[Federal Register Volume 62, Number 246 (Tuesday, December 23, 1997)]
[Notices]
[Pages 67055-67067]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-33364]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Department of the Army
Privacy Act of 1974; System of Records
AGENCY: Department of the Army.
ACTION: Notice to amend systems of records.
-----------------------------------------------------------------------
SUMMARY: The Department of the Army is amending systems of records
notices in its existing inventory of record systems subject to the
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed actions will be effective without further notice
on January 22, 1998 unless comments are received which result in a
contrary determination.
ADDRESSES: Privacy Act Officer, Records Management Program Division,
U.S. Total Army Personnel Command, ATTN: TAPC-PDR-P, Stop C55, Ft.
Belvoir, VA 22060-5576.
FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390
or DSN 656-4390.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the records systems being amended are set
forth below followed by the notices, as amended, published in their
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered systems reports.
Dated: December 17, 1997.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0351aTRADOC
System name:
Army School Student Files (February 2, 1996, 61 FR 3916).
Changes:
* * * * *
System manager(s) and address:
Delete entry and replace with `Commander, U.S. Army Combined Arms
Command, ATTN: ATZL-IMS-AR (Privacy Act Officer), Fort Leavenworth, KS
66027-2309.'
* * * * *
A0351aTRADOC
System name:
Army School Student Files.
System location:
All Army schools, colleges, and training centers.
Categories of individuals covered by the system:
Students who attend formal and/or non-resident courses of
instruction at Army schools, colleges and training centers.
Categories of records in the system:
Individual academic records consisting of courses attended, length
of each, extent of completion and results; aptitudes and personal
qualities, including corporate fitness results; grade and rating
attained; and related information; collateral individual training
records comprising information posted to the basic individual academic
training record or other long term records; faculty board files
pertaining to the class standing/rating/classification/proficiency of
students; class academic records maintained by training instructors
indicating attendance and progress of class member instructors
indicating attendance and progress of class members.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).
Purpose(s):
To determine eligibility of students for attendance, monitor
progress, record completion of academic requirements, and document
courses which may be prerequisites for attendance/participation in
other courses of instruction.
[[Page 67056]]
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system.
Storage:
Paper records in file folders, cards, computer magnetic tapes/
disks; printouts.
Retrievability:
By individual's name, Social Security Number/military service
number.
Safeguards:
Information is stored in locked cabinets or rooms, accessed only by
authorized individuals having official need thereof.
User identification passwords are assigned each person with
authorized access to the records. Each sign-on is authenticated by
system software. Identification passwords are change every six months,
additions and deletions occur at any time a new person is assigned or
someone leaves. The above meets Army Information System Security
Regulation requirements.
Retention and disposal:
Individual and class academic records are destroyed after 40 years;
collateral individual training records and faculty board files are
destroyed after 1 year.
System manager(s) and address:
Commander, U.S. Army Combined Arms Command, ATTN: ATZL-IMS-AR
(Privacy Act Officer), Fort Leavenworth, KS 66027-2309.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Academic Record Office of the Army school, college, or training
center attended.
Individual should provide full name, student number, course title
and class number, or description of type training received and dates of
attendance/enrollment.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Academic Record Office of the Army School, college, or training center
attended.
Individual should provide full name, student number, course title
and class number, or description of type training received and dates of
attendance/enrollment.
Contesting record procedures:
The Army's rules for accessing records, contesting contents; and
appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the staff and faculty of appropriate school, college, or
training center responsible for the instruction.
Exemptions claimed for the system:
None.
A0351bTRADOC
System name:
Army Correspondence Course Program (ACCP) (February 2, 1996, 61 FR
3917).
Changes:
* * * * *
System location:
Delete entry and replace with `Commander, U.S. Army Training
Support Center, ATTN: ATIC-TIS, Fort Eustis, VA 23604-5166.'
* * * * *
System manager(s) and address:
Delete entry and replace with `Commander, U.S. Army Transportation
Center, ATTN: ATZS-IMO-RM (Privacy Act Officer), Fort Eustis, VA 23604-
5000.'
* * * * *
A0351bTRADOC
System name:
Army Correspondence Course Program (ACCP).
System location:
Commander, U.S. Army Training Support Center, ATTN: ATIC-TIS, Fort
Eustis, VA 23604-5166.
Categories of individuals covered by the system:
Members of the Army, Navy, Marine Corps, and Air Force, Reserve
Officer Training Corps and National Defense Cadet Corps students,
Department of Defense civilian employees, and approved foreign military
personnel enrolled in a non-resident course administered by the Army
Institute for Professional Development.
Categories of records in the system:
Files contain name, grade/rank, Social Security Number, address,
service component, branch, personnel classification, military
occupational specialty, credit hours accumulated, examination and
lesson grades, student academic status, curricula, course description.
Authority for maintenance of the system:
10 U.S.C. 3013 and E.O. 9397 (SSN).
Purpose(s):
To record lessons and/or exam grades; maintain student academic
status; course and subcourse descriptions; produce course completion
certificates and reflect credit hours earned; and produce management
summary reports.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Magnetic tapes, discs, paper printouts, and microfiche.
Retrievability:
By Social Security Number.
Safeguards:
Random number sign-on authentication for each inquiry made to the
system is required. Sign-on decks to enable such access are updated
weekly, safeguarded under Army Regulation 380-19, Information Systems
Security, and are unique to one terminal only. Access is granted only
to designated personnel at the Army Institute for Professional
Development responsible for the administration and processing of non-
resident students.
Retention and disposal:
Machine records are retained during student's enrollment, after
which student's records are transferred to the
[[Page 67057]]
Academic Records System History File for indefinite retention. Non-
resident students are assigned a 12 month enrollment period. A hard
copy transcript reflecting the student's personal and academic data is
produced; this is retained by the Army Institute of Professional
Development for 3 years, then transferred to the National Personnel
Records Center, St. Louis, MO, where it is retained for 37 years, then
destroyed.
System manager(s) and address:
Commander, U.S. Army Transportation Center, ATTN: ATZS-IMO-RM
(Privacy Act Officer), Fort Eustis, VA 23604-5000.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commander, U.S. Army Training Support Center, ATTN: ATIC-TIS,
Fort Eustis, VA 23604-5166.
Individual should provide full name, Social Security Number, and
signature for identification.
Individual making request in person must provide acceptable
identification such as driver's license and military identification.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commander, U.S. Army Training Support Center, ATTN: ATIC-TIS, Fort
Eustis, VA 23604-5166.
Individual should provide full name, Social Security Number, and
signature for identification.
Individual making request in person must provide acceptable
identification such as driver's license and military identification.
Contesting record procedures:
The Army's rules for accessing records, contesting content, and
appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From individual upon enrollment, from class records and
instructors, and from graded examinations.
Exemptions claimed for the system:
None.
A0600DARP
System name:
Career Management Files of Dual Component Personnel (February 22,
1993, 58 FR 10132).
Changes:
System identifier:
Delete entry and replace with `A0600ARPC'.
* * * * *
System manager(s) and address:
Delete entry and replace with `Commander, U.S. Army Reserve
Personnel Center, ATTN: ARPC-IMG-F, 9700 Page Boulevard, St. Louis, MO
63132-5200.'
* * * * *
A0600ARPC
System name:
Career Management Files of Dual Component Personnel.
System location:
U.S. Army Reserve Personnel Center, 9700 Page Boulevard, St. Louis,
MO 63132-5200.
Categories of individuals covered by the system:
Any reserve or warrant officer on active duty as a Regular Army
enlisted man; any reserve officer on active duty as a Regular Army
warrant officer.
Categories of records in the system:
Name, rank, Social Security Number, basic pay entry date, promotion
eligibility date, mandatory removal date, military education, copies of
officer evaluation reports, academic reports, qualification records,
letters of appreciation and commendation, general orders, concerning
awards; and similar documents, records and reports.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013; and E.O.
9397 (SSN).
Purpose(s):
To advise reserve officers when they will be considered for
promotion, military education that needs to be completed for
eligibility; to determine if officer should be removed for substandard
performance of duty; to advise of eligibility for retirement as either
an officer or enlisted person; to apprise individuals of changes in the
reserve program affecting them.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders; magnetic tape/disc.
Retrievability:
By individual's surname and Social Security Number.
Safeguards:
All records are restricted to officially designated individuals
having need therefor in assigned duties. Records are maintained in
secured buildings; automated data are stored in vaults.
Retention and disposal:
Records in this system are combined with Army personnel records.
Dual Component officer and enlisted Official Military Personnel Files
are retained at the U.S. Army Enlisted Records and Evaluation Center,
if serving as an enlisted person and the U.S. Total Army Personnel
Command, if a warrant officer. Officer Military Personnel Records
Jackets are to be maintained at the dual component individual's current
unit of assignment. Dual Component's Career Management Individual Files
are maintained at the U.S. Army Reserve Personnel Center, ATTN: ARPC-
IMG-F.
System manager(s) and address:
Commander, U.S. Army Reserve Personnel Center, ATTN: ARPC-IMG-F,
9700 Page Boulevard, St. Louis, MO 63132-5200.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commander, U.S. Army Reserve Personnel Center, ATTN: ARPC-IMG-F,
9700 Page Boulevard, St. Louis, MO 63132-5200.
For verification purposes, individual should provide full name,
Social Security Number, current address and telephone number and
signature.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commander, U.S. Army
[[Page 67058]]
Reserve Personnel Center, ATTN: ARPC-IMG-F, 9700 Page Boulevard, St.
Louis, MO 63132-5200.
For verification purposes, individual should provide full name,
Social Security Number, current address and telephone number and
signature.
Contesting record procedures:
The Army's rule for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From Army records and reports.
Exemptions claimed for the system:
None.
A0600USAREUR
System name:
USAREUR Community Automation System (UCAS) (February 22, 1993, 58
FR 10133).
Changes:
* * * * *
System manager(s) and address:
Delete entry and replace with `Commander-in-Chief, United States
Army, Europe, and Seventh Army, ATTN: AEACC, CMR 420, APO AE 09014-
0100.'
* * * * *
A0600USAREUR
System name:
USAREUR Community Automation System (UCAS).
System location:
Each United States Army Europe community. United States Army Europe
and Seventh Army, APO AE 09014-0100.
Categories of individuals covered by the system:
U.S. Army Europe (USAREUR) and Seventh Army military and civilian
members and their dependents.
Categories of records in the system:
Name, Social Security Number, command and unit of assignment,
military occupational skill, sex, date of birth, date eligible to
return from overseas, basic active service date, pay entry basic date,
expiration term of service, date of rank, rank/grade, promotion status,
citizenship, marital status, spouse's Social Security Number (for
military spouse), insurance and beneficiary data for Department of
Defense Form 93 (Record of Emergency Data) and Department of Veterans
Affairs Form 29-8286 (Serviceman's Group Life Insurance Election)
completion in an automated format (DD Form 93-E and SGLV Form 8286-E),
address, work and home telephone numbers, type of tour, dependent
status and relationships, marriage data, type and date of cost of
living allowance, port call date, departure date and order number,
exceptional family member status, household goods/hold baggage,
vehicle-shipment dates/destinations/weights.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; E.O. 9397 (SSN); and Army
Regulation 600-8, Military Personnel Operations.
Purpose(s):
The primary purpose of UCAS is to provide a central database
containing all information required to in-process or out-process
individuals within a USAREUR community. This data base is shared among
five community work centers that need information on arriving and
departing personnel. These work centers, the Central Processing
Facility, Personnel Services Company, Finance Office, Housing Office
and the Transportation Office, have access to certain portions of the
UCAS data base. Data base information updates made by each work center
are shared by all work centers that need the information. The
centralized data base reduces in-processing and out-processing time
since individuals no longer need to furnish the same information at
each work centers.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Computer magnetic tapes and discs; computer printouts.
Retrievability:
By Social Security Number, name, or other individual or group
identifier.
Safeguards:
Physical security devices, computer hardware and software security
features, and personnel clearances for individuals working with the
system. Automated media and equipment are protected by controlled
access to computer rooms.
Retention and disposal:
Information is destroyed 30 days after individual's tour of duty
with that community ends.
System manager(s) and address:
Commander-in-Chief, United States Army, Europe, and Seventh Army,
ATTN: AEACC, CMR 420, APO AE 09014-0100.
Notification procedures:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commander-in-Chief, United States Army, Europe, and Seventh
Army, ATTN: AEACC, CMR 420, APO AE 09014-0100.
Individuals should provide sufficient details to permit locating
pertinent records, such as full name, Social Security Number, and
current address. Request must be signed by individual.
Record access procedures:
Individuals seeking access to records themselves contained in this
record about system should address written inquiries to the Commander-
in-Chief, United States Army, Europe, and Seventh Army, ATTN: AEACC,
CMR 420, APO AE 09014-0100.
Individual should provide sufficient details to permit locating
pertinent records, such as full name, Social Security Number, and
current address. Request must be signed by individual.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual; Army records, reports and other official
documents; Army Standard Automated Management Information Systems.
Exemptions claimed for the system:
None.
A0600-8DARP
System name:
Individual Ready, Standby, and Retired Reserve Personnel
Information
[[Page 67059]]
System (February 22, 1993, 58 FR 10134).
Changes:
System identifier:
Delete entry and replace with `A0600-8ARPC'.
* * * * *
System manager(s) and address:
Delete entry and replace with `Commander, U.S. Army Reserve
Personnel Center, ATTN: ARPC-IMG-F, 9700 Page Boulevard, St. Louis, MO
63132-5200.'
* * * * *
A0600-8ARPC
System name:
Individual Ready, Standby, and Retired Reserve Personnel
Information System.
System location:
U.S. Army Reserve Personnel Center, 9700 Page Boulevard, St. Louis,
MO 63132-5200.
Categories of individuals covered by the system:
Members of the U.S. Army Reserve and assigned to a Reserve unit and
not serving on extended active duty in an entitled reserve status.
Categories of records in the system:
Personal and military status and qualifications data.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013; and E.O.
9397 (SSN).
Purpose(s):
To maintain personnel data on members assigned to individual ready,
standby, and retired Army Reserves; to select and order individuals to
military active duty training, to identify personnel for promotion; to
determine those not qualified for retention in the reserve forces; to
issue annual statement of retirement credits; to select qualified
members for potential assignment to active Army units and reserve
component units in the event of mobilization.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Computer magnetic tapes and discs.
Retrievability:
By Social Security Number.
Safeguards:
Records are located in secured building; access requires an ID
badge and is limited to individuals having official need therefor.
Retention and disposal:
Records are maintained for 7 months after individual completes
statutory or contractual reserve commitment.
System manager(s) and address:
Commander, U.S. Army Reserve Personnel Center, ATTN: ARPC-IMG-F,
9700 Page Boulevard, St. Louis, MO 63132-5200.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commander, U.S. Army Reserve Personnel Center, ATTN: ARPC-IMG-F,
9700 Page Boulevard, St. Louis, MO 63132-5200.
For verification purposes, individual should provide full name,
Social Security Number, current address and telephone number, and
signature.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commander, U.S. Army Reserve Personnel Center, ATTN: ARPC-IMG-F, 9700
Page Boulevard, St. Louis, MO 63132-5200.
For verification purposes, individual should provide full name,
Social Security Number, current address and telephone number, and
signature.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the Official Military Personnel File and the Military
Personnel Records Jacket.
Exemptions claimed for the system:
None.
A0600-8NGB
System name:
Standard Installation/Division Personnel System Army National Guard
(SIDPERS-ARNG) (February 22, 1993, 58 FR 10135).
Changes:
* * * * *
Retention and disposal:
Delete entry and replace with `Data on all members of the Army
National Guard is archived to magnetic media monthly and destroyed
after two (2) years.'
* * * * *
System manager(s) and address:
Delete entry and replace with `National Guard Bureau, Army National
Guard Readiness Center, ATTN: NGB-ARP-CS, 111 South George Mason Drive,
Arlington, VA 22204-1382.'
* * * * *
A0600-8NGB
System name:
Standard Installation/Division Personnel System Army National Guard
(SIDPERS-ARNG).
System location:
The system operates at two levels. Each state ARNG headquarters has
primary responsibility for editing and updating the database; the
National Guard Bureau (NGB) centrally collects and controls data flows
to/from the states thereby creating the database for reports
preparation to Headquarters, Department of the Army, Department of
Defense, and other agencies. Addresses for each state headquarters may
be obtained from the National Guard Bureau, Army National Guard
Readiness Center, ATTN: NGB-ARP-CS, 111 South George Mason Drive,
Arlington, VA 22204-1382.
Categories of individuals covered by the system:
Members of the Army National Guard.
Categories of records in the system:
Soldier's name, Social Security Number, grade/rank, sex, race,
ethnic group, current military assignment, military qualifications,
dates relevant to military service, civilian occupation, and other
similar relevant data.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013; and E.O.
9397 (SSN).
[[Page 67060]]
Purpose(s):
The principal purposes are to report accessions and losses to ARNG
strength; to provide information for personnel management; and to
support automated interfaces with authorized information systems for
pay, mobilization, etc.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Magnetic tapes/discs.
Retrievability:
By name and Social Security Number.
Safeguards:
Access to data storage area and distribution of printouts is
controlled. Approval of functional manager must be obtained before data
may be retrieved or distributed.
Retention and disposal:
Data on all members of the Army National Guard isarchived to
magnetic media monthly and destroyed after two (2) years.
System manager(s) and address:
National Guard Bureau, Army National Guard Readiness Center, ATTN:
NGB-ARP-CS, 111 South George Mason Drive, Arlington, VA 22204-1382.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the National Guard Bureau, Army National Guard Readiness Center,
ATTN: NGB-ARP-CS, 111 South George Mason Drive, Arlington, VA 22204-
1382.
For verification purposes, individual should provide full name,
service identification number, present address and telephone number,
and signature.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
National Guard Bureau, Army National Guard Readiness Center, ATTN: NGB-
ARP-CS, 111 South George Mason Drive, Arlington, VA 22204-1382.
For verification purposes, individual should provide full name,
service identification number, present address and telephone number,
and signature.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, individual's personnel and pay files, other
Army records and reports.
Exemptions claimed for the system:
None.
A0600-8-1cTAPC
System name:
Casualty Information System (CIS) (February 22, 1993, 58 FR 10139).
Changes:
* * * * *
System name:
Delete entry and replace with `Army Casualty Information Processing
System (ACIPS)'.
* * * * *
A0600-8-1cTAPC
System name:
Army Casualty Information Processing System (ACIPS).
System location:
U.S. Total Army Personnel Command, 2461 Eisenhower Avenue,
Alexandria, VA 22331-0481.
Categories of individuals covered by the system:
Army personnel who are reported as casualties in accordance with
Army Regulation 600-8-1, Army Casualty Operations, Assistance,
Insurance and Line of Duty Administrative Procedures.
Categories of records in the system:
Individual's name, Social Security Number, date of birth, branch of
service, organization, duty, military occupational specialty (MOS),
rank, sex, race, religion, home of record, and other pertinent
information; Military Personnel Records Jacket (MPRJ), health/dental
records, all correspondence between Department of the Army and soldier,
soldier's primary next of kin/secondary next of kin, inquiries from
other agencies and individuals, DD Form 1300 (Report of Casualty).
Authority for maintenance of the system:
10 U.S.C. 3013; Pub. L. 93-289; and E.O. 9397 (SSN).
Purpose(s):
To respond to inquiries; to provide statistical data comprising
type, number, place and cause of incident to Army members.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Magnetic tapes, computer printouts, punch cards, paper records in
file cabinets.
Retrievability:
By individual's name and/or Social Security Number or any other
data element.
Safeguards:
All information is restricted to a secure area in buildings which
employ security guards.
Computer printouts and magnetic tapes and files are protected by
password known only to properly screened personnel possessing special
authorization for access.
Retention and disposal:
Records are permanent.
System manager(s) and address:
Commander, U.S. Total Army Personnel Command, 2461 Eisenhower
Avenue, Alexandria, VA 22331-0481.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
Commander, U.S. Total Army Personnel Command, ATTN: TAPC-PEC, 2461
Eisenhower Avenue, Alexandria, VA 22331-0481.
[[Page 67061]]
Individual should provide full name, current address and telephone
number, and should identify the person who is the subject of the
inquiry by name, rank and Social Security Number.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the Commander,
U.S. Total Army Personnel Command, ATTN: TAPC-PEC, 2461 Eisenhower
Avenue, Alexandria, VA 22331-0481.
Individual should provide full name, current address and telephone
number, and should identify the person who is the subject of the
inquiry by name, rank and Social Security Number.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From casualty reports received from Army commanders and from
investigations conducted by Army commanders under AR 15-6, Procedures
for Investigating Officers and Boards of Officers.
Exemptions claimed for the system:
None.
A0601-141 DASG
System name:
Army Medical Procurement Applicant Files (February 22, 1993, 58 FR
10144).
Changes:
* * * * *
System manager(s) and address:
Delete entry and replace with `Commander, U.S. Army Recruiting
Command, ATTN: Health Services Division, Fort Knox, KY 40121-2726.'
* * * * *
A0601-141 DASG
System name:
Army Medical Procurement Applicant Files.
System location:
Primary location: Commander, U.S. Army Recruiting Command, ATTN:
Health Services Division, Fort Knox, KY 40121-2726.
Secondary location: Army Medical Department Procurement Counselor
field offices. Official mailing addresses are published as an appendix
to the Army's compilation of record systems notices.
Categories of individuals covered by the system:
Potential applicants for the Army Medical Department procurement
programs, to include applicants for appointment in the Regular Army and
U.S. Army Reserve.
Categories of records in the system:
Interview sheets, counselor evaluations, resume, Curriculum Vitae,
autobiography, letters of recommendation, selection/non-selection
letters, Special Orders, correspondence to, from, and about applicant;
Selection Board/Committee results, Statement of Interests, Objectives
and Motivation, Letter of Appointment, service agreement, Application
for Appointment (DA Form 61), professional degrees, license
certifications, quality assurance documents, prior service records,
physical, and birth certificate.
Authority for maintenance of the system:
10 U.S.C. 3013 and 4301.
Purpose(s):
To evaluate an applicant's acceptability and potential for
appointment in a component of the Army Medical Department; to evaluate
qualifications for assignment to various career areas; to determine
educational and experience background for award of constructive service
credit; to determine dates of service and seniority; to document
service agreement with the U.S. Army; to provide, statistical
information for effective management of the Army Medical Department
Personnel Procurement Program.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders.
Retrievability:
By applicant's surname.
Safeguards:
Records are restricted to designated officials having need therefor
in the performance of official duties.
Retention and disposal:
Records of selected applicants are held for 10 years before being
destroyed by shredding; those for applicants not selected are held 2
years and then destroyed.
System manager(s) and address:
Commander, U.S. Army Recruiting Command, ATTN: Health Services
Division, Fort Knox, KY 40121-2726.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
Commander, U.S. Army Recruiting Command, ATTN: Health Services
Division, Fort Knox, KY 40121-2726.
For verification purposes, the individual should provide full
names, Social Security Number, sufficient details to permit locating
pertinent records, and signature.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the Commander,
U.S. Army Recruiting Command, ATTN: Health Services Division, Fort
Knox, KY 40121-2726.
For verification purposes, the individual should provide full name,
Social Security Number, sufficient details to permit locating pertinent
records, and signature.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual; academic transcripts; faculty evaluations;
employer evaluations; military supervisor evaluations; American Testing
Program; Educational Testing Service; selection board/committee
records; prior military service records.
Exemptions claimed for the system:
Investigatory material compiled solely for the purpose of
determining suitability, eligibility, or qualifications for federal
civilian employment, military service, federal contracts, or access to
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5),
[[Page 67062]]
but only to the extent that such material would reveal the identity of
a confidential source.
An exemption rule for this system has been promulgated in
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c)
and (e) and published in 32 CFR part 505. For additional information
contact the system manager.
A0608a CFSC
System name:
Family Life Communications Information and Referral Service
(February 22, 1993, 58 FR 10154).
Changes:
* * * * *
System location:
Delete entry and replace with `U.S. Army Community and Family
Support Center, 2461 Eisenhower Avenue, Alexandria, VA 22331-0301.
Segments of the system are located at Family Assistance/Quality of Life
Offices at major commands and installations, Army-wide.'
* * * * *
A0608a CFSC
System name:
Family Life Communications Information and Referral Service.
System location:
U.S. Army Community and Family Support Center, 2461 Eisenhower
Avenue, Alexandria, VA 22331-0301. Segments of the system are located
at Family Assistance/Quality of Life Offices at major commands and
installations, Army-wide.
Categories of individuals covered by the system:
Army service members, civilian employees, their families, social
service organizations (Federal, State, local) acting on behalf of the
member, employee, or family member. Other military service personnel
and civilian employees may be included when such individuals are
stationed with Army elements.
Categories of records in the system:
Name, mailing address and telephone number of the individual;
documentation reflecting nature or basis of service desired or required
in the following typical matters, but only to the extent or degree
required to determine the proper office, command, or installation that
should handle details, resolve problems, or provide responses: Pay,
medical, education, housing, voting, commissary/exchange privileges and
practices, community service programs provided by chaplains, alcohol/
drug abuse, Equal Employment Opportunity; related processing papers.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations.
Purpose(s):
To provide assistance to service members (active duty, reserve/
retired), civilian employees and their families in programs that affect
family life. Statistical data may be provided commanders or managers at
all levels of the Army in support of their functions or programs.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Information may be disclosed to bonafide Federal, State, or local
social service or welfare organizations.
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders; magnetic tape, disc, cassette.
Retrievability:
By individual's surname.
Safeguards:
Records are maintained in buildings guarded by security personnel
and rooms are secured by locked doors when not in use. All records are
restricted to individuals having official need therefor in the
performance of their assigned duties. Information in automated media is
further protected by an authorized password system for access
terminals, controlled access to operation rooms, and controlled output
distribution.
Retention and disposal:
Information is retained for 2 years following resolution of the
problem or provision of information, after which it is destroyed by
shredding or erasing. Information in automated media used to provide
statistical data is retained indefinitely; however, individually
identifiable data are purged within 2 years following resolution of
problem.
System manager(s) and address:
Commander, U.S. Army Community and Family Support Center, 2461
Eisenhower Avenue, Alexandria, VA 22331-0301.
Notification procedure:
Individuals wishing to inquire whether this system of records
contains information about them should contact either the Commander,
U.S. Army Community and Family Support Center, 2461 Eisenhower Avenue,
Alexandria, VA 22331-0301, or the Major Army Command or installation to
which initial inquiry was directed.
Individual should provide his/her full name, Social Security
Number, current address and telephone number, and signature.
Record access procedures:
Individuals seeking access to records about themselves should write
the Commander, U.S. Army Community and Family Support Center, 2461
Eisenhower Avenue, Alexandria, VA 22331-0301 or the Major Army Command
or installation to which initial inquiry was directed.
Individual should provide his/her full name, Social Security
Number, current address and telephone number, and signature.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual; his/her family; social or welfare
organizations under Federal, State, or local jurisdiction; official
military or civilian records; other components of the Department of
Defense.
Exemptions claimed for the system:
None.
A0640 DARP
System name:
Personnel Management/Action Officer Files (February 22, 1993, 58 FR
10162).
Changes:
System identifier:
Delete entry and replace with `A0640 ARPC'.
* * * * *
System manager(s) and address:
Commander, U.S. Army Reserve Personnel Center, ATTN: ARPC-IMG-F,
[[Page 67063]]
9700 Page Boulevard, St. Louis, MO 63132-5200.
* * * * *
A0640 ARPC
System name:
Personnel Management/Action Officer Files.
System location:
U.S. Army Reserve Personnel Center, 9700 Page Boulevard, St. Louis,
MO 63132-5200.
Categories of individuals covered by the system:
Members of the Individual Ready Reserve (IRR), Standby Reserve,
Retired Reserve, unit personnel.
Categories of records in the system:
Correspondence; orders; pay vouchers; efficiency reports;
assignment instructions; medical evaluations; request for waiver of
disqualifications; grade determinations; flagging actions which
preclude completion of favorable personnel actions; transcripts;
requests for transfer to another Branch, status, or service; claims for
pay; assignment instructions for Active Duty or Active Duty for
Training; applications for delay or exemption from Active Duty/Active
Duty for Training; nominations for decorations or awards; notification
of removal from active Reserve status for physical disqualification,
non-participation, being passed over twice for promotion, or
elimination action; application for waiver of disqualifications for
enlistment in U.S. Army Reserves; request for discharge or voiding of
enlistments; requests for transfer to or from the Ready Reserve,
Standby Reserve, or Retired Reserve; claims for pay not received while
on active duty; request for assignment/attachment to Army National
Guard units, mobilization designation positions or detachments,
reinforcement training units, and U.S. Army Reserve school student
detachments; applications for participation in Army Reserve Logistics
Career Program and Foreign Area Officer Program; decisions pertaining
to the career management of officers and senior enlisted personnel.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013; and E.O.
9397 (SSN).
Purpose(s):
To respond to inquiries from an individual or other government
agencies concerning reserve status of Army personnel.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file cabinets; card files.
Retrievability:
By individual's surname.
Safeguards:
Records are accessed only by designated individuals having official
need therefore in the performance of assigned duties.
Retention and disposal:
Records are maintained for a period of 6 months to 3 years
depending on the type of action involved, after which they are
destroyed by shredding.
System manager(s) and address:
Commander, U.S. Army Reserve Personnel Center, ATTN: ARPC-IMG-F,
9700 Page Boulevard, St. Louis, MO 63132-5200.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
Commander, U.S. Army Reserve Personnel Center, ATTN: ARPC-IMG-F, 9700
Page Boulevard, St. Louis, MO 63132-5200.
For verification purposes, individual should provide full name, and
current and telephone number.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the Commander,
U.S. Army Reserve Personnel Center, ATTN: ARPC-IMG-F, 9700 Page
Boulevard, St. Louis, MO 63132-5200.
For verification purposes, individual should provide full name, and
current address and telephone number.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual; Army records and reports.
Exemptions claimed for the system:
None.
A0640-10 DARP
System name:
Philippine Army Files (February 22, 1993, 58 FR 10163).
Changes:
System identifier:
Delete entry and replace with `A0640-10 ARPC'.
* * * * *
System manager(s) and address:
Delete entry and replace with `Commander, U.S. Army Reserve
Personnel Center, ATTN: ARPC-IMG-F, 9700 Page Boulevard, St. Louis, MO
63132-5200.'
* * * * *
A0640-10 ARPC
System name:
Philippine Army Files.
System location:
U.S. Army Reserve Personnel Center, 9700 Page Boulevard, St. Louis,
MO 63132-5200.
Categories of individuals covered by the system:
Members of the Philippine Commonwealth Army who were inducted for
service with the U.S. Armed Forces Far East under the Military Order of
the President of the United States dated July 26, 1941; Philippines who
served in Guerrilla units officially recognized and listed in the
Recognized Philippine Guerrilla Rosters.
Categories of records in the system:
World War II claim folders which contain enlistment papers, orders
inducting individual into U.S. Armed Forces Far East service, soldier's
qualification card, unit orders of assignment, efficiency rating
sheets, pay vouchers or receipts, affidavits and certificates, service
records, determination of status under the Missing Persons Act.
Authority for maintenance of the system:
10 U.S.C. 3013; 37 U.S.C. 556; and 38 U.S.C. 107.
[[Page 67064]]
Purpose(s):
To answer inquiries regarding individuals who served, or allegedly
served, with the Philippine Commonwealth Army including recognized
Guerrilla Forces, during World War II, in the Philippines.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the Department of Veterans Affairs to verify or certify service
with the U.S. Armed Forces Far East or recognized guerrilla units;
provide available medical records or other documents to assist in
determining benefits.
To the Department of Justice to certify or verify service regarding
application of individual for citizenship.
To the Department of Health and Human Services to verify type of
service that is used to assist in determining eligibility for benefits.
To the Department of State to provide statement of service or
verification of type of service performed.
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders.
Retrievability:
By name, service number, VA claim number, units assigned to during
period of service in question, names of parents, birth date and place,
name of spouse and children if applicable. (Due to similarity of names
complete file must be screened to determine proper individual.)
Safeguards:
Records are maintained in area accessible only to designated
personnel having official need therefor.
Retention and disposal:
Records are permanent.
System manager(s) and address:
Commander, U.S. Army Reserve Personnel Center, ATTN: ARPC-IMG-F,
9700 Page Boulevard, St. Louis, MO 63132-5200.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
Commander, U.S. Army Reserve Personnel Center, ATTN: ARPC-IMG-F, 9700
Page Boulevard, St. Louis, MO 63132-5200.
For verification purposes, individual should provide full name,
service number, VA claim number, if applicable, and name and/or number
of the unit to which assigned during the period of service.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the Commander,
U.S. Army Reserve Personnel Center, ATTN: ARPC-IMG-F, 9700 Page
Boulevard, St. Louis, MO 63132-5200.
For verification purposes, individual should provide full name,
service number, VA claim number, if applicable, and name and/or number
of the unit to which assigned during the period of service.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From records of military service compiled during period of
individual's service with the Philippine Commonwealth Army and/or the
U.S. Armed Forces Far East prior to December 7, 1941 up to August 1945.
Exemptions claimed for the system:
None.
A0640-10b NGB
System name:
Military Personnel Records Jacket (NGB) (February 22, 1993, 58 FR
10164).
Changes:
* * * * *
System manager(s) and address:
Delete entry and replace with `National Guard Bureau, Army National
Guard Readiness Center, ATTN: NGB-ARP-C, 111 George Mason Drive,
Arlington, VA 22204-1382.'
* * * * *
A0640-10b NGB
System name:
Military Personnel Records Jacket (NGB).
System location:
The custodian of the Military Personnel Record will either be the
State Personnel Service Center (PSC) located in conjunction with the
Office of the Adjutant General or each National Guard Armory in those
non-PSC states: Guam, Puerto Rico, the Virgin Islands, and the District
of Columbia.
Categories of individuals covered by the system:
All members of the Army National Guard not on active duty.
Categories of records in the system:
Categories of records are outlined in AR 640-10. Examples of the
type of document included in the Military Personnel Records Jacket (DA
Form 201) are the individual's service agreement, record of emergency
data, certificates of release or discharge from active duty (DD Form
214) and other service computation documents, active duty orders,
military occupational specialty orders, Servicemen's Group Life
Insurance election, security questionnaire and clearance, transfer
requests and orders, promotions, reductions, personnel qualification
record (DD Form 2091), oath of extensions of enlistment, selective
reserve incentive program agreements, notice of basic eligibility
(NOBE) for GI Bill, and discharge documents and orders.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013; and E.O.
9397 (SSN).
Purpose(s):
These records are created and maintained to: Manage the member's
National Guard Service effectively; Historically document the member's
military service; and Safeguard the rights of members and the Army.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the Central Intelligence Agency; Department of Agriculture;
Department of Commerce; Department of Health and Human Services;
Department of Education; Department of Labor; Department of State;
Department of the Treasury; Department of Transportation; Federal
Aviation Agency; National Transportation Safety Board; American
[[Page 67065]]
Battle Monuments Commission; Department of Veterans Affairs; Federal
Communications Commission; U.S. Postal Service; Office of Personnel
Management; Selective Service System; Social Security Administration;
state, county and city welfare organizations when information is
required to consider applications for benefits; penal institutions when
the individual is a patient or an inmate; state, county and city law
enforcement authorities.
NOTE: Record of the identity, diagnosis, prognosis, or treatment of
any client/patient, irrespective of whether or when he/she ceases to be
a client/patient, maintained in connection with the performance of any
alcohol or drug abuse prevention and treatment function conducted,
regulated, or directly or indirectly assisted by any department or
agency of the United States, shall, except as provided therein, be
confidential and be disclosed only for the purposes and under the
circumstances expressly authorized in 42 U.S.C. 290dd-2. This statute
takes precedence over the Privacy Act of 1974, as amended, in regard to
accessibility of such records except to the individual to whom the
record pertains. Blanket Routine Uses do not apply to these records.
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders.
Retrievability:
By individual's name.
Safeguards:
Records maintained in areas accessible only to authorized personnel
having need therefor in the performance of official business. The
Military Personnel Records Jacket is transferred from station to
station in the personal possession of the individual whose record it
is, or by U.S. Postal Service.
Retention and disposal:
Military personnel records are retained until updated or service of
individual is terminated. Following separation, the disposition of the
records is to the U.S. Army Reserve Personnel Center or to the National
Personnel Records Center in accordance with 640-10.
System manager(s) and address:
National Guard Bureau, Army National Guard Readiness Center, ATTN:
NGB-ARP-C, 111 George Mason Drive, Arlington, VA 22204-1382.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
commander of the unit to which the Army National Guard member is
assigned.
For separated personnel, information may be obtained from the
Commander, U.S. Army Reserve Personnel Center, 9700 Page Boulevard, St.
Louis, MO 63132-5200.
For discharged or deceased personnel, contact the National
Personnel Records Center, 9700 Page Boulevard, St. Louis, MO 63132-
5200.
For verification purposes, individual should provide full name,
service identification number, current military status, and current
address.
Record access procedure:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the commander of
the unit to which the Army National Guard member is assigned.
For separated personnel, information may be obtained from the
Commander, U.S. Army Reserve Personnel Center, 9700 Page Boulevard, St.
Louis, MO 63132-5200.
For discharged or deceased personnel, contact the National
Personnel Records Center, 9700 Page Boulevard, St. Louis, MO 63132-
5200.
For verification purposes, individual should provide full name,
service identification number, current military status, and current
address.
For personal visits, the requester should provide acceptable
identification, i.e., military identification card or other
identification normally acceptable in the transaction of business.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, educational and financial institutions, law
enforcement agencies, personal references provided by the individual,
Army records and reports, third parties when information furnished
relates to the service member's status.
Exemptions claimed for the system:
None.
A0640-10c NGB
System name:
Official Military Personnel File (Army National Guard) (February
22, 1993, 58 FR 10165).
Changes:
System identifier:
Delete entry and replace with `A0600-8-104c NGB'.
* * * * *
System location:
Delete entry and replace with `National Guard Bureau, Army National
Guard Readiness Center, ATTN: NGB-ARP-CO, 111 George Mason Drive,
Arlington, VA 22204-1382.'
* * * * *
Storage:
Delete entry and replace with `Microfiche are stored on (PERMS/ODI)
Personnel Electronic Record Management System/Optical Digital Imagery.
Temporary files purged and scanned on ODI, selected data automated for
management purposes on disks, and (COM) Computer Output Microfiche.'
* * * * *
System manager(s) and address:
Delete entry and replace with `National Guard Bureau, Army National
Guard Readiness Center, ATTN: NGB-ARP-CO, 111 George Mason Drive,
Arlington, VA 22204-1382.'
* * * * *
A0640-8-104c NGB
System name:
Official Military Personnel File (Army National Guard) (February
22, 1993, 58 FR 10165).
System location:
National Guard Bureau, Army National Guard Readiness Center, ATTN:
NGB-ARP-CO, 111 George Mason Drive, Arlington, VA 22204-1382.
Categories of individuals covered by the system:
Each commissioned or warrant officer in the Army National Guard not
on active duty.
Categories of records in the system:
Records include enlistment contract, physical evaluation board
proceedings; statement of service; group life insurance election;
emergency data form; application for appointment; qualification/
evaluation report; oath of office; medical examination; security
clearance; application for retired pay;
[[Page 67066]]
application for correction of military records; application for active
duty; transfer or discharge; active duty report; voluntary reduction;
line of duty and misconduct determinations; discharge or separation
reviews; police record checks; consent/declaration of parent/guardian;
award recommendations; academic reports; casualty reports; field
medical card; retirement points; deferment; pre-induction processing
and commissioning data; transcripts of military records; survivor
benefit plans; efficiency reports; records of proceedings, 10 U.S.C.
815 and appellate actions; determination of moral eligibility; waiver
of disqualifications; temporary disability record; change of name;
statements for enlistment; retired benefits; application for review by
physical evaluation board; birth certificate; citizenship statements
and status; educational transcripts; flight status board reviews;
efficiency appeals; promotion/reduction/recommendations approvals/
declinations announcements/notifications and reconsiderations;
notification to deferred officers and promotion passover notifications;
absence without leave and desertion records; FBI reports; Social
Security Administration correspondence; miscellaneous correspondence,
documents, and orders relating to military service including
information pertaining to dependents, inter or intraservice details,
determinations, reliefs; pay entitlements, releases, transfers; and
other relevant documents.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013; and E.O.
9397 (SSN).
Purpose(s):
These records are created and maintained to manage the member's
Army National Guard service effectively; document the member's military
service history; and, safeguard the rights of the member and the Army.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the Department of State to issue passport/visa; to document
persona-non-grata status, attache assignments, and related
administration of personnel assigned and performing duty with the
Department of State.
To the Department of Justice to file fingerprint cards; to perform
intelligence function.
To the Department of Labor to accomplish actions required under
Federal Employees Compensation Act.
To the Department of Health and Human Services to provide services
authorized by medical and health functions authorized by 10 U.S.C.
1074-1079.
To the Atomic Energy Commission to accomplish requirements incident
to Nuclear Accident/Incident Control Officer functions.
To the American Red Cross to accomplish coordination and complete
service functions including blood donor programs and emergency
investigative support and notifications.
To the Federal Aviation Agency to obtain flight certification and
licenses.
To the General Services Administration for records storage,
archival services, and for printing of directories and related material
requiring personal data.
To the U.S. Postal Service to accomplish postal service
authorization.
To the Department of Veterans Affairs to provide information
relating to benefits, pensions, in-service loans, insurance, and
appropriate hospital support.
To the Bureau of Immigration and Naturalization to comply with
statutes relating to in-service alien registration, and annual
residence information.
To the Office of the President of the United States of America: To
exchange required information relating to White House Fellows, regular
Army promotions, aides, and related support functions staffed by Army
members.
To the Federal Maritime Commission to obtain licenses for military
members accredited as captain, made, and harbor master for duty as
Transportation Corps warrant officer.
To each state and U.S. possession to support state bonus
applications; to fulfill income tax requirements appropriate to the
service member's home of record; to record name changes in state
bureaus of vital statistics; and for National Guard Affairs.
To civilian educational, and training institutions to accomplish
student registration, tuition support, Graduate Record Examination
tests requirement, and related school requirements incident to in-
service education programs in compliance with 10 U.S.C., Chapters 102
and 103.
To the Social Security Administration to obtain or verify Social
Security Numbers; to transmit Federal Insurance Compensation Act
deductions made from in-service members' wages.
To the Department of Transportation to coordinate and exchange
necessary information pertaining to inter-service relationships between
U.S. Coast Guard and Army National Guard when service members perform
duty with the U.S. Coast Guard elements or training activities.
To Civil Authorities for Compliance with 10 U.S.C. 814.
NOTE: Record of the identity, diagnosis, prognosis, or treatment of
any client/patient, irrespective of whether or when he/she ceases to be
a client/patient, maintained in connection with the performance of any
alcohol or drug abuse prevention and treatment function conducted,
regulated, or directly or indirectly assisted by any department or
agency of the United States, shall, except as provided therein, be
confidential and be disclosed only for the purposes and under the
circumstances expressly authorized in 42 U.S.C. 290dd-2. This statute
takes precedence over the Privacy Act of 1974, in regard to
accessibility of such records except to the individual to whom the
record pertains. Blanket Routine Uses do not apply to these records.
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Microfiche are stored on (PERMS/ODI) Personnel Electronic Record
Management System/Optical Digital Imagery. Temporary files purged and
scanned on ODI, selected data automated for management purposes on
disks, and (COM) Computer Output Microfiche.
Retrievability:
By Social Security Number.
Safeguards:
Records are maintained in secured areas accessible only to
authorized personnel; automated media protected by authorized password
system for access terminals, controlled access to operation rooms, and
controlled output distribution.
Retention and disposal:
Microfiche and paper records are permanent: retained in active file
until termination of service following which they are retired to the
custody of the Commander, U.S. Army Reserve Personnel Center, 9700 Page
Boulevard, St. Louis, MO 63132-5200.
[[Page 67067]]
System manager(s) and address:
National Guard Bureau, Army National Guard Readiness Center, ATTN:
NGB-ARP-CO, 111 George Mason Drive, Arlington, VA 22204-1382.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
National Guard Bureau, Army National Guard Readiness Center, ATTN: NGB-
ARP-CO, 111 George Mason Drive, Arlington, VA 22204-1382.
For verification purposes, individual should provide full name,
service identification number, current or former military status,
current home address, and signature.
Record access procedure:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the National
Guard Bureau, Army National Guard Readiness Center, ATTN: NGB-ARP-CO,
111 George Mason Drive, Arlington, VA 22204-1382.
For verification purposes, individual should provide full name,
service identification number, current or former military status,
current home address, and signature.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, educational and financial institutions, law
enforcement agencies, personal references provided by the individual,
Army records and reports, third parties when information furnished
relates to the Service member's status.
Exemptions claimed for the system:
None.
[FR Doc. 97-33364 Filed 12-22-97; 8:45 am]
BILLING CODE 5000-04-F
