and coordinates the implementation of information security
programs; (11) maintains liaison and coordinates information resources
management with the HRSA Bureaus; (12) maintains liaison with HHS, PHS,
other Federal agencies, States and professional organizations and
associations concerning health information interests allied to the HRSA
mission; and (13) reviews all HRSA requests for DP resources, providing
ADP clearance for all appropriately justified requests.
Section R-30 Delegations of Authority. All delegations and
redelegations of authority which were in effect immediately prior to
the effective date hereof have been continued in effect in them or
their successors pending further redelegation.
This reorganization is effective upon date of signature.
Dated: November 14, 1996.
Ciro V. Sumaya,
Administrator.
[FR Doc. 96-31371 Filed 12-9-96; 8:45 am]
BILLING CODE 4160-15-M
