[Federal Register Volume 64, Number 238 (Monday, December 13, 1999)]
[Notices]
[Pages 69556-69571]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-32039]
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NATIONAL AERONAUTICS AND SPACE ADMINISTRATION
[Notice 99-155]
Privacy Act; Annual Notice and Amendment to Systems of Records
AGENCY: National Aeronautics and Space Administration (NASA).
ACTION: Annual Notice and Amendment to Systems of Records.
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SUMMARY: Each Federal agency is required by the Privacy Act of 1974 to
publish a description of the systems of records it maintains containing
personal information when a system is substantially revised, deleted,
or created. In this notice, NASA provides the required information on
all 20 of its previously published systems of records, is deleting from
its inventory one system of records no longer being created or
maintained, and is making several revisions to the remaining systems of
records to provide editorial and organizational changes to NASA's
Systems of Records which were last published in the Federal Register on
January 28, 1998.
The system of records which is being abolished is entitled
``10ERMS--Executive Resources Management System'' and was previously
published in the Federal Register on January 28, 1998. The records
described in the 10ERMS system of records are no longer needed and will
be destroyed in accordance with NASA's Records Retention Schedules,
Schedule 3 Item 3.
The Lewis Research Center (LeRC) name has been changed to the John
H. Glenn Research Center (GRC) at Lewis Field.
We invite public comment on this publication.
DATES: The effective date of this notice is December 13, 1999. Comments
must be received in writing on or before January 12, 2000.
ADDRESSES: Office of the Chief Information Officer, Code AO, NASA
Headquarters, Washington, DC 20546-0001.
FOR FURTHER INFORMATION CONTACT: Roland Ridgeway, 202-358-4485.
SUPPLEMENTARY INFORMATION: NASA currently maintains 20 systems of
records under the Privacy Act. Each system is described and published
in its entirety, as amended, below.
Roland M. Ridgeway, Jr.,
Acting NASA Privacy Officer.
TABLE OF CONTENTS
NASA 10ACMQ--Aircraft Crewmembers' Qualifications and Performance
Records
NASA 10BRPA--Biographical Records for Public Affairs
NASA 10EEOR--Equal Opportunity Records
NASA 10GMVP--Government Motor Vehicle Operators Permit Records
NASA 10HABC--History Archives Biographical Collection
NASA 10HERD--Human Experimental and Research Data Records
NASA 10HIMS--Health Information Management System
NASA 10IGIC--Inspector General Investigations Case Files
NASA 10NPPS--NASA Personnel and Payroll Systems
NASA 10SCCF--Standards of Conduct Counseling Case Files
NASA 10SECR--Security Records System
NASA 10SPER--Special Personnel Records
NASA 10XROI--Exchange Records on Individuals
GRC 22ORER--Glenn Research Center Occupational Radiation Exposure
Records
GSFC 51LISTS--Locator and Information Services Tracking System
(LISTS)
GSFC 51RSCR--Goddard Space Flight Center Radiation Safety Committee
Records
JSC 72XOPR--Johnson Space Center Exchange Activities Records
KSC 76RTES--Kennedy Space Center Radiation Training and Experience
Summary
KSC 76STCS--Kennedy Space Center Shuttle Training Certification
System (YC-04)
KSC 76XRAD--Kennedy Space Center Occupational External Radiation
Exposure History for Nuclear Regulatory Commission Licenses
[[Page 69557]]
NASA 10ACMQ
SYSTEM NAME:
Aircraft Crewmembers' Qualifications and Performance Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Locations 1 through 11 inclusive as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Crewmembers of NASA aircraft.
CATEGORIES OF RECORDS IN THE SYSTEM:
System contains: (1) Records of qualification, experience, and
currency, e.g., flight hours (day, night, and instrument), types of
approaches and landings, crew position, type of aircraft, flight check
ratings and related examination results, training performed, and
medical records; (2) flight itineraries and passenger manifests; and
(3) crewmembers' biographical information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473 and 44 U.S.C. 3101.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The following are routine uses: (1) In cases of accident
investigations, including mishap and collateral investigations, access
to this system of records may be granted to Federal, State, or local
agencies or to foreign governments; (2) to Federal, State, or local
agencies, companies, or governments requesting qualifications of
crewmembers prior to authorization to participate in their flight
programs, or to Federal, State, or local agencies, companies, or
governments whose crewmembers may participate in NASA's flight
programs; (3) public or press releases either by prior approval of the
individual, or in the case of public release of information from mishap
or collateral investigation reports, pursuant to NASA regulations at 14
CFR part 1213; and (4) standard routine uses 1 through 4 inclusive as
set forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Hard-copy documents and magnetic media.
RETRIEVABILITY:
Records are indexed by crewmember name.
SAFEGUARDS:
Records are protected in accordance with the requirements and
procedures which appear at 14 CFR 1212.605, utilizing locked file
cabinets and/or secured rooms.
RETENTION AND DISPOSAL:
Records are maintained in Agency files and destroyed 5 years after
crewmember separates from NASA in accordance with NASA Records
Retention Schedules, Schedule 8 Item 32.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Aircraft Management Office, Location 1.
Subsystem Managers: Deputy Chief, Flight Control and Cockpit
Integration Branch, Location 2; Chief, Dryden Research Aircraft
Operations Division, Location 3; Head, Aeronautical Programs Branch,
Location 4; Chief, Aircraft Operations Division, Location 5; Chief,
Aircraft Operations Office, Location 6; Chief, Flight Operations and
Support Division, Location 7; Chief, Aircraft Operations Branch,
Location 8; Chief, Aircraft Operations, Location 9; Chief, Contract
Management, Location 10; Aircraft Management Officer, Location 11
(Locations are set forth in Appendix A).
NOTIFICATION PROCEDURE:
Information may be obtained from the cognizant system or subsystem
manager listed above.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed to the same address
as stated in the Notification section above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for requesting amendments to records and
contesting record contents appear at 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Individuals, training schools or instructors, medical units or
doctors.
NASA 10BRPA
SYSTEM NAME:
Biographical Records for Public Affairs.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Locations 1, 3 through 9 inclusive, and Location 11, as set forth
in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Principal and prominent management and staff officials, program and
project managers, scientists, engineers, speakers, other selected
employees involved in newsworthy activities, and other participants in
Agency programs.
CATEGORIES OF RECORDS IN THE SYSTEM:
Current biographical information about the individuals with a
recent photograph when available. Data items are those generally
required by NASA or the news media in preparing news or feature stories
about the individual and/or the individual's activity with NASA.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473 and 44 U.S.C. 3101.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The information contained in this system of records is compiled,
updated, and maintained at NASA Centers for ready reference material
and for immediate availability when required by the news media for news
stories about the individual generally involving participation in a
major NASA activity.
The following are routine uses: These records are made available to
professional societies, civic clubs, industrial and other
organizations, news media representatives, researchers, authors,
Congress, other agencies and other members of the public in connection
with NASA public affairs activities.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Hard-copy documents and electronic media.
RETRIEVABILITY:
Records are indexed by individual's name.
SAFEGUARDS:
Since the records are a matter of public information, no safeguard
requirements are necessary.
RETENTION AND DISPOSAL:
Records are maintained in Agency files and destroyed when there is
no longer a potential for public interest in them in accordance with
NASA Records Retention Schedules, Schedule 1, Item 40.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, NASA Newsroom, Public Affairs Division, Location 1.
[[Page 69558]]
Subsystem Managers: Public Affairs Officer at Locations 3 through 9
and Location 11 as set forth in Appendix A.
NOTIFICATION PROCEDURE:
An individual desiring to find out if a Biographical System of
Records contains a record pertaining to him/her should call, write, or
visit the Public Affairs Office at the appropriate NASA Center.
RECORD ACCESS PROCEDURES:
An individual may request access to his/her record by calling,
writing, or visiting the Public Affairs Office at the appropriate NASA
locations. Individuals may examine or obtain a copy of their
biographical record at any time.
CONTESTING RECORD PROCEDURES:
The information in the record was provided voluntarily by the
individual with the understanding that the information will be used for
public release. The individual is at liberty at any time to revise,
update, add, or delete information in his/her biographical record to
his/her own satisfaction.
RECORD SOURCE CATEGORIES:
Information in the biography of an individual in the system of
records is provided voluntarily by the individual generally with the
aid of a form questionnaire.
NASA 10EEOR
SYSTEM NAME:
Equal Opportunity Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Locations 1 through 9 inclusive and Location 11 as set forth in
Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former employees and applicants for employment.
CATEGORIES OF RECORDS IN THE SYSTEM:
(1) Complaints and (2) applications for employment.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473; 44 U.S.C. 3101; Executive Order 11478, dated August
8, 1969; EEOC Regulations, 29 CFR part 1614; MSPB Regulations, 5 CFR
parts 1200-1202.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The following are routine uses: (1) Disclosures to the Equal
Employment Opportunity Commission and the Merit Systems Protection
Board to facilitate their processing of discrimination complaints,
including investigations, hearings, and reviews on appeals; (2)
responses to other Federal agencies and other organizations having
legal and administrative responsibilities related to the NASA Equal
Employment Opportunity Programs and to individuals in the record; (3)
disclosures may be made to a congressional office from the record of an
individual in response to a written inquiry from the congressional
office made on behalf of the individual; and (4) standard routine uses
1 through 4 inclusive as set forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Hard-copy documents and electronic media.
RETRIEVABILITY:
These records are indexed by the complainant's name.
SAFEGUARDS:
Records are locked in file cabinets or in secured rooms with access
limited to those whose official duties require access. Electronic data
are maintained within locked areas in disk form.
RETENTION AND DISPOSAL:
Records are maintained in Agency files and destroyed 4 years after
resolution of case, in accordance with NASA Records Retention
Schedules, Schedule 3 Item 50/E. For Compliance Records: the Review
files are destroyed when 7 years old and the EEO Compliance Reports are
destroyed when 3 years old, in accordance with NASA Records Retention
Schedules, Schedule 3 Item 50/E.
SYSTEM MANAGER(S) AND ADDRESS:
Associate Administrator for Equal Opportunity Programs, Location 1.
Subsystem Managers: Equal Opportunity Officer, Locations 1 and 11;
Head, Equal Opportunity Programs Office, Location 4; Director of Equal
Opportunity Programs at Locations 5 through 9; Locations are as set
forth in Appendix A.
NOTIFICATION PROCEDURE:
Information may be obtained from the cognizant system or subsystem
manager listed above.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed to the same address
as stated in the Notification section above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to records and for contesting
contents and appealing initial determinations by the individual
concerned appear at 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Current and former employees, applicants, NASA Center Equal
Employment Opportunity (EEO) officers, complainants, EEO counselors,
EEO investigators, EEOC complaints examiners, Merit System Protection
Board officials, complaints coordinators, Associate Administrator for
Equal Opportunity Programs.
NASA 10GMVP
SYSTEM NAME:
Government Motor Vehicle Operators Permit Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Locations 3 and 6 as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NASA employees and contractor employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, home address, Social Security Number, physical description of
individual, physical condition of individual, traffic record.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473; 44 U.S.C. 3101; 41 CFR subpart 101-38.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The following are routine uses: standard routine uses 1 through 4
inclusive, as set forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Hard-copy documents and electronic media.
RETRIEVABILITY:
Indexed by individual's name.
SAFEGUARDS:
Records are kept in locked cabinets with access limited to those
whose official duties require access. Room is locked during nonduty
hours.
RETENTION AND DISPOSAL:
Records will be maintained in Agency files and destroyed 3 years
after permit
[[Page 69559]]
expires or holder leaves NASA in accordance with NASA Records Retention
Schedules, Schedule 6 Item 12.
SYSTEM MANAGER(S) AND ADDRESS:
Subsystem Managers: Transportation Officer, Location 3 and Chief,
Transportation Branch, Location 6. Locations are as set forth in
Appendix A.
NOTIFICATION PROCEDURE:
Information may be obtained from the cognizant system manager
listed above.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed to the same address
as stated in the Notification section above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to records and for contesting
contents and appealing initial determinations by the individual
concerned appear at 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Individual NASA employees and individual contractor employees
supply information on their own traffic records.
NASA 10HABC
SYSTEM NAME:
History Archives Biographical Collection.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Location 1 and 11 as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who are of historical significance in aeronautics,
astronautics, space science, and other concerns of NASA.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographical data; speeches and articles by an individual;
correspondence, interviews, and various other tapes and transcripts of
program activities.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473 and 44 U.S.C. 3101.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The following are routine uses: disclosure to scholars (historians
and other disciplines) or any other interested individuals for research
and to write dissertations, articles, and books, for government,
commercial, and nonprofit publication or develop material for other
media use.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Hard-copy documents and electronic media.
RETRIEVABILITY:
The records are indexed by the individual's name.
SAFEGUARDS:
Because these records are archive material and, therefore, a matter
of public information, there are no special safeguard procedures
required.
RETENTION AND DISPOSAL:
Records are retained indefinitely in Agency reference collections
in history offices, but may be destroyed when no longer needed in
accordance with NASA Records Retention Schedules, Schedule 1 Item 10.
SYSTEM MANAGER(S) AND ADDRESS:
Chief Historian, Location 1.
Subsystem Manager: Public Affairs Officer, Location 11 as set forth
in Appendix A.
NOTIFICATION PROCEDURE:
Information may be obtained from the system manager listed above.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed to same address as
stated in the Notification section above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to records and for contesting
contents and appealing initial determinations by the individual
concerned appear at 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Press releases, newspapers, journals, copies of internal Agency
records, and the individuals themselves.
NASA 10HERD
SYSTEM NAME:
Human Experimental and Research Data Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Locations 1, 2, 5, 6, and 9, as stated in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who have been involved in space flight, aeronautical
research flight, and/or participated in NASA tests or experimental or
research programs; civil service employees, military, employees of
other government agencies, contractor employees, students, human
subjects (volunteer or paid), and other volunteers on whom information
is collected as part of an experiment or study.
CATEGORIES OF RECORDS IN THE SYSTEM:
Data obtained in the course of an experiment, test, or research
medical data from inflight records, other information collected in
connection with an experiment, test, or research.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2475 and 44 U.S.C. 3101.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The following are routine uses: Disclosures to other individuals or
organizations, including Federal, State, or local agencies, and
nonprofit, educational, or private entities, who are participating in
NASA programs or are otherwise furthering the understanding or
application of biological, physiological, and behavioral phenomena as
reflected in the data contained in this system of records; and the
standard routine use 4 as set forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents, electronic media, micrographic media, photographs,
or motion pictures film, and various medical recordings such as
electrocardiograph tapes, stripcharts, and x-rays.
RETRIEVABILITY:
By the individual's name, experiment or test; arbitrary
experimental subject number; flight designation; or crewmember
designation on a particular space or aeronautical flight.
SAFEGUARDS:
Access is limited to Government personnel requiring access in the
discharge of their duties and to appropriate support contractor
employees on a need-to-know basis. Computerized records are identified
by code number and records are maintained in locked rooms or files.
Records are protected in accordance with the requirements and
procedures, which appear in the NASA regulations set forth in 14 CFR
1212.605.
[[Page 69560]]
RETENTION AND DISPOSAL:
Records are maintained in Agency files for varying periods of time
depending on the need for use of the records and destroyed when no
longer needed in accordance with NASA Records Retention Schedules,
Schedule 7 Item 16, except that significant medical data will be
handled in accordance with OPM Regulations.
SYSTEM MANAGER(S) AND ADDRESS:
Director, NASA Occupational Health Office, Location 1.
Subsystem Managers: Chief Engineer, Location 2; Assistant Director
for Life Sciences, Space and Life Sciences Directorate, Location 5;
Director, Biomedical Operations Office, Location 6; Director,
Management Services Office, Location 9. Locations are as set forth in
Appendix A.
NOTIFICATION PROCEDURE:
Information may be obtained from the system or subsystem manager
named above.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed to the same address
as stated in the Notification section above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to records and for contesting and
appealing initial determinations by the individual concerned appear at
14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Experimental test subjects, physicians, principal investigators and
other researchers, and previous experimental test or research records.
NASA 10HIMS
SYSTEM NAME:
Health Information Management System.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
In Medical Clinics/Units and Environmental Health Offices at
Locations 1 through 15 inclusive as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NASA civil service employees and applicants; other Agency civil
service and military employees working at NASA; visitors to NASA
Centers; onsite contractor personnel who receive job-related
examinations, have mishaps or accidents, or come to clinic for
emergency or first-aid treatment; space flight personnel and their
families.
CATEGORIES OF RECORDS IN THE SYSTEM:
General medical records of first aid, emergency treatment,
examinations, exposures, and consultations.
Information resulting from physical examinations, laboratory and
other tests, and medical history forms; treatment records; screening
examination results; immunization records; administration of
medications prescribed by private/personal physicians; statistical
records; examination schedules; daily log of patients; correspondence;
chemical, physical, and radiation exposure records; other environmental
health data; alcohol/drug patient information, consultation records;
Employee Assistance Program records; and health hazard and abatement
data.
Astronauts and their families--more detailed and complex physical
examinations.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473; 44 U.S.C. 3101; Pub. L. 92-255.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The following are routine uses: (1) Referral to private physicians
designated by the individual when requested in writing; (2) patient
referrals; (3) referral to the Office of Personnel Management,
Occupational Safety and Health Administration, and other Federal
agencies as required in accordance with the Federal agency's special
program responsibilities; (4) referral of information to a non-NASA
individual's employer; (5) evaluation by medical consultants; (6)
disclosure to the employer of non-NASA personnel, information affecting
the reliability of such officer or employee for purposes of the Mission
Critical Space Systems Personnel Reliability Program; (7) disclosure to
non-NASA personnel performing research, studies, or other activities
through arrangements or agreements with NASA and for mutual benefit;
(8) disclosure to the public of prespace flight information having
mission impact concerning an individual crewmember, limited to the
crewmember's name and the fact that a medical condition exists; (9)
disclosure to the public of a summary of the space flight crew inflight
information as it relates to mission impact, and limited to name,
diagnosis, treatment, and prognosis; (10) disclosure to the public,
limited to the crewmember's name and the fact that a medical condition
exists, if a flight crewmember is, for medical reasons, unable to
perform a scheduled public event during the time period following Space
Shuttle landing and concluding with completion of the post space flight
return to duty medical evaluation; (11) disclosure to the public of
medical conditions arising from accidents, consistent with NASA
regulations; and (12) standard routine use 4, as set forth in Appendix
B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are in file folders, punch cards, electrocardiographic
tapes, x-rays, microfiche, and electronic media. They are handled
between NASA Centers by telecommunications.
RETRIEVABILITY:
By the individual's name, date of birth, and/or Social Security
Number.
SAFEGUARDS:
Access limited to concerned medical environmental health personnel
on a need-to-know basis. Computerized records are identified by code
number, and records are maintained in locked rooms or files. Records
are protected in accordance with the requirements and procedures, which
appear in the NASA regulations at 14 CFR 1212.605.
RETENTION AND DISPOSAL:
Records are maintained in Agency files and destroyed by series in
accordance with Office of Personnel Management regulations and NASA
Records Retention Schedules, Schedule 1 Item 126 and Schedule 8 Item
57. Health and medical reports, summaries series at NASA Headquarters
are destroyed 6 years after date of summary or report and copies at
field installations are destroyed 2 years after date of summary or
report. Space flight personnel and their families series records are
permanent and transferred to the National Archives and Records
Administration when 30 years old.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Occupational Health Office, Location 1.
Subsystem Managers: Chief Occupational Safety Health and Medical
Services at Location 2, Medical Director or Medical Administrator or
Safety and Health Coordinator at Locations 3 through 4, and 6 through
15 inclusive, and Chief, Medical Operations Branch, Location 5.
Locations are as set forth in Appendix A.
NOTIFICATION PROCEDURE:
Information may be obtained from the cognizant system or subsystem
manager listed above.
[[Page 69561]]
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed to the same address
as stated in the Notification section above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to records and for contesting
contents and appealing initial determinations by the individual
concerned appears in 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Individuals, physicians, and previous medical records of
individuals.
NASA 10IGIC
SYSTEM NAME:
Inspector General Investigations Case Files.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Locations 1 through 11, 14, 16 and 17 as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former employees of NASA, contractors, and
subcontractors, and others whose actions have affected NASA.
CATEGORIES OF RECORDS IN THE SYSTEM:
Case files pertaining to matters including, but not limited to, the
following classifications of cases: (1) Fraud against the Government,
(2) theft of Government property, (3) bribery, (4) lost or stolen lunar
samples, (5) misuse of Government property, (6) conflict of interest,
(7) waiver of claim for overpayment of pay, (8) leaks of Source
Evaluation Board information; (9) improper personal conduct, (10)
irregularities in awarding contracts; and (11) computer crimes.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473; 44 U.S.C. 3101; 28 U.S.C. 535(b); 5 U.S.C.
Appendix; 4 CFR part 91; Executive Order 11478.
PURPOSE(s):
Information in this system of records is collected in the course of
investigating alleged crimes and other violations of law or regulation
that affect NASA. The information is used by prosecutors, Agency
managers, law enforcement agencies, Congress, NASA contractors, and
others to address the crimes and other misconduct discovered during
investigations.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The following are routine uses: (1) Responding to the White House
regarding matters inquired of; (2) disclosure to a congressional office
from the record of an individual in response to a written inquiry from
the congressional office made at the request of that individual; (3)
providing data to Federal intelligence elements; (4) providing data to
any source from which information is requested in the course of an
investigation, to the extent necessary to identify the individual,
inform the source of the nature and purpose of the investigation, and
to identify the type of information requested; (5) providing personal
identifying data to Federal, State, local, or foreign law enforcement
representative seeking confirmation of identity of persons under
investigations; (6) disclosing, as necessary, to a contractor,
subcontractor, or grantee firm or institution, to the extent that the
disclosure is in NASA's interest and is relevant and necessary in order
that the contractor, subcontractor, or grantee is able to take
administrative or corrective action; (7) standard routine uses 1
through 4 inclusive as set forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Hard-copy documents and electronic media.
RETRIEVABILITY:
Information is retrieved by name of the individual.
SAFEGUARDS:
Information is kept in locked cabinets and in secured vaults and
computer rooms. Information stored on computers is on a restricted-
access server and is protected by an official password and user
identification. Access is limited to Inspector General personnel with
an official need to know.
RETENTION AND DISPOSAL:
Records are maintained in Agency files and destroyed in accordance
with NASA Records Retention Schedules, Schedule 9 Item 23. Files
containing information of an investigative nature but not relate to a
specific investigation are destroyed when 5 years old. Significant case
files are scheduled for disposition with the National Archives and
Records Administration when closed. All other case files are destroyed
10 years after file is closed.
SYSTEM MANAGER(S) AND ADDRESS:
Assistant Inspector General for Investigations, Location 1.
Subsystem Managers: Assistant Inspector General for Inspections,
Administrative Investigations and Assessments, and Advanced Technology
Programs Manager, Location 1; Special and Resident Agents in Charge,
Location 2, 4 through 11 inclusive, 14, 16, and 17 as set forth in
Appendix A.
NOTIFICATION PROCEDURE:
None. System is exempt (see below).
RECORD ACCESS PROCEDURES:
None. System is exempt (see below).
CONTESTING RECORD PROCEDURES:
None. System is exempt (see below).
RECORD SOURCE CATEGORIES:
Exempt.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
(1) The Inspector General Investigations Case Files systems of
records is exempt from any part of the Privacy Act (5 U.S.C. 552a),
EXCEPT the following subsections: (b) relating to conditions of
disclosure; (c)(1) and (2) relating to keeping and maintaining a
disclosure accounting; (e)(4)(A)--(F) relating to publishing a system
notice setting forth name, location, categories of individuals and
records, routine uses, and policies regarding storage, retrievability,
access controls, retention and disposal of the records; (e)(6), (7),
(9), (10), and (11) relating to dissemination and maintenance of
records; (i) relating to criminal penalties. This exemption applies to
those records and information contained in the system of records
pertaining to the enforcement of criminal laws.
(2) To the extent that there may exist noncriminal investigative
files within this system of records, the Inspector General
Investigations Case Files system of records is exempt from the
following subsections of the Privacy Act (5 U.S.C. 552a): (c)(3)
relating to access to disclosure accounting, (d) relating to access to
reports, (e)(1) relating to the type of information maintained in the
records; (e)(4)(G), (H), and (I) relating to publishing the system
notice information as to agency procedures for access and amendment and
information as to the categories of sources of records, and (f)
relating to developing agency rules for gaining access and making
corrections.
The determination to exempt this system of records has been made by
the Administrator of NASA in accordance with 5 U.S.C. 552a (j) and (k)
and subpart 5 of the NASA regulations appearing in 14 CFR part 1212,
for the reason that a component of the Office of Inspector General,
NASA, performs as its principal function activities pertaining to the
enforcement of
[[Page 69562]]
criminal laws, within the meaning of 5 U.S.C. 552a(j)(2).
NASA 10NPPS
SYSTEM NAME:
NASA Personnel and Payroll Systems.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Locations 1 through 9 inclusive and Location 11, as set forth in
Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Present and former NASA employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
The data contained in this system of records includes payroll,
employee leave, insurance, labor and human resource distribution and
overtime information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473; 44 U.S.C. 3101; 5 U.S.C. 5501 et seq.; 5 U.S.C.
6301 et seq.; General Accounting Office's General Policies/Procedures
and Communications Manual, Chapter 7; Treasury Fiscal Requirements
Manual, Part III; and NASA Financial Management Manual, Sections 9300
and 9600.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The following are routine uses: (1) To furnish to a third party a
verification of an employee's status upon written request of the
employee; (2) to facilitate the verification of employee contributions
and insurance data with carriers and collection agents; (3) to report
to the Office of Personnel Management (a) withholdings of premiums for
life insurance, health benefits, and retirements, and (b) separated
employees subject to retirement; (4) to furnish the U.S. Treasury
magnetic tape reports and/or electronic files on net pay, net savings
allotments and bond transmittal pertaining to each employee; (5) to
provide the Internal Revenue Service with details of wages taxable
under the Federal Insurance Contributions Act and to furnish a magnetic
tape listing on Federal tax withholdings; (6) to furnish various
financial institutions itemized listings of employee's pay and savings
allotments transmitted to the institutions in accordance with employee
requests; (7) to provide various Federal, State, and local taxing
authorities itemized listings of withholdings for individual income
taxes; (8) to respond to requests for State employment security
agencies and the U.S. Department of Labor for employment, wage, and
separation data on former employees for the purpose of determining
eligibility for unemployment compensation; (9) to report to various
Combined Federal Campaign offices total contributions withheld from
employee wages; (10) to furnish leave balances and activity to the
Office of Personnel Management upon request; (11) to furnish data to
labor organizations in accordance with negotiated agreements; (12) to
furnish pay data to the Department of State for certain NASA employees
located outside the United States; (13) to furnish data to a consumer
reporting agency or bureau, private collection contractor or debt
collection center in accordance with section 3711 of Title 31 of the
United States Code; (14) to forward delinquent debts, and all relevant
information related thereto, to the U.S. Department of Treasury, for
collection; (15) to the Office of Child Support Enforcement,
Administration for Children and Families, Department of Health and
Human Services, National Directory of New Hires, part of the Federal
Parent Locator Service (FPLS) and the Federal Tax Offset System, DHHS/
OCSE No. 09-90-0074, for the purpose of locating individuals to
establish paternity, establishing and modifying orders of child
support, identifying sources of income, and for other child support
enforcement actions as required by the Personal Responsibility and Work
Opportunity Reconciliation act (Pub. L. 104-193); and (16) standard
routine uses 1 through 4 inclusive as set forth in Appendix B.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosure pursuant to 5 U.S.C. 552a(b): Disclosures may be made
from this system to ``consumer reporting agencies'' as defined in the
Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or ``private collection
contractor'' under the Federal Claims Collection Act of 1966, as
amended by the Debt Collection Improvement Act of 1996 (31 U.S.C. 3701,
et seq.).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Hard-copy documents and electronic media.
RETRIEVABILITY:
Records are indexed by the individual's name and/or Social Security
Number.
SAFEGUARDS:
Records are protected in accordance with the requirements and
procedures which appear in the NASA regulations at 14 CFR 1212.605,
utilizing locked file cabinets and/or secured rooms.
RETENTION AND DISPOSAL:
Records are maintained in Agency files and transferred to the
National Personnel Records Center (NPRC) within 3 years of creation in
accordance with NASA Records Retention Schedules, Schedule 3 Item 47.
Records transferred to NPRC will be destroyed when 10 years old by
NPRC.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Financial Management Division, Office of the Chief
Financial Officer, Location 1.
Subsystem Managers: Chief, Financial Management Division, Locations
2, 4, 6, 7, and 8; Financial Management Officer, Location 3; Chief,
Financial Services Branch, Location 5; Director, Financial Management
Office, Location 9; Chief, Financial Management Office, Location 11.
Locations are as set forth in Appendix A.
NOTIFICATION PROCEDURE:
Information may be obtained from the cognizant system or subsystem
manager listed above.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed to the same address
as identified in the Notification section above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to records and for contesting
contents and appealing initial determinations by the individual
concerned appear at 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Individual on whom the record is maintained, personnel office(s),
and the individual's supervisor.
NASA 10SCCF
SYSTEM NAME:
Standards of Conduct Counseling Case Files.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Location 1 through 11 inclusive as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current, former, and prospective NASA employees who have sought
[[Page 69563]]
advice or have been counseled regarding conflict of interest rules for
Government employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Depending upon the nature of the problem, information collected may
include employment history, financial data, and information concerning
family members.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473; 44 U.S.C. 3101; 18 U.S.C. 201, 203, 205, 207-209; 5
U.S.C. 7324-7327; 5 U.S.C. Appendix; 14 CFR part 1207; 5 CFR parts
2634-2641; 5 CFR part 6901; and Executive Order 12674, as modified by
Executive Order 12731.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The following are routine uses: (1) Office of Personnel Management,
Office of Government Ethics, and Merit Systems Protection Board for
investigation of possible violations of standards of conduct which the
agencies directly oversee; and (2) standard routine uses 1 through 4
inclusive as set forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records maintained in loose-leaf binders or file folders.
RETREIVABILITY:
By name of individual.
SAFEGUARDS:
Restricted access to persons authorized by General Counsel or
Center Chief Counsel; stored in combination lock safe.
RETENTION AND DISPOSAL:
Records are maintained in Agency files and destroyed when 6 years
old in accordance with NASA Records Retention Schedules, Schedule 1
Item 133/B.
SYSTEM MANAGER(S) AND ADDRESS:
Associate General Counsel for General Law, Code GG, Location 1, and
Chief Counsel, Locations 2 through 11 as set forth in Appendix A.
NOTIFICATION PROCEDURE:
Information may be obtained from the System Manager.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed to the System Manager
and must include employee's full name and NASA Center where employed.
CONTESTING RECORD PROCEDURES:
The NASA regulations and procedures for access to records and for
contesting contents and appealing initial determinations by the
individual concerned appear at 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Information collected directly from individual and from his/her
official employment record.
NASA 10SECR
SYSTEM NAME:
Security Records System.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Locations 1 through 9 and Locations 11, 12, and 14 as set forth in
Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees, applicants, NASA committee members, NASA consultants,
NASA experts, NASA Resident Research Associates, guest workers,
contractor employees, detailees, visitors, correspondents (written and
telephonic), and Faculty Fellows.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personnel Security Records, Criminal Matter Records, Traffic
Management Records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2451, et seq., the National Aeronautics and Space Act of
1958, as amended; Espionage and Information Control Statutes, 18 U.S.C.
793-799; Sabotage Statutes, 18 U.S.C. 2151--2157; Conspiracy Statute,
18 U.S.C. 371; 18 U.S.C. 202-208, 3056; Internal Security Act of 1950;
Atomic Energy Act of 1954, as amended; Executive Order 12958, as
amended, Classified National Security Information; Executive Order
12968, as amended, Access to Classified Information; Executive Order
10865, Safeguarding Classified Information Within Industry; Executive
Order 10450, Security Requirements for Government Employees; Pub. L.
81-733; 41 CFR Chapter 101; 14 CFR parts 1203-1203b; and 44 U.S.C.
3101.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Personnel Security Records: The following are routine uses: (1) To
determine eligibility to perform classified visits to other Federal
agencies and contractor facilities; (2) to provide data to Federal
intelligence elements; (3) to provide data to any source from which
information is requested in the course of an investigation, to the
extent necessary to identify the individual, inform the source of the
nature and purpose of the investigation, and to identify the type of
information requested; (4) to provide a basis for determining
preliminary visa eligibility; (5) to respond to White House inquiries;
(6) disclosures may be made to a congressional office from the record
of an individual in response to a written inquiry from the
congressional office made at the request of that individual; (7) to
provide personal identifying data to Federal, State, local, or foreign
law enforcement representatives seeking confirmation of identity of
persons under investigation; (8) disclosure to a NASA contractor,
subcontractor, grantee, or other Government organization information
developed in an investigation or administrative inquiry concerning a
violation of a Federal or State statue or NASA regulation on the part
of an officer or employee of the contractor, subcontractor, grantee, or
other Government organization; (9) to provide relevant information to
an internal or external organization or element thereof conducting
audit activities of a NASA contractor or subcontractor; (10) disclosure
to the employer of non-NASA personnel information affecting the
reliability of such officer or employee for purposes of the Mission
Critical Space Systems Personnel Reliability Program; and (11) standard
routine uses 1 through 4 inclusive as set forth in Appendix B.
Criminal Matter Records: The routine uses are (1) to provide
personal identifying data to Federal, State, local, or foreign law
enforcement representatives seeking confirmation of identity of persons
under investigation; (2) to provide a NASA contractor, subcontractor,
grantee, or other Government organization information developed in an
investigation or administrative inquiry concerning a violation of a
Federal or State statute or NASA regulation on the part of an officer
or employee of the contractor, subcontractor, grantee, or other
Government organization; and (3) standard routine uses 1 through 4
inclusive as set forth in Appendix B.
Traffic Management Records: The routine uses are (1) to provide
personal identifying data to Federal, State, local, or foreign law
enforcement representatives seeking confirmation of identity of persons
under investigation; (2) to provide a NASA contractor, subcontractor,
grantee, or other Government organization information developed in an
investigation or
[[Page 69564]]
administrative inquiry concerning a violation of a Federal or State
statute or NASA regulation on the part of an officer or employee of the
contractor, subcontractor, grantee, or other Government organization;
and (3) standard routine uses 1 through 4 inclusive as set forth in
Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Hard-copy documents and electronic media.
RETRIEVABILITY:
Records are indexed by individual's name, file number, badge
number, decal number, payroll number, and/or Social Security Number.
SAFEGUARDS:
Access to Personnel Security Records and information to be inserted
into Personnel Security Records is controlled by either Government
personnel or selected personnel of NASA contractor guard/security force
and contractor personnel. After presenting proper identification and
requesting a file or record, a person with an official need to know
and, if appropriate, a proper clearance may have access to a file or
records only after it has been retrieved and approved for release by a
NASA security representative. These records are secured in security
storage equipment.
Access to Criminal Matter Records is controlled by either
Government personnel or selected personnel of NASA contractor guard
forces. After presenting proper identification and requesting a file or
record, a person with an official need to know and, if appropriate, a
proper clearance may have access to a file or records only after it has
been retrieved and approved for release by a NASA security
representative. These records are secured in security storage
equipment.
Traffic Management Records: Access to these records is controlled
by either Government personnel or selected personnel of NASA contractor
guard forces. Access to these records is permitted after a
determination has been made that the requestor has an official
interest. These records are stored in locked containers.
RETENTION AND DISPOSAL:
The Personnel Security Records are maintained in Agency files and
destroyed upon notification of the death or within 5 years after
separation or transfer of employee or within 5 years after contract
relationship expires, whichever is applicable in accordance with NASA
Records Retention Schedules, Schedule 1 Item 103.
The Criminal Matter Records are maintained in Agency files and
destroyed when 8 years old in accordance with NASA Records Retention
Schedules, Schedule 2 Item 4B2.
The Traffic Management Records are maintained in Agency files and
destroyed upon transfer or separation of permit holder or when permit
is superseded or revoked whichever is sooner in accordance with NASA
Records Retention Schedules, Schedule 6 Item 11B.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Security Management Office, Location 1.
Subsystem Managers: Chief, Protective Services Division, Location
2; Chief, Security Branch, Locations 4 and 5; Security Officer,
Location 3, 8, and 11; Chief, Protective Services Office, Location 6;
Head, Office of Security and Public Safety, Location 7; Chief, Security
Division, Location 9; Chief, Administration Office, Location 12; Safety
and Security Officer at Location 14. Locations are as set forth in
Appendix A.
NOTIFICATION PROCEDURE:
Information may be obtained from the cognizant system or subsystem
manager listed above. Requests must contain the following identifying
data concerning the requestor: First, middle, and last name; date of
birth; Social Security Number; period and place of employment with
NASA, if applicable.
RECORD ACCESS PROCEDURES:
Personnel Security Records compiled solely for the purpose of
determining suitability, eligibility, or qualifications for Federal
civilian employment, Federal contracts, or access to classified
information have been exempted by the Administrator under 5 U.S.C.
552a(k)(5) from the access provisions of the Act.
Criminal Matter Records compiled for civil or criminal law
enforcement purposes have been exempted by the Administrator under 5
U.S.C. 552a(k)(2) from the access provisions of the Act.
Traffic Management Records: Requests from individuals should be
addressed to the same address as stated in the Notification section
above.
CONTESTING RECORD PROCEDURES:
For Personnel Security Records and Criminal Matters Records, see
Record Access Procedures, above. For Traffic Management Records, the
NASA rules for access to records and for contesting contents and
appealing initial determinations by the individual concerned appear at
14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Personnel Security Records: Exempt.
Criminal Matter Records: Exempt.
Traffic Management Records: Employees, civil investigative
agencies, civil law enforcement agencies, Federal and local judicial
systems, medical records.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Personnel Security Records compiled solely for the purpose of
determining suitability, eligibility, or qualifications for Federal
civilian employment, Federal contracts, or access to classified
information, but only to the extent that the disclosure of such
material would reveal the identity of a confidential source, are exempt
from the following sections of the Privacy Act of 1974, 5 U.S.C. 552a:
(c)(3) Relating to access to the disclosure accounting; (d) relating to
access to the records; (e)(1) relating to the type of information
maintained in the records; (e)(4)(G)(H) and (I) relating to publishing
in the annual system notice information as to agency procedures for
access and correction and information as to the categories of sources
of records; and (f) relating to developing agency rules for gaining
access and making corrections.
The determination to exempt the Personnel Security Records portion
of the Security Records System has been made by the Administrator of
NASA in accordance with 5 U.S.C. 552a(k)(5) and Subpart 5 of the NASA
regulations appearing in 14 CFR part 1212.
Criminal Matter Records to the extent they constitute investigatory
material compiled for law enforcement purposes are exempt from the
following sections of the Privacy Act of 1974, 5 U.S.C. 552a: (c)(3)
Relating to access to the disclosure accounting; (d) relating to access
to the records; (e)(1) relating to the type of information maintained
in the records; (e)(4)(G)(H) and (I) relating to publishing in the
annual system notice information as to agency procedures for access and
correction and information as to the categories of sources of records;
and (f) relating to developing agency rules for gaining access and
making corrections.
The determination to exempt the Criminal Matter Records portion of
the Security Records System has been made by the Administrator of NASA
in accordance with 5 U.S.C. 552a(k)(2) and subpart 5 of the NASA
regulations appearing in 14 CFR part 1212.
Records subject to the provisions of 5 U.S.C. 552(b)(1) required by
Executive
[[Page 69565]]
Order to be kept secret in the interest of national defense or foreign
policy are exempt from the following sections of the Privacy Act of
1974, 5 U.S.C. 552a: (c)(3) relating to access to the disclosure
accounting; (d) relating to the access to the records; (e)(1) relating
to the type of information maintained in the records; (e)(4)(G)(H) and
(I) relating to publishing in the annual system notice information as
to agency procedures for access and correction and information as to
the categories of sources of records; and (f) relating to developing
agency rules for gaining access and making corrections.
The determination to exempt this portion of the Security Records
System has been made by the Administrator of NASA in accordance with 5
U.S.C. 552a(k)(1) and subpart 5 of the NASA regulations appearing in 14
CFR part 1212.
NASA 10SPER
SYSTEM NAME:
Special Personnel Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Locations 1 through 9 inclusive, and location 11 as set forth in
Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Candidates for and recipients of awards or NASA training; civilian
and active duty military detailees to NASA; participants in enrollee
programs; Faculty, Science, National Research Council and other
Fellows, associates and guest workers including those at NASA Centers
but not on NASA rolls; NASA contract and grant awardees and their
associates having access to NASA premises and records; individuals with
interest in NASA matters including Advisory Committee Members; NASA
employees and family members, prospective employees and former
employees; former and current participants in existing and future
educational programs, including the Summer High School Apprenticeship
Research Program (SHARP).
CATEGORIES OF RECORDS IN THE SYSTEM:
Special Program Files including: (1) Alien Scientist files; (2)
Award files; (3) Counseling files, Life and Health Insurance,
Retirement, Upward Mobility, and Work Injury Counseling files; (4)
Military and Civilian Detailee files; (5) Personnel Development files
such as nominations for and records of training or education, Upward
Mobility Program files, Intern Program files, Apprentice files, and
Enrollee Program files; (6) Special Employment files such as Federal
Junior Fellowship Program files, Stay-in-School Program files, Summer
Employment files, Worker-Trainee Opportunity Program files, NASA
Executive Position files, Expert and Consultant files, and Cooperative
Education Program files; (7) Welfare to Work files; and (8) Supervisory
Appraisals under Competitive Placement Plan.
Correspondence and related information including: (1) Claims
correspondence and records about insurance such as life, health, and
travel; (2) Congressional and other Special Interest correspondence,
including employment inquiries; (3) Correspondence and records
concerning travel related to permanent change of address; (4) Debt
complaint correspondence; (5) Employment interview records; (6)
Information related to outside employment and activities of NASA
employees; (7) Placement follow-ups; (8) Preemployment inquiries and
reference checks; (9) Preliminary records related to possible adverse
actions; (10) Records related to reductions in force; (11) Records
under administrative as well as negotiated grievance procedures; (12)
Separation information including exit interview records, death
certificates and other information concerning death, retirement
records, and other information pertaining to separated employees; (13)
Special planning analysis and administrative information; (14)
Performance appraisal records; (15) Working papers for prospective or
pending retirements.
Special Records and Rosters including: (1) Locator files, (2)
Ranking lists of employees; (3) Repromotion candidate lists; (4)
Retired military employee records; (5) Retiree records; (6) Follow-up
records for educational programs, such as the SHARP and other existing
or future programs.
Agencywide and Center automated personnel information: Rosters,
applications, recommendations, assignment information and evaluations
of Faculty, Science, National Research Council and other Fellows,
associates and guest workers including those at NASA Centers but not on
NASA rolls; also, information about NASA contract and grant awardees
and their associates having access to NASA premises and records.
Information about members of advisory committees and similar
organizations: All NASA-maintained information of the same types as,
but not limited to, that information required in systems of records for
which the Office of Personnel Management and other Federal personnel-
related agencies publish Government wide Privacy Act Notices in the
Federal Register.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473; 44 U.S.C. 3101.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The following are routine uses: (1) Disclosures to organizations or
individuals having contract, legal, administrative or cooperative
relationships with NASA, including labor unions, academic
organizations, governmental organizations, non-profit organizations,
and contractors and to organizations or individuals seeking or having
available a service or other benefit or advantage. The purpose of such
disclosures is to satisfy a need or needs, further cooperative
relationships, offer information, or respond to a request; (2)
disclosures to Federal agencies developing statistical or data
presentations having need of information about individuals in the
records; (3) responses to other Federal agencies and other
organizations having legal or administrative responsibilities related
to programs and individuals in the records; (4) disclosure to a
congressional office from the record of an individual in response to a
written inquiry from the congressional office made at the request of
that individual; and (5) standard routine uses 1 through 4 inclusive as
set forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Hard-copy documents and electronic media.
RETRIEVABILITY:
Records are indexed by any one or a combination of name, birth
date, Social Security Number, or identification number.
SAFEGUARDS:
Records are protected in accordance with the requirements and
procedures that appear in the NASA regulations at 14 CFR 1212.605,
utilizing locked file cabinets and/or secured rooms.
RETENTION AND DISPOSAL:
Records are maintained in Agency files and not all record types are
authorized for disposal at this time, but records such as Pay records
are transferred to the National Personnel Records Center (NPRC) within
3 years of creation in accordance with NASA Records Retention
Schedules, Schedule 3 Item 19. Records transferred to NPRC
[[Page 69566]]
will be destroyed when 10 years old by NPRC.
SYSTEM MANAGER(S) AND ADDRESS:
Associate Administrator for Human Resources and Education, Location
1. Subsystem Managers: Director, Personnel Division, Office of
Inspector General, and Chief, Elementary and Secondary Programs Branch,
Educational Division, Location 1; Director of Personnel, Locations 1,
3, 4, 6, and 8; Director of Human Resources, Location 2, 5, and 9;
Director, Office of Human Resources, Location 7; Human Resources
Officer, Location 11. Locations are as set forth in Appendix A.
NOTIFICATION PROCEDURE:
Apply to the System or Subsystem Manager at the appropriate
location above. In addition to personal identification (name, Social
Security Number), indicate the specific type of record, the appropriate
date or period of time, and the specific kind of individual applying
(e.g., employee, former employee, contractor employee).
RECORD ACCESS PROCEDURES:
Same as Notification procedures above.
CONTESTING RECORD PROCEDURES:
The NASA regulations pertaining to access to records and for
contesting contents and appealing initial determinations by individual
concerned are set forth in 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Individual on whom the record is maintained and Personnel
Office(s).
NASA 10XROI
SYSTEM NAME:
Exchange Records on Individuals.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Locations 1, 4, 6, 7, 8, 9, and 11 as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Present and former employees of, and applicants for employment,
with NASA Exchanges, Recreational Associations, and Employers' Clubs at
NASA Centers and members of or participants in NASA Exchange
activities, clubs and/or recreational associations. Individuals with
active loans or charge accounts at one or more of the several
organizations.
CATEGORIES OF RECORDS IN THE SYSTEM:
Exchange employees' personnel and payroll records, including injury
claims, unemployment claims, biographical data, performance
evaluations, annual and sick leave records, membership and
participation records on Exchange-sponsored activities, clubs and/or
recreational associations, and all other employee records. Credit
records on NASA employees with active accounts.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473 and 44 U.S.C. 3101.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The following are routine uses: (1) To Furnish a third party a
verification of an employee's status upon written request of the
employee; (2) to facilitate the verification of employee contributions
for insurance data with carriers and collection agents; (3) to provide
various Federal, State, and local taxing authorities itemized listing
of withholdings for individual income taxes; (4) to respond to State
employment compensation requests for wage and separation data on former
employees; (5) to report previous job injuries to worker's compensation
organizations; (6) for person to notify in an emergency; (7) to report
unemployment record to appropriate State and local authorities; (8)
when requested, provide other employers with work record; and (9)
standard routine uses 1 through 4 inclusive as set forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Hard-copy documents and electronic media.
RETRIEVABILITY:
Records are indexed by individual's name.
SAFEGUARDS:
Records are protected in accordance with the requirements and
procedures that appear in the NASA regulations at 14 CFR 1212.605,
utilizing locked file cabinets and/or secured rooms.
RETENTION AND DISPOSAL:
Records are maintained in Agency files and destroyed when 5 years
old in accordance with NASA Records Retention Schedules, Schedule 9
Item 6/D.
SYSTEMS MANAGER(S) AND ADDRESS:
Associate Administrator, Management Systems & Facilities, Location
1.
Subsystem Managers: Chairperson, Exchange Council, Location 6 and
7; Treasurer, NASA Exchange, Location 8; Exchange Operations Manager,
Location 9; Manager, NASA Exchange, Location 11; Head, Administrative
Management Branch, and Treasurer Wallops Exchange and Morale
Association, Location 4. Locations are as set forth in Appendix A.
NOTIFICATION PROCEDURE:
Individuals may obtain information from the cognizant Subsystem
Managers listed above.
RECORD ACCESS PROCEDURES:
Requests from individuals should be directed to the same address as
stated in the Notification section above.
CONTESTING RECORD PROCEDURES:
The NASA rules for access to records and for contesting contents
and appealing initial determinations by the individual concerned appear
in the NASA rules at 14 CFR pasrt 1212.
RECORD SOURCE CATEGORIES:
Individual on whom the record is maintained and the individual's
supervisor.
GRC 22ORER
SYSTEM NAME:
Glenn Research Center Occupational Radiation Exposure Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Locations 8 and 13 as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Present and former GRC employees and contractor personnel who may
be exposed to radiation.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, date of birth, exposure history, name of license holder,
Social Security Number, employment and training history.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473; 44 U.S.C. 3101; 42 U.S.C. 2021, 2073, 2093, 2095,
2111, 2133, 2134, 2201; 10 CFR part 20.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The following are routine uses: (1) Standard routine uses 1 through
4 inclusive as set forth in Appendix B and (2) the Nuclear Regulatory
Commission may inspect records pursuant to fulfilling their
responsibilities in administering and issuing licenses to use radiation
sources.
[[Page 69567]]
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Hard-copy documents and electronic media.
RETRIEVABILITY:
Records are indexed by individual's name.
SAFEGUARDS:
Records are personally supervised during the day and locked in the
office at night.
Records are protected in accordance with the requirements and
procedures that appear in the NASA regulations at 14 CFR 1212.605.
RETENTION AND DISPOSAL:
Records are maintained in Agency files and destroyed when 75 years
old in accordance with NASA Records Retention Schedules, Schedule 1
Item 130/D.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Office of Environmental Health, Location 8.
Subsystem Manager: Manager, Plum Brook Reactor Facility, Location
13. Locations are set forth in Appendix A.
NOTIFICATION PROCEDURE:
Individuals may obtain information from the cognizant System
Manager or Subsystem Manager listed above.
RECORD ACCESS PROCEDURES:
Individuals may obtain information from the appropriate System
Manager or Subsystem Manager listed above.
CONTESTING RECORD PROCEDURES:
The NASA rules for access to records and for contesting contents
and appealing initial determinations by the individual concerned appear
in the NASA rules at 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Individual is sole source.
GSFC 51LISTS
SYSTEM NAME:
Locator and Information Services Tracking System (LISTS).
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Location 4 as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All onsite and offsite NASA/GSFC civil service personnel and onsite
and nearsite contractors, tenants, and other guest workers possessing
or requiring badge identifications.
CATEGORIES OF RECORDS IN THE SYSTEM:
In order to achieve the goal for LISTS of a comprehensive and
accurate source of information for institutional services and planning,
general and personal information as noted below must be collected.
General information: (1) Last Name; (2) First Name; (3) Middle
Initial; (4) Nickname; (5) Title/Degree; (6) Position/Job Title; (7)
Skill Classification; (8) Administrative Level; (9) Organization Code;
(10) Mail Code; (11) Telephone Extension; (12) Alternate Telephone
Extension; (13) Building; (14) Room; (15) Shift Worked; (16) Offsite
Telephone Number; (17) Offsite Location; (18) Contract Number; (19)
Authorization Type if Non-Contractor/Civil Service personnel; (20) and
(21) Acronym of Contractor and/or Host Organization; (22) FAX Numbers
(optional); and (23) E-mail Addresses (optional).
Personal information: (1) Social Security Number; (2) Birth Date;
(3) Sex; (4) Citizenship; (5) If Not U.S. Citizen, Immigration Alien
Number; (6) Street Residence; (7) City Residence; (8) County Residence;
(9) State Residence; (10) Zip Code Residence; (11) Residence Telephone;
(12) Name of Emergency Contact; (13) Relationship of Emergency Contact;
(14) Telephone Number of Emergency Contact; and (15) Address of
Emergency Contact.
AUTHORITY FOR MAINTENANCE FOR THE SYSTEM:
5 U.S.C. 301; 42 U.S.C. 2473; 44 U.S.C. 3101.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The following are routine uses: (1) Disclosures to organizations or
individuals having contract, legal, administrative, or cooperative
relationships with NASA, including labor unions, academic
organizations, governmental organizations, nonprofit organizations, and
contractors and to organizations or individuals seeking or having
available a service or other benefit or advantage. The purpose of such
disclosures is to satisfy a need or needs, further cooperative
relationships, offer information, or respond to a request; (2)
statistical or data presentations may be made to governmental or other
organizations or individuals having need of information about
individuals in the records; (3) disclosure may be made to a
congressional office from the record of an individual in response to
written inquiry from the congressional office made at the request of
that individual; and (4) standard routine uses 1 through 4 inclusive as
set forth in Appendix B may also apply.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Hard-copy documents and electronic media.
RETRIEVABILITY:
General fields are indexed by any one or combination of choices to
authorized users. Personal fields are not retrievable except by
designees in the Security and Library Offices and the System Manager.
For the library, the retrievability is for Social Security Number,
immigration alien number, and name only.
SAFEGUARDS:
Records are protected in accordance with the requirements and
procedures which appear in the NASA regulations at 14 CFR 1212.605,
utilizing locked file cabinets and/or secured rooms and through the
password and access protections built into the data base management
software system.
RETENTION AND DISPOSAL:
Records are maintained in Agency files and destroyed when no longer
needed in accordance with NASA Records Retention Schedules, Schedule 1
Item 104.
SYSTEM MANAGER(S) AND ADDRESS:
Institutional Support Office, Code 201.0, Location 4 as set forth
in Appendix A.
NOTIFICATION PROCEDURE:
Apply to GSFC Security Office at the appropriate location.
Processing requires a completed and signed GSFC Form 24-27.
RECORD ACCESS PROCEDURES:
Same as Notification Procedures above.
CONTESTING RECORD PROCEDURES:
The NASA regulations pertaining to access to records and for
contesting contents and appealing initial determinations by the
individual concerned are set forth in 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Individuals to whom the records pertain.
GSFC 51RSCR
SYSTEM NAME:
Goddard Space Flight Center Radiation Safety Committee Records.
[[Page 69568]]
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Location 4 as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Radiation users and custodians under GSFC cognizance.
CATEGORIES OF RECORDS IN THE SYSTEM:
Employment and training history.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2743; 44 U.S.C. 3101; USNRC License and GHB 1860.1,
``Radiation Safety Handbook''; GHB 1860.2, ``Radiation Safety Radio
Frequency''; GHB 1860.3, ``Radiation Safety Laser.''
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The following are routine uses: (1) The Nuclear Regulatory
Commission may inspect records pursuant to fulfilling their
responsibilities in administering and issuing licenses to use radiation
sources; (2) Occupational Safety and Health Administration (Federal and
State) may inspect records pursuant to fulfilling their
responsibilities under the occupational safety and health laws; (3) the
Environmental Protection Agency may inspect records pursuant to
fulfilling their responsibilities under the environmental protection
laws and executive order; (4) the Food and Drug Administration may
inspect records pursuant to fulfilling their responsibilities
concerning use of lasers and x-rays; (5) standard routine uses 1
through 4 inclusive as set forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Hard-copy documents and electronic media.
RETRIEVABILITY:
Records are indexed by individual's name only.
SAFEGUARDS:
Records are located in locked metal file cabinet in locked room
with access limited to those whose official duties require access.
RETENTION AND DISPOSAL:
Records are maintained in Agency files and destroyed when 75 years
old in accordance with NASA Records Retention Schedules, Schedule 1
Item 130/A.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Health, Safety, and Security Office, Location 4, as set
forth in Appendix A.
NOTIFICATION PROCEDURE:
Individuals may obtain information from the System Manager.
RECORD ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to records and for contesting
contents and appealing initial determinations by the individual
concerned appear at 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Employees.
JSC 72XOPR
SYSTEM NAME:
Johnson Space Center Exchange Activities Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Location 5 as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees and past employees of Johnson Space Center (JSC) Exchange
Operations, applicants under the JSC Exchange Scholarship Program, and
JSC employees or JSC contractor employees participating in sports or
special activities sponsored by the Exchange.
CATEGORIES OF RECORDS IN THE SYSTEM:
For present and past employees of the JSC Exchange Operations, the
system includes a variety of records relating to personnel actions and
determinations made about an individual while employed by the NASA
Exchange-JSC. These records contain information about an individual
relating to birth date; Social Security Number; home address and
telephone number; marital status; references; veteran preference,
tenure, handicap; position description, past and present salaries,
payroll deductions, leave; letters of commendation and reprimand;
adverse actions, charges and decisions on charges; notice of reduction
in force; personnel actions, including but not limited to, appointment,
reassignment, demotion, detail, promotion, transfer and separation;
minority group; records relating to life insurance, health and
retirement benefits; designation of beneficiary; training; performance
ratings; physical examinations; criminal matters; data documenting the
reasons for personnel actions or decisions made about an individual;
awards; and other information relating to the status of the individual.
For successful applicants under the JSC Exchange Scholarship
Program, the system contains financial transactions or holdings,
employment history, medical data and other related information supplied
by the individual Center employees who applied for the Exchange
Scholarship.
For participants in social or sports activities sponsored by the
Exchange, information includes employees' or contractors' employee
identification number, organization, location, telephone number, and
other information directly related to status or interest in
participation in such activities.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473; 44 U.S.C. 3101; NASA Policy Directive 9050.6;
Treasury Fiscal Requirement Manual, Part III.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The following are routine uses for information maintained on JSC
Exchange Operations employees only: (1) Provide information in
accordance with legal or policy directives and regulations to the
Internal Revenue Service, Department of Labor, Department of Commerce,
Texas State Government Agencies, labor unions; (2) provide information
to insurance carriers with regard to worker's compensation, health and
accident, and retirement insurance coverages; (3) provide employment or
credit information to other parties as requested by a current or former
employee of the JSC Exchange Operations; and (4) standard routine uses
1 through 4 inclusive as set forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Hard-copy documents and electronic media.
RETRIEVABILITY:
For JSC Exchange employees, records are maintained by name and
filed as current or past employee. For Scholarship applicants, records
are maintained by name. For participants in social or sports
activities, records are maintained by name.
SAFEGUARDS:
Records are located in locked metal file cabinets with access
limited to those whose official duties require access.
[[Page 69569]]
RETENTION AND DISPOSAL:
Personnel records of JSC Exchange operations employees are retained
indefinitely in Agency space to satisfy payroll, reemployment,
unemployment compensation, tax, and employee retirement purposes. For
successful applicants under the JSC Exchange Scholarship Program,
records are maintained until completion of awarded scholarship and are
then destroyed. Records pertaining to unsuccessful applicants are
returned to the individual. For participants in social or sports
activities, records are maintained for stated participation period and
are then destroyed. These dispositions are in accordance with NASA
Records Retention Schedules, Schedule 9 Item 6/E.
SYSTEM MANAGER(S) AND ADDRESS:
Manager, Exchange Operations, NASA Exchange-JSC, Location 5, as set
forth in Appendix A.
NOTIFICATION PROCEDURE:
Individuals may obtain information from the System Manager.
RECORD ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to records and for contesting
contents and appealing initial determinations by the individual
concerned appear in 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
For employees of the JSC Exchange Operations, information is
obtained from the individual employee, the employee references,
insurance carriers, JSC Health Services Division, JSC Security,
employment agencies, Texas Employment Commission, credit bureaus, and
creditors.
With respect to the JSC Exchange Scholarship Program, the
information is obtained from the parents or guardians of the
scholarship participants.
For JSC employees and JSC contractor employees participating in
social or sports activities sponsored by the Exchange, information is
obtained from the individual participant.
KSC 76RTES:
SYSTEM NAME:
Kennedy Space Center Radiation Training and Experience Summary.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Location 6 as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Custodians and/or users of sources of radiation (ionizing and
nonionizing). Applicable to all users or custodians at KSC and NASA or
NASA contractor personnel at Cape Canaveral Air Force Station, Florida,
or Vandenberg Air Force Base, California.
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual's name and radiation related training and experience.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473; 44 U.S.C. 3101; 42 U.S.C. 2021, 2111, 2201, 2232,
2233; 10 CFR part 33 for Federal Licensee; and Florida Administrative
Code, Chapter 10 D-56 for State Licensee.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Routine uses include (1) disclosure to Air Force Radiation
Protection Officers at Eastern Space and Missile Center, Patrick Air
Force Base, Florida, and Vandenberg Air Force Base, California, to
governmental and private license holders, and to NASA contractors using
sources of radiation to facilitate protection of the individual and the
public; (2) standard routine uses 1 through 4 inclusive as set forth in
Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Hard-copy documents and electronic media.
RETRIEVABILITY:
Records are indexed by individual's name.
SAFEGUARDS:
Records are personally supervised during the day and locked in the
office at night. Records are protected in accordance with the
requirements and procedures, which appear in the applicable NASA
regulations at 14 CFR 1212.605.
RETENTION AND DISPOSAL:
Records are maintained in Agency files and destroyed when 75 years
old in accordance with NASA Records Retention Schedules, Schedule 1
Item 130/B.
SYSTEM MANAGER(S) AND ADDRESS:
KSC Radiation Protection Officer, Location 6 as set forth in
Appendix A.
NOTIFICATION PROCEDURE:
Individuals may obtain information from the System Manager.
RECORD ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to records and for contesting
contents and appealing initial determinations by the individual
concerned appear at 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Individual is sole source.
KSC 76STCS
SYSTEM NAME:
Kennedy Space Center Shuttle Training Certification System (YC-04).
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Location 6 as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Kennedy Space Center (KSC) civil service, KSC contractor, and
Department of Defense personnel who have received systems, safety,
reliability and quality assurance, and skills training in support of
KSC or Space Shuttle operations.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records of training attendance and certifications, including
certifications of physical ability to perform hazardous tasks.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473; 44 U.S.C. 3101
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The following are routine uses: (1) Disclosure is made of
information on employees of KSC contractors to those contractor
organizations and to the Base Operations contractor, to facilitate the
performance of the contracts. The Base Operations contractor compiles
these training records for KSC; (2) standard routine uses 1 through 4
inclusive as set forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Hard-copy documents and electronic media. All records for KSC are
maintained by a NASA contractor on computer tape with printouts made as
required. Bar code readers are utilized for transfer of information on
course attendees to a central processing unit by contractor personnel.
RETRIEVABILITY:
Indexed by Social Security Number and individual's name.
[[Page 69570]]
SAFEGUARDS:
These training records are maintained under administrative control
of responsible organizations in areas that are locked when not in use.
In addition, records are safeguarded in accordance with the
requirements and procedures, which appear in the NASA regulations at 14
CFR 1212.605.
RETENTION AND DISPOSAL:
Records are maintained in Agency files and destroyed 3 years after
trainee is separated from NASA in accordance with NASA Records
Retention Schedules, Schedule 8 Item 33.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Human Resources Development Branch, Location 6, as set forth
in Appendix A.
NOTIFICATION PROCEDURE:
Individuals may obtain information from the System Manager.
RECORDS ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to records and for contesting
contents and for appealing initial determinations by the individual
concerned appear at 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Information is obtained from class input, rosters, operational
records, reports of physical examination completions, and actions
implemented by certification boards.
KSC 76XRAD
SYSTEM NAME:
Kennedy Space Center Occupational External Radiation Exposure
History for Nuclear Regulatory Commission Licenses.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Location 6 as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
KSC civil service personnel and KSC contractor personnel who have
received radiation exposure.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, date of birth, exposure history, name of license holder,
Social Security Number.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2473; 44 U.S.C. 3101; 42 U.S.C. 2021, 2073, 2093, 2095,
2111, 2133, 2134, and 2201; 10 CFR part 20 for Federal Licensee; and
Florida Administrative Code, Chapter 10 D-56 for State Licensee.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The following are routine uses: (1) Disclosure to Air Force
Radiation Protection Offices at Eastern Space and Missile Center,
Patrick Air Force Base, Florida, and Vandenberg Air Force Base,
California, to governmental and private license holders, and to NASA
contractors using radioactive materials or ionizing radiation producing
devices to facilitate the protection of individuals; (2) standard
routine uses 1 through 4 inclusive as set forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Hard-copy documents and electronic media.
RETRIEVABILITY:
Records are indexed by the individual's name.
SAFEGUARDS:
Records are personally supervised during the day and locked in the
office at night. Records are protected in accordance with the
requirements and procedures, which appear in the NASA regulations at 14
CFR 1212.605.
RETENTION AND DISPOSAL:
Records are maintained in Agency files and destroyed when 75 years
old in accordance with NASA Records Retention Schedules, Schedule 1
Item 130/C.
SYSTEM MANAGER(S) AND ADDRESS:
KSC Radiation Protection Officer, Location 6, as set forth in
Appendix A.
NOTIFICATION PROCEDURE:
Individuals may obtain information from the System Manager.
RECORD ACCESS PROCEDURES:
Same as above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to records and for contesting
contents and appealing initial determinations by the individual
concerned appear at 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Individual is sole source.
APPENDIX A--LOCATION NUMBERS AND MAILING ADDRESSES OF NASA
INSTALLATIONS AT WHICH RECORDS ARE LOCATED
Location 1.
NASA Headquarters, National Aeronautics and Space Administration
Washington, DC 20546-0001
Location 2.
Ames Research Center, National Aeronautics and Space
Administration, Moffett Field, CA 94035-1000
Location 3.
Dryden Flight Research Center, National Aeronautics and Space
Administration, PO Box 273, Edwards, CA 93523-0273
Location 4.
Goddard Space Flight Center, National Aeronautics and Space
Administration, Greenbelt, MD 20771-0001
Location 5.
Lyndon B. Johnson Space Center, National Aeronautics and Space
Administration, Houston, TX 77058-3696
Location 6.
John F. Kennedy Space Center, National Aeronautics and Space
Administration, Kennedy Space Center, FL 32899-0001
Location 7.
Langley Research Center, National Aeronautics and Space
Administration, Hampton, VA 23681-2199
Location 8.
John H. Glenn Research Center at Lewis Field, National
Aeronautics and Space Administration, 21000 Brookpark Road,
Cleveland, OH 44135-3191
Location 9.
George C. Marshall Space Flight Center, National Aeronautics and
Space Administration, Marshall Space Flight Center, AL 35812-0001
Location 10.
HQ NASA Management Office-JPL, National Aeronautics and Space
Administration, 4800 Oak Grove Drive, Pasadena, CA 91109-8099
Location 11.
John C. Stennis Space Center, National Aeronautics and Space
Administration, Stennis Space Center, MS 39529-6000
Location 12.
JSC White Sands Test Facility, National Aeronautics and Space
Administration, PO Drawer MM, Las Cruces, NM 88004-0020
Location 13.
GRC Plum Brook Station, National Aeronautics and Space
Administration, Sandusky, OH 44870
Location 14.
MSFC Michoud Assembly Facility, National Aeronautics and Space
Administration, PO Box 29300, New Orleans, LA 70189
Location 15.
NASA Independent Verification and Validation Facility (NASA
IV&V), 100 University Drive, Fairmont, WV 26554
Location 16.
Edison Post of Duty, c/o DCIS, PO 1054, Edison, NJ 08818
Location 17.
Western Field Office, Glenn Anderson Federal Building, 501 West
Ocean Blvd., Long Beach, CA 90802-4222
[[Page 69571]]
APPENDIX B--STANDARD ROUTINE USES--NASA
The following routine uses of information contained in systems
of records, subject to the Privacy Act of 1974, are standard for
many NASA systems. They are cited by reference in the paragraph
``Routine uses of records maintained in the system, including
categories of users and the purpose of such uses'' of the Federal
Register Notice on those systems to which they apply.
Standard Routine Use No. 1--LAW ENFORCEMENT--In the event that
this system of records indicates a violation or potential violation
of law, whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program statute, or
by regulation, rule or order issued pursuant thereto, the relevant
records in the system of records may be referred, as a routine use,
to the appropriate agency, whether Federal, State, local or foreign,
charged with the responsibility of investigating or prosecuting such
violation or charged with enforcing or implementing the statute, or
rule, regulation or order issued pursuant thereto.
Standard Routine Use No. 2--DISCLOSURE WHEN REQUESTING
INFORMATION--A record from this system of records may be disclosed
as a 'routine use' to a Federal, State, or local agency maintaining
civil, criminal, or other relevant enforcement information or other
pertinent information, such as current licenses, if necessary to
obtain information relevant to an agency decision concerning the
hiring or retention of an employee, the issuance of a security
clearance, the letting of a contract, or the issuance of a license,
grant, or other benefit.
Standard Routine Use No. 3--DISCLOSURE OF REQUESTED
INFORMATION--A record from this system of records may be disclosed
to a Federal agency, in response to its request, in connection with
the hiring or retention of an employee, the issuance of a security
clearance, the reporting of an investigation of an employee, the
letting of a contract, or the issuance of a license, grant, or other
benefit by the requesting agency, to the extent that the information
is relevant and necessary to the requesting agency's decision on the
matter.
Standard Routine Use No. 4--COURT OR OTHER FORMAL PROCEEDINGS--In
the event there is a pending court or formal administrative proceeding,
any records which are relevant to the proceeding may be disclosed to
the Department of Justice or other agency for purposes of representing
the Government, or in the course of presenting evidence, or they may be
produced to parties or counsel involved in the proceeding in the course
of pretrial discovery.
[FR Doc. 99-32039 Filed 12-10-99; 8:45 am]
BILLING CODE 7510-01-P
