E7-23669. Privacy Act of 1974; System of Records

AGENCY:

Department of the Navy, DoD.

ACTION:

Notice to Amend a System of Records.

SUMMARY:

The Department of the Navy is amending a system of records notice in its existing inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES:

This proposed action will be effective without further notice on January 7, 2008 unless comments are received which result in a contrary determination.

ADDRESSES:

Send comments to the Department of the Navy, PA/FOIA Policy Branch, Chief of Naval Operations (DNS-36), 2000 Navy Pentagon, Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT:

Mrs. Doris Lama at [phone].

SUPPLEMENTARY INFORMATION:

The Department of the Navy systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above.

The specific changes to the record system being amended are set forth below followed by the notice, as amended, published in its entirety. The proposed amendments are not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report.

Dated: November 30, 2007.

L.M. Bynum,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

N01754-3

System name:

Navy Child Development Services Program (May 31, 2006, 71 FR 30893).

Changes:

Delete “N01754-3” and replace with “NM01754-3”

System name:

Delete entry and replace with “DON Child and Youth Program.”

System location:

Delete entry and replace with “Navy Child and Youth Program or Family Service Centers located at various Navy and Marine Corps activities both in CONUS and overseas. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/​sndl.aspx.”

Categories of individuals covered by the system:

Delete entry and replace with “Navy and Marine Corps service members and their families or dependents. In certain locations, DoD civilian employees eligible for services may also be covered by the system.”

Categories of records in the system:

Delete “Family Child Care program” and replace with “Child Development Homes;”.

Authority for maintenance of the system:

Delete entry and replace with “10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; OPNAV Instruction 1700.9 series, Child and Youth Programs; and E.O. 9397 (SSN).”

Purpose(s):

Delete entry and replace with “To develop child care programs that meet the needs of children and families, provide child and family program eligibility and background information; and verify health status of children and verify immunizations.”

Routine uses of records maintained in the system, including categories of users and the purposes of such uses:

In para 2, modify routine use to read “To Federal officials involved in Child Care Services, including for child abuse reporting and investigation.”

In para 3, add “child abuse” in front of the word “investigations.”

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:

Storage:

Delete entry and replace with “Paper files and networked databases.”

Retrievability:

Delete entry and replace with “By the last name of the individual covered by the system and Social Security Number (SSN).”

* * * * *

System manager(s) and address:

In para 2, delete “http://neds.daps.dla.mil/​sndl.htm” and replace with “http://doni.daps.dla.mil/​sndl.aspx.”

Notification procedure:

In para 1, delete “http://neds.daps.dla.mil/​sndl.htm” and replace with “http://doni.daps.dla.mil/​sndl.aspx.”

Record access procedures:

In para 1, delete “http://neds.daps.dla.mil/​sndl.htm” and replace with “http://doni.daps.dla.mil/​sndl.aspx.”

* * * * *

Record source categories:

Delete entry and replace with “Information in this system comes from individuals either applying as child care providers or as participants of the child development homes; background checks from State and local authorities or Naval Criminal Investigative Service; housing officers; information from the Family Advocacy program; base security officers and base fire, safety and health officers; and local family child care monitors and parents of children enrolled; and health care providers, employers, and others providing information identified in the categories of records in the system.”

Exemptions claimed for the system:

After the words “law enforcement purposes” add “contained in this system”.

* * * * *

NM01754-3

System Name:

DON Child and Youth Program.

System location:

Navy Child and Youth Program or Family Service Centers located at various Navy and Marine Corps activities both in CONUS and overseas. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/​sndl.aspx.

Categories of individuals covered by the system:

Navy and Marine Corps service members and their families or dependents. In certain locations, DoD civilian employees.

Categories of records in the system:

Name; Social Security Number (SSN); case number; home address and telephone number; insurance coverage; names of parents and children; payment records; performance rating; complaints; background information, including medical, educational references, and prior work experience, information from the Naval Criminal Investigative Service (NCIS), the family advocacy program, base security, and state and local agencies; information related to screening, training, and implementation of the Child Development Homes; and reports of fire, safety, housing, and environmental health inspections. Children's records will also include developmental profiles.

Authority for maintenance of the system:

10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; OPNAV Instruction 1700.9 series, Child and Youth Programs; and E.O. 9397 (SSN).

Purpose(s):

To develop child care programs that meet the needs of children and families, provide child and family program eligibility and background information; and verify health status of children and verify immunizations.

Routine uses of records maintained in the system, including categories of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Information in this system comes from individuals either applying as child care providers or as participants of the child development homes; background checks from State and local authorities or Naval Criminal Investigative Service; housing officers; information from the Family Advocacy program; base security officers and base fire, safety and health officers; and local family child care monitors and parents of children enrolled; and health care providers, employers, and others providing information identified in the categories of records in the system.

To Federal officials involved in Child Care Services, including for child abuse reporting and investigation.

To State and local officials involved with Child Care Services if required in the performance of their official duties relating to child abuse investigations.

The DoD ‘Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:

Storage:

Paper files and networked databases.

Retrievability:

By the last name of the individual covered by the system and Social Security Number (SSN).

Safeguards:

Records are maintained in monitored or controlled areas accessible only to authorized personnel. Building or rooms are locked outside regular working hours. Computer files are protected by software programs that are password protected.

Retention and disposal:

Records are kept for two years after individual is no longer in the Child Development Program and then destroyed.

System manager(s) and address:

Policy Official: Commander, Navy Installations, Millington Detachment (N23), 5720 Integrity Drive, Millington, TN 38055-6500.

Record Holder:

Navy Child Development or Family Service Centers located at various Navy and Marine Corps activities both in CONUS and overseas. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/​sndl.aspx.

Notification procedure:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the appropriate Navy or Marine Corps activity concerned. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/​sndl.aspx.

Individuals should submit a signed request with provide proof of identity and full name.

Record access procedures:

Individuals seeking access to information about themselves contained in this system should address written inquiries to the appropriate Navy or Marine Corps activity concerned. Official mailing addresses are published in the Standard Navy Distribution List that is available at http://doni.daps.dla.mil/​sndl.aspx.

Individuals should submit a signed request with proof of identity and full name.

Contesting record procedures:

The Navy's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.

Record source categories:

Information in this system comes from individuals either applying as child care providers or as participants of the child development homes; background checks from State and local authorities or Naval Criminal Investigative Service; housing officers; information from the Family Advocacy program; base security officers and base fire, safety and health officers; and local family child care monitors and parents of children enrolled; and health care providers, employers, and others providing information identified in the categories of records in the system.

Exemptions claimed for the system:

Investigatory material compiled for law enforcement purposes contained in this system may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identity of a confidential source.

An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 701, subpart G. For additional information contact the system manager.