[Federal Register Volume 60, Number 236 (Friday, December 8, 1995)]
[Notices]
[Pages 63075-63087]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-29879]
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OFFICE OF PERSONNEL MANAGEMENT
Privacy Act of 1974; Update of Existing Notices of Systems of
Records
AGENCY: Office of Personnel Management (OPM).
ACTION: Notice of updated system notices.
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SUMMARY: The Office of Personnel Management (OPM) has conducted a
comprehensive review of all Internal and Central Privacy Act systems of
records. This notice publishes updates to the Internal and Central
systems of records, last published in complete form in April 1993. This
notice proposes the adoption of a ``Prefatory Statement of Routine Uses
for OPM's Internal and Central Systems of Records.''
DATES: The proposed non-substantive changes will be effective without
further notice on January 8, 1996. The proposed substantive changes
will be effective January 17, 1996, unless comments are received that
result in a contrary determination.
ADDRESSES: Send written comments to Office of Personnel Management,
ATTN: Mr. Robert Huley, Office of Information Technology, 1900 E Street
NW., Room 5415, Washington, DC 20415-0001.
FOR FURTHER INFORMATION CONTACT: Mr. Robert Huley at (202) 418-3200.
SUPPLEMENTARY INFORMATION: OPM last published its Internal and Central
[[Page 63076]]
system notices in complete form April 12, 1993 (58 FR 19153). Since
that time there have been two new Internal and one new Central system
notices published: OPM/Internal-12, Telephone Call Record Detail
Records (58 FR 47002, effective 11/2/93); OPM/Internal-13, Parking
Program Records (59 FR 64439, effective 1/13/95); and OPM/Central-14,
Debarment or Suspension Records of Federal Employees Health Benefits
Program (FEHBP) (60 FR 39194, effective 8/31/95).
This update is meant to conform to the review requirements as set
by the Office of Management and Budget Circular A-130, Appendix I, for
system notices. Changes have been made to several notices to more
accurately describe the contents of the system of records. Due to OPM's
recent reorganization, the system location, manager, and address
information has been changed for each system notice.
The adoption of a ``Prefatory Statement'' format will allow OPM to
publish certain established repetitive routine uses for Internal and
Central systems of records only once, in the interests of simplicity,
economy, and to avoid redundancy. Each Internal and Central system
notice will make reference to the routine uses of the prefatory
statement applicable to that notice, and will print in full any routine
uses unique to that specific system of records. Each system notice has
been revised as necessary to reflect the use of the Prefatory
Statement.
Following is a brief description of changes to system notices:
OPM/INTERNAL-1, Defense Mobilization Emergency Cadre Records--changed
to reflect adoption of Prefatory Statement and agency reorganization.
OPM/INTERNAL-2, Negotiated Grievance Procedure Records--changed to
reflect adoption of Prefatory Statement and agency reorganization.
Records are no longer maintained in regional offices, so references to
regional locations have been deleted.
OPM/INTERNAL-3, Security Officer Control Files--changed to reflect
adoption of Prefatory Statement and agency reorganization.
OPM/INTERNAL-4, Health Program Records--changed to reflect adoption of
Prefatory Statement and agency reorganization.
OPM/INTERNAL-5, Pay, Leave and Travel Records--changed to reflect
adoption of Prefatory Statement and agency reorganization.
OPM/INTERNAL-6, Appeal and Administrative Review Records--changed to
reflect adoption of Prefatory Statement and agency reorganization.
Records are no longer maintained in regional offices, so references to
regional locations have been deleted.
OPM/INTERNAL-7, Complaints and Inquiries Records--changed to reflect
adoption of Prefatory Statement and agency reorganization. Records are
no longer maintained in regional offices, so references to regional
locations have been deleted.
OPM/INTERNAL-8, Employee Counseling Services Program Records--changed
to reflect adoption of Prefatory Statement and agency reorganization.
OPM/INTERNAL-9, Employee Locator Card Files. Location of records has
been updated to indicate records are also maintained in service
centers.
OPM/INTERNAL-10, Motor Vehicle Operator and Accident Report Records--
changed to reflect adoption of Prefatory Statement and agency
reorganization. The title has been changed to specify the maintenance
of Motor Vehicle Operator ``Authorization'' records, and changes have
been made throughout the system notice to clarify what authorization
and report records are maintained where, for what purpose, and how to
access them.
OPM/INTERNAL-11, Administrative Grievance Records--changed to reflect
adoption of Prefatory Statement and agency reorganization. Records are
no longer maintained in regional offices, so references to regional
locations have been deleted.
OPM/INTERNAL-12, Telephone Call Detail Records--changed to reflect
adoption of Prefatory Statement and agency reorganization. The category
of individuals covered has been expanded to cover individuals who make
as well as receive calls. The storage entry has been updated to reflect
that data may be stored on optical media.
OPM/INTERNAL-13, Parking Program Records--changed to reflect adoption
of Prefatory Statement and agency reorganization.
OPM/CENTRAL-1, Civil Service Retirement and Insurance Records--changed
to reflect adoption of Prefatory Statement and agency reorganization.
Routine uses that duplicate conditions of disclosure specified in the
Privacy Act have been removed (no new routine uses have been added),
organizational titles updated, and the routine uses covering release of
data from the Retirement Master Annuity File to Federal and State
government agencies have been combined.
OPM/CENTRAL-2, Complaints and Inquiries Records--changed to reflect
adoption of Prefatory Statement and agency reorganization.
OPM/CENTRAL-3, Reserved--no action.
OPM/CENTRAL-4, Inspector General Investigations Case Files--changed to
reflect adoption of Prefatory Statement and agency reorganization.
OPM/CENTRAL-5, Intergovernmental Personnel Act Assignment Records--
changed to reflect adoption of Prefatory Statement and agency
reorganization.
OPM/CENTRAL-6, Administrative Law Judge Application Records--changed to
reflect adoption of Prefatory Statement and agency reorganization.
OPM/CENTRAL-7, Litigation and Claims Records--changed to reflect
adoption of Prefatory Statement and agency reorganization. The
description of categories of records included in the system has been
expanded to include garnishment documents. The purpose has been amended
to note that the records are maintained to settle administrative claims
brought against OPM employees as well as OPM (the agency).
OPM/CENTRAL-8, Privacy Act/Freedom of Information Act (PA/FOIA) Case
Records--changed to reflect adoption of Prefatory Statement and agency
reorganization.
OPM/CENTRAL-9, Personnel Investigations Records--changed to reflect
adoption of Prefatory Statement and agency reorganization. The listing
of authorities has been updated to delete Title 22, U.S.C., section
1434, which has been repealed. Disposal information has been updated to
indicate that records are shredded or recycled instead of being burned.
OPM/CENTRAL-10, Directory of Federal Executive Institute Alumni--
changed to reflect adoption of Prefatory Statement and agency
reorganization. This system of records is being renamed ``Federal
Executive Institute Program Participant Records,'' and the categories
of records, purpose, and record source entries are being updated to
reflect this change in emphasis. The policies and practices of storage
entries have been updated to be more accurate.
OPM/CENTRAL-11, Presidential Management Intern Program Records--changed
to reflect adoption of Prefatory Statement and agency reorganization.
The entry on records
[[Page 63077]]
retention is being revised to be more specific about retention periods.
OPM/CENTRAL-12, Reserved--no action.
OPM/CENTRAL-13, Executive Personnel Records--changed to reflect
adoption of Prefatory Statement and agency reorganization. The system
notice has been revised throughout to be more accurate in terms of
individuals covered, information included, and purpose of the system.
The listing of authorities has been updated. The retention entry is
revised to conform to indicate National Archives and Records
Administration is reviewing a proposed disposition schedule change.
OPM/CENTRAL-14, Debarment or Suspension Records for Federal Employees
Health Benefits Program (FEHBP)--changed to reflect adoption of
Prefatory Statement. The required altered system report has been
submitted to the Office of Management and Budget and Congress.
Office of Personnel Management.
Lorraine A. Green,
Deputy Director.
Prefatory Statement of Routine Uses for OPM's Internal and Central
Systems of Records
Certain established routine uses have been found to be applicable
to the majority of OPM's Internal and Central systems of records. These
repetitive routine uses will be published in their entirety once, in
this Prefatory Statement. Each Internal and Central system notice will
note which of these routine uses are applicable to that notice, and
will also include the full text of any routine uses unique to that
system of records.
1. For Law Enforcement Purposes--To disclose pertinent information
to the appropriate Federal, State, or local agency responsible for
investigating, prosecuting, enforcing, or implementing a statute, rule,
regulation, or order, where OPM becomes aware of an indication of a
violation or potential violation of civil or criminal law or
regulation.
2. For Certain Disclosures to Other Federal Agencies--To disclose
information to a Federal agency, in response to its request in
connection with the hiring or retention of an employee, the issuance of
a security clearance, the conducting of a suitability or security
investigation of an individual, the classifying of jobs, the letting of
a contract, or the issuance of a license, grant, or other benefit by
the requesting agency, to the extent that the information is relevant
and necessary to the requesting agency's decision on the matter.
3. For Congressional Inquiry--To provide information to a
congressional office from the record of an individual in response to an
inquiry from that congressional office made at the request of that
individual.
4. For Judicial/Administrative Proceedings--To disclose information
to another Federal agency, to a court, or a party in litigation before
a court or in an administrative proceeding being conducted by a Federal
agency, when the Government is a party to the judicial or
administrative proceeding. In those cases where the Government is not a
party to the proceeding, records may be disclosed if a subpoena has
been signed by a judge.
5. For National Archives and Records Administration--To disclose
information to the National Archives and Records Administration for use
in records management inspections.
6. Within OPM for Statistical/Analytical Studies--By OPM in the
production of summary descriptive statistics and analytical studies in
support of the function for which the records are collected and
maintained, or for related workforce studies. While published studies
do not contain individual identifiers, in some instances the selection
of elements of data included in the study may be structured in such a
way as to make the data individually identifiable by inference.
7. For Litigation--To disclose information to the Department of
Justice, or in a proceeding before a court, adjudicative body, or other
administrative body before which OPM is authorized to appear, when:
(1) OPM, or any component thereof; or
(2) Any employee of OPM in his or her official capacity; or
(3) Any employee of OPM in his or her individual capacity where the
Department of Justice or OPM has agreed to represent the employee; or
(4) The United States, when OPM determines that litigation is
likely to affect OPM or any of its components; is a party to litigation
or has an interest in such litigation, and the use of such records by
the Department of Justice or OPM is deemed by OPM to be relevant and
necessary to the litigation provided, however, that the disclosure is
compatible with the purpose for which records were collected.
8. For the Merit Systems Protection Board--To disclose information
to officials of the Merit Systems Protection Board or the Office of the
Special Counsel, when requested in connection with appeals, special
studies of the civil service and other merit systems, review of OPM
rules and regulations, investigations of alleged or possible prohibited
personnel practices, and such other functions, e.g., as promulgated in
5 U.S.C. 1205 and 1206, or as may be authorized by law.
9. For the Equal Employment Opportunity Commission--To disclose
information to the Equal Employment Opportunity Commission when
requested in connection with investigations into alleged or possible
discrimination practices in the Federal sector, compliance by Federal
agencies with the Uniform Guidelines on Employee Selection Procedures
or other functions vested in the Commission and to otherwise ensure
compliance with the provisions of 5 U.S.C. 7201.
10. For the Federal Labor Relations Authority--To disclose
information to the Federal Labor Relations Authority or its General
Counsel when requested in connection with investigations of allegations
of unfair labor practices or matters before the Federal Service
Impasses Panel.
11. For Non-Federal Personnel--To disclose information to
contractors, grantees, or volunteers performing or working on a
contract, service, grant, cooperative agreement, or job for the Federal
Government.
OPM/INTERNAL-1
Change ``Administration Group'' to read ``Office of Contracting and
Administrative Services.''
Delete current entry (introduction and subparagraphs), insert:
Routine uses 1, and 3 through 8, of the Prefatory Statement at the
beginning of OPM's system notices apply to the records maintained
within this system. There are no system unique routine uses.
Change ``Administration Group'' to read ``Office of Contracting and
Administrative Services.''
OPM/INTERNAL-2
Delete current entry, insert: Office of Human Resources and EEO,
Office of Personnel Management, 1900 E Street NW., Washington, DC
20415-0001.
Delete current entry, insert:
[[Page 63078]]
Routine uses 1 through 11 of the Prefatory Statement at the
beginning of OPM's system notices apply to the records maintained
within this system. The routine uses listed below are specific to this
system of records only:
a. By the Department of Labor in carrying out its function
regarding labor-management relations in the Federal service.
b. To disclose information to officials of labor organizations
recognized under 5 U.S.C. Chapter 71 when relevant and necessary to
their duties of exclusive representation concerning personnel policies,
practices, and matters affecting working conditions.
c. To disclose information to any source from which additional
information is requested in the course of resolving a grievance, to the
extent necessary to identify the individual, inform the source of the
purpose(s) of the request, and to identify the type of information
requested.
Change ``Assistant Director for Personnel, Administration Group''
to read ``Director, Office of Human Resources and EEO.''
Delete first paragraph, insert:
Individuals who file a grievance under a negotiated procedure are
aware of that fact and have been provided access to the record. They
may, however, contact the indicated system manager regarding the
existence of such records about them. Individuals must furnish the
following information for their records to be located and identified:
Delete first paragraph, insert:
Individuals who file a grievance under a negotiated procedure are
aware of that fact and have been provided access to the record.
However, after the grievance has been closed, an individual may request
access to the official copy of the grievance records by writing the
indicated system manager. Individuals must furnish the following
information for their records to be located and identified:
Delete second paragraph, insert:
Individuals wishing to request amendment of their records to
correct factual errors should contact the indicated system manager.
Individuals must furnish the following information for their records to
be located and identified:
OPM/INTERNAL-3
Change ``Administration Group'' to read ``Office of Contracting and
Administrative Services.'' Change ``regional'' to read ``field
service.''
Delete current entry, insert:
Routine uses 1, 3, 5, and 6 of the Prefatory Statement at the
beginning of OPM's system notices apply to the records maintained
within this system. The routine uses listed below are specific to this
system of records only:
a. To disclose information to an agency in the executive,
legislative, or judicial branch, or the District of Columbia
Government, in response to its request in connection with the issuance
of a security clearance or the conducting of a security or suitability
investigation of an individual, to the extent that the information is
relevant and necessary to the requesting agency's decision on the
matter.
b. To disclose information to the security office of an agency in
the executive, legislative, or judicial branch, or the District of
Columbia Government, in response to its request for verification of
security clearance, to enable OPM employees to have access to
classified data or areas where their official duties require such
access.
Delete current entry, insert: Chief, Security Services, Office of
Contracting and Administrative Services, Office of Personnel
Management, 1900 E Street, NW., Washington, DC 20415-0001, for central
office employees. Field Service Office Directors for field service
office employees.
OPM/INTERNAL-4
Change ``Associate Director for Administration'' to read ``Health
Unit, Office of Contracting and Administrative Services.''
Delete current entry, insert:
Routine uses 3, 4, and 7 of the Prefatory Statement at the
beginning of OPM's system notices apply to the records maintained
within this system. The routine uses listed below are specific to this
system of records only:
a. To refer information required by applicable law to be disclosed
to a Federal, State, or local public health service agency, concerning
individuals who have contracted certain communicable diseases or
conditions. Such information is used to prevent further outbreak of the
disease or condition.
b. To disclose information to the appropriate Federal, State, or
local agency responsible for investigation of an accident, disease,
medical condition, or injury as required by pertinent legal authority.
c. To disclose to the Office of Workers' Compensation Programs in
connection with a claim for benefits filed by an employee.
Note: Disclosure of these records beyond officials of OPM having
a bona fide need for them or to the person to whom they pertain, is
rarely made, as disclosures of information pertaining to an
individual with a history of alcohol or drug abuse must be limited
in compliance with the restriction of the Confidentiality of Alcohol
and Drug Abuse Patient Records regulations 42 CFR part 2. Records
pertaining to the physical and mental fitness of employees are, as a
matter of OPM policy, afforded the same degree of confidentiality
and are generally not disclosed.
Change ``Administration Group'' to read ``Office of Contracting and
Administrative Services.''
OPM/INTERNAL-5
Change ``Office of Procurement and Administrative Services,
Administration Group'' to read ``Office of Contracting and
Administrative Services.''
Delete current entry, insert:
Routine uses 1 through 10 of the Prefatory Statement at the
beginning of OPM's system notices apply to the records maintained
within this system. The routine uses listed below are specific to this
system of records only:
a. By the Department of Labor in connection with a claim filed by
an employee for compensation due to a job-connected injury or illness.
b. By the Department of the Treasury to issue checks and U.S.
Savings Bonds.
c. By State offices of unemployment compensation with survivor
annuity or health benefits claims or records reconciliations.
d. By Federal Employee's Group Life Insurance or Health Benefits
carriers in connection with survivor annuity or health benefits claims
or records reconciliations.
e. To disclose information to the Internal Revenue Service and
State and local tax authorities.
[[Page 63079]]
f. To provide officials of labor organizations recognized under 5
U.S.C. Chapter 71 with information as to the identity of OPM employees
contributing union dues each pay period and the amount of dues withheld
from each contributor.
g. To disclose information to officials of labor organizations
recognized under 5 U.S.C. Chapter 71 when relevant and necessary to
their duties of exclusive representation concerning personnel policies,
practices, and matters affecting working conditions.
h. To disclose information to any source from which additional
information is requested relevant to an OPM determination concerning an
individual's pay, leave, or travel expenses, to the extent necessary to
identify the individual, inform the source of the purpose(s) of the
request, and to identify the type of information requested.
i. To disclose information to the Office of Management and Budget
at any stage in the legislative coordination and clearance process in
connection with private relief legislation as set forth in OMB Circular
No. A-19.
j. To disclose, annually, pay data to the Social Security
Administration and the Department of the Treasury as required.
k. To disclose information to a Federal agency or Congressional
inquiry from which additional or statistical information is requested
relevant to the OPM Fare Subsidy Program.
Change ``Assistant Director of Procurement and Administrative
Services, Administration Group'' to read ``Director, Office of
Contracting and Administrative Services.''
OPM/INTERNAL-6
Delete current entry, insert: Office of Human Resources and EEO,
Office of Personnel Management, 1900 E Street NW., Washington, DC
20415-0001.
Delete current entry, insert:
Routine uses 1 through 11 of the Prefatory Statement at the
beginning of OPM's system notices apply to the records maintained
within this system. The routine uses listed below are specific to this
system of records only:
a. To provide information to officials of labor organizations
recognized under 5 U.S.C. Chapter 71, when relevant and necessary to
their duties of exclusive representation concerning personnel policies,
practices, and matters affecting working conditions.
b. To disclose information to any source from which additional
information is requested in the course of processing an appeal or
administrative review procedure, to the extent necessary to identify
the individual, inform the source of the purpose(s) of the request, and
identify the type of information requested.
Change ``Assistant Director, Office of Personnel, Administration
Group'' to read ``Director, Office of Human Resources and EEO.''
Delete first paragraph, insert:
Individuals involved in appeals and administrative review
procedures are aware of that fact and have been provided access to the
records. They may, however, contact the system manager indicated
regarding the existence of such records about them. They must furnish
the following information for their records to be located and
identified:
Delete first paragraph, insert:
Individuals involved in appeals and administrative review
procedures are aware of that fact and have been provided access to the
records. After the action has been closed, however, an individual may
request access to the official copy of an appeal or administrative
review procedure by contacting the system manager indicated.
Individuals must provide the following information for their records to
be located and identified:
Delete second paragraph, insert:
Individuals wishing to request amendment of their records to
correct factual errors should contact the system manager indicated.
Individuals must furnish the following information for their records to
be located and identified:
OPM/INTERNAL-7
Delete current entry, insert: Office of Human Resources and EEO,
Office of Personnel Management, 1900 E Street NW., Washington, DC
20415-0001.
Delete current entry, insert:
Routine uses 1 through 11 of the Prefatory Statement at the
beginning of OPM's system notices apply to the records maintained
within this system. The routine use listed below is specific to this
system of records only:
To disclose information to any source from which additional
information is requested (to the extent necessary to identify the
individual, inform the source of the purpose of the request, and
identify the type of information requested), where necessary to obtain
information relevant to an OPM decision concerning the individual
employee, e.g., on the issuance of a security clearance, the conducting
of a security or suitability investigation of an individual, the
issuance of a license, grant, or other benefit.
Change ``Assistant Director for Personnel, Administration Group''
to read ``Director, Office of Human Resources and EEO.''
Delete first paragraph, insert:
Individuals wishing to inquire whether this system contains
information about them should contact the system manager. Individuals
must furnish the following information for their records to be located
and identified:
Delete first paragraph, insert:
OPM employees wishing to request access to their records should
contact the system manager. Individuals must furnish the following
information for their records to be located and identified:
Delete first paragraph, insert:
OPM employees wishing to request amendment of their records should
contact the system manager indicated. Individuals must furnish the
following information for their records to be located and identified:
OPM/INTERNAL-8
Change ``Office of Personnel, Administration Group'' to read
``Office of Human Resources and EEO.''
Change ``Assistant Director for Personnel, Administration Group''
to read ``Director, Office of Human Resources and EEO.''
OPM/INTERNAL-9
Delete current entry, insert: Personnel and administrative offices
of the Office
[[Page 63080]]
of Personnel Management, 1900 E Street NW., Washington, DC 20415-0001,
and OPM field service offices.
Delete current entry, insert:
Routine uses 1 through 11 of the Prefatory Statement at the
beginning of OPM's system notices apply to the records maintained
within this system. There are no routine uses unique to this system of
records.
Change ``Assistant Director for Personnel, Administration Group''
to read ``Director, Office of Human Resources and EEO.''
Delete first paragraph, insert:
OPM employees wishing to inquire whether this system contains
information about them should contact the appropriate management
official where employed. Individuals must furnish the following
information for their records to be located and identified:
Delete first paragraph, insert:
OPM employees wishing to request access to their records should
contact the appropriate OPM management official where employed.
Individuals must furnish the following information for their records to
be located and identified:
Delete first paragraph, insert:
OPM employees may amend information in these records at any time by
resubmitting updating information. Individuals wishing to request
amendment of their records under the provisions of the Privacy Act
should contact the appropriate management official where employed.
Individuals must furnish the following information for their records to
be located and identified:
OPM/INTERNAL-10
Delete current entry, insert: Office of Contracting and
Administrative Services; Investigations Service; and the Office of the
General Counsel; Office of Personnel Management, 1900 E Street NW.,
Washington, DC 20415-0001.
Delete current entry; insert:
The system contains document related to the authorization of an
individual to operate a Government motor vehicle; and reports,
correspondence, and fiscal documents concerning automobile accidents
occurring in a Government-owned, leased, or rented vehicle or in a
privately-owned vehicle while on official business.
Revise current entry by adding ``chapter.'' 28 U.S.C. Chapter 171.
Delete current entry; insert:
These records serve to document supervisor's verification of
employee's license to operate a Government motor vehicle; authorization
to use Government-owned, leased, or rented motor vehicle or privately-
owned vehicle to conduct official business; and information regarding
motor vehicle accidents, including reports and related documents that
may be used in settlement of claims and litigation resulting from an
accident involving a Government-owned, leased, or rented motor vehicle
or privately-owned vehicle used by employees to conduct official
business.
Delete current entry; insert:
Routines uses 1, and 3 through 7, of the Prefatory Statement at the
beginning of OPM's system notices apply to the records maintained
within this system. The routine uses listed below are specific to this
system of records only:
a. To disclose information any source from which additional
information is requested (to extent necessary to identify the
individual, inform the source of the purpose of the request, and
identify the type of information requested), when necessary to obtain
information relevant to an office decision concerning the hiring or
retention of an employee, the issuance of a security clearance, the
conducting of a security or suitability investigation of an individual,
the classifying of jobs, the letting of a contract, or the issuance of
a grant or other benefit.
b. To disclose accident report record information to officials of
labor organizations recognized under the Chapter 71, title 5, U.S.C.
when relevant and necessary to their duties of exclusive representation
concerning personnel policies, practices, and matters affecting working
conditions.
c. To disclose information to a Federal agency, in response to its
request, in connection with the hiring or retention of an employee, the
issuance of a security clearance, the conducting of a security or
suitability investigation, the classifying of jobs, or the award of a
contract, license, grant, or other benefit.
d. To disclose information to the General Services Administration
about accidents involving Government owned or leased automobiles.
e. To disclose information to insurance carriers about accidents
involving privately-owned vehicles.
In first sentence change ``Motor vehicle operator records'' to read
``Motor vehicle operator authorization records.''
Delete current entry, insert:
Motor vehicle operator authorization records:
Director, Office of Contracting and Administrative Services, Office
of Personnel Management, 1900 E Street, NW., Washington, DC 20415-0001,
or the Director of the appropriate field service office.
Accident report records: For reports involving employees of the
Investigations Service with judgements under $2,500: Associate
Director, Investigations Service, Office of Personnel Management, 1900
E Street NW., Washington, DC 20415-0001.
For reports involving employees of Field Service Offices with no
personal injury, and judgements under $2,500: Appropriate Field Service
Office Director.
For reports involving other OPM employees, or of employees of the
Investigations Service involving judgements over $2,500: Office of the
General Counsel, Office of Personnel Management, 1900 E Street NW.,
Washington, DC 20415-0001.
Delete first paragraph, insert:
Individuals wishing to inquire whether this system of records
contains information about them should contact the appropriate system
manager as indicated under SYSTEM MANAGER AND ADDRESS.
Delete first paragraph, insert:
Individuals wishing to request access to records about them should
contact the appropriate system manager as indicated under SYSTEM
MANAGER AND ADDRESS.
Delete first paragraph, insert:
Individuals wishing to request amendment of their records should
contact the appropriate system manager
[[Page 63081]]
as indicated under SYSTEM MANAGER AND ADDRESS.
Delete current subparagraph e, insert:
e. Officials of OPM.
OPM/INTERNAL-11
Delete current entry, insert:
Office of Human Resources and EEO, Office of Personnel Management,
1900 E Street NW., Washington, DC 20415-0001.
Delete current entry, insert:
Routine uses 1 through 11 of the Prefatory Statement at the
beginning of OPM's system notices apply to the records maintained
within this system. The routine use listed below is specific to this
system of records only:
To disclose information to any source from which additional
information is required in the course of processing a grievance, to the
extent necessary to identify the individual, inform the source of the
purpose(s) of the request, and identify the type of information
requested.
Change ``Assistant Director for Personnel, Administration Group''
to read ``Director, Office of Human Resources and EEO.''
Delete first paragraph, insert:
It is required that individuals submitting grievances be provided a
copy of the record under the grievance process. They may, however,
contact the personnel office regarding the existence of such records on
them. They must furnish the following information for their records to
be located and identified:
Delete first paragraph, insert:
It is required that individuals submitting grievances be provided a
copy of the record under the grievance process. After the action has
been closed, however, an individuals may request access to the official
copy of the grievance file by contacting the personnel office.
Individuals must furnish the following information for their records to
be located and identified:
Delete second paragraph, insert:
Individuals wishing to request amendment of their records to
correct factual errors should contact the personnel office. Individuals
must furnish the following information for their records to be located
and identified:
OPM/INTERNAL-12
Change ``Office of Information Resources Management, Administration
Group'' to read ``Office of Information Technology.''
Persons who are assigned OPM telephone numbers or are authorized to
use OPM telephone services, and persons who make or receive calls
billed to OPM.
Delete current entry, insert:
Routine uses 1 through 7, and 11, of the Prefatory Statement at the
beginning of OPM's system notices apply to the records maintained
within this system. The routine uses listed below are specific to this
system of records only:
a. By OPM employees or other persons to determine their individual
responsibility for telephone calls.
b. By another Federal agency or a telecommunications company
providing telephone services to permit servicing the account.
c. By appropriate OPM employees to assist in the planning and
effective management of OPM telephone services, and to determine that
OPM telephone services are being used in an efficient and economical
manner.
d. By auditors, investigators, and other employees authorized by
the Inspector General, pursuant to sections 4 and 6 of the Inspector
General Act of 1978.
OPM stores records on magnetic media, optical media, and on paper.
Delete current entry, insert:
Chief, Plans and Policies Division, Office of Information
Technology, Office of Personnel Management, 1900 E Street, NW.,
Washington, DC 20415-0001.
OPM/INTERNAL-13
Change ``Office of Procurement and Administrative Services,
Administration Group'' to read ``Office of Contracting and
Administrative Services.''
Delete current entry, insert:
Routine uses 1, 3 through 7, and 11, of the Prefatory Statement at
the beginning of OPM's system notices apply to the records maintained
within this system. The routine uses listed below are specific to this
system of records only:
a. To disclose information to the Internal Revenue Service and
State and local tax authorities.
b. To disclose information to officials of labor organizations
recognized under 5 U.S.C. Chapter 71 when relevant and necessary to
their duties of exclusive representation concerning personnel policies,
practices, and matters affecting working conditions.
c. To disclose information in computer matching activities,
including comparison of parking records with other Federal agencies,
and for the purpose of assigning tax liabilities related to the fringe
benefit accrual value of parking.
Change ``Assistant Director of Procurement and Administrative
Services, Administration Group'' to read ``Director, Office of
Contracting and Administrative Services.''
OPM/CENTRAL-1
Change ``Associate Director for Retirement and Insurance'' to read
``Associate Director, Retirement and Insurance Service.''
Delete current entry, insert:
Routine uses 1 through 10 of the Prefatory Statement at the
beginning of OPM's system notices apply to the records maintained
within this system. The routine uses listed below are specific to this
system of records only:
a. To disclose, to the following recipients, information needed to
adjudicate a claim for benefits under OPM's or the recipients's
benefits program(s), or information needed to conduct an analytical
study of benefits being paid under such programs: Office of Workers'
Compensation Programs; Department of Veterans Affairs Pension Benefit
Program; Social Security Administration's Old Age, Survivor and
Disability Insurance and Medical Programs, Health Care Financing
Administration, and Supplemental Security Income Program; military
retired pay programs; Federal civilian
[[Page 63082]]
employee retirement programs (other than the CSR or FER system); or
other national, State, county, municipal, or other publicly recognized
charitable or social security administrative agency;
b. To disclose to the Federal Employees Group Life Insurance Office
information necessary to verify the election, declination, or waiver of
regular and/or optional life insurance coverage or eligibility for
payment of a claim for life insurance.
c. To disclose to health insurance carriers contracting with OPM to
provide a health benefits plan under the Federal Employees Health
Benefits Program, Social Security Numbers and other information
necessary to identify enrollment in a plan, to verify eligibility for
payment of a claim for health benefits, or to carry out the
coordination for benefits provisions of such contracts.
d. To disclose to any inquirer, if sufficient information is
provided to assure positive identification of an individual on whom a
department or agency maintains retirement or insurance records, the
fact that an individual is or is not on the retirement rolls, and, if
so, the type of annuity (employment or survivor, but not retirement on
disability) being paid, or if not, whether a refund has been paid.
e. When an individual to whom a record pertains dies, to disclose
to any person possibly entitled in the order of precedence for lump-sum
benefits, information in the individual's record that might properly be
disclosed to the individual, and the name and relationship of any other
person whose claim for benefits takes precedence or who is entitled to
share the benefits payable. When a representative of the estate has not
been appointed, the individual's next of kin may be recognized as the
representative of the estate.
f. To disclose to the Internal Revenue Service, Department of the
Treasury, information as required by the Internal Revenue Code of 1954,
as amended.
g. To disclose to the Department of the Treasury information
necessary to issue benefit checks.
h. To disclose information to any person who is responsible for the
care of the individual to whom a record pertains, and who is found by a
court or OPM Medical Officers to be incompetent or under other legal
disability, information necessary to assure payment of benefits to
which the individual is entitled.
i. To disclose to the Parent Locator Service of the Department of
Health and Human Services, upon its request, the present address of an
annuitant, or former employee, for enforcing child support obligations
against such individual.
j. In connection with an examination ordered by the agency under
(1) Medical examination procedures; or
(2) Agency-filed disability retirement procedures.
To disclose to the agency-appointed representative of an employee
all notices, decisions, other written communications, or any pertinent
medical evidence other than medical evidence that a prudent physician
would hesitate to inform the individual of; such medical evidence will
be disclosed only to a licensed physician, designated in writing for
that purpose by the individual or his or her representative.
k. To disclose information to any source from which additional
information is requested relevant to OPM determination on an
individual's eligibility for or entitlement to coverage under the
retirement, life insurance, and health benefits program, to the extent
necessary to identify the individual and the type of information
requested.
l. To disclose information to the Office of Management and Budget
at any stage of the legislative coordination and clearance process in
connection with private relief legislation as set forth in OMB Circular
NO. A-19.
m. To provide an official of another Federal agency information
needed in the performance of official duties related to reconciling or
reconstructing data files, compiling descriptive statistics, and making
analytical studies to support the function for which the records were
collected and maintained.
n. To disclose to a Federal agency, in response to its request, the
address of any annuitant or applicant for refund of retirement
deductions, if the agency requires that information to provide
consideration in connection with the collection of a debt due the
United States.
o. To disclose to an allottee, as defined in 5 CFR 831.1501, the
name, address, and the amount withheld from an annuitant's benefits,
pursuant to 5 CFR 831.1501 et seq. as an allotment to that allottee to
implement the program of voluntary allotments authorized by 5 U.S.C.
8345(h) or 8465.
p. To disclose to a Federal agency, in response to its request,
information in connection with the hiring, retention, separation, or
retirement of an employee; the issuance of a security clearance; the
reporting of an investigation of an employee; the letting of a
contract; the classification of a job; or the issuance of a license,
grant, or other benefit by the requesting agency, to the extent that
OPM determines that the information is relevant and necessary to the
requesting party's decision on the matter.
q. To disclose to a State agency responsible for the collection of
State income taxes the information required by an Agreement to
Implement State Income Tax Withholdings from Civil Service Annuities
entered pursuant to section 1705 of Pub. L. 97-35 or 5 U.S.C. 8469 to
implement the program of voluntary State income tax withholding
required by 5 U.S.C. 8345(k) or 8469.
r. To disclose to the Social Security Administration the Social
Security Numbers of civil service annuitants to determine (1) their
vital status as shown in the Social Security Master Records; (2)
whether recipients of the minimum annuity are receiving at least the
Special Primary Insurance Amount benefit from the Social Security
Administration; and (3) whether civil service retirees with post-1956
military service credit are receiving benefits from the Social Security
Administration.
s. To disclose information contained in the Retirement Annuity
Master File; including the name, Social Security Number, date of birth,
sex, OPM's claim number, health benefit enrollment code, retirement
date, retirement code (type of retirement), annuity rate, pay status of
case, correspondence address, and ZIP code, of all Federal retirees and
their survivors to requesting Federal agencies and States to help
eliminate fraud and abuse in the benefit programs administered by the
Federal agencies and States (and those States to local governments) and
to collect debts and overpayments owed to the Federal Government, and
to State governments and their components.
t. To disclose to a Federal agency, a person or an organization
contracting with a Federal agency for rendering collection services
within the purview of section 13 of the Debt Collection Act of 1982, in
response to a written request from the head of the agency or his or her
designee, or from the debt collection contractor, the following data
concerning an individual owing a debt to the Federal Government: (1)
The debtor's name, address, Social Security Number, and other
information necessary to establish the identity of the individual; (2)
the amount, status, and history of the claim; and (3) the agency or
program under which the claim arose.
u. To disclose information contained in the Retirement Annuity
Master File, upon written request, to state tax administration
agencies, for the express purpose of ensuring compliance with
[[Page 63083]]
state tax obligations by persons receiving benefits under the Civil
Retirement System or the Federal Employees Retirement System, and to
prevent fraud and abuse, but only the following data elements: Name,
correspondence address, date of birth, sex, Social Security Account
Number, annuity rate, commencing date of benefits, and retirement code
(type of retirement).
v. To disclose information to a State court or administrative
agency in connection with a garnishment, attachment, or similar
proceeding to enforce an alimony or child support obligation.
w. To disclose to a former spouse when necessary to explain how
that former spouse's benefit under 5 U.S.C. 8341(h), 8345 (j), 8445, or
8467 was computed.
x. To disclose to a Federal or State agency (or its agent) when
necessary to locate individuals who are owed money or property either
by a Federal agency, state or local agency, or by a financial
institution or similar institution.
y. To disclose to a health plan participating in the Federal
Employees Health Benefits Program (FEHBP) and to an FEHBP enrollee or
covered family member or an enrollee or covered family member's
authorized representative, in connection with the review of a disputed
claim for health benefits, from information maintained within this
system of records, the decision of OPM regarding the disputed claim
review.
z. To disclose to a State or local government, or private
individual or association engaged in volunteer work, identifying and
address information and other pertinent facts, for the purpose of
developing an application as representative payee for an annuitant or
survivor annuitant who is mentally incompetent or under other legal
disability.
aa. To disclose on request to a spouse or dependent child (or
court-appointed guardian thereof) of a CSR or FER system annuitant or
an annuitant of any other Federal retirement system enrolled in the
Federal Employees Health Benefits Program whether the annuitant has
changed from a self-and-family to a self-only health benefits
enrollment.
bb. To the Defense Manpower Data Center, Department of Defense, and
the U.S. Postal Service to conduct computer matching programs for the
purpose of identifying and locating individuals who are receiving
Federal salaries or benefit payments and are delinquent in their
repayment of debts owed to the U.S. Government under certain programs
administered by the Office of Personnel Management in order to collect
the debts under the provisions of the Debt Collection Act of 1982 (Pub.
L. 97-365) by voluntary repayment, or by administrative or salary
offset procedures.
cc. To any other Federal agency for the purpose of effecting
administrative or salary offset procedures against a person employed by
that agency or receiving or eligible to receive some benefit payments
from the agency when the Office of Personnel Management as a creditor
has a claim against that person.
Change ``Associate Director for Retirement and Insurance'' to read
``Associate Director, Retirement and Insurance Service.''
OPM/CENTRAL-2
Change ``Agency Compliance and Evaluation, Personnel Systems and
Oversight Group'' to read ``Office of Merit Systems Oversight and
Effectiveness.''
Delete current entry, insert:
Routine uses 1, 3 through 5, and 7 of the Prefatory Statement at
the beginning of OPM's system notices apply to the records maintained
within this system. The routine uses listed below are specific to this
system of records only:
a. To disclose information to the Office of Management and Budget
at any stage in the legislative coordination and clearance process in
connection with private relief legislation as set forth in OMB Circular
No. A-19.
b. To disclose information to any source from which additional
information is requested in the course of adjudicating an appeal or
complaint, to the extent necessary to identify the individual, inform
the source of the purpose(s) of the request, and to identify the type
of information requested.
Delete entry, insert: Associate Director, Office of Merit Systems
Oversight and Effectiveness, Office of Personnel Management, 1900 E
Street, NW., Washington, DC 20415-0001.
In first paragraph change ``regional office'' to read ``field
service office'' wherever it appears.
In first paragraph change ``regional office'' to read ``field
service office.''
OPM/CENTRAL-4
Delete current entry, insert:
Routine uses 1, 3 through 5, and 7 through 10, of the Prefatory
Statement at the beginning of OPM's system notices apply to the records
maintained within this system. The routine uses listed below are
specific to this system of records only:
a. To designated officers and employees of agencies, offices, and
other establishments in the executive, legislative, and judicial
branches of the Federal Government having an interest in the individual
for employment purposes, including a security clearance or access
determination, and the need to evaluate qualifications, suitability,
and loyalty to the United States Government.
b. To designated officers and employees of agencies, offices, and
judicial branches of the Federal Government when such agency, office,
or establishment conducts an investigation of the individual for
granting a security clearance, or for making a determination of
qualifications, suitability, or loyalty to the United States
Government, or access to classified information or restricted areas.
c. To any source from which information is requested in the course
of an investigation, to the extent necessary to identify the
individual, inform the source of the nature and purpose of the
investigation, and to identify the type of information requested.
d. To the Office of Management and Budget at any stage in the
legislative coordination and clearance process in connection with
private relief legislation as set forth in OMB Circular No. A-19.
OPM/CENTRAL-5
Change ``Human Resources Development Group'' to read ``Office of
Merit Systems Oversight and Effectiveness.'' In second sentence change
``regional offices'' to read ``field service offices.''
Delete current entry, insert:
Routine uses 1 through 6 of the Prefatory Statement at the
beginning of OPM's system notices apply to the records maintained
within this system. The routine use listed below is specific to this
system of records only:
[[Page 63084]]
To disclose information to any source from which additional
information is requested (to the extent necessary to identify the
individual, inform the source of the purpose(s) of the request, and to
identify the type of information requested), where necessary to obtain
information relevant to an OPM decision regarding possible termination
of assignment.
Change ``Human Resources Development Group'' to read ``Office of
Merit Systems Oversight and Effectiveness.''
OPM/CENTRAL-6
Change ``Assistant Director, Office of Administrative Law Judges,
Career Entry Group'' to read ``Administrative Law Judges Office,
Employment Service.''
Delete current entry, insert:
Routine uses 1 through 10 of the Prefatory Statement at the
beginning of OPM's system notices apply to the records maintained
within this system. The routine uses listed below are specific to this
system of records only:
a. To refer applicants to Federal agencies for employment
consideration for Administrative Law Judge positions.
b. To refer current and former Administrative Law Judges to Federal
agencies for consideration for detail, transfer, reassignment,
reinstatement, or reemployment, as applicable.
c. To disclose information to any source (e.g., references,
employers, educational institutions or applicant/appellant review panel
members) from which additional information is requested (to the extent
necessary to identify the individual, inform the source of the
purpose(s) of the request, and to identify the type of information
requested), when necessary to obtain information relevant to an agency
decision concerning the hiring or retention of an employee, the
issuance of a security clearance, the conducting of security or
suitability investigation of an individual, the classifying of jobs,
the letting of a contract, or the issuance of a license, grant, or
other benefit.
Change ``Assistant Director, Office of Administrative Law Judges,
Career Entry Group'' to read ``Director, Administrative Law Judges
Office, Employment Service.''
OPM/CENTRAL-7
Delete current entry; insert:
This system includes the following kinds of records: Garnishment
documents; administrative appeals; investigative reports; retirement
records; official personnel records; documentation of litigation
including complaints, answers, motions, briefs, orders, and decisions;
claims and supporting documentation submitted under the Federal Tort
Claims Act and the Military Personnel and Civilian Employees Claims
Act, together with correspondence and records of settlement; and final
administrative and judicial determinations.
Delete current entry; insert:
These records are maintained to defend OPM against lawsuits and to
settle administrative claims brought against OPM or OPM employees.
Delete current entry, insert:
Routine uses 1 through 10 of the Prefatory Statement at the
beginning of OPM's system notices apply to the records maintained
within this system. The routine uses listed below are specific to this
system of records only:
a. To any source where necessary to obtain information relevant to
an OPM decision or action involved in one of the purposes for
maintenance of the system.
b. To the insurance carrier of an employee, or a claimant against
OPM under the Federal Tort Claims Act or the Military Personnel and
Civilian Employees Claims Act in order to determine the proper
assignment of any liability.
OPM/CENTRAL-8
Change ``regional and area offices'' to read ``field service
offices.''
Delete current entry, insert:
Routine uses 1, and 3 through 10, of the Prefatory Statement at the
beginning of OPM's system notices apply to the records maintained
within this system. The routine uses listed below are specific to this
system of records only:
a. To disclose information to the Office of Management and Budget
at any stage in the legislative coordination and clearance process in
connection with private relief legislation as set forth in OMB Circular
No. A-19.
b. To disclose information to an agency, subject to law, rule, or
regulation enforced by OPM, having been found in violation of such law,
rule or regulation, in order to achieve compliance with OPM
instructions.
c. To disclose information to Federal agencies (e.g., Department of
Justice) in order to obtain advice and recommendations concerning
matters on which the agency has specialized experience or particular
competence, for use by OPM in making required determinations under the
Freedom of Information Act of the Privacy Act of 1974.
d. To disclose information to any source from which additional
information is requested (to the extent necessary to identify the
individual, inform the source of the purpose of the request, and to
identify the type of information requested), where necessary to obtain
information relevant to an OPM decision concerning a Privacy or Freedom
of Information Act request.
e. To disclose to the Federal agency involved, an OPM decision on
an appeal from an initial denial of a request involving OPM-controlled
records.
Change ``appropriate Regional Director'' to read ``appropriate
Field Service Office Director.''
OPM/CENTRAL-9
In subparagraph a., change ``Investigations Group'' to read
``Investigations Service.''
Delete current subparagraph c, insert:
c. Title 22, U.S.C., sections 2519 and 2585.
Delete current entry, insert:
Routine uses 4 through 10 of the Prefatory Statement at the
beginning of OPM's system notices apply to the records maintained
within this system. The routine uses listed below are specific to this
system of records only:
a. To designated officers and employees of agencies, offices, and
other establishments in the executive, legislative, and judicial
branches of the Federal Government, having a need to evaluate
qualifications, suitability, and loyalty to the United States
Government and/or a security clearance or access determination.
b. To designated officers and employees of agencies, offices, and
other establishments in the executive,
[[Page 63085]]
legislative, and judicial branches of the Federal Government, when such
agency, office, or establishment conducts an investigation of the
individual for purposes of granting a security clearance, or for the
purpose of making a determination of qualifications, suitability, or
loyalty to the United States Government, or access to classified
information or restricted areas.
c. To designated officers and employees of agencies, offices, and
other establishments in the executive, judicial, or legislative
branches of the Federal Government, having the responsibility to grant
clearances to make a determination regarding access to classified
information or restricted areas, or to evaluate qualifications,
suitability, or loyalty to the United States Government, in connection
with performance of a service to the Federal Government under a
contract or other agreement.
d. To the intelligence agencies of the Department of Defense, the
National Security Agency, the Central Intelligence Agency, and the
Federal Bureau of Investigation for use in intelligence activities.
e. To any source from which information is requested in the course
of an investigation, to the extent necessary to identify the
individual, inform the source of the nature and purpose of the
investigation, and to identify the type of information requested.
f. To the appropriate Federal, State, local, tribal, foreign, or
other public authority responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order where
OPM becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation.
g. To an agency, office, or other establishment in the executive,
legislative, or judicial branches of the Federal Government, in
response to its request, in connection with the hiring or retention of
an employee, the issuance of a security clearance, the conducting of a
security or suitability investigation of an individual, the classifying
of jobs, the letting of a contract, or the issuance of a license,
grant, or other benefit by the requesting agency, to the extent that
the information is relevant and necessary to the requesting agency's
decision on the matter.
h. To provide information to a congressional office from the
records of an individuals in response to an inquiry from the
congressional office made at the request of that individual. However,
the investigative file, or parts thereof, will only be released to a
congressional office if OPM receives a notarized authorization or
signed statement under 28 U.S.C. 1746 from the subject of the
investigation.
i. To the Office of Management and Budget at any stage in the
legislative coordination and clearance process in connection with
private relief legislation as set forth in OMB Circular No. A-19.
j. To disclose information to contractors, grantees, experts,
consultants, or volunteers performing or working on a contract,
service, or job for the Federal Government.
Delete current subparagraph b, insert:
b. Hard copy records are destroyed by shredding and recycling, and
computerized records are destroyed by electronic erasure.
Delete current entry, insert: Associate Director Investigations
Service, Office of Personnel Management, PO Box 886, Washington, DC
20044-0886.
OPM/CENTRAL-10
Delete current entry, insert: Federal Executive Institute Program
Participant Records.
Change zip code from 22901 to 22903-4899.
Change ``attended long term programs'' to read ``attended
programs.''
Delete current entry; insert:
This system contains information supplied by the sponsoring agency
and the program participant, including application and consent forms,
supporting correspondence, class rosters and directories. The records
contain the name, position title, office address and telephone number,
FEI program attended, and, with the approval of the individual, home
address and telephone number of program participants.
Delete current entry; insert:
The records are used by FEI staff to administer the program, to
promote program participant interaction, and by FEI program
participants to maintain contact with other participants. These records
may be used to locate individuals for personnel research.
Delete current entry, insert:
Routine uses 1 through 10 of the Prefatory Statement at the
beginning of OPM's system notices apply to the records maintained
within this system. The routine uses listed below are specific to this
system of records only:
a. To disclose information to Federal agencies to assist them in
planning for executive development programs.
b. To provide information to the FEI Alumni Association for the
purpose of mailing association materials to an alumni's home or
business address.
Delete current entry, insert:
Records are maintained in hard copy and automated form.
Delete current entry; insert:
Records kept by FEI officials are maintained in a secured area with
access limited to those authorized personnel at FEI whose duties
require access. Distribution of information is limited to FEI program
participants and specified recipients. In addition:
a. At the request of the individual, his or her home address and
telephone number will not be released; and
b. At the request of the employing agency, information relating to
the individual's status (i.e., position title) will not be released.
Delete current entry; insert:
A new records schedule is in the process of being approved by the
National Archives and Records Administration, to provide for
destruction of application files after a maximum of 3 years, and the
destruction of consent forms after five years. The automated data base
of participant information will be destroyed when no longer needed for
administrative purposes.
Change ``Registrar'' to read ``Director, Office of Executive
Resources.'' Change zip code from ``22901'' to ``22903-4899.''
Delete current entry; insert:
Individuals wishing to inquire whether this system contains
information about them should contact the system manager. Individuals
must furnish the following for their records to be located and
identified:
[[Page 63086]]
a. Name.
b. Agency.
c. FEI program attended and dates.
Delete current entry; insert:
Individuals wishing to request access to their records should
contact the system manager. Individuals must furnish the following for
their records to be located and identified:
a. Name.
b. Agency.
c. FEI program attended and dates.
Add new subparagraph b as follows:
b. Employing agency.
OPM/CENTRAL-11
Change ``Human Resources Development Group'' to read ``Workforce
Training Service.''
Delete current entry, insert:
Routine uses 1, 3, 4, and 7 through 10 of the Prefatory Statement
at the beginning of OPM's system notices apply to the records
maintained within this system. The routine uses listed below are
specific to this system of records only:
a. To refer candidates to Federal agencies for employment
consideration.
b. To refer candidates to State and local governments,
congressional offices, international organizations, and other public
offices with permission of the candidates, for the purpose of
employment consideration.
c. To refer interns for consideration for reassignment and
promotion within the employing agencies.
d. As a data source for management information of summary
descriptive statistics and analytical studies in support of the
function for which the records are collected and maintained, or for
related personnel research functions or manpower studies, or to locate
individuals for personnel research.
e. To request information from a Federal, State, or local agency
maintaining civil, criminal, or other information relevant to an agency
decision concerning the hiring or retention of a candidate.
f. To provide an educational institution with information on an
appointment of a recent graduate to a Federal position at a certain
grade level.
Change ``Director, Human Resources Development Group'' to read
``Associate Director, Workforce Training Service.''
OPM/CENTRAL-12 [Reserved]
OPM/CENTRAL-13
Delete current entry, insert: Office of Executive Resources, Office
of Personnel Management, 1900 E Street, NW., Washington, DC 20415-0001.
Delete current entry; insert:
Current and former appointees in the Senior Executive Service;
current and former incumbents of Executive Schedule, Scientific and
Professional research and development, Senior Level, Board of Contract
Appeals, and similar positions; former incumbents of General Schedule
16-18 positions; and participants in and graduates of OPM-approved
agency Senior Executive candidate development programs.
a. Delete current entry; insert:
a. Demographic, appointment, and assignment information (e.g.,
name, office address, date of birth, Social Security Number, sex, race
and ethnic designation, titles of positions, pay rates, and types of
appointments).
c. Delete current entry; insert:
c. Determinations on nominees for Meritorious and Distinguished
Presidential Rank awards.
e. Delete current entry; insert:
e. Information on performance of executives (e.g., performance
ratings, performance awards, and incentive awards).
h. Delete current entry; insert:
h. Information concerning the reason(s) why an individual leaves an
executive position (e.g., retired, resigned, to enter private industry,
to work for a State government, or removed during probation or after
because of performance).
i. Delete current entry; insert:
i. Information about the recruitment of individuals for executive
positions (e.g., recruited from another Federal agency or from outside
the Federal service).
Delete current entry; insert:
5 U.S.C. Sections 2101 through 2103; 3104; 3131 through 3136; 3324;
3325; 3391 through 3397; 3591 through 3596; 4311 through 4315; 4507;
5108; 5381 through 5385; 5407; 5752 through 5754; and 7541 through
7543.
a. Delete current entry; insert:
a. Assist OPM in carrying out its responsibilities under title 5,
U.S. Code, and OPM rules and regulations promulgated thereunder,
including the allocation and establishment of SES, Senior Level, and
Scientific and Professional research and development positions;
development of qualification standards for SES positions, establishment
and operation of one or more qualifications review boards,
establishment of programs to develop candidates for and incumbents of
executive positions, and development of performance appraisal systems.
c. Delete entry; insert:
c. Provide data used in policy formulation, program planning and
administration, research studies, and required reports regarding the
Governmentwide executive program.
Routine uses 1 through 5, and 7 through 11, of the Prefatory
Statement at the beginning of OPM's system notices apply to the records
maintained within this system. The routine uses listed below are
specific to this system of records only:
a. To identify and refer qualified current or former Federal
employees to Federal agencies for executive vacancies.
b. To refer qualified current or former Federal employees or
retirees to State and local governments and international organizations
for employment considerations.
c. To provide an employing agency with extracts from the records of
that agency's employees in the system.
d. To provide information required in the annual report to Congress
mandated by 5 U.S.C. 3135 and elsewhere, regarding positions in the SES
and the incumbents of these positions.
e. By OPM to locate individuals for personnel research or survey
response and in the production of summary descriptive statistics and
analytical studies in support of the functions for which the records
are collected and maintained, or for related work force studies. While
published studies do not contain individual identifiers, in some
instances the selection of elements of data included in the study may
be structured in such a way as to make the data individually
identifiable by inference.
f. To disclose information to any member of an agency's Performance
Review Board or other board or panel (e.g., one convened to select or
review nominees for awards of merit pay increases), when the member is
not an official of the employing agency; information would then be used
for the purposes of approving or recommending
[[Page 63087]]
selection of candidates for executive development programs, issuing a
performance appraisal rating, issuing performance awards, nominating
for Meritorious and Distinguished Executive ranks, and removal,
reduction-in-grade, and other personnel actions based on performance.
g. To provide information to the White House on executives with
noncareer appointments in the Senior Executive Service, in positions
formerly in the General Schedule filled by noncareer executive
assignments, in excepted positions paid at Executive Schedule pay
rates, and in positions in the Senior Level pay system or other pay
systems equivalent to those described which are filled by Presidential
appointment or excepted from the competitive service because they are
of a confidential or policy-determining character.
Delete current entry; insert:
Records are retained for varying lengths of time, in accordance
with disposition schedules approved by NARA. Disposal of manual records
is by shredding or burning, electronic databases are erased.
Delete current entry, insert: Director, Office of Executive
Resources, Office of Personnel Management, 1900 E Street, NW.,
Washington, DC 20415-0001.
OPM/CENTRAL-14
Routine uses 1 through 11 of the Prefatory Statement at the
beginning of OPM's system notices apply to the records maintained
within this system. The routine uses listed below are specific to this
system of records only:
a. To disclose records to appropriate Federal, State and local
agencies if necessary and relevant to administering Federal financial
or nonfinancial assistance programs or benefits.
b. To disclose records for performance of a Federal duty to a State
or local agency, or financial institution.
c. To disclose information on excluded health care providers to
other persons involved in or affected by the action.
d. To disclose information to agencies or organizations that
license, certify, regulate, investigate, or prosecute persons or
organizations that provide health-related services or items to
determine possible disqualifying actions, practices, or conditions.
[FR Doc. 95-29879 Filed 12-7-95; 8:45 am]
BILLING CODE 6325-01-P
