[Federal Register Volume 63, Number 241 (Wednesday, December 16, 1998)]
[Notices]
[Pages 69297-69299]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-33324]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families
Office of the Deputy Assistant Secretary for Administration;
Statement of Organization, Functions, and Delegations of Authority
This notice amends Part K of the Statement of Organization,
Functions, and Delegations of Authority of the Department of Health and
Human Services (DHHS), Administration for Children and Families (ACF)
as follows: Chapter KP, Office of the Deputy Assistant Secretary for
Administration (ODASA) (63 FR 81) and (63 FR 42050), as last amended on
January 2, 1998 and August 6, 1998. This reorganization realigns
several functions within the ODASA.
Amend Chapter KP as follows:
I. Amend KP.10 Organization. Delete in its entirety and replace
with the following:
KP.10 Organization. The Office of the Deputy Assistant Secretary
for Administration is headed by the Deputy Assistant Secretary who
reports to the Assistant Secretary for Children and Families. The
Office is organized as follows:
Immediate Office of the Deputy Assistant Secretary for
Administration (KPA).
Office of Information Services (KPB).
Office of Financial Services (KPC).
Office of Management Services (KPD).
Office of Customer Service and Administration (KPE).
Office of State Systems (KPF).
Executive Secretariat Office (KPG).
Office of Equal Employment Opportunity/Civil Rights and
Special Initiatives (KPH).
Office of Human Resource Management (KPJ).
Office of Administrative Services and Facilities
Management (KPL).
[[Page 69298]]
II. Amend KP.20 Functions.
a. Delete Paragraph A in its entirety and replace with the
following:
KP.20 Functions. A. Office of the Deputy Assistant Secretary for
Administration directs and coordinates all administrative activities
for the Administration for Children and Families. The Deputy Assistant
Secretary for Administration serves as ACF's Chief Financial Officer
(CFO); ACF's Chief Grants Management Officer; Federal Manager's
Financial Integrity Act (FMFIA) Management Control Officer; Principal
Information Resource Management Official serving as ACF's Chief
Information Officer responsible for implementing the Information
Technology Management Reform Act; and Reports Clearance Officer. The
Deputy Assistant Secretary for Administration serves as the ACF liaison
to the General Counsel and, as appropriate, initiates action in
securing resolution of legal matters relating to management of the
agency, and represents the Assistant Secretary on all administrative
litigation matters.
The Deputy Assistant Secretary for Administration provides day-to-
day executive leadership and direction to the Executive Secretariat
Office; Office of Administrative Services and Facilities Management;
Office of Customer Service and Administration; Office of Equal
Employment Opportunity/Civil Rights and Special Initiatives; Office of
Human Resource Management; Office of Information Services; Office of
Financial Services; Office of Management Services; and Office of State
Systems. The Deputy Assistant Secretary for Administration represents
the Assistant Secretary in HHS and with other Federal agencies and task
forces in defining objectives and priorities, and in coordinating
activities associated with reinvention and continuous improvement
initiatives.
b. Delete Paragraph E in its entirety and replace with the
following:
E. The Office of Customer Service and Administration (OCSA)
develops and maintains a customer service plan for the Deputy Assistant
Secretary for Administration (DASA) and conducts customer surveys for
the DASA; facilitates and assists in developing and writing standard
operating procedures for all components within the Office of the Deputy
Assistant Secretary for Administration (ODASA); assists in office-
specific training of ODASA staff; assists ODASA components with the
provision of office-specific and functional training to program and
regional offices; coordinates permanent and temporary teams formed
within ODASA; develops and maintains ODASA staff directory and users'
guide for ODASA services.
OCSA is responsible for overseeing ODASA's salaries and expenses
budget. Provides direction to meet the human resource management needs
within ODASA; coordinates with the office which handles ACF's human
resources activities and the Department to provide ODASA staff with
personnel services including position management, staffing,
recruitment, employee and labor relations, employee assistance,
payroll, staff development and training, and special hiring and
placement programs; and maintains systems to track personnel actions to
keep the Deputy Assistant Secretary for Administration and, as
appropriate, the Directors of offices within ODASA informed about the
status of personnel actions, current full-time equivalency usage and
salaries and expenses resources, and employee programs and benefits.
All ODASA personnel related issues, performance management activities
and other administrative functions within ODASA are handled within this
office.
OCSA advises the Deputy Assistant Secretary for Administration on
ACF organizational development activities; develops policies and
procedures for implementing organizational development and other
management improvement projects or programs; and applies tools and
techniques such as re-engineering practices to design organizational
development interventions aimed at improving ACF processes.
c. Delete Paragraph H in its entirety and replace with the
following:
H. Office of Equal Employment Opportunity/Civil Rights and Special
Initiatives (OEEO/CR&SI) serves as the principal advisor through the
Deputy Assistant Secretary for Administration to the Assistant
Secretary on all aspects of the Equal Employment Opportunity and Civil
Rights program, organizational analysis, delegations of authority and
special initiatives.
Serves as the liaison between ACF and the HHS Office for Civil
Rights. The Office directs and manages the ACF Equal Employment
Opportunity and Civil Rights program in accordance with Equal
Employment Opportunity Commission (EEOC) regulations and HHS
guidelines. Immediate oversight is provided by a staff under the
direction of the ACF EEO Officer. Plans, develops, and evaluates
programs and procedures designed to identify and eliminate
discrimination in employment, training, incentive awards, promotion and
career opportunities. Responsible for implementing and evaluating a
cost-effective, timely, and impartial system for processing individual
complaints of discrimination under Title VII of the Civil Rights Act of
1964, as amended. Provides information, guidance, advice, and technical
assistance to ACF supervisors and managers on Affirmative Employment
planning and other means of achieving parity and promoting work force
diversity. Responsible for ensuring that ACF-conducted programs do not
discriminate against recipients on the basis of race, color, national
origin, age or disability. Monitors and implements civil rights
compliance actions under Title VI, Section 504 of the Rehabilitation
Act of 1973, as amended and the Age Discrimination Act of 1975, as
amended. Implements the applicable provisions of the Americans with
Disabilities Act of 1990.
The Office advises the Assistant Secretary through the Deputy
Assistant Secretary for Administration on all aspects of organizational
analysis including: planning for new organizational elements; and
planning, organizing and performing studies, analyses and evaluations
related to structural, functional and organizational issues, problems
and policies to ensure organizational effectiveness. Provides technical
assistance to ACF components on developing and finalizing
reorganization proposals. As appropriate, serves as liaison to the HHS
Office of the Assistant Secretary for Management and Budget to
coordinate organizational proposals requiring Secretarial approval; and
prepares functional statements and official organizational charts.
Administers ACF's system for review, approval, and documentation of
delegations of authority.
The Office provides leadership for all special initiative
activities for ACF; participates in pilot projects; and represents ACF
on committees which relate to the functions of the Office. Manages and
coordinates the ACF Incentive Awards Program.
d. Delete Paragraph J in its entirety and replace with the
following:
J. The Office of Human Resource Management (OHRM) directs and
manages the personnel operations and services for the Administration
for Children and Families (ACF). Provides advice and assistance to ACF
managers in their personnel management activities including workforce
planning, recruitment, selection, position management, performance
management, and incentive awards. Provides a variety of services to ACF
employees, including provision of employee assistance
[[Page 69299]]
services and career, retirement and benefits counseling. Serves as ACF
liaison to the Department on all payroll matters. Provides the
following personnel administrative services: the exercise of appointing
authority, position classification, awards authorization, personnel
management evaluation, personnel action processing and recordkeeping.
Manages the merit promotion, special hiring and placement programs.
Provides leadership in directing and managing agency-wide staff
development and training activities for ACF.
The Office provides leadership, oversight, and coordination for the
planning, analysis, and development of human resource policies and
programs. Serves as liaison between ACF, the Department, and the Office
of Personnel Management. Provides technical advice and assistance on
policy, legal and regulatory matters. Formulates and interprets
policies pertaining to all areas related to personnel administration
and management. Formulates and interprets new human resource programs
and strategies.
Formulates and oversees the implementation of ACF-wide policies,
regulations and procedures concerning all aspects of the Senior
Executive Service (SES), and SES equivalent recruitment, staffing,
position establishment, compensation, award, performance management and
other related personnel areas. Manages the performance recognition
systems and the responsibilities of the Executive Resources Board (ERB)
and the Performance Review Board (PRB). Coordinates the Schedule C and
Executive personnel activity with the Office of the Secretary. Is the
focal point for data, reports, and analyses relating to SES, Schedule C
and other executive personnel, such as those in Executive Level
positions.
Provides management advisory service on all labor management and
employee relations issues. Plans and coordinates ACF-wide employee
relations and labor relations activities, including the application and
interpretation of the Federal Labor-Management Relations Program,
collective bargaining agreements, disciplinary and adverse action
regulations, and appeals. Pursues human relations innovations such as
alternative dispute resolutions and serves as the focal point in all
issues pertaining to the Labor-Management Partnership Council. Provides
leadership in assuring the integrity, effectiveness and impartiality of
ACF's alternative dispute resolution programs, grievances, and merit
systems program. Participates in the formulation and implementation of
policies, practices and matters affecting bargaining unit employees'
working conditions by assuring management's compliance with the Federal
Labor Relations Program (5 U.S.C. Chapter 71).
Administers ACF's personnel security responsibilities and ethics
program. Coordinates the ethics program with the Department's Office of
Special Counsel for Ethics.
The Office of responsible for the functional management of all
program, common needs and management training in the agency, including
policy development, guidance, and technical assistance and evaluation
of aspects of program, career, employee, supervisory, management and
executive training. Provides leadership in implementing the
recommendations of the Staff Development and Training Team by managing/
overseeing and monitoring the ACF Training Resource Center and
instutionalizing long-term development training for ACF employees.
Supports the daily work and special projects of ACF employees by
managing for Information Resource Center (library).
e. Delete Paragraph K in its entirety.
Dated: December 3, 1998.
Elizabeth M. James,
Deputy Assistant Secretary for Administration.
[FR Doc. 98-33324 Filed 12-15-98; 8:45 am]
BILLING CODE 4184-01-M
