[Federal Register Volume 61, Number 22 (Thursday, February 1, 1996)]
[Notices]
[Pages 3680-3690]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-2004]
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DEPARTMENT OF DEFENSE
Privacy Act of 1974; Notice to Amend and Delete Systems of
Records
AGENCY: Department of the Army.
ACTION: Notice to amend and delete systems of records.
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SUMMARY: The Department of the Army is amending eleven systems of
records notices and deleting one in its existing inventory of record
systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended.
DATES: This proposed action will be effective without further notice on
March 4, 1996 unless comments are received which result in a contrary
determination.
ADDRESSES: Privacy Act Officer, U.S. Army Information Systems Command,
ATTN: ASOP-MP, Fort Huachuca, AZ 85613-5000.
FOR FURTHER INFORMATION CONTACT: Ms. Pat Turner at (602) 538-6856 or
DSN 879-6856.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the records systems being amended are set
forth below followed by the notices, as amended, published in their
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: January 24, 1996.
Patricia Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DELETION
A0380-67USAREUR
System name:
Employee Screening Program/Installation Access Files (February 22,
1993, 58 FR 10121).
Reason: All records identified with this system were destroyed
prior to the October 1, 1994 inactivation date for all U.S. Army units
remaining in Berlin, Germany.
AMENDMENTS
A0015-34DARP
System name:
Army Civilian/Military Service Review Board (February 22, 1993, 58
FR 10029).
System identifier:
Replace `DARP' with `ARPC'.
* * * * *
System manager(s) and address:
Delete entry and replace with `Commander, U.S. Army Reserve
Personnel Center, ATTN: ARPC-IMG-F, 9700 Page Boulevard, St. Louis, MO
63132-5200.'
Notification procedure:
Delete address and replace with `Commander, U.S. Army Reserve
Personnel Center, ATTN: ARPC-IMG-F, 9700 Page Boulevard, St. Louis, MO
63132-5200.'
Record access procedure:
Delete address and replace with `Commander, U.S. Army Reserve
Personnel Center, ATTN: ARPC-IMG-F, 9700 Page Boulevard, St. Louis, MO
63132-5200.'
* * * * *
A0015-34ARPC
System name:
Army Civilian/Military Service Review Board.
System location:
U.S. Army Reserve Personnel Center, 9700 Page Boulevard, St. Louis,
MO 63132-5200.
Categories of individuals covered by the system:
Civilian or contractual personnel (or their survivors) who were
members of a group certified by the Secretary of the Air Force to have
performed active duty with the Armed Forces of the United States.
Categories of records in the system:
Application of individuals for recognition of service, evidence
that supports claim of membership in approved group, action of the Army
Civilian/Military Service Review Board, DD Form 214 and DD Form 256 or
DD Form 257 as appropriate, and similar relevant documents.
Authority for maintenance of the system:
Section 401, Pub. L. 95-202 and DOD Directive 1000.20,
Determinations of Active Military Service and Discharge: Civilian or
Contractual Personnel.
Purpose(s):
To determine whether individual applicants were members of civilian
or contractual groups approved as having rendered service to the Army
and whose service constitutes active military service, and to issue
appropriate discharge or casualty documents, including applicable pay
and equivalent rank or grade.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Copy of DD Form 214 is furnished to the Department of Veterans
Affairs for benefits entitlements.
[[Page 3681]]
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Papers stored in file folders.
Retrievability:
By applicant's surname.
Safeguards:
Information is accessible only to designated persons having
official need therefore in the performance of their duties. During non-
duty hours, guards assure that records areas are secured.
Retention and disposal:
Upon favorable Board decision, an Official Military Personnel File
is created, containing individual's application, Board action, DD Form
213, DD Form 256 or DD Form 257 as appropriate, and DD Form 1300 if
applicable. This file is transferred to the National Personnel Records
Center, General Services Administration, where it is retained
permanently.
Disapproved applications, together with supporting documentation
and the Board's decision, are retained for 2 years, following which
they are destroyed by shredding.
System manager(s) and address:
Commander, U.S. Army Reserve Personnel Center, ATTN: ARPC-IMG-F,
9700 Page Boulevard, St. Louis, MO 63132-5200.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commander, U.S. Army Reserve Personnel Center, ATTN: ARPC-IMG-F,
9700 Page Boulevard, St. Louis, MO 63132-5200.
For verification purposes, individual should provide the full name
at the time of the recognized military service, date and place of
birth, details concerning affiliation with group certified to have
performed active duty with the Army, and signature.
Record access procedure:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commander, U.S. Army Reserve Personnel Center, ATTN: ARPC-IMG-F, 9700
Page Boulevard, St. Louis, MO 63132-5200.
For verification purposes, individual should provide the full name
at the time of the recognized military service, date and place of
birth, details concerning affiliation with group certified to have
performed active duty with the Army, and signature.
Contesting record procedures:
The Army's rules for accessing records, contesting contents, and
appealing initial agency determinations are published in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual.
Exemptions claimed for the system:
None.
A0027DAJA
System name:
Civil Process Case Files (August 3, 1993, 58 FR 41252).
* * * * *
SYSTEM LOCATION:
Delete entry and replace with `Office of the Judge Advocate,
Headquarters, U.S. Army Europe and Seventh Army, Unit 29351, APO AE
09014-0007.'
* * * * *
A0027DAJA
System name:
Civil Process Case Files.
System location:
Office of the Judge Advocate, Headquarters, U.S. Army Europe and
Seventh Army, Unit 29351, APO AE 09014-0007.
Categories of individuals covered by the system:
Military members of the Armed Forces, civilian employees of the
U.S. Government, and their dependents upon whom service is made of
documents issued by German civil courts, customs and taxing agencies,
and other administrative agencies.
Categories of records in the system:
Documents from German authorities regarding payment orders,
execution orders, demands for payment of indebtedness, notifications to
establish civil liability, customs and tax demands, assessing fines and
penalties, demands for court costs or for costs for administrative
proceedings summonses and subpoenas, paternity notices, complaints,
judgments, briefs, final and interlocutory orders, orders of
confiscation, notices, and other judicial or administrative writs;
correspondence between U.S. Government authorities and the Federal
Republic of Germany; identifying data on individuals concerned; and
similar relevant documents and reports.
Authority for maintenance of the system:
10 U.S.C. 3013; Agreement to Supplement the Agreement between the
Parties to the North Atlantic Treaty regarding the Status of their
Forces with respect to Foreign Forces stationed in the Federal Republic
of Germany (NATO Status of Forces Supplementary Agreement).
Purpose(s):
To ensure that U.S. Forces obligations under the North Atlantic
Treaty Organization Status of Forces Agreement are honored and the
rights of U.S. Government employees are protected by making legal
assistance available.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Information may be disclosed to foreign law enforcement or
investigatory or administrative authorities, to comply with
requirements imposed by, or to claim rights conferred in international
agreements and arrangements regulating the stationing and status in
Federal Republic of Germany of Defense military and civilian personnel.
Information disclosed to authorities of the Federal Republic of
Germany may be further disclosed by them to claimants, creditors or
their attorneys.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system.
Storage:
Paper records and cards in steel filing cabinets; computer disk-
packs and computerized database.
Retrievability:
By individual's surname.
Safeguards:
All information is maintained in areas accessible only to
designated individuals having official need therefor in the performance
of their duties. Records are housed in buildings protected by military
police or security guards.
Retention and disposal:
Paper records are destroyed 2 years after completion of case; card
files are retained indefinitely.
[[Page 3682]]
System manager(s) and address:
Office of the Judge Advocate General, Department of the Army, 2200
Army Pentagon, Washington, DC 20310-2200.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address inquiries to the Office
of the Judge Advocate General, Headquarters, U.S. Army Europe and
Seventh Army, Unit 29351, APO AE 09014-0007.
Individual should provide the full name, rank/grade, service
number, sufficient details to permit locating the records, and
signature.
Record access procedures:
Individuals seeking access to record about themselves contained in
this record system should address inquiries to the Office of the Judge
Advocate General, Headquarters, U.S. Army Europe and Seventh Army, Unit
29351, APO AE 09014-0007.
Individual should provide the full name, rank/grade, service
number, sufficient details to permit locating the records, and
signature.
Contesting record procedures:
The Army's rules for accessing records, contesting contents, and
appealing initial determinations are contained in Army Regulation 340-
21; 32 CFR part 505; or may be obtained from the system manager.
Record source categories:
From the individual; German authorities; Army records and reports.
Exemptions claimed for the system:
None.
A0027-10cDAJA
System name:
Witness Appearance Files (February 22, 1993, 58 FR 10034).
* * * * *
System Location:
Delete entry and replace with `Office of the Judge Advocate
General, U.S. Army Litigation Division, 901 N. Stuart Street, Suite
400, Arlington, VA 22203-1837.
* * * * *
System Manager(s) and Address:
Delete address and replace with `Judge Advocate General, Department
of the Army, 2200 Army Pentagon, Washington, DC 20310-2200.'
Notification Procedure:
Delete address and replace with `Chief, U.S. Army Litigation
Division, 901 N. Stuart Street, Suite 400, Arlington, VA 2203-1837.'
Record Access Procedures:
Delete address and replace with `Chief, U.S. Army Litigation
Division, 901 N. Stuart Street, Suite 400, Arlington, VA 2203-1837.'
* * * * *
A0027-10cDAJA
System name:
Witness Appearance Files.
System location:
Office of the Judge Advocate General, U.S. Army Litigation
Division, 901 N. Stuart Street, Suite 400, Arlington, VA 22203-1837
Categories of individuals covered by the system:
Present and former military personnel and civilian employees
requested to appear as witnesses before civil courts, administrative
tribunals, and regulatory bodies.
Categories of records in the system:
Name and address of the witness and official requesting same; name
and location of trial or other proceeding.
Authority for maintenance of the system:
5 U.S.C. 301.
Purpose(s):
To locate and provide witnesses to U.S. attorneys conducting trials
on behalf of the Department of the Army.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Information from this system of records may also be disclosed to
law students participating in a volunteer legal support program
approved by the Judge Advocate General of the Army.
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and magnetic tapes/discs.
Retrievability:
Retrieved by individual's surname.
Safeguards:
Records are accessible only to authorized personnel who are
properly instructed in the permissible use thereof; building housing
records are protected by security guards.
Retention and disposal:
Destroyed after 2 years.
System manager(s) and address:
Office of the Judge Advocate General, Department of the Army, 2200
Army Pentagon, Washington, DC 20310-2200..
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Chief, U.S. Army Litigation Division, 901 N. Stuart Street,
Suite 400, Arlington, VA 2203-1837.
Individual should provide his/her full name, current address and
telephone number, case number appearing on correspondence, and any
other personal identifying data that will assist in locating the
record.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the Chief,
U.S. Army Litigation Division, 901 N. Stuart Street, Suite 400,
Arlington, VA 2203-1837.
Individual should provide his/her full name, current address and
telephone number, case number appearing on correspondence, and any
other personal identifying data that will assist in locating the
record.
Contesting record procedures:
The Army's rules for accessing records, contesting contents, and
appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, Army records and reports, Department of
Justice, U.S. attorneys, civilian counsel, and similar pertinent
sources.
Exemptions claimed for the system:
None.
A0027-20bDAJA
System name:
Tort Claim Files (February 22, 1993, 58 FR 10035).
* * * * *
System Location:
Delete entry and replace with `Office of the Judge Advocate
General, U.S.
[[Page 3683]]
Army Litigation Division, 901 N. Stuart Street, Suite 400, Arlington,
VA 22203-1837.'
* * * * *
System Manager(s) and Address:
Delete address and replace with `Office of the Judge Advocate
General, Department of the Army, 2200 Army Pentagon, Washington, DC
20310-2200.'
Notification Procedure:
Delete address and replace with `Chief, U.S. Army Litigation
Division, 901 N. Stuart Street, Suite 400, Arlington, VA 2203-1837.'
Record Access Procedures:
Delete address and replace with`Chief, U.S. Army Litigation
Division, 901 N. Stuart Street, Suite 400, Arlington, VA 2203-1837.'
* * * * *
A0027-20bDAJA
System name:
Tort Claim Files.
System location:
Office of the Judge Advocate General, U.S. Army Litigation
Division, 901 N. Stuart Street, Suite 400, Arlington, VA 22203-1837.
Categories of individuals covered by the system:
Individuals who have filed a complaint against the U.S. Army in the
U.S. District Court under the Federal Tort Claims Act.
Categories of records in the system:
Pleadings, motions, briefs, orders, decisions, memoranda, opinions,
supporting documentation, and allied material, including claims
investigation, reports and files involved in representing the U.S. Army
in the Federal Court System.
Authority for maintenance of the system:
28 U.S.C. 2671-2680.
Purpose(s):
To defend the Army in civil suits filed against it in state or
federal courts.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Information is disclosed to the Department of Justice and United
States Attorneys' offices handling the particular case. Most of the
information is filed in some manner in the courts in which the
litigation is pending and therefore is a public record. In addition,
some of the information will appear in the written orders, opinions,
and decisions of the courts which, in turn, are published in the
Federal Reporter System under the name or style of the case and are
available to individuals with access to a law library.
Information from this system of records may also be disclosed to
law students participating in a volunteer legal support program
approved by the Judge Advocate General of the Army.
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders; magnetic tapes/discs.
Retrievability:
Retrieved by claimant's surname and court docket number.
Safeguards:
Records are maintained in file cabinets within secured buildings
and available only to designated authorized individuals who have
official need for them.
Retention and disposal:
Records are destroyed 10 years after final action on the case.
System manager(s) and address:
Office of the Judge Advocate General, Department of the Army, 2200
Army Pentagon, Washington, DC 20310-2200.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Chief, U.S. Army Litigation Division, 901 N. Stuart Street,
Suite 400, Arlington, VA 2203-1837.
Individuals should provide full name, current address and telephone
number, case number that appeared on documentation, any other
information that will assist in locating pertinent records and
signature.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the Chief,
U.S. Army Litigation Division, 901 N. Stuart Street, Suite 400,
Arlington, VA 2203-1837.
Individual should provide full name, current address and telephone
number, case number that appeared on documentation, any other
information that will assist in locating pertinent records and
signature.
Contesting record procedures:
The Army's rules for accessing records, contesting contents, and
appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual; Army records and reports.
Exemptions claimed for the system:
None.
A0027-40DAJA
System name:
Litigation Case Files (February 22, 1993, 58 FR 10037).
* * * * *
System Location:
Delete entry and replace with `Office of the Judge Advocate
General, U.S. Army Litigation Division, 901 N. Stuart Street, Suite
400, Arlington, VA 22203-1837.'
* * * * *
System Manager(s) and Address:
Delete address and replace with `Office of the Judge Advocate
General, Department of the Army, 2200 Army Pentagon, Washington, DC
20310-2200.'
Notification procedure:
Delete address and replace with `Chief, U.S. Army Litigation
Division, 901 N. Stuart Street, Suite 400, Arlington, VA 22203-1837.'
Record access procedures:
Delete address and replace with `Chief, U.S. Army Litigation
Division, 901 N. Stuart Street, Suite 400, Arlington, VA 22203-1837.'
* * * * *
A0027-40DAJA
System name:
Litigation Case Files.
System location:
Office of the Judge Advocate General, U.S. Army Litigation
Division, 901 N. Stuart Street, Suite 400, Arlington, VA 22203-1837.
Categories of individuals covered by the system:
Any individual who has filed a complaint against the U.S. Army or
its
[[Page 3684]]
personnel in the state or federal courts; military and civilian
personnel in the Department of the Army who are named defendants, in
their individual or official capacity, in civil litigation initiated by
or against the Army.
Categories of records in the system:
Pleadings, motions, briefs, orders, decisions, memoranda, opinions,
supporting documentation, and allied materials involved in representing
the U.S. Army in the Federal Court System.
Authority for maintenance of the system:
5 U.S.C. 301.
Purpose(s):
To defend the Army in civil suits filed against it in the state or
federal courts.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Information is disclosed to Department of Justice and U.S.
Attorney's offices handling a particular case. Most of the information
is filed in some manner in the courts in which the litigation is
pending and therefore is a public record. In addition, some of the
information will appear in the written orders, opinions, and decisions
of the courts which, in turn, are published in Federal Reporter System
under the name or style of the case and are available to individuals
with access to a law library.
Information from this system of records may be disclosed to law
students participating in a volunteer legal support program approved by
the Judge Advocate General of the Army.
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders; magnetic tapes/discs.
Retrievability:
By individual's surname and court docket number.
Safeguards:
Records are maintained in file cabinets within secured buildings
and available only to designated authorized individuals who have
official need therefor.
Retention and disposal:
Records at the Office of the Judge Advocate General and the Chief
of Engineers' office (for civil works) are destroyed after 30 years,
except that those cases determined to have precedential, policy, or
otherwise significant, value are permanent. Records in other legal
offices are destroyed 6 years after completion of litigation.
System manager(s) and address:
Office of the Judge Advocate General, Department of the Army, 2200
Army Pentagon, Washington, DC 20310-2200.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Chief, U.S. Army Litigation Division, 901 N. Stuart Street,
Suite 400, Arlington, VA 22203-1837.
Individual should provide full name, current address and telephone
number, case number that appeared on documentation, any other
information that will assist in locating pertinent records, and
signature.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the Chief,
U.S. Army Litigation Division, 901 N. Stuart Street, Suite 400,
Arlington, VA 22203-1837.
Individual should provide full name, current address and telephone
number, case number that appeared on documentation, any other
information that will assist in locating pertinent records, and
signature.
Contesting record procedures:
The Army's rules for accessing records, contesting contents, and
appealing initial agency determinations are contained in Army
Regulation 340-21; 35 CFR part 505; or may be obtained from the system
manager.
Record source categories:
Department of the Army records.
Exemptions claimed for the system:
None.
A0030AMC
System name:
Food Taste Test Panel Files (February 22, 1993, 58 FR 10040).
* * * * *
Notification procedure:
Replace address to read `Director, U.S. Army Natick Research
Development and Engineering Center, ATTN: AMSSC-NC, Science and
Technology Directorate, Natick, MA 01760-5020.'
Record access procedures:
Replace address to read `Director, U.S. Army Natick Research
Development and Engineering Center, ATTN: AMSSC-NC, Science and
Technology Directorate, Natick, MA 01760-5020.'
* * * * *
A0030AMC
System name:
Food Taste Test Panel Files.
System location:
U.S. Army Natick Research, Development and Engineering Center,
Natick, MA 01760-5020.
Categories of individuals covered by the system:
Civilian and military personnel who volunteer to participate in
sensory taste tests of food items.
Categories of records in the system:
Questionnaire and locator documents completed by participants
containing name, date, organization, business telephone number, sex,
age, marital status, rank/grade, present/prior military service,
highest educational level attained, section of country lived in the
longest, willingness to test irradiated foods, food aversion/food
preference data.
Authority for maintenance of the system:
10 U.S.C. 3012.
Purpose(s):
To evaluate food rations under development by the Army; to
determine acceptability of food items in consideration of purchase.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices apply to this system.
[[Page 3685]]
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Computer paper printouts, cards, magnetic tapes and paper records
in file folders.
Retrievability:
By participant's surname or assigned unique number.
Safeguards:
Records are stored in metal file cabinets which are locked when not
under the control of authorized personnel. Buildings housing the
records employ security guards.
Retention and disposal:
Records are destroyed when participant is no longer active in the
program.
System manager(s) and address:
Office of the Chief Counsel, U.S. Army Soldier Systems Command,
Natick, MA 01760-5035.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Director, U.S. Army Natick Research Development and Engineering
Center, ATTN: AMSSC-NC, Science and Technology Directorate, Natick, MA
01760-5020.
Individual should provide their full name and current address.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Director, U.S. Army Natick Research Development and Engineering Center,
ATTN: AMSSC-NC, Science and Technology Directorate, Natick, MA 01760-
5020.
Individual should provide their full name and current address.
Contesting record procedures:
The Army's rules for accessing records and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual.
Exemptions claimed for the system:
None.
A0055-355MTMC
System name:
Personal Property Movement and Storage Records (July 27, 1993, 58
FR 40115).
* * * * *
Retrievability:
Add to the end of the entry `Social Security Number.'
* * * * *
A0055-355MTMC
System name:
Personal Property Movement and Storage Records.
System location:
Installation Transportation Offices and Joint Personal Property
Shipping Offices, world-wide. Addresses may be obtained from the
Commander, Headquarters, Military Traffic Management Command, Falls
Church, VA 22041-5050.
Categories of individuals covered by the system:
Military members of the Army, Navy, Marine Corps, and Air Force:
Civilian employees; dependents; personnel of other government agencies
when sponsored by the Department of Defense.
Categories of records in the system:
Orders authorizing shipment/storage of personal property to include
privately owned vehicles and house trailers/mobile homes; DD Form 1131
(Cash Collection Voucher), DD Form 1299 (Application for Shipment and/
or Storage of Personal Property), DD Form 1384 (Transportation Control
and Movement Document), DD Form 1797 (Personal Property Counseling
Checklist), Standard Form 1203 (Government Bill of Lading), Storage
contracts, and other related documents.
Authority for maintenance of the system:
10 U.S.C. 3012 and E.O. 9397.
Purpose(s):
To arrange for the movement, storage and handling of personal
property; to identify/trace lost or damaged shipments; to answer
inquiries and monitor effectiveness of personal property traffic
management functions.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Information may be disclosed to commercial carriers to identify
ownership, verify delivery of shipment, support billing for services
rendered, and justify claims for loss, damage, or theft.
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders; microfilm; magnetic tapes and
computer printouts.
Retrievability:
By individual's surname and Social Security Number.
Safeguards:
Information is maintained in secured areas, accessible only to
authorized personnel having an official need-to-know. Automated
segments are further protected by code numbers/passwords.
Retention and disposal:
Documents relating to packing, shipping and/or storing of household
goods within continental United States are destroyed after 3 years;
those relating to overseas areas are destroyed after 6 years. Documents
regarding shipment of Privately owned vehicle/house trailers are
destroyed after 2 years. Shipment discrepancy reports are destroyed
after 2 years or when claim/investigation is settled, whichever is
later. Administrative files reflecting queries and responses are
retained for 2 years; then destroyed.
System manager(s) and address:
Commander, Headquarters, Military Traffic Management Command, Falls
Church, VA 22041-5050.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Installation Transportation Office which processed the shipping/
storage documents.
Individuals should provide full name, Social Security Number,
current address and telephone number, and any information which will
assist in locating the records requested (e.g. type of shipment,
origin, destination, date of application, etc.).
[[Page 3686]]
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Installation Transportation Office which processed the shipping/storage
documents.
Individuals should provide full name, Social Security Number,
current address and telephone number, and any information which will
assist in locating the records requested (e.g. type of shipment,
origin, destination, date of application, etc.).
Contesting record procedures:
The Army's rules for access to records and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual whose personal property is shipped/stored; from
the carrier/storage facility.
Exemptions claimed for the system:
None.
A0056-9TRADOC
System name:
Marine Qualification Board Records (February 22, 1993, 58 FR
10069).
* * * * *
System name:
Delete `Board' from entry.
System Location:
Delete entry and replace with `Director, Office of the Chief of
Transportation, ATTN: ATZF-OCT-S, Fort Eustis, VA 23604-5407.'
* * * * *
Authority for maintenance of the system:
Add `and E.O. 9397' to entry.
Purpose(s):
Delete the phrase `to issue Marine Service Book to qualified
individuals;'
Storage:
Add to entry `microfiche.'
Retrievability:
Add `Social Security Number' to entry.
* * * * *
System manager(s) and address:
Delete address and replace with `Commander, U.S. Army
Transportation Center, ATTN: ATZS-IMO-RM (Privacy Act Officer), Fort
Eustis, VA 23604-5000.'
* * * * *
A0056-9TRADOC
System name:
Marine Qualification Records (February 22, 1993, 58 FR 10069).
System location:
Director, Office of the Chief of Transportation, ATTN: ATZF-OCT-S,
Fort Eustis, VA 23604-5407.
Categories of individuals covered by the system:
Military and civilian employees of the Army.
Categories of records in the system:
Marine Service Record (DA Form 3068-1), individual's request for
examination, test results, character and suitability statements,
physical qualification reports, experience qualifications and
evaluations, commander's recommendation, Marine Qualification Board
recommendation and final action thereon, U.S. Army Marine Licenses (DA
Forms 4309 and 4309-1), and similar relevant documents.
Authority for maintenance of the system:
10 U.S.C. 3012 and E.O. 9397.
Purpose(s):
To evaluate and recommend appropriate action concerning the
issuance, denial, suspension, or revocation of U.S. Army Marine
Licenses; to award certification to individuals passing the marine
qualification examination; to monitor test content and procedures to
ensure that tests are valid and current; to award Special Qualification
Identifiers to appointed Marine Qualification Field Examiners; to
review marine casualty reports, incident reports, and investigations to
re-evaluate qualifications of persons involved; and to maintain Marine
Service Records.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The U.S. Coast Guard, Department of Transportation may be furnished
information concerning certification and licensing of individuals.
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of system of record notices apply to this record system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and on microfiche.
Retrievability:
By individual's surname and Social Security Number.
Safeguards:
Records are maintained within a building secured during non-duty
hours, and are available only to authorized individuals having official
need therefor.
Retention and disposal:
Records are retained for 40 years, after which they are destroyed
by shredding.
System manager(s) and address:
Commander, U.S. Army Transportation Center, ATTN: ATZS-IMO-RM
(Privacy Act Officer), Fort Eustis, VA 23604-5000.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Director, Office of the Chief of Transportation, ATTN: ATZF-OCT-
S, Fort Eustis, VA 23604-5407.
Individual should furnish name, Social Security Number, address and
enough pertinent details that will facilitate locating the information.
Request must be signed.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Director, Office of the Chief of Transportation, ATTN: ATZF-OCT-S, Fort
Eustis, VA 23604-5407.
Individual should furnish name, Social Security Number, address and
enough pertinent details that will facilitate locating the information.
Request must be signed.
Contesting record procedures:
The Army's rules for accessing records and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, military and civilian personnel records and
reports, civilian maritime records, U.S. Coast Guard, commanders and
vessel masters, and other appropriate sources able to furnish relevant
information.
[[Page 3687]]
Exemptions claimed for the system:
None.
A0095-1aTRADOC
System name:
Individual Flight Records Folder (April 28, 1993, 58 FR 25815).
* * * * *
Categories of records in the system:
Delete `DA Form 4507 (Standard Evaluation/Training Gradeship)'.
Replace `DD Form 1021 (Contractor Crewmember Record)' with `DD Form
1821 (Contractor Crewmember Record).'
* * * * *
System manager(s) and address:
Delete entry and replace with `Commander, U.S. Army Aviation
Center, ATTN: ATZQ-IS (Privacy Act Officer), Fort Rucker, AL 36362-
5000.'
* * * * *
A0095-1aTRADOC
System name:
Individual Flight Records Folder.
System location:
Records are located at flight operations sections and contractor
facilities at fixed Army airfields and other aviation units for all
personnel on whom flight records are maintained. Including activities
who approve contractor aircraft flight and ground operations procedures
or use contractor personnel who operate aircraft for the government.
In addition to above locations, copies of individual flight records
are maintained for active Army and Army Reserve officers at U.S. Total
Army Personnel Command, ATTN: TAPC-OPE-V, 200 Stovall Street,
Alexandria, VA 22332-0400;
Active Army warrant officers at U.S. Total Army Personnel Command,
ATTN: TAPC-OPW-AV, 200 Stovall Street, Alexandria, VA 22332-0400;
Active Army Medical Service Corps officers at Headquarters,
Department of the Army, ATTN: DASG-HCO-A, Skyline Place, Building 6,
Falls Church, VA 22041-3258.
Army reservists not on extended active duty at U.S. Army Reserve
Personnel Center, St. Louis, MO 63132-5200;
National Guard Personnel at the National Guard Bureau, Aberdeen
Proving Grounds, MD 21005-5000;
Contractor personnel by the designated Government Flight
Representative at the contractor facility.
Categories of individuals covered by the system:
Army aviators who are members of the Active and Reserve Components
and qualified and current in the aircraft to be flown; civilian
employees of Government agencies and Government contractors who have
appropriate certifications or ratings, flight surgeons or aeromedical
physicians' assistants in aviation service, enlisted crew chief/crew
members, aerial observers, personnel in non-operational aviation
positions, and those restricted or prohibited by statute from taking
part in aerial flights.
Categories of records in the system:
DA Forms 759 and 759-1 (Individual Flight and Flight Certificate
Army (Sections I, II, and III); DA Form 4186 (Medical Recommendations
for Flying Duty), DD Form 1821 (Contractor Crewmember Record); Name,
Social Security Number, home address, date of birth, security clearance
data, education, waivers, qualifications, disqualifications, re-
qualifications, training, proficiency, and experience data, medical and
physiological data, approvals to operate Government aircraft, requests
for approval or contractor flight crewmember and contractor
qualification training, and similar relevant documents.
Authority for maintenance of the system:
5 U.S.C. 301; 10 U.S.C. 3013; E.O. 9397; and Army Regulation 95-20,
Contractor Flight Operations.
Purpose(s):
To record the flying experience and qualifications data of each
aviator, crew member, and flight surgeon in aviation service; and to
monitor and manage individual contractor flight and ground personnel
records.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Information may be disclosed to the Federal Aviation Agency and/or
the National Transportation Safety Board.
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of system of record notices apply to this record system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders, notebooks, and selected data
automated on computer tapes and discs for management purposes.
Retrievability:
Manual records are retrieved by individual surname.
Automated records are retrieved by name, plus any numeric
identifier such as date of birth, Social Security Number, or Army
serial number.
Safeguards:
Records are maintained in secure areas available only to designated
persons having official need for the record.
Automated systems employ computer hardware/software safeguard
features and controls which meet the administrative, physical, and
technical safeguards of Army Regulation 380-19, Information Systems
Security.
Retention and disposal:
Active paper records are retained by the Flight Operations Facility
until individual is transferred or separated. The records are
transferred with the military personnel records jacket or civilian
personnel folders, as appropriate.
Upon separation or retirement of individual, the records are
retired to the National Personnel Records Center (Civilian Personnel
Records), 111 Winnebago Street, St Louis, MO 63118 and U.S. Army
Personnel Center (Military Personnel Records), and U.S. Army Reserve
Components Personnel and Administration Center (Reserve Personnel),
9700 Page Boulevard, St Louis, MO 63132-5200; retained for 75 years
after date of birth or 60 years after date of earliest document in the
folder if date of birth cannot be ascertained.
If determined by the contracting officer, contractor flight
personnel records with definite legal and administrative value to or
required by the Army will be preserved with Army records to which they
pertain and destroyed when no longer needed. Automated management
information at system locations is retained until no longer needed for
current operations.
System manager(s) and address:
Commander, U.S. Army Aviation Center, ATTN: ATZQ-IS (Privacy Act
Officer), Fort Rucker, AL 36362-5000.
Notification procedure:
Individuals seeking to determine if information about themselves is
[[Page 3688]]
contained in this record system should address written inquiries to the
Flight Operations Section of their current unit or contractor facility;
if not on active duty, send written inquiries to addresses listed in
`system location' or to the system manager.
Individual should provide the full name, Social Security Number,
details which will help locate the records, current address, and
signature.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system may visit or address written inquiries to the Flight
Operations Section of their current unit or contractor facility; if not
on active duty, furnishing full name and Social Security Number; if not
on active duty, send written inquiries to addresses listed in `system
location' or to the system manger.
Individual should provide the full name, Social Security Number,
details which will help locate the records, current address, and
signature.
Contesting record procedures:
The Army's rules for accessing records, contesting contents, and
appealing initial determinations are contained in Army Regulation 340-
21; 32 CFR part 505; or may be obtained from the system manager.
Record source categories:
From the individual, Federal Aviation Administration, flight
surgeons, evaluation reports, proficiency and readiness tests, and
other relevant records and reports.
Exemptions claimed for the system:
None.
A0095-2dTRADOC-ATC
System name:
Air Traffic Controller/Maintenance Technician Records (April 28,
1993, 58 FR 25817).
* * * * *
System manager(s) and address:
Delete entry and replace with `Commander, U.S. Army Aviation
Center, ATTN: ATZQ-IS (Privacy Act Officer), Fort Rucker, AL 36362-
5000'.
Notification procedure:
Add `ATTN: ATZQ-ATC-PM,' after `Center,'.
Record access procedures:
Add `ATTN: ATZQ-ATC-PM,' after `Center,'.
* * * * *
A0095-2dTRADOC-ATC
System name:
Air Traffic Controller/Maintenance Technician Records.
System location:
Primary system is at U.S. Army Aviation Center, Fort Rucker, AL
36362-5000.
Segments are located at Army Air Traffic Control facilities at
fixed Army airfields and other aviation units requiring Air Traffic
Control personnel. Official mailing addresses are published as an
appendix to the Army's compilation of record systems notices.
Categories of individuals covered by the system:
Air Traffic Controllers and Air Traffic Control Maintenance
Technicians employed by the Department of the Army.
Categories of records in the system:
Name, Social Security Number, Air Traffic Controller and
Maintenance Technician qualifications and certifications, training and
proficiency data and ratings, date assigned to current facility, and
similar relevant documents.
Authority for maintenance of the system:
Federal Aviation Act of 1958, 49 U.S.C. 313, 601, 1354, and 1421;
and E.O. 9397.
Purpose(s):
To determine proficiency of Air Traffic Controllers and Air Traffic
Control Maintenance Technicians and the reliability of the Air Traffic
Control system operations within the Department of the Army.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Information may be disclosed to the Federal Aviation
Administration, the National Transportation Safety Board, and similar
authorities in connection with aircraft accidents, incidents, or
traffic violations.
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of system of record notices also apply to this record
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and on cards. Selected data is
automated on tapes and discs for management purposes.
Retrievability:
Manually by individual surname; automated records are retrieved by
name, plus any numeric identifier such as date of birth, Social
Security Number, or Army serial number.
Safeguards:
Records are maintained in secure areas available only to designated
persons having official need for the record. Automated systems employ
computer hardware/software safeguard features and controls which meet
the administrative, physical, and technical safeguards of Army
Regulation 380-19, Information Systems Security.
Retention and disposal:
Active paper records are retained by the Air Traffic Control
facility until individual is transferred. The records are transferred
with the military personnel records jacket or civilian personnel
folders, as appropriate.
Upon separation or retirement of individual, the records are
retired to the National Personnel Records Center (Civilian Personnel
Records), 111 Winnebago Street, St Louis, MO 63118 and U.S. Army
Personnel Center, and U.S. Army Reserve Components Personnel and
Administration Center, 9700 Page Boulevard, St Louis, MO 63132-5200;
retained for 75 years after date of birth or 60 years after date of
earliest document in the folder if date of birth cannot be ascertained.
Automated management information at the primary location is retained
until no longer needed for current operations.
System manager(s) and address:
Commander, U.S. Army Aviation Center, ATTN: ATZQ-IS (Privacy Act
Officer), Fort Rucker, AL 36362-5000.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
Air Traffic Control facility where assigned or to Commander, U.S. Army
Aviation Center, ATTN: ATZQ-ATC-PM, Fort Rucker, AL 36362-5000.
Individual should provide the full name, Social Security Number,
details which will facilitate locating the records, current address and
signature.
[[Page 3689]]
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the Air Traffic
Control facility where assigned or to Commander, U.S. Army Aviation
Center, ATTN: ATZQ-ATC-PM, Fort Rucker, AL 36362-5000.
Individual should provide the full name, Social Security Number,
details which will help locate the records, current address, and
signature.
Contesting record procedures:
The Army's rules for accessing records, contesting contents, and
appealing initial determinations are contained in Army Regulation 340-
21; 32 CFR part 505; or may be obtained from the system manager.
Record source categories:
From the individual, individual's supervisor, Army or Federal
Aviation Administration physicians, Air Traffic Control Facility
Personnel Status Reports (DA Form 3479-6-R), and Air Traffic Control
Maintenance Personnel Certification Record.
Exemptions claimed for the system:
None.
A0145-1aTRADOC-ROTC
System name:
ROTC Applicant/Member Records (February 22, 1993, 58 FR 10076).
* * * * *
System manager(s) and address:
Delete entry and replace with `Commander, Fort Monroe, ATTN: ATIM-
AS (Privacy Act Officer), Fort Monroe, VA 23651-6000'.
* * * * *
A0145-1aTRADOC-ROTC
System name:
ROTC Applicant/Member Records.
System location:
Headquarters, U.S. Army Reserve Officers Training Corps (ROTC)
Cadet Command, Fort Monroe, VA 23651-5000. Segments of the system exist
at the U.S. Total Army Personnel Command, 200 Stovall Street,
Alexandria, VA 22332-0400 and in offices of the Professor of Military
Science at civilian educational institutions in ROTC regional offices.
Categories of individuals covered by the system:
Persons who apply and are accepted into the Army ROTC program.
Categories of records in the system:
Application for appointment, which includes such personal data as
name, Social Security Number, date and place of birth, citizenship,
home address and telephone number, marital status; dependents;
transcripts and certificates of education, training, and
qualifications; medical examinations; financial assistance documents;
awards; ROTC contract; photograph; correspondence between the member
and the Army or other Federal agencies; letter of appointment in Active
Army on completion of ROTC status; security clearance documents;
official documents such as Cadet Command Form 139, DA Form 597, DA Form
61, DA Form 873, SF 88 and SF 93, DD Forms 4/1-4/2, and DOJ Form I-151
if applicable.
Authority for maintenance of the system:
10 U.S.C. 2101-2111 and E.O. 9397.
Purpose(s):
These records are used in the selection, training, and
commissioning of eligible ROTC cadets in the Active Army and Reserve
Forces and for personnel management, strength accounting, and manpower
management purposes.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Information may be disclosed to the Federal Aviation Administration
to obtain flight certification and/or licensing; to the Department of
Veterans Affairs for member Group Life Insurance and/or other benefits.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in folders; punched cards; microfilm/fiche; magnetic
tape, drum, or disc.
Retrievability:
By name or Social Security Number.
Safeguards:
All records are maintained in areas accessible only to authorized
personnel who have official need in the performance of their assigned
duties. Automated records are further protected by assignment of users
identification and password edits to protect the system from
unauthorized access and to restrict each user to specific files and
data elements. User identification and passwords are changed at random
times; control data are maintained by the system manager in a sealed
envelope in an authorized safe.
Retention and disposal:
Cadet Command Form 139 is retained in the ROTC unit for 5 years
after cadet leaves the institution or is disenrolled from the ROTC
program. Following successful completion of ROTC and academic programs
and appointment as a commissioned officer with initial assignment to
active duty for training, copy of pages 1 and 2 are reproduced and sent
to the commandant of individual's basic branch course school. Records
of rejected ROTC applicants are destroyed. Other records mentioned in
preceding paragraphs are destroyed if not required to become part of
individual's Military Personnel Records Jacket.
System manager(s) and address:
Commander, Fort Monroe, ATTN: ATIM-AS (Privacy Act Officer), Fort
Monroe, VA 23651-6000.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commander, U.S. Army Reserve Officers Training Corps (ROTC),
Fort Monroe, VA 23651-5000 or the Commander, U.S. Total Army Personnel
Command, 200 Stovall Street, Alexandria, VA 22332-0400.
Individual should provide the full name, current address and
telephone number and definitive description of the information sought.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commander, U.S. Army Reserve Officers Training Corps (ROTC), Fort
Monroe, VA 23651-5000 or the Commander, U.S. Total Army Personnel
Command, 200 Stovall Street, Alexandria, VA 22332-0400.
Individual should provide the full name, current address and
telephone number and definitive description of the information sought.
Contesting record procedures:
The Army's rules for accessing records, contesting contents, and
appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
[[Page 3690]]
Record source categories:
From the individual, civilian educational institutions, official
Army records addressing entitlement status, medical examination and
treatment, security determination, and attendance and training
information while an ROTC cadet.
Exemptions claimed for the system:
None.
[FR Doc. 96-2004 Filed 1-31-96; 8:45 am]
BILLING CODE 5000-04-F
